Coastal Workforce Investment Board Meeting October 18, 2013 Quality Inn.

Coastal Workforce Investment Board

MeetingOctober 18, 2013

Quality Inn

Welcome and Introductions• CWIB Chair – Mark Corrigan• CWIB Executive Committee

– David Atkins– Markisha Butler– Stephanie Cutter– Peter Doliber– Tara Jennings– Michael King– Joel Martin– William Miller– Lewis Persons

PROGRAMATIC ACTIVITIES (NEW)

Youth (Q1) Highlights

• 520 total participants served throughout the region

• 42 Job placements• 22 Entered into postsecondary education• 18 GEDs completed• 19 Literary Numeracy Gains

Youth (Q1) Activities

• Program Recruitment/Enrollment• Mentorship

Barriers:• Transportation• Participant Engagement• Childcare• Employment experience

Adult/Dislocated Worker (Q1) Highlights/Activities

• 1700+ Ones top visitors inquired about WIA (1500+ Savannah)

• 60 Participants Successfully Completed training

Key Activities:• Participant Recruitment (Area Technical

Colleges)

Rapid Response Information

$132,513 Total Grant Award to administer Rapid Response in our area.

(Received $26,503 Initial allotment.)

Used to respond to local layoff events that include 25 or more workers.

Initial Rapid Response Events• September 26th and 27th Rapid-Response

events held at Hunter Army Airfield and Fort Stewart.

• GOWD led initial effort (CWS now responsible)

• Individuals given information packet including

- CWIB demand occupation list

- CWIB brochures & WIA referral forms

- Current job postings

- Current list of providers

FINANCIAL INFORMATIONThrough August 30, 2013

Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

$2,000,000

$2,200,000

$2,400,000

PY13 AdultJuly 2013 - June 2014

Expended PY13 Obligated PY13 Encumbrances Available Funds 70% Expended

Jul-12 Aug-12 Sep-12 Oct-12 Nov-12 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

$2,000,000

$2,200,000

$2,400,000

PY13 Dislocated WorkerJuly 2013 - June 2014

Expended PY13 Obligations PY13 Encumbrances Available Funds 70% Expended Level

PY13 Adult ITA Commitments -$ 423,801As of September 17th, 2013

Brunswick; 128751.36; 30%

Hinesville; 29372.33; 7%

Kings Bay; 44719.28; 11%

Savannah; 163790.19; 39%

Statesboro; 57167.59; 13%

PY13 Dislocated Worker ITA Commitments -$ 197,803As of September 17th, 2013

Brunswick; 55973; 28%

Hinesville; 37723.08; 19%Kings Bay; 41093;

21%

Savannah; 49233; 25%

Statesboro; 13781; 7%

Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000

$1,800,000

$2,000,000

PY13 YouthJuly 2013 - June 2014

Expended Obligated Encumbrances Available Funds 70% Expended Level

August-13 Funding Summary               

Funding PY Grant Award Expended BalanceObligations* & Encumbrances

Projected Balance

Projected % Obligated or Expended

Adult PY13 Grants 1,364,744 - 1,364,744 58,654 1,306,090 4%

  PY12 Grants 1,730,950 1,156,344 574,606 574,606 0 100%

Total Adult   3,095,694 1,156,344 1,939,350 683,036 1,306,090 58%

DW PY13Grants 1,257,891 - 1,257,891 200,937 1,056,954 16%

  PY12 Grants 994,151 815,085 179,067 170,267 8,799 99%

Total DW   2,252,042 815,085 1,436,958 385,396 1,065,753 53%

Youth PY13 1,541,645 248,354 1,293,291 1,181,685 111,606 93%

  PY12 1,513,783 1,460,421 53,362 53,362 0 100%

Total Youth   3,055,428 1,708,775 1,346,653 1,235,047 111,607 96%

Obligations are contract balances and open ITA training vouchers.

Encumbrances are based on the projected CWS overhead and the ITA balances less an allowance for ITA shrinkage.

Overhead Expenditures July 2013 Through August 2014

Category Budget Expended % Expended

Employee 632,616 84,429 13%

Business 164,950 28,692 17%

Common Charges 129,338 18,021 14%

Travel / Training 29,500 2,777 9%

Communications 6,200 83 1%

Building 22,250 2,292 10%

Total 984,854 136,294 14%

GOVERNMENT SHUTDOWN

Government Shutdown• Affecting different areas differently• Some local areas forced to furlough staff

and/or cease operations• In many cases Youth programs unaffected (all

funding allocated at one time)• Adult/Dislocated Worker Funds distributed in

two allocations• Government shutdown delayed delivery of

the second portion of those funds (originally expected early October)

December 31, 2013 ProjectionIf October grant awards are still unavailable as of December 31

Funding Stream

Total Funds

Currently Available

July - Sept Expenditures

Balance Sept 30

Career Advisors,

CWS Costs etc.

Available Funds

ITAs for Fall

Semester

Balance ITAs for January

and Later

Available funds

Adult $748,952 $184,611 $564,341 $147,252 $417,089 216,822 $200,267 $196,173 $ 4,094

Dislocated Worker

$637,338 $354,066 $283,272 $189,962 $93,310 $80,647 $12,663 $64,395 $-51,732

Total $1,386,290 $ 538,677 $847,613 $337,214 $510,399 $297,469 $212,930 $260,568 $-47,638

Financial Outlook Cont’d

• Acceptance of additional PY12 funds

• Total of $95,777.00• $ 5,515.00 Adult• $52,877.00 Dislocated Worker• $37,385.00 Youth

• Implementing the CWIB Limited Funds Policy

COMMITTEE REPORTS

Economic and Workforce AlignmentCommittee Chairman—David Atkins

Staff Liaisons – Karen Barnes

– Reviewed the Demand Occupation List

The staff was tasked to review our current list with the labor market information research. Based on that information the following occupations may need to be considered for removal from our list:

Projected openings over next 7 years annually• Education Administrator – Elementary & Secondary 10• Biological or Chemical Technicians 0• Aviation Maintenance & Structural Technology 20• Hotel/Facility Management 0

NOTE: Staff/Committee currently evaluating data.

Economic and Workforce Alignment Cont’d

– Dominion Health Care submitted a rate increase and the Committee approved the increase, provided it does not exceed the cost of state institutions.

State Institution Dominion Health Care

$3,360.00 $2,436.00

With the price increase Dominion Health Care still

maintains a lower rate than State Institutions.

Economic and Workforce Alignment Cont’d

– The Customized Training Policy was approved by the Executive Committee on behalf of the Board. It was the final observation sited by GOWD, during the PY11 review.

– Next meeting Tuesday, November 5, 2013 at its new meeting time of 10:00 a.m.

Public Relations Committee Chairman—Michael KingStaff Liaisons – Janet Jones

– Met September 10, 2013 at Coastal Workforce Services– Effingham One-Stop Center– Review of 2013 Retreat

Cost comparison of the 2012 and 2013 retreats revealed a savings of $8,462.17, with more people in attendance at the 2013 event. An average savings of $164.77 per individual.

Program Year Total Expended Total Number in Attendance

2012 $19,869.85 37

2013 $11,407.68 42

Difference $-8462.17 +5

Public Relations Committee Cont’d--Pull-Up Banners and Brochures for Career Advisors Six pull up banners and one hundred fifty brochures has been ordered for each Career Center to be utilized in outreach efforts. These items will be distributed at upcoming Career Advisor training.

--New Name for Committee

The committee took a vote on survey monkey. The new name is the Public Relations Committee.

--Next meeting – November 12, 2013 at

Coastal Workforce Services

Youth CouncilCommittee Chairman—William Miller

Staff Liaison—Marsha Carter

Met on Friday, September 13, 2013

Discussed:• PY12 Performance, Participation and Expenditure Rates;• VOS, the GOWD new Data Management System;• Contractors’ interaction with other youth-serving

community organizations; and,• Focus areas for PY13.

Next meeting on Friday, November 8, 2013

at Richmond Hill City Center

Executive CommitteeActing on Behalf of CWIB

Committee Chairman—Mark CorriganStaff Liaison—Odie Donald, Sheron Morgan and Del Turner III

• Met September 18, 2013

• Approval of August Meeting Minutes• Approval of Financial Status Report (FSRs) July and August • Approval of GDOL’s 2-month Contract Extension• Approval Kennemore and Kennemore’s Contract Renewal

(for Financial Monitoring) • Customized Training Policy

--Discussion: Rapid Response Grant & Event

Executive CommitteeActing on Behalf of CWIB

Committee Chairman—Mark CorriganStaff Liaison—Odie Donald, Sheron Morgan and Del Turner III

• Met October 14, 2013• Acceptance of additional PY12 funds Total of $95,777.00

– $5,515.00 Adult– $52,877.00 Dislocated Worker– $37,385.00 Youth

• Implementing the CWIB Limited Funds Policy

CONSENT AGENDA CWIB Meeting October 18, 2013

Consent Agenda• Minutes – August 16, 2013 Meeting

• Change to the CWIB PY13 By-Laws in Response to GOWD’s Board Certification Observations:

Article 2; Section 2.2, #2 and 2.5, Clause: LWIB Member: Must have a Georgia Department of Economic Development (GDEcD) Representative (Pink Sheet)

Article 7; Section 1.1: Conflict of Interest Statement: Revision of PY2013 By-Laws as required by GOWD to include this mandatory requirement (Mint Green Sheet)

Reminders

• Please complete your survey• Please complete your By-Law modification

ballots including your signature• Please make sure you are active in your

chosen committee and attend the meetings – everyone should be a member of at least one committee

Public Comments& Board Discussion