1-Heating Cooling 2010 RFP.pdf

Official proposal specifications are available at www.mitn.info, or call the Office of Purchasing at 586-446-2740.

PROPOSAL SUBMISSION INSTRUCTIONS

Please read these instructions carefully. Your proposal may be disqualified if it is not submitted as detailed below. Your proposal must be submitted in a sealed envelope (NO fax submissions will be accepted) or other form of sealed packaging and labeled with the following information: Contractor Name RFP-SH10-001: HEATING & COOLING SYSTEMS MAINTENANCE AND REPAIR CONTRACTOR Date Due: Thursday, January 28, 2010 at 4:00 p.m. If the proposal is to be express mailed, "Proposal Documents Enclosed" must be conspicuously marked on the package. All proposals, regardless of method used for delivery, are to be delivered to the following address: City of Sterling Heights Office of the City Clerk Attn: Walter Blessed, City Clerk 40555 Utica Road Sterling Heights, MI 48313 Please keep in mind that due to current events, if your envelope/package is not labeled as directed, it will not be opened and will be disposed of, following the City's new mail safety regulations. DO NOT deliver your proposal to the requesting department or to the Office of Purchasing. All proposals must be delivered to the Office of the City Clerk before the due date and time so they can be stamped received and filed appropriately. Proposals are considered received when in the possession of the City Clerk. If your proposal is not received before the due date and time, it will be disqualified and will not be opened or considered. The City of Sterling Heights is now part of an organization called the Michigan Inter-governmental Trade Network (MITN), a group of agencies that joined forces to create a Regional Bid Notification System to notify companies of new bid opportunities. All bids, quotations and proposals are now being posted online. All vendors are encouraged to visit http://www.mitn.info in order to register their company and gain access to new bids and proposals. If you do not have internet access, please call 1-800-677-1997, extension 214 to speak to a representative at BidNet®, the technical support group that handles the MITN system. If you did not receive this proposal directly from the MITN website, please notify us. Proposals from members of MITN are to be posted ONLY on the MITN website. Any other use is prohibited. The City of Sterling Heights cannot guarantee the accuracy of any information not obtained from the MITN website and is not responsible for any errors contained by information received from alternate sources.

Official proposal specifications are available at www.mitn.info, or call the Office of Purchasing at 586-446-2740

REQUEST FOR PROPOSALS

HEATING & COOLING SYSTEMS MAINTENANCE AND REPAIR CONTRACTOR

CITY OF STERLING HEIGHTS 40555 UTICA ROAD

STERLING HEIGHTS, MI 48313

CONTACT PERSON: MARK CARUFEL, PURCHASING /RISK MANAGER PHONE: 586-446-2741

FAX: 586-276-4062 EMAIL: [email protected]

INDEX

1. INTRODUCTION 2. SPECIFICATIONS 3. SELECTION PROCESS

4. INSURANCE REQUIREMENTS

5. QUALIFICATION QUESTIONNAIRE

6. PROPOSAL PRICING FORM 7. HOLD HARMLESS AND INDEMNITY FORM 8. BUILDING AND EQUIPMENT SCHEDULE 9. MAINTENANCE PERSONNEL SHEET

Official proposal specifications are available only at www.mitn.info or call the Office of Purchasing at 586-446-2740.

Specifications Page 1

CITY OF STERLING HEIGHTS

HEATING & COOLING SYSTEMS MAINTENANCE AND REPAIR

CONTRACTOR

1. INTRODUCTION The City of Sterling Heights ("City") is seeking sealed proposals from qualified companies to perform heating & cooling systems maintenance and repair services at various city buildings and sites in accordance with the attached specifications. The selected contractor shall offer services in the field of maintenance and repair of heating, ventilation & air conditioning (HVAC) systems similar to the equipment currently in use in city buildings. The selected contractor will perform preventative maintenance and repair services and/or other sundry work as requested by the City that requires the expertise of a licensed HVAC contractor. The contractor shall have the ability to service, repair and maintain the HVAC equipment and systems at various city buildings. The City invites response from any HVAC service company that is qualified and is willing to meet the minimum requirements as stated in this Request for Proposals. These specifications and requirements will assist in the procurement of the highest quality services possible to meet the requirements and needs of the City. The submission of a proposal hereunder shall be considered evidence that the contractor is satisfied with respect to the conditions to be encountered, and the character, quantity and quality of the work to be performed. It is the intent of these specifications to cover the furnishing and delivery HVAC system maintenance and repair to city Buildings. With a view to obtaining the most acceptable services, these specifications cover the general requirements. Recommendations from contractors are encouraged and will be reviewed and evaluated based on the best interests of the City. The initial term of this agreement is expected to be approximately two (2) years, effective upon award by City Council. The term may be extended for one (1) additional one (1) year period, upon mutual agreement. All prices quoted are to be firm for the length of the contract. 2. SPECIFICATIONS - LABOR, TIME AND MATERIALS A. Furnish a "PREVENTATIVE MAINTENANCE AND REPAIR CONTRACT" for a

period of two years (plus extension, upon mutual agreement), for the heating



and cooling systems specified at the following locations, in accordance with terms and conditions hereafter set forth.

Contractor shall provide service on a time and material basis for the buildings listed below, and the HVAC equipment listed in the Building Equipment Schedule:

BUILDING SCHEDULE

Building #1 S.H. City Hall 40555 Utica Road Sterling Heights, MI 48313 Building #2 S.H. Police Department 40333 Dodge Park Road Sterling Heights, MI 48313-4143 Building #3 S.H. Public Library 40255 Dodge Park Road Sterling Heights, MI 48313-4140 Building #4 S.H. Recreation Center 40620 Utica Road Sterling Heights, MI 48313-4067 Building #5 S.H. DPW Building 7200 Eighteen Mile Road Sterling Heights, MI 48314-4230 Building #6 41A District Court 40111 Dodge Park Road Sterling Heights, MI 48313-4138 Building #7 S.H. Fire Station #5 41625 Ryan Road Sterling Heights, MI 48314-3945 Building #8 S.H. Fire Station #1 38911 Van Dyke Sterling Heights, MI 48313-4623 Building #9 S. H. Fire Station #2 12825 Nineteen Mile Road Sterling Heights, MI 48313-2691



Building #10 S. H. Fire Station #3 5250 Fifteen Mile Road Sterling Heights, MI 48310-5107 Building #11 S. H. Fire Station #4 12850 Fifteen Mile Road

Sterling Heights, MI 48312-4200

Building #12 Upton House 40433 Utica Road Sterling Heights, MI 48313 Building #13 S. H. Nature Center 42700 Utica Road Sterling Heights, MI 48314-3565 Building #14 S.H. Senior Center 40600 Utica Road Sterling Heights, MI 48313 Building #15 Athletic Storage Building 7150 Eighteen Mile Road Sterling Heights, MI 48314 Building #16 Parks & Grounds Building 12261 Clinton River Road Sterling Heights, MI 48313-3217 Building #17 Animal Control Building 12261 Clinton River Road Sterling Heights, MI 48313-3217 Building #18 City Storage Building 12261 Clinton River Road Sterling Heights, MI 48313-3217

B. Contractor must use competent thoroughly trained service technicians, directly

employed by the Contractor with at least five (5) years journeymen's or equivalent experience on similar equipment. Proof may be required during evaluation of proposals and during contract period. Technicians must be qualified to keep the equipment operating properly and must be specifically assigned to handle the City of Sterling Heights account. Include names of these individuals you will assign to this contract with your proposal.

C. Contractor shall supply names, addresses, and telephone numbers of at least



three (3) customers with similar mechanical equipment and equipment application with whom he has full maintenance "less parts" contracts. References must be supplied with this proposal.

II. Maintenance

A. Maintenance will be provided in accordance with the following schedule:

1. Scheduled maintenance shall be rendered as determined by Facilities Maintenance, plus a spring start up and a winter shutdown.

2. Preventative maintenance must include at least one (1) spring start-up

and one (1) winter shutdown on all units in each building.

3. The Contractor shall provide shut down of (heating) boiler and necessary valve and control changes at time of A/C start-up, tagging and dating numbered valves in conjunction with spring start-up and again at winter shut-down of A/C. This will include inspections and cleaning of boiler burners, removing dust and foreign matter, testing with Bachrach meter for proper combustion, check expansion tank level and function check all burner/boiler operating and safety controls. Contractor must provide all readings to owner at each seasonal change on all equipment and provide a log for owner's permanent records.

B. After each service call, an inspection report outlining the service performed must

be furnished to the Manager of Facilities Maintenance for review. Any unusual or unfavorable conditions observed will be noted and the Contractor will complete corrective measures with the approval of the Manager of Facilities Maintenance or in his/her absence, the Equipment Maintenance Coordinator. Contractor will be required to sign in and out in the Facilities Maintenance Office. Failure to do so will result in non-payment for time and/or materials.

C. The units described herein shall be covered under this contract from the local

power disconnects including the manual shut-offs, into and including all factory and field-installed portions of the units.

D. Contractor shall have established 24-hour service and emergency stand-by

provisions to insure immediate service within 2 hours of call-in. In the event service is not provided within this period, the City of Sterling Heights reserves the right to call in a service organization of their choice. Contractor will be responsible for any additional labor charges as a result of their failure to respond within the required 2-hour call in time.

E. Contractor shall provide planned maintenance inspections as determined by



Facilities Maintenance. A record of remarks shall be promptly provided of the service rendered and recommendations, also service shall include a winter and summer start up and shut down.

III. Standard Services Required

Contractor shall perform the following minimum services:

A. All units shall be inspected, adjusted, and lubricated per the Manufacturers' recommendations.

B. Check, test, start and record conditions on start-up of cooling. Removal of all

glycol from systems on start-up and refilling of all systems with glycol on winter shut-down. Contract also includes labor associated with addition of antifreeze, cost of glycol and associated materials. Contractor shall thoroughly flush cooling systems after draining glycol and before putting system into operation. Contractor shall store all removed glycol mixture for following season's usage.

C. Check and adjust all refrigeration controls including power checks, control

circuits, transformers, mixed air dampers, condenser, fan assemblies, main blowers, and power return exhaust assemblies.

D. Change refrigerant upon completion of acid tests, including liquid line filters

concurrent with preventative maintenance schedule. E. Clean tower and strainers, check head pressures, record suction discharge and

ambient temperature, and record same on "Customer Copy" of invoice. F. Leak test refrigerant circuits, repair leaks and add refrigerant when required. G. Necessary repairs and replacement shall be completed promptly upon approval

of Manager of Facilities Maintenance. H. Contractor shall promptly notify the Manager of Facilities Maintenance of any

operating condition which is considered unsafe or which may cause damage to the system and/or equipment.

I. Contractor must be State of Michigan Mechanical licensed. Service personnel

assigned to this contract must be refrigeration grade journeymen or possess equivalent experience and be thoroughly knowledgeable of all equipment and controls at all of the City's sites. Proof of the above license, certification and experience must be submitted with proposal for each individual that will be assigned to this contract.



J. Contractor shall be responsible for the repair or replacement of room thermostats.

K. The Contractor shall not be held responsible for repairs or replacement of roof

exhaust fans.

IV. Items Not Included in Contract which are Responsibility of the City.

A. The City will be responsible for any cost of rental equipment (crane) etc, used to make repairs on equipment in all buildings.

B. It will be the City's responsibility to notify the Contractor of any unusual noises,

smells, or operating conditions of the contracted units.

V. Parts

Expenditures for parts will not be the responsibility of the Contractor. A. It will be the responsibility of the Contractor to procure any necessary parts if so

directed by the Manager of Facilities Maintenance. All parts will meet or exceed manufacturer's specifications and shall be billed to the City except where parts are scheduled.

B. The average use of refrigerant during the air conditioning season is estimated

for proposal purposes only. Contractor shall submit a firm price per pound and provide price extension for years one and two. The estimated quantity may decrease or increase significantly. The price, however, shall remain firm for total usage over both years of contract. The City reserves the right to supply refrigerant if it deems such to be in the best interest of the City.

VI. Miscellaneous

Contractor shall provide sample copies of their standard preventative maintenance log sheets and similar record keeping manuals for review by the Manager of Facilities Maintenance. Typed data sheets are not acceptable and all forms shall be of standard industry accepted format. Contractor shall provide qualifications, licenses and names of any and all HVAC maintenance personnel who will be assigned to work on HVAC equipment in city buildings (please complete attached Maintenance Personnel Sheet).



Emergency Response Number: The contractor must provide local area phone number(s), answered by a person or persons under direct employment of the contractor to request service. This number must be available for the City to use on a 24-hour/7-day emergency basis in the event repairs are needed after hours or on weekends.

Work Hours and Holidays

a) All planned service under this agreement will be performed during the

City's normal work hours, defined as 8:00 a.m. to 4:30 p.m., Monday through Friday.

b) Regular and routine work shall be performed under this contract during

regular business hours and no work will be permitted at night, on Sundays or on holidays unless specifically authorized or directed by the Manager of Facilities Maintenance or his/her representative.

c) Hourly payment to contractor for hours worked other than 8:00 a.m. to

4:30 p.m., Monday through Friday will begin when crew is assembled and equipment is at job site. Hourly payment ends when job is completed at site.

d) 12:01 a.m. begins the new day.

e) Presently there are thirteen (13) recognized holidays:

New Year's Day Martin Luther King Jr. Day Good Friday Memorial Day Fourth of July Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving December 24 Christmas Day December 31 New Year's Eve Note: As a City-wide cost-saving measure, there may be 4 or more employee furlough days (weekday) throughout the calendar year where non-essential buildings are closed. Furlough dates are yet to be determined and the selected contractor will receive prior notice of these dates from the Facilities Maintenance Manager. As a general rule, routine services will not



be performed on furlough days. In the event services are required on furlough days, the contractor will not bill the City at the premium rate.

f) In the event that equipment must be shut down for an extended period of

time, the City shall be notified immediately of the delay and the measures being taken to put the equipment back in service. If, in the opinion of the City's representative, the repair, replacement or maintenance of equipment will cause undue inconvenience to the occupants or services of the building, the Contractor will perform the repair, replacement or maintenance work outside of normal business hours or on weekends, as instructed by the City's representative.

g) Activities performed under this contract are designed to minimize the

incidence of unscheduled or emergency situations.

Billing Requirements

a) Contractor must provide original invoice from wholesale supplier, upon

request from the City, to provide verification of actual cost of parts. Invoices should show the discount on all parts. The City reserves the right to periodically request contractor's cost sheets from manufacturer on all parts. Contractor to include a sample invoice with proposal.

b) The Contractor will charge the City time and materials for the work

performed unless otherwise instructed by the City. The Contractor shall maintain their hourly rate for all labor cost through the length of the contract.

c) Payment for hours worked will be made for actual hours on the job site

and does not include travel to and from the job site.

d) There will be no charge to the City for the contractor to come to City site to evaluate the job and for cost estimates.

e) Billing will be on a monthly basis. All invoices to clearly state date and

location where work was performed, actual hours worked, number of technicians utilized for each job and cost of any parts, as well as referencing the job ticket. Job tickets must be signed on a daily basis and show all hours worked.



f) In all instances, if the contractor's requested service exceeds $1,000.00, the contractor must notify the City of the estimated cost before work commences.

g) If a project involves more than one HVAC technician, prior authorization

must be obtained through the appropriate representative from the City. No payments will be made for a second technician unless prior authorization has been obtained.

h) The City of Sterling Heights is exempt from all sales, excise and

transportation taxes. The contractor shall not include taxes when submitting a bill.

Transfer of Contract

Both parties must agree that this agreement is not transferable or assignable. Direct employees of the Contractor shall perform all work. To ensure accountability, no sub-contractors will be allowed without prior written approval from the City.

Insurance Requirements

The successful contractor must submit proof of insurance in the amounts as outlined in the insurance requirements. No work will commence until the proof of insurance is received by the Purchasing Department. Failure to meet the insurance requirements will result in the loss of the award of contract.

Responsibility of the Contractor

a) The contractor shall report to the City's representative when on the job.

For all work at the Public Works Building, contractor must report to General Stores. For all work at the City Center Complex, contractor must report to Facilities Maintenance. Contractor will be provided, at the City's expense, a contractor ID badge for certain areas when they arrive at the job and show proof of their journeyman's license.

b) The Contractor shall not allow waste material, or rubbish, caused by their

employees to accumulate in or about the premises, but shall have it promptly removed, as requested by City.

c) It is agreed that the City's representative will provide general access to all

HVAC systems, which are to be serviced. The Contractor shall arrange with and shall be directed by the City when electrical power must be shut



down to effect repairs or installation of new devices. The City will take responsibility where such access is denied.

d) Contractor will be responsible for carefully examining the proposed work

sites and to judge for themselves the nature of the work to be done. Proper equipment and care shall be used to prevent unnecessary damage to areas around the work to be performed.

e) All HVAC services shall be conducted in a manner that will not create a

hazard, nor hinder City operations. The safety of the contractor's employees and the public is of prime concern to the City, and the Contractor must take all necessary steps to assure proper safety during the performance of the Contractor.

f) The contractor shall coordinate scheduled work with other contractors

performing work within the common or adjoining areas, so as to avoid conflicts in maintaining traffic patterns or hindering the orderly progress of the other contract work.

g) Contractor will be responsible for obtaining all necessary City permits.

h) All licenses required by the State of Michigan, and/or the City of Sterling

Heights, that are necessary to perform this Contract, must be obtained prior to the award and maintained for the length of this contract.

i) It shall be the contractor's responsibility to make inquiry as to the changes

or addenda issued. All such changes or addenda shall become a part of the contract and all contractors shall be bound by such changes or addenda.

j) Before submitting a proposal, each contractor must make a careful study

of the specifications and fully understand the extent of the work, the type and quality of the materials, and the type and quality of the workmanship that is required. Should contractor’s proposal be accepted, contractor will be held responsible for any misunderstanding or error, whether or not it is the result of contractor’s unfamiliarity with the work. The proposal for this work must cover all contingencies, including all labor and material, scaffolding, equipment, rigging, tools, transportation, etc., necessary for the complete service on everything described, shown or reasonably implied herein. These specifications include all labor, materials, equipment, replacement parts, etc., necessary to keep all systems within operating condition.



A. SUBMISSION REQUIREMENTS

1. Submission of Proposals

Five (5) complete copies of the contractor's proposal shall be received in written form and in sealed packaging by 4:00 p.m. on Thursday, January 28, 2010. Submissions must be no more than twenty (20) pages long, not including required forms included within this Request for Proposals. As a prerequisite to any award, the contractor shall provide the following information, as a minimum standard, as part of their respective materials to be considered a qualified service provider under this specification.

a) Scope of Services: Your proposal should outline the work you are able to

perform and any additional information not included in our qualification questionnaire or within this proposal, which will assist the City with this selection.

b) References: Contractor shall supply names, addresses and telephone

numbers of at least three (3) customers with similar mechanical equipment and equipment application with whom he has full maintenance "less parts" contracts. References must be supplied with this proposal.

c) Staff: Clearly identify the professional staff that would participate in this

project along with their qualifications and experiences. Please complete and submit with your proposal the Maintenance Personnel Sheet.

d) Qualification Questionnaire: A Qualification Questionnaire must be

completed and made a part of your proposal. Contractors may incorporate a "miscellaneous" section to include items that the City did not identify but that the contractor feels should be listed, whether it is a chargeable item or not.

e) Off-Hour Call Procedure: Due to the frequent and critical nature of off-hour

calls, the contractor must provide their procedure for handling night and weekend calls with their proposal. Failure to submit this information with your proposal could result in rejection of the proposal.

2. Communications: All questions must be directed in writing to Mark Carufel,

Purchasing Manager, via fax at 586-276-4062, or via e-mail at [email protected]. All inquiries must be received within seven (7) calendar days of the proposal opening date to be given consideration. Any interpretation made to prospective contractors will be expressed in the form of an addendum to the specifications, which, if issued, will be sent to all prospective contractors no later than four (4) calendar days before the date



set for receipt of proposals. Oral responses will not be authoritative. Contractors should not direct their inquiries to other employees or departments within the City.

3. Submission Instructions

Your proposal may be mailed or hand delivered. Address all proposals to: City of Sterling Heights Attn: Walter Blessed, City Clerk 40555 Utica Road Sterling Heights, MI 48313

All envelopes/packaging must be labeled with the following information: Contractor Name RFP-SH10-001: Heating & Cooling Systems Maintenance and Repair Contractor Due Thursday, January 28, 2010 at 4:00 p.m. No faxed proposals will be accepted. All information requested herein shall be submitted with the proposal; failure to do so may result in rejection of the proposal.

4. Rejection of Proposals: If the contractor omits from their proposal submission any of the requirements described within these specifications, the City will retain the right to reject the proposal as non-responsive and/or incomplete.

5. Termination of Contract: Should the Contractor fail, neglect, or refuse to perform specified duties under the Contract, the City shall have the right to terminate the Contract upon seven days written notice given to the Contractor. The Contractor shall pay any additional costs incurred by the City. The City reserves the right to cancel the contract within 30 days written notice to the contractor and the contractor may cancel the contract within 30 days written notice to the City. No service charge, handling fees or other penalties for cancellation will be assessed by either party.

3. SELECTION PROCESS

A. Proposal Criteria: This document is a Request for Proposal. It differs from a Request for Bid/Quotation in that the City is seeking a solution as described herein, not a bid/quotation meeting firm specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. Competitive sealed proposals will be evaluated based upon criteria formulated around the most



important features of the service, of which qualifications, experience, capacity and methodology, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal evaluation criteria should be viewed as standards that measure how well a contractor's approach meets the desired requirements and needs of the City. Those criteria that will be used and considered in evaluation for award are set forth in this document. The City will thoroughly review all proposals received. A purchase order/contract will be awarded to a qualified contractor submitting the best proposal. The City reserves the right to select, and subsequently recommend for award, the proposed service which best meets its required needs, quality levels and budget constraints.

B. Award of Proposal: Proposals will be evaluated and ranked. The City reserves the

right to reject any and all proposals, to make an award based directly on the proposals, or to negotiate further with one or more companies.

C. Oral Interviews: Based on the results of the preliminary evaluation, a limited number

of contractor(s) will be invited to oral interviews conducted by the City for the purposes of clarifying proposal contents and to respond to questions. The City's Office of Purchasing will notify all contractors of oral interview dates and times.

D. Selection Criteria

The successful contractor will be chosen on the basis of the apparent greatest benefit to the City, including but not limited to the following:

1. Experience/Qualifications: Proposing on this contract shall be limited to

individuals, partnerships, and corporations actively engaged in the HVAC maintenance and repair services field. Contractors shall demonstrate competence, experience, and financial capability to carry out the terms of this contract. The City will require proof of these qualifications. Contractor shall provide information to the City demonstrating the Contractor's ability to satisfy the requirements set forth in the specifications. The Contractor shall include any and all information pertinent to aiding the City in determining the abilities of the Contractor.

2. Capacity: Contractors should clearly identify all available resources within the

company. Provide number of full-time/part-time employees and availability to provide on-call services.

3. Methodology: Provide the company's method of approach or work plan

summary to meet the City's needs for the scope of work specified. 4. References: References will be checked before a final determination is made. 5. Cost: Cost Proposals per Pricing Information form.



4. INSURANCE REQUIREMENTS

The Contractor shall not commence work under this contract until he has obtained the insurance required within this contract. All insurance coverages shall be with insurance carriers acceptable to the City of Sterling Heights. If any insurance is written with a deductible or self-insured retention, the contractor shall be solely responsible for said deductible or self-insured retention. The purchase of insurance and the furnishing of a certificate of insurance shall not be a satisfaction of the contractor's indemnification of the City of Sterling Heights. The contractor is responsible to meet all MIOSHA requirements for on-the-job safety. The contractor and his subcontractor shall procure and maintain during the life of this contract the following coverages:

A. Workers Compensation Insurance in accordance with all applicable statutes of the

State of Michigan. Coverage shall include a minimum $250,000.00 Employers Liability Coverage.

B. Commercial General Liability Insurance on an "Occurrence" basis with limits of

liability not less than $1,000,000.00 (as stated above level of hazard) per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall include the following extensions:

1. Contractual Liability 2. Products and Completed Operations 3. Independent Contractors Coverage 4. Broad Form General Liability Extensions or equivalent

C. Motor Vehicle Liability Coverage, including Michigan No-Fault Coverages for all

vehicles used in the performance of the contract. The City reserves the right to require specific limits of coverage if the contract involves the use of a motor vehicle for other than transportation to the work site.

D. Additional Insured. Commercial General Liability Insurance as described above

shall include an endorsement stating the following shall be an additional insured: "The City of Sterling Heights, including all elected and appointed officials and

employees and all other individuals working on behalf of the City."

E. Cancellation Notice. Workers Compensation Insurance, Commercial General Liability Insurance, and Motor Vehicle Liability Insurance as described above shall include an endorsement stating that thirty (30) days advance written notice of cancellation, non-renewal, reduction and/or material change shall be sent to:

City of Sterling Heights



Mark Carufel, Purchasing Manager 40555 Utica Road Sterling Heights, MI 48313

F. Proof of Insurance: Before starting the work, the contractor shall supply the following:

1. Three (3) copies of Certification of Insurance of contractor's Workers

Compensation Insurance. 2. Three (3) copies of Certification of Insurance of contractor's Commercial

General Liability Insurance. 3. Three (3) copies of Certification of Insurance of contractor's Motor Vehicle

Liability Insurance. 4. When requested by the City, one (1) complete copy of any policy of insurance

required or supplied under this contract.

G. All insurance papers should be provided at time of acceptance of proposal. Contractor’s insurance agent must use the attached Form 2021. Nothing else is acceptable.

5. QUALIFICATION QUESTIONNAIRE

The contractor shall complete a Qualification Questionnaire to contain at a minimum the following information. The name, title and signature of the individual completing this questionnaire should be included.

1. Name of Firm.

2. Representative/Title.

3. Office Address.

4. Local Telephone/Fax Numbers

24-Hour/7-Day Emergency Telephone Number

E-mail address

Website

5. Organization structure (corporation, partnership, etc.)



6. How long have you been in business?

7. How many full time employees? Part time?

8. Address of facility.

9. Distance of facility from City buildings.

10. Are you able to provide insurance coverage as indicated within this Request for Proposal? The City's Form 2021 must be completed. Nothing else is acceptable. Contractors must provide a letter from their insurance agency stating that they will be able to provide the required insurance.

11. How many clients does your company currently serve with the type of services described?

12. List any professional licenses/certifications that you have obtained that would be applicable to this contract.

13. Inventory of replacement parts and components.

14. Inventory of tools, equipment and all other resources available.

15. Scope of Services – Work you are able to perform.

16. Contractor shall supply names, addresses and telephone numbers of at least three (3) current customers with similar mechanical equipment and equipment application with whom he has full maintenance "less parts" contracts. Contractor shall indicate the length in months / years they have provided these services. References must be supplied with this proposal.

17. Complete the attached Maintenance Personnel Sheet.

18. Due to the frequent and critical nature of off-hour calls, please provide your recommended procedure for handling night and weekend calls with your proposal.

19. Provide information relative to the experience and financial capability of your company to carry out the terms of this contract.



20. Are your HVAC technicians qualified to maintain and repair pneumatic controls and 3-way valves?

21. Provide examples of any proposed / offered energy saving recommendations or ideas your company has implemented with similar clients.

22. Provide any additional information you would like to include which may not be included within this Questionnaire.

Official RFP specifications are available only at www.mitn.info or call the Office of Purchasing at 586-446-2740.

Pricing Form

PROPOSAL PRICING FORM The undersigned hereby declares the instructions and specifications have been carefully examined and that HEATING & COOLING PREVENTATIVE MAINTENANCE AND REPAIR SERVICE will be furnished on an hourly basis for the prices set forth in this proposal. It is understood and agreed that all proposal prices shall remain in effect for at least ninety (90) days from the date of the proposal opening to allow for the award of the proposal and that, if chosen the successful contractor, the proposal prices will remain firm through the length of the contract, including any extensions.

Hourly Rate 8 am – 5 pm $ per hour

Hourly Rate 5 pm – 8 am $ per hour

Premium rate for Sundays/Holidays $ per hour

R-22 refrigerant, per lb. $ per lb.

R-410-A refrigerant, per lb. $ per lb.

Indicate percentage of mark-up over contractor's cost on parts: % Note: Contractor to supply copy of original invoices upon request. How did you receive notification of this proposal? How did you obtain the proposal specifications? If proposal documents were downloaded from a website, please list: COMPANY

ADDRESS

CITY/STATE/ZIP

REPRESENTATIVE/TITLE

TELEPHONE/FAX

TERMS

E-MAIL ADDRESS/WEBSITE

SIGNATURE/DATE


Hold Harmless and Indemnity

HOLD HARMLESS AND INDEMNITY To the fullest extent permitted by law, the contractor expressly agrees to indemnify and hold the City of Sterling Heights (City), its elected and appointed officials, employees and volunteer and others working on behalf of the City, harmless from and against all loss, cost, expense, damage, liability or claims, whether groundless or not, arising out of the bodily injury, sickness or disease (including death resulting at any time therefrom) which may be sustained or claimed by any person or persons, or the damage or destruction of any property, including the loss of use thereof, based on any act or omission, negligent or otherwise, of contractor or anyone acting in its behalf in connection with or incident to this contract or the work to be performed hereunder, except that the contractor shall not be responsible to the City on indemnity for damages caused by or resulting from the City's sole negligence; and the Contractor shall, at its own cost and expense, defend any such claim and any suit, action, or proceeding which may be commenced hereunder, and the Contractor shall pay any and all judgments which may be recovered in any such suit, action or proceeding, and any and all expense, including, but not limited to, costs, attorneys' fees and settlement expenses which may be incurred therein. PLEASE PRINT: CONTRACTOR NAME AUTHORIZED REPRESENTATIVE SIGNATURE CONTRACTOR ADDRESS PHONE FAX WITNESS DATE This form must be completed and returned with your proposal.


Bldg & Equip Schedule Page 1

BUILDING AND EQUIPMENT SCHEDULE

THE FOLLOWING IS A LISTING OF THE BUILDINGS AND EQUIPMENT THAT SHALL BE COVERED UNDER THIS MAINTENANCE AND REPAIR PROPOSAL, AT THE ADDRESSES SHOWN BELOW: BUILDING #1 Sterling Heights City Hall (Built 1969, added North Addition 2000) 40555 Utica Road Sterling Heights, MI 48313

1 Acme Air Handler Model No. MC-610 1 Bryan Water Tube Boiler Model No. L-56 1 Westinghouse Centriline Return Air Fan Model No. DTY 8197-1 1 Condenser Water Pump 2 Primary Heating and Cooling Circulating Pumps and Motors 2 Secondary Booster Pumps 1 Main Air Compressor in boiler room 1 Comptemp Computer Room Air Conditioning Unit with Remote Glycol

Condensing Unit 1 Bryan Boiler HECL90-W-FDG 1 CRI-G-12 Burner R.L. Deppmann Pump 2 ITT Bell & Gosset pump Model 60-2A in-line 70 GPM 1½ HP



1 ITT Bell & Gosset pump Model 1510-2 ½ BB end suction 200 GPM 5 HP 1 ITT Bell & Gosset pump Model 1510-3BC end suction 360 GPM 10 HP 1 Bradford white water heater M-I-30R10DS 11 Coon-DeVisser HCI terminater system 1 Trane force flow heater, FFBB0301A – A0G1 1 Trane force flow heater, FFEB0401A – D0F1 Greenheck GB belt drive centrifugal roof exhaust fan 2 GB-90-4 exhaust fans 1 GB-120-4 exhaust fan 2 GB-85-G exhaust fans Markel open coil HF series electric panel heater 1 1375 CFM 460/3 electric panel heater, 24 x 12 1 450 CFM 460/3 electric panel heater, 15 x 12 Semco Model ST2505 sound attenuators 1 48 x 24 x 60 sound attenuators, 4770 CFM 1 48 x 24 x 60 sound attenuator, 5320 CFM 2 18 x 12 x 60 sound attenuator, 800 CFM Magnetic GPD506 variable frequency drive with bypass 1 10 HP 460/60/3 variable frequency drive Model B60V 1 5 HP 460/60/3 variable frequency drive Model B40V 1 Trane MCCA025 air handling unit, 11850 CFM, 9 HP 1 Trane MCCA012 air handling unit, 5320 CFM, 4 HP



1 Trane MCCA017 air handling unit, 10800 CFM, 4 HP 1 Trane MCCA008 air handling unit, 4770 CFM, 2.2 HP 1 Trane TTA180B400 AC unit, condensing unit 1 Trane RTAA155 air cooled rotary screw chiller Miscellaneous Controls, Valves and Reheat Coils



BUILDING #2 Sterling Heights Police Department (Built 1979) 40333 Dodge Park Road Sterling Heights, MI 48313-4143

2 Trane 54.6 Ton Fan Cooled Chiller Model No. CGAA-600 1/A 1 Trane Climate Changer Model No. 86 M.P. 1 Trane Climate Changer Model No. 17 L.P. 1 Trane Return Air Fan Model No. 66 2 Bryan Boilers Model No. L-70 2 Bell and Gossett Hot Water ARC Pump Model No. 80 1T 2 Bell and Gossett Chilled Water ARC Pump Model No. 1510 3 Bell and Gossett Booster Pumps 120V-1Q-60HZ 2 Trane Cabinet Unit Heaters Model No. NA46A004 1 Trane Hot Water Unit Heater Model No. 230-S 1 Electrical In-Line Reheat Coil 2 Main Air Compressors 2 Overhead Heating Units in Police Garage 1 Mitsubishi Model #PKAA24 Split-System Wall Mounted A/C unit (2 tons)

Miscellaneous Controls, Valves and Reheat Coils



BUILDING #3 Sterling Heights Public Library (built 1979) 40255 Dodge Park Road Sterling Heights, MI 48313-4140

1 Trane Chiller Model No. CGAA7501 1 Trane Climate Changer Model No. 63 1 Trane Torrivent Return Air Fan Model No. 50 (T) 2 Bryan Hot Water Boilers Model No. LL-25 1 McQuay Wall Unit 1 Trane Cabinet Unit Heater Model No. NA46A004 2 Trane Unit Heaters Model No. 230-S 2 B & G Primary Circuit Pumps (Bell & Gossett) 3 B & G Secondary Circuit Pumps

1 F350-W-GI Boiler

R.L. Deppmann Co. Pump

1 ITT Bell & Gossett Pump

Model 60-1AA in-line 26 GPM 1/3 HP

1 Bradford white hot water heater M-I-30-R10DS

Hydronics:

1 Trane PSUH-038A 38,700 BTU 1 Trane architectural wall – finish single tier element 1 Trane FFBB0301A-A0G1



1 Trane FFEB0401A-D0F1 Greenbeck GB belt drive centrifugal roof exhaust fan

2 GB-120-4 exhaust fan 1 FHR hooded gravity relief exhaust fan

4 CP-707 markel 24 x 48 ceiling panel, 277 volt, 750 watt

Semco sound attenuator, Model ST2505

1 30 x 24 x 60 sound attenuator, 3000 CFM

1 60 x 24 x 60 sound attenuator, 7000 CFM 1 48 x 24 x 60 sound attenuator, 4600 CFM 1 48 x 24 x 60 sound attenuator, 5200 CFM

1 Trane MCCA008 return air fan, 4680 CFM, 2.2 HP

1 Trane MCCAO12 air handling unit, 5400 CFM, 4.1 HP

1 Trane YCD210C4HC roof top unit

1 Trane YCDO90D4HC roof top unit

1 Trane TTA180B400 condensing unit Miscellaneous Controls, Valves and Reheat Coils



BUILDING #4 Sterling Heights Recreation Center (Built 1973) 40620 Utica Road Sterling Heights, MI 48313-9067

4 Climate Master Hot Water Heating Modules Model No. 721-HOC-BO1 19,600 BTU 2 Trane Central Cooling A/C Systems Model No. SAVA1006A 4 Climate Master Air Cooled A/C Model No. 700-17G-CSH 16,500 BTU 1 Bryan Tube Boiler 600,000 BTU Model No. CL-75W-F 1 Primary Circulating Pumps 1 Bryan Boiler MN. CL175 1 Trane Air Handler with Heating and Cooling Coils 1 Trane Condensing Unit 1 Trane Roof Top Unit, Model No. YCD1Z0C3LCAB 3 Hot Water Pumps 3 Unit Heaters 4 Cabinet Heaters 5 Self-Contained Heating and Cooling Units 1 Air Compressor in East Boiler Room Miscellaneous Controls, Valves and Reheat Coils



BUILDING #5 Sterling Heights DPW Building (Built 1977) 7200 Eighteen Mile Road Sterling Heights, MI 48314-4230

Parts Area: Rheem Duel Fuel HEV unit C 312,000 BTU and Temp. Controls Maint. Area: Rheem Duel Fuel H & V Unit C 250,000 BTU Input and Temp. Controls Office Area: Carrier 50DA012 HVAC Unit Natural Gas Boiler Core Area: Rheem Duel Fuel Make-up Air System C 6,000,000 BTU Input and Temp. Controls

Boiler: Pressure Vessels, Inc., Duel Fuel Hot Water Boiler @ 400,000 BTU Input and Temp. Controls

Oil Circulating #2 System: Fuel oil, pumps, relief devices and secondary unit pumps, oil

return and controls

Duct Heaters: Five (5) electric duct heaters and temperature controls

Air Conditioners: Spring start up and routine preventative maintenance check, clean coils, check filter and check drain line

1 Whirlpool 6,000 BTU Miscellaneous Controls, Valves and Reheat Coils



BUILDING #6 41A District Court Building (Built 1991) 40111 Dodge Park Road Sterling Heights, MI 48313

2 Bryan Hot Water F850-W-G Boilers 6 Trane Type S Unit Heaters 8 B & G Booster Pumps 2 Hot Water Circulating Pumps B & G, 3HP-2 1/2 F718BF 4 Trane Force Flo Cabinet Heaters 3 Trane 25, 30 & 40 ton SCHC Cooling Only Roof Top Air Conditioners Miscellaneous Controls, Valves and Reheat Coils

BUILDING #7 Sterling Heights Fire Station #5 (Built 1992) 41625 Ryan Road Sterling Heights, MI 48314

2 Ray Pak Boilers - Model H-824 5 Aaon Roof Top Air Conditioners 1 - 7 Ton - MDL 2548 1 - 10 Ton w/Heat - MDL 2547 2 - 15 Ton - MDL 2545 1 - 15 Ton - MDL 2546 2 Hot Water Circulating Pumps - 3 HP 1 Air Compressor Quincy -MDL 0C010067X3 White Rodgers Thermostats - MDL 1F95-7 Radiant Heat System Dunham Bush - AT 412 Cabinet Heaters Miscellaneous Controls, Valves and Reheat Coils



BUILDING #8 Sterling Heights Fire Station #1 (Built 2002) 38911 Van Dyke Sterling Heights, MI 48313-4623

1 American Standard Boiler 1 Bryant Furnace and Cooling Unit Model No. 579C-90 2 Hot Water Heaters 2 Bell and Gossett Pumps Miscellaneous Heating Elements and Controls Air Conditioners - Spring start up and routine preventative maintenance check, clean coils, check filter, check drain line. 1 Carrier - 21,000 B.T.U. 1 Carrier - 12,500 B.T.U. 1 G.E. - 9,800 B.T.U. 1 Fretter - 12,000 B.T.U.

BUILDING #9 Sterling Heights Fire Station #2 (Built 2009) 12825 Nineteen Mile Road Sterling Heights, MI 48313-2691

RTU #1 Trane - Roof Top Unit Model # 2YCC3024A1064AA SERIAL # 81423JT9H Heating Input BTUH - 64,000 Heating Output BTUH - 51,000



RTU#2 Trane - Roof Top Unit

Model # 2YCC3030A1075AA SERIAL # 7041H419H Heating Input BTUH - 75,000 Heating Output BTUH - 60,500


Model # YHC063A3EHA1MD00000000300A SERIAL # 847100237L Heating Input BTUH - 130,000

Heating Output BTUH - 108,000 5 Ton Cooling

BUILDING #10 Sterling Heights Fire Station #3 (Built 2009) 5250 Fifteen Mile Road Sterling Heights, MI 48310-5107

RTU #1 Trane - Roof Top Unit Model # 2YCC3024A1064AA SERIAL # 814315E9H Heating Input BTUH - 64,000 Heating Output BTUH - 51,000


Model # YHC033A3EMA1N00000000300 SERIAL # 847100033L Heating Input BTUH - 80,000 Heating Output BTUH - 64,000


Model # YHC063A3EHA1MD00000000300 SERIAL # 847100233L Heating Input BTUH - 130,000

Heating Output BTUH - 108,000 5 Ton Cooling

Air Conditioners - Spring startup and routine preventative maintenance check, clean coils, check filter, check drain line.



BUILDING #11 Sterling Heights Fire Station #4 (Built 2009) 12850 Fifteen Mile Road Sterling Heights, MI 48312-4200

RTU #1 Trane - Roof Top Unit Model # YHC063A3RHA1MD00000010300B0 SERIAL # 847100031L Heating Input BTUH - 130,000 Heating Output BTUH - 108,000


Model # YHC063A3RHA1MD00000010300B0 SERIAL # 847100035L Heating Input BTUH - 130,000 Heating Output BTUH - 108,000

5 Ton Cooling BUILDING #12 Upton House 40433 Utica Road Sterling Heights, MI 48313

4 Carrier A/C Units MDL #38TEO24300 208/230V 4 Carrier Furnaces - Natural Gas 50,000 B.T.U. Input



BUILDING #13 Sterling Heights Nature Center 42700 Utica Road Sterling Heights, MI 48314

2 Whirlpool A/C Units, MDL #42TE703758CR, 230V Input 1 Whirlpool Furnace 135,000 B.T.U. Natural Gas 1 Whirlpool Furnace 175,000 B.T.U. Natural Gas

BUILDING #14 Sterling Heights Senior Center (Built 1997, Gym added 2007) 40600 Utica Road Sterling Heights, MI 48313

9 Carrier Rooftop Units, Electric Cooling, Natural Gas Heat AC1 48TJE009 AC2 48TJF006 AC3 48TJF012 AC4 48TJF012 AC5 48TJF006 AC6 48TJE006 AC7 48TJF008 AC8 48TJF016 AC9 48TJE005 2 Gas Unit Heaters U41 REZNOR Model No. 25 U42 REZNOR Model No. 50 3 areas contain electric baseboard from Brasch Manufacturing Co. Model XMO Medium density, 120V, 250 watt/ft. All areas Carrier 33CS, commercial thermostats. Additional mechanical equipment below installed in June 2007. All HVAC units below are Carrier brand. All RTUs below are 208/230 volt.



1 Forced Air Furnace Model 58MTB100-20Serial #1906A00171

1 Condensing Unit (Front Lobby) Model 24ABR360A0053010 Serial # 4906E05881 (5 tons)

1 RTU #10

Model 48TMF012-M-501 HS Serial #4606G11399 (10 tons)

1 RTU #11 (South Side of Gym) Model 48TME014-A-501 CA Serial #4506G50655 (12½ tons)

1 RTU #12 (North side of Main Building) Model 48TMF012-A-501 CA Serial #4606G11400 (10 tons)

1 RTU #13 (North side of Gym) Model 48TME014-A-501 CA Serial #4506G50656 (12½ tons)

BUILDING #15 Athletic Storage Building 7150 Eighteen Mile Road Sterling Heights, MI 48314

1 Bryant Furnace 125,000 B.T.U. Natural Gas with Bryant Central Air 1 Bryant A/C Outside Cool MDL #567CB048 230V

1 Reznor Ceiling Mounted Natural Gas Furnace



BUILDING #16 Parks and Grounds Building 12261 Clinton River Road Sterling Heights, MI 48313-3217

1 Forced Air Furnace, Natural Gas BUILDING #17 Animal Control Building 12261 Clinton River Road Sterling Heights, MI 48313

1 Bryant - Forced Hot Air, Natural Gas 1 York - Window Air Conditioner (office area) WB80-2A Serial #EP060434, 8,000 B.T.U. 1 York - Window Air Conditioner (restroom area) WB80-2A Serial #EPO60429, 8,000 B.T.U.

BUILDING #18 City Storage Building 12261 Clinton River Road Sterling Heights, MI 48313

#1 Janitrol - Ceiling Hung (natural gas) Model: WHE-250 Serial #88CH5309 Input: 250,000 B.T.U. Output: 195,000 B.T.U. #2 Janitrol - Ceiling Hung (natural gas) Model: WH-200 Serial #89JH6427 Input: 200,000 B.T.U. Output: 156,000 B.T.U. #3 Janitrol - (natural gas) Model: WH-200 Serial #88HH17909 Input: 200,000 B.T.U. Output: 156,000 B.T.U.



#4 Janitrol - (natural gas) Model: WH-100 Serial #8915617R Input: 100,000 Output: 80,000


Maintenance Personnel Sheet

MAINTENANCE PERSONNEL SHEET Provide a list of HVAC, apprentices, journeymen and all other professional staff to be assigned to this contract. Include name, title (apprentice, journeyman, etc.), license number, years of experience, full/part time, on-call availability, qualifications and experiences. Use extra sheets if necessary.

Name_____________________________Title:______________________FT/PT______ License #________________Experience (yrs)_________On Call Availability:__________ Qualifications____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Name_____________________________Title:______________________FT/PT______ License #________________Experience (yrs)_________On Call Availability:__________ Qualifications____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Name_____________________________Title:______________________FT/PT______ License #________________Experience (yrs)_________On Call Availability:__________ Qualifications____________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Name of Contractor:_____________________________________________________ X___________________________________________________ Signature of Company Representative Completing this Form

Official specifications are available at www.mitn.info, or call the Office of Purchasing at 586-446-2740

REFERENCES CONTRACTOR TO COMPLETE ALL BLANKS IN THIS DOCUMENT LIST AT LEAST THREE REFERENCES WITH WHOM YOU HAVE HAD SIMILAR CONTRACTS DURING THE PAST THREE YEARS. THESE REFERENCES MUST BE INCLUDED WITH YOUR BID/PROPOSAL. 1. Company or City Contact Name Telephone Number E-mail 2. Company or City Contact Name Telephone Number E-mail 3. Company or City Contact Name Telephone Number E-mail Contractor's Signature Date Company This form must be completed and returned with your bid/proposal.

City of Sterling Heights 2021-SH (12-99)

Send notices to: City of Sterling Heights 40555 Utica Rd., P.O. Box 8009 Sterling Heights, MI 48311-8009

NAME OF INSURED

ADDRESS CITY

STATE ZIP MINIMUM ACCEPTABLE LIABILITY LIMITS: $1,000,000CO TYPE OF INSURANCE POLICY NUMBER

LTR EFFECTIVE EXPIRATION

GENERAL LIABILITY GENERAL AGGREGATE $

COMMERCIAL GENERAL LIABILITY PRODUCTS-COMP/OP AGG. $

OCCURRENCE PERSONAL AND ADV. INJURY $

CONTRACTUAL LIABILITY EACH OCCURRENCE $

PROD/COMPLETED OPER. FIRE DAMAGE (Any one fire) $

X C & U HAZARDS COVERAGE MEDICAL EXP (Any one person) $

AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $

ANY AUTO BODILY INJURY $

ALL OWNED, NON-OWNED & HIRED PROPERTY DAMAGE $

EXCESS LIABILITY EACH OCCURRENCE $

UMBRELLA FORM AGGREGATE $

WORKERS COMPENSATION STATUTORY LIMITS $

OTHER THAN STATUTORY $

NAME OF INSURANCE COMPANIES AFFORDING COVERAGE NAME OF INSURANCE AGENCY

CO A.M BEST

LTR RATING ADDRESS

PHONE/FAX

CONTACT PERSON

BY: (Authorized Insurance Representative Signature) PRINT NAME:

TITLE: DATE:

For City of Sterling Heights use only 2021 - SH (12-99)

QUESTIONS CONCERNING THIS CERTIFICATE SHOULD BE DIRECTED TO THE CITY OF STERLING HEIGHTS RISK MANAGER AT (586) 446-2741

CERTIFICATION OF INSURANCE

ALL INSURANCE INFORMATION MUST BE SUBMITTED ON FORM 2021 - SH. ANY OTHER FORM IS INVALID

POLICY DATES LIMITS

RFP-SH10-001: PREVENTATIVE MAINTENANCE AND REPAIRS HEATING AND COOLING SERVICE

(in thousands)

COMPANY

ADDITIONAL INSURED ON COMMERCIAL GENERAL LIABILITY AND AUTOMOBILE LIABILITY: THE CITY OF STERLING HEIGHTS, INCLUDING ALL ELECTED AND APPOINTED OFFICIALS AND EMPLOYEES AND ALL OTHER INDIVIDUALS WORKING ON BEHALF OF THE CITY.

The subscribing insurance company certifies that insurance of the types and limits of liability below have been issued to the insured named below for the policy period indicated. Such insurance, here certified, is written in accordance with the company's regular policies and endorsements subject to the company's applicable manuals of rules and rate, and when indicated below, an endorsement has been added to the policy in conformance with the additional insured language below.

The subscribing company agrees to give immediate notice to the City of Sterling Heights in the event the insured cancels, reduces or materially changes any of the insurance coverages certified below.

3)

The subscribing company agrees to give 10 days prior written notice to the City of Sterling Heights in the event of cancellation by the Insurance Company for non-payment of premium.

2)

The subscribing company agrees to give 30 days prior written notice to the City of Sterling Heights in the event of cancellation or reduction in coverage by the Insurance Company for reasons other than for non-payment of premium.

1)