Classified Staff Presentation

Classified Staff Presentation

Classified Staff PresentationKurt Brown

WE ALL HAVE ONE PURPOSETO BRING ABOUT CHANGEDuring The Past 5 Years Your Executive DirectorOversees and directs a budget of over 10 million dollarsHas managed a decline in funding of over 2 million dollars while at the same time overseeing:An expansion of staff from 267 to 310An expansion of territory from 19 school districts to an additional 41 school districts in the migrant program stretching from Salina to the Colorado borderHe does this so that you can bring about change

Kay Mitchell Has worked with nearly 400 families during the past 19 years impacting the lives of over 1600 individualsTrying to bring about changeStaff Development and Custodians Order and distribute nearly 8000 meals a year!Clean, arrange and organize rooms for over 300 events a year

So that you can bring about changeJanell GriffinFor 26 years she has worked in nearly every school district in both Special Education and Head Start

Trying to bring about change

Your Director of Special EducationIs the President elect for the Kansas Association of Special Education AdministratorsIs the past president of The Statewide Special Education Advisory CouncilIs a member of the Statewide Interagency Coordinating Council Testifies to the Kansas Legislature numerous times per yearCommunicates regularly with legislators at both the state and federal levelSo that you can bring about changeJeannie SharpFor 31 years Jeannie has worked with students in every school district and currently works with individuals in a territory stretching from Hays to the Colorado border and from the Nebraska border to the Oklahoma border.

Trying to bring about change

JANE WIELANDOver the past 36 years Jane has worked with over 1800 individual students

Trying to bring about changeThe Business OfficeProcesses nearly 11,000 daily logs per and 1200 expense vouchers per year!

So that you can bring about changeYour MIS Clerk:Processes data for over 1300 IEPs a yearProcesses on average an additional 600 IEP changes per yearProcesses, verifies and submits over 3000 Medicaid billing claims per yearProcesses, verifies for accuracy and submits to KSDE literally millions of pieces of data per yearSo that you can bring about change

Thank you!!!!!We cannot restThe need is greater than ever We need each and every one of youYou Have a Responsibility:To this agencyTo the people within this agencyTo the people you serveTo yourselfExpectationsSupervisors will hold regularly scheduled meetings with staffEvery adult will be able to articulate the purpose of the program they serve inEvery adult will be able to answer the why questionEvery Head Start and Special Education room will have a Needed to be Done list Every teacher will have direct contact every student on their caseload on regular basis

Supervisor ResponsibilitiesListen!Provide specific guidance and feedback to ensure that the people you supervise understand their specific role and responsibilitiesConduct meetings with classified staff on a regular basis to facilitate communication Provide specific information to classified staff in regards to the students that they work withComplete required paperwork within the required timelines for the people you supervise Oversee the educational program including daily lesson plans for your students.Share the plan with all relevant providersShare the purpose, the vision for the student, program, etc.

Classified Staff ResponsibilitiesListenSeek clarification when you dont understandProvide feedback in regards to the students that you work withFollow through with the directives given to youWork with a purpose and stay busyComplete and submit required paperwork within required timelines

Our mission is too importantTo have late daily logsTo have chronic errors in paperworkTo not communicate with one anotherTo demonstrate unprofessional conduct

What are the required paperwork timelines?Professional leave requests should be submitted four to six weeks in advance of the requested activityExpense vouchers are due by the 5th of the month Inservice logs are due on December 10th and May 1st.Email should be checked dailyThe website should be checked weeklyWork TimeThere is always a needBreaks are a luxury not a rightRecess, lunch and bus dutyDuty Free lunchExtra duties

Supervisors:You need to help when special education paras are being assigned to time consuming non-special education functions. Follow the 9/10 rule to determine if students are not getting servedRemember we can help all studentsSo supervisors ask yourself. Does this activity benefit kids?Specialized Instruction!For Special education we must be providing specialized instruction as per the IEPHelping isnt enough. There needs to be a purpose to all supports givenReporting AbuseYou are a mandatory reporterIf anyone tells you that you are not to report a concern you need to immediately notify your supervisorDaily LogsDaily logs are due on Monday for the previous week. Daily logs should reflect what actually occurredDelete all days in your calendar shown as non work days. (district specific explanations)This is true for your schools calendar as is right now. You will be notified if work and non work days are changed for your district

LeavesYou must use personal leave before accessing sick leave (bereavement exception)Check your leave amounts available before putting it on your daily logYou must take leave for snow days because they are calendar work daysIf you exhaust all leave you will be frozen on the salary scheduleInserviceFor all required inservices work day begins and ends at your homebaseYesterday and today you are working through lunchThe website will have the allowable inservice hours for each trainingYou must list blood borne pathogens and confidentialityWe do have some funds for para training opportunities

IssuesIssues with schedules, work assignments, hours contracted, etc. should start with your immediate supervisorThen follow the chain of command. It is the joint responsibility of you and your supervisor to monitor the portal in regards to hours worked, codes, leave amounts, etc. Personal Information ChangesPhone numbers, addresses, etc should be made with the business officeThose changes need to be made to your employee data sheet and turned in!This includes changes to your direct deposit email. ChangeNumerous books, articles, etc. on change. Two primary types of change for people1. Incremental2. FundamentalIncremental change is a slow process that does not alter the fundamental structure or coreFundamental is dynamic and changes the fundamental structure or core. These are also referred to first order change and second order changeAlsoThere is a difference between the actual change and our emotional, mental and psychological response to the change. We must attend to and take care of the emotional, mental and psychological responses that occur. Incremental or First Order ChangeThese typically do not illicit a strong emotional or psychological responseThis is because they either occur slowly over time or they do not require an individual to change a value set, belief system, etc. Fundamental or Second Order ChangeTypically occur rapidly Cause a fundamental emotional response because they require an individual to change a value set or belief system, etc. This Applies to:EveryoneYou MeStudentsEtc. Remember that a change may be a first order change to one person and a second order change to another!Fundamental or Second Order ChangeThere are 3 basic phases to coming to terms with a Fundamental changeEnding-Coming to terms with the fact that how it used to be will be no moreNeutral Zone-A transition time between the old way and the new wayThe New Beginning- Occurs when the individual makes a commitment to the changeEndingAn individual has to grieve for what the perceive that they are losingStudents can losePowerControlAttention?We assist by acknowledging and empathizing with the lossThe Neutral ZoneStudent doesnt know for sure if they like the new idea or notNot sure of anything reallyMay start making comments such as whats the useMay try the new way and fail because of a lack of commitmentWe help by offering non-judgmental feedbackRemember this is the time that a person decides if moving to the new way will make them better or notThe New BeginningThe student decides to buy into the new wayThis is still dangerous because rejection may occurWe must provide consistent and accurate feedback on how it is working. The feedback should be very frequentWe also encourage at this point and maybe give tangible reinforcementFeedback and ReinforcementThe feedback needs to be data driven, accurate and frequent. Data sheets or some type of data collection instrument is a mustReinforcement should begin as consistent and data driven as wellIt can then be moved to intermittent and less data driven once the behavior has been internalized. Incremental or First Order ChangeDont forget to use incremental change in order to effect a larger change over time. Sometimes this is the only way to bring about a fundamental changeHow to use Incremental ChangeMake tiny small changes on a frequent basis Make the change small enough that is does not initiate an emotional or psychological responseBe careful, students are very savvy. Legitimately make the change about others or issues rather than the studentThe Elements of LearningImmediate MemoryWorking Memory15 to 20 minute time limit to Working MemoryWhat does this mean for the students we work with?The Elements of LearningTypes of RehearsalInitial rehearsalRote rehearsalElaborative rehearsalWe need to be using elaborative rehearsal as often as possibleElaborative rehearsal provides meaning to the information being learnedThe Elements of LearningDoes the information make sense?Does the information have meaning?Having meaning is very important. MemoryDeclarative MemoryHas two componentsEpisodic SemanticMemoryNondeclarative or implicit MemoryProcedural memory refers to motor skillsMemoryWe remember what comes first bestWhat comes last second best What comes in the middle third bestImportantAccurate feedback based upon data is vital to the learning process