CITY OF HAWARDEN REGULAR CITY COUNCIL MEETING AGENDA Hawarden City Hall – Council Chambers Room Wednesday, April 8, 2020 at 5:30 p.m. Standard Agenda Items 1a. Approval of March 25, 2020 Council Meeting Minutes 1b. Approval of April 8, 2020 Claims for Payment 1c. Open business from the Community (limited to a maximum of 5 minutes per item). 2a. Mayor’s Report 2b. Staff Reports/Discussion 2c. Council Comments Other Agenda Items 3. a. Public Hearing on Proposed Plans and Specifications, Proposed Form of Contract, and Estimated Cost for the South Circuit Project and Work Incidental Thereto, In and for the City of Hawarden, Iowa and taking bids for such Construction. b. Resolution 2020-20, A Resolution Approving Proposed Drawings and Specifications Proposed, Form of Contract, and Estimated Cost for the South Circuit Project for the City of Hawarden, Iowa. 4. Resolution 2020-21, A Resolution setting time and place for hearing and directing publication of Notice of time and place for hearing on Plans and Specifications, Proposed Form of Contract and Estimate of Costs for the Annual Seal Coat Project for the City of Hawarden, Iowa. 5. Approval of Pay Request Number 7 to Hoogendoorn Construction, Inc. for the Wastewater Treatment Facility Improvement Project. 6. Consent Agenda: 7. Adjournment Next regular council meeting April 22, 2020
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CITY OF HAWARDEN REGULAR CITY COUNCIL MEETING … · Moved by Klocke/Feldhacker to approve. Motion carried 5-0. 1b. Approval of March 25, 2020 Claims for Payment. Moved by Kurth/Klocke
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CITY OF HAWARDEN REGULAR CITY COUNCIL MEETING AGENDA
Hawarden City Hall – Council Chambers Room Wednesday, April 8, 2020 at 5:30 p.m.
Standard Agenda Items
1a. Approval of March 25, 2020 Council Meeting Minutes 1b. Approval of April 8, 2020 Claims for Payment 1c. Open business from the Community (limited to a maximum of 5 minutes per item). 2a. Mayor’s Report 2b. Staff Reports/Discussion 2c. Council Comments
Other Agenda Items 3. a. Public Hearing on Proposed Plans and Specifications, Proposed Form of Contract, and Estimated Cost for the South Circuit Project and Work Incidental Thereto, In and for the City of Hawarden, Iowa and taking bids for such Construction. b. Resolution 2020-20, A Resolution Approving Proposed Drawings and Specifications Proposed, Form of Contract, and Estimated Cost for the South Circuit Project for the City of Hawarden, Iowa. 4. Resolution 2020-21, A Resolution setting time and place for hearing and directing publication of Notice of time and place for hearing on Plans and Specifications, Proposed Form of Contract and Estimate of Costs for the Annual Seal Coat Project for the City of Hawarden, Iowa. 5. Approval of Pay Request Number 7 to Hoogendoorn Construction, Inc. for the Wastewater Treatment Facility Improvement Project. 6. Consent Agenda: 7. Adjournment Next regular council meeting April 22, 2020
UNAPPROVED MINUTES REGULAR CITY COUNCIL MEETING
HAWARDEN CITY HALL – COUNCIL CHAMBERS
Wednesday, March 25, 2020 at 5:30 p.m.
The Council Meeting was called to order at 5:30 p.m.
Present: Mayor Porter; Council Members: Bergsma, Klocke, Feldhacker, Kurth, Olson
Absent: None
Staff Present: Mike DeBruin, City Administrator/City Clerk; Jim Pickner, City Attorney.
Absent: Travis Waterman, Public Works Director; Jacob Stoner, Finance Officer; Larry Cope, Economic
Development Director; Corey Utech, Chief of Police.
Standard Agenda Items
1a. Approval of March 11, 2020 Regular Council Meeting and Planning Session Minutes.
Moved by Klocke/Feldhacker to approve. Motion carried 5-0.
1b. Approval of March 25, 2020 Claims for Payment.
Moved by Kurth/Klocke to approve. Motion carried 5-0.
1c. No Open Business from the Community was held.
2a. Mayor’s Report was given.
2b. Staff Reports were given.
2c. No Council Comments were given.
Agenda Items
Item 3. Third Reading of Ordinance 720, an Ordinance for a zoning and zoning map amendment to
change from B-1 (Neighborhood Business District) to R-2 (Medium Density Residential); the old Soo
Motel property, Lots 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, & 18, Block 19 and the alley lying between and
adjacent to Lots 12 and 13 all in Original Plat of Calliope now a part of the Incorporated City of
Item 8. Approval on the Purchase of the lot at 708 10th Street in the amount of $75,000.00.
Moved by Olson/Kurth to approve. Motion carried 3-2.
Item 9. Consent Agenda:
a. Request from Brian Engleman, dba Golf Course Clubhouse, for a renewal of Class C Liquor
License with Outdoor Service & Sunday Sales, effective May 26, 2020 through May 25, 2021.
Moved by Olson/Klocke to approve. Motion carried 5-0
Item 10. Adjournment.
The next regular City Council Meeting will be Wednesday, April 8, 2020 @ 5:30 p.m.
Moved by Klocke/Kurth to adjourn. Motion carried 5-0. Meeting adjourned at 5:54 p.m.
_____________________________
ATTEST: Ricard R. Porter, Mayor
________________________________________
Michael De Bruin, City Administrator/City Clerk
RESOLUTION NO. 2020-20
A Resolution for the Proposed Plans and Specifications, Proposed
Form of Contract, And Estimated Cost for the South Circuit Project
and Work Incidental Thereto for the City of Hawarden, Iowa and
Awarding the Contract for the Specified Work.
WHEREAS, The City of Hawarden is planning a South Circuit Project in the
City of Hawarden
AND WHEREAS, a public hearing was held on April 8, 2020 in the City Council
Chambers in Hawarden, Iowa at 5:30 p.m. concerning the proposed drawings and
specifications, proposed form of contract and estimated cost for the South Circuit Project
for the City of Hawarden.
AND WHEREAS, the work to be done consists generally of converting overhead
electric wire to underground, creating a redundant loop and miscellaneous appurtenant
work at a cost of $780,982.85 and awarding the bid to the lowest responsible bidder,
Karian Peterson from Montevideo, Mn.
NOW THEREFORE, be it resolved by the City Council of the City of
Hawarden, Iowa, that the plans, specifications and form of contract and low bids are
approved for the Materials for the South Circuit Project in the City of Hawarden, Iowa all
in accordance with the terms and conditions as set forth in the Notice of Public Hearing
and Letting.
PASSED AND ADOPTED THIS 8th day of April 2020
____________________________
Ricard R. Porter, Mayor
ATTEST:
________________________________________
Michael DeBruin, City Administrator/City Clerk
DGR Engineering — 1302 South Union Street — P.O. Box 511 — Rock Rapids, IA 51246 phone: 712.472.2531 — fax: 712.472.2710 — dgr.com
P:\04\136\10\Doc\Award Recommend-Ltr South Ckt Dist Conv.docx
April 3, 2020 (VIA E-MAIL) Travis Waterman Public Works Director City of Hawarden Re: Award Recommendation
South Circuit Distribution Conversion City of Hawarden, IA DGR Project No. 413610 Dear Travis: We have completed our review of the bids that were received on April 2, 2020 for referenced project. A bid summary form and detailed tabulation are included with this letter. We will be sending a copy of the bid tabulation to all bidders and plan holders. Two (2) bids were received for this work, with the base bid ranging in price from $ 780,982.85 to $ 782,526.78. Karian Peterson Power Line Contracting, LLC (Karian Peterson), of Montevideo, Minnesota submitted the apparent low bid of $ 780,982.85. It should be noted that these bids are significantly higher that the engineer estimate of $600,000. However, Karian Peterson’s bid included inflated pricing on at least eight (8) “just in case we need them” units that were only included in the bid to establish a unit price. These units (UR3, UR3R, ASP-REM, ASP-REP, PCC-REM & PCC-REP) comprise a total of $ 105,600.00 that we do not anticipate needing to utilize during the construction project. Similar to past distribution projects, this contract is set up unit-based, which means the contractor is only paid for installed bid item units. We have worked with this Contractor on similar successful projects in the past and know of no reasons why they would not perform well on this project. We therefore recommend that Karian Peterson, be awarded the contract for this project for the base bid for a total contract amount of $780,982.85. Please pass our recommendations on to the Council and let us know when this contract has been awarded. We will then proceed with processing the Contract Documents. Feel free to contact us with any questions you or the Council may have. Best Regards, DGR Engineering Troy Metzger Enclosures 2
BID SUMMARY
SOUTH CIRCUIT DISTRIBUTION CONVERSION
CITY OF HAWARDEN, IOWA
1302 South Union Street Bid Letting: April 2, 2020 - 1:30 p.m.
Rock Rapids, IA 51246 City Offices
DGR Project No. 413610 Page 1 of 1
Bidder and Address Bid Security Total Base Bid Comments
Karian Peterson Powerline Contracting, LLC 10%
4437 Hwy 212, PO Box 345 Bid Bond $780,982.85
Montevideo,MN 56265
Watts Electric Company 10%
13351 Dovers Street Bid Bond $782,526.78
Waverly, NE 68462
1 OF 1P:\04\136\10\SPRDSHT\BIDTABSUM CITY OF HAWARDEN SOUTH CIRCUIT DISTRIBUTION CONVERSION.XLS
BID TABULATIONSOUTH CIRCUIT DISTRIBUTION CONVERSIONCITY OF HAWARDEN, IOWADGR Project No. 413610Bid Letting: April 2, 2020 - 1:30 p.m.
Karian Peterson Powerline Contracting, LLC Watts Electric CompanyBid Security: 10% Bid Bond Bid Security: 10% Bid Bond
No. of Ext. Price Ext. PriceUnit No. Name and Description of Construction Unit Units Labor Material L & M L & M Labor Material L & M L & M