Clovis Municipal Schools Shawna Russell, Deputy ... - RFP.pdf · Recommendation for first renewal with The Design Shop; Sir Logo/IPROMOTEU; and BSN Sports, LLC . RFP 1920-201 Band

Inspire.Innovate.Educate.

MEMORANDUM TO: Shawna Russell, Deputy Superintendent of Finance FROM: Heather Nieto, Chief Procurement Officer CC: Jelayne Curtis, Executive Admin. Assistant DATE: August 19, 2019 SUBJECT: Request for Proposals; Invitation to Bids and Renewals Recommendations for

Clovis Board of Education meeting on Tuesday, August 27, 2019 RFP 1819-204 Tee Shirts

Recommendation for first renewal with The Design Shop; Sir Logo/IPROMOTEU; and BSN Sports, LLC.

RFP 1920-201 Band Travel Services Recommendation to award Southern Star Tour & Travel.

Cindy Osburn, President Kyle Snider, Vice President

Paul Cordova, Secretary Shawn Hamilton, Member

Terry Martin, Member

Renee Russ, Superintendent Joe Strickland, Deputy Superintendent of Employee Services

Mitzi Estes, Deputy Superintendent of Academic Services & Leadership Shawna Russell, Deputy Superintendent of Finance

Board

of Education

Clovis Municipal Schools

P.O. Box 19000 1009 Main Street

Clovis, New Mexico 88102-9000 575.769.4300 FAX 575.769.4333

www.clovis-schools.org

Inspire.Innovate.Educate.

August 21, 2019 Clovis Municipals Schools Board of Education PO Box 19000 Clovis, NM 88102-9000 Re: RFP 1920-201 Band Travel Services The following firm has submitted a sole proposal in response to RFP 1920-201 Band Travel Services:

Southern Star Tour & Travel In review, the responses have been found to be satisfactory for all intents and purposes. The evaluation committee has carefully reviewed the proposal and recommends award to Southern Star Tour & Travel. Heather Nieto Chief Procurement Officer

Cindy Osburn, President Kyle Snider, Vice President

Paul Cordova, Secretary Shawn Hamilton, Member

Terry Martin, Member

Renee Russ, Superintendent Joe Strickland, Deputy Superintendent of Employee Services

Mitzi Estes, Deputy Superintendent of Academic Services & Leadership Shawna Russell, Deputy Superintendent of Finance

Board

of Education

Clovis Municipal Schools

P.O. Box 19000 1009 Main Street

Clovis, New Mexico 88102-9000 575.769.4300 FAX 575.769.4333

www.clovis-schools.org

Southern Star Tour & Travel

CRITERIA MAX POINTS POINTS AWARDED

1. TECHNICAL PROPOSAL 80 76

2. COST PROPOSAL 20 20

TOTAL 100 96

RANK 1

SCORE SUMMARY

RFP: 1920-201 BAND TRAVEL SERVICES

PROPOSAL TOTAL SCORE

RPF 1920-201 BAND TRAVEL SERVICES Southern Star Tour & TravelPRICE PER PARTICIPANT $351.79 (250 - 10 comps--240 students plus 10 coaches)

$84,429.60 PRICE PER MOTOR COACH $11,339.60 (5 coaches)

$ 56,698.00OPTIONAL INSURANCE (PER PERSON) N/ATOTAL PRICE $141,127.60

MAKE AND YEAR OF MOTOR COACH 2008-2018 SETRA

LOW PRICE $141,127.60POINTS FOR PRICE 20

TOTAL POINTS FOR PRICE PER RFP DOCUMENTS 20

SOUTHERN STAR TOUR & TRAVEL

EVALUATION CRITERIA MAX POINTS AWARDED POINTS

EXPERIENCE

a. Company Information

b. Experience

c. Knowledge

d. Cerifications

PAST PERFORMANCE/REFERENCESa. Offeror's work for previous clients receiving similar services to those proposed by the Offeror for this contract.b. Three external reference

SERVICES

a. Proposed itinerary

b. Billing and payment schedulec. Other: Provide any additional ifnoramtin about the services that your compnay will provide to the district

REQUIRED FORMS

a. Letter Of Transmittal

b. Distribution List Response Form

c. Conflict of Interest and Debarment/Suspension Certification Form

d. Campaign Contribution Disclosure Form

e. Non-Collusion Affidavit Form

TOTAL 80 76

5 5

RFP: 1920-201 BAND TRAVEL SERVICES

30 30

20 19

25 22