CITY OF GREENWOOD BOARD OF ALDERMEN SPECIAL … · city of greenwood board of aldermen special meeting wednesday, november 30, 2016 -7:00 p.m. 709 w. main street, greenwood, mo 64034

CITY OF GREENWOOD BOARD OF ALDERMEN

SPECIAL MEETING WEDNESDAY, NOVEMBER 30, 2016 -7:00 P.M.

709 W. MAIN STREET, GREENWOOD, MO 64034 AGENDA

I. CALL MEETING TO ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. WARD 1 ALDERMAN VACANCY - APPLICANT INTERVIEWS

VI. MAYORAL APPOINTMENT TO FILL ALDERMAN WARD 1 VACANCY

VII. Motion approving Resolution R2016-56: A RESOLUTION CONSENTING TO mE MAYORAL APPOINTMENT TO FILL mE WARD I ALDERMAN VACANCY.

Page 3

VIII. OATH OF OFFICE-NEW ALDERMAN

IX. CONSENT AGENDA Consent Agenda items are considered to be routine and will be enacted by one motion in the form listed below. One motion, non-debatable. Any member of the Board of Aldermen may ask for an item to be taken from the consent agenda for discussion and separate action.

A. Motion approving Bi-monthly payables.

Page 5

B. Motion approving the minutes of the November 9. 2016 Board of Aldermen meeting.

Page 15

C. Motion approving Resolution R2016-55: A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN ADDENDUM TO THE MASTER LEASE AGREEMENT WITH THE BANCORP BANK RELATED TO A POLICE VEHICLE.

Page 23 Copies of proposed ordinances and resolutions are available for public inspection at the City Clerk's Office, 709 W. Main St., Greenwood, MO. 64034.

X. ORDINANCES

XI. RESOLUTIONS

XII. DEPARTMENT REPORTS

A. PARK BOARD B. PUBLIC WORKS C. POLICE DEPARTMENT-Page 27 D. ADMINIS1RATION

XIII. OTHER BUSINESS

XIV. MAYOR AND ALDERMEN COMMENTS

xv. MOTION TO ENTER CLOSED SESSION PURSUANT TO MISSOURI STATUTES 610.021.1, 610.021.2, 610.021.3, 610.021.11, 610.021.12 AND 610.021.13, AND THAT THE RECORD BE CLOSED.

XVI. ADJOURNMENT

Copies of proposed ordinances and resolutions are available for public inspection at the City Clerk's Office, 709 W. Main St., Greenwood, MO. 64034.

RESOLUTION NO. R2016-56

A RESOLUTION CONSENTING TO THE MAYORAL APPOINTMENT TO FILL THE WARD I ALDERMAN VACANCY.

WHEREAS, on November 10, 2016, Mike Harrell resigned his Alderman Ward I position, which the Board of Aldermen hereby accepts; and

WHEREAS, Section 79.280, RSMo, provides the process for filling such vacancy consists of the Mayor appointing a successor, subject to the advice and consent of a majority of the remaining members of the Board of Aldermen; and

WHEREAS, on November 30, 2016, the Mayor appointed ______ to fill the vacancy.

NOW, TIIEREFORE, BE IT RESOLVED BY THE BOARD OF ALDERMEN OF TIIE CITY OF GREENWOOD, MISSOURI AS FOLLOWS:

That the Board of Aldermen consents to the Mayoral appointment of-:--:-:--:-:---:---:::--:---::-::-:-=:-to serve as Alderman Ward I until the next regular municipal election (which is April 4, 2017).

PASSED THIS 30th DAY OF NOVEMBER, 2016, BY TIIE BOARD OF ALDERMEN OF THE CITY OF GREENWOOD, MISSOURI.

Alderman Vote Aye Nay Abstain Absent

Cover Thatcher Muchmore Ivacantl

Levi Weaver, Mayor

ATTEST:

Dorothy Watkins, City Clerk

BOA MEETING 11/22/16

BI-MONTHLY DIRECT PAYABLES FOR APPROVAL

GENERAL FUND

NON-DEPARTMENTAL

ADMINISTRATION

BUILDING & ZONING

BUILDING & GROUNDS

MUNICIPAL COURT

FINANCE

POLICE/PUBLIC SAFETY

TOTAL GENERAL FUND

PARK

HYDRANT MAINTENANCE

FIRE & AMBULANCE

TRANSPORTATION

SEWER • TRASH

GRAND TOTAL

'includes sewer refund SEE ATTACHED DOCUMENTATION

ACH BANK WITHDRAWAL UMB BANK

ACH BANK WITHDRAWAL UMB BANK

MANUAL CHECKS

GENERAL

PARK

TRANSPORTATION

SEWER

TRASH

TOTAL MANUAL CHECKS

'SEE ATIACHED CHECK REGISTER

3,807.58

11,126.61

329.44

396.50

123.32

0.00

2,315.09

18,098.54

1,334.55

0.00

0.00

58,278.84

62,537.21

23,792.84

164,041.98

4,166.67 SRF 96B DEBT PAYMENT

0.00 GO BOND DEBT PAYMENT

0.00

0.00

0.00

0.00 0.00

0.00

~~/iH/ 2ulb ~:lb AM PACKET: 01205 BOA 11/22/16 VENDOR SET: 01 GRE~D SEQUENCE : ALPHABETIC DUE TO/&"'RC2ol ACCOUNTS SUPPRESSED

ITM DATE -------IO------- BANK CODE ---------DESCRIPTION---------

01-0513 A , 0 HEATING , COOLING INC

I-30223 11/18/2016 A{C REPAIR AP DUE, 11/18/2016 DISC, 11/18/2016

A/e REPAIR

VENDOR TOTALS

01-0005 AFLAC

I-7512762 11/15/2016 VOLUNTARY INSURANCE AP DUE: 11/15/2016 DISC, 11/15/2016

VOLUNTARY INSURANCE VOLUN"rARY INSURANCE VOLUN'lARY INSURANCE VOLUNTARY INSURANCE

= VENDOR TOTALS = =---- =---01-0114 BOB SIGHT FORD

I-482965 11/10/2016 VEHICLE MAINTENANCE AP DUE: 11/10/2016 DISC: 11/10/2016

VEHICLE MAINTENANCE

= VENDOR TOTALS -==

01-0024 CITY OF LEI:' S SUMMIT

1-13592 11/18/2016 OVERLAY OP DOC HENRY AP DUE: 11/18/2016 CISC: 11/18/2016

OVERLAY OJ' DOC HENRY

= VENDOR TOTALS

01-1015 COMMENCO

I-435880 11/16/2016 REPEATER REPAIR AP DUE: 11/16/2016 DISC, 11/16/2016

REPEATER REPAIR

= VENDOR TOTALS

GROSS P.O. t DISCOUNT G/L ACCOUNT

196.50

196.50

615.68

615.68

183.48

183.48

42,691.66

42,691.66

424 .75

424.75

08823 1099 : N 01 07-6400-0000

08650 1099, N 01 00-2292-0000 36 00-2292-0000 SO 00-2292-0000 51 00-2292-0000

-08485 1099: N 01 15-6490-0000

08825 1099, N 36 00-7340-0000

08489 10519 : N 01 15-6410-0000

-~ . •

--ACCOUNT NAME-- DISTRIBUTION

BUILDINGS MAINT 196.50

AFLAC INSURANCE 411.44 AFLAC 46.80 AFLAC 125.95 A>"LAC 31.49

VEHICLE MAINTEN 183.48

- -

STREET SURFACE 42,691.66

~--=----=

TOOLS , EQUIPME 424.75

· .. - ----- --- .. _.,.----PACKET: 01205 BOA 11/22/16 VENDOR SET: 01 GREENWOOD SEQUENCE : ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED

1TM DATE -------ID------- BANK CODE ---------DESCRIPTION---------

01-0801 8M CORPORATE CARE LLC

1-488615 11/15/2016 PRE-EMPLOYMENT DRUG SCREEN AP DUE: 11/15/2016 DISC: 11/15/2016

PRE-EMPLOYMENT DRUG SCREEN PRE-EMPLOYMENT DRUG SCREEN

== VENDOR TOTALS =

01-0027 DISCOUNT OFFICE SUPPLIES

1-21176 11/10/2016 INK CARTRIDGE

1-21180

AP DUE, 11/10/2016 DISC, 11/10/2016 INK CARTRIDGE INK CARTRIDGE INK CARTRIDGE INK CARTRIDGE INK CARTRIDGE INK CARTRIDGE INK CARTRIDGE

11/10/2016 PAPER AP DUE: 11/10/2016 DISC: 11/10/2016

PAPER PAPER PAPER PAPER PAPER PAPER PAPER

= VENDOR TOTALS

01-0493 DUPUIS REDI-MIX CONCRETE, INC.

1-22632

01-0251 GALLS

I-6301886

11/18/2016 SID~ - GUNNER AP DUE: 11/18/2016 DISC: 11/18/2016

SIDEWALK - GUNNER

= -VENDOR TOTALS

11/10/2016 NAME TAG AP DUE: 11/10/2016 DISC: 11/10/2016

NAME TAG

= VENDOR TOTALS

GROSS DISCOUNT

92.00

92.00

135.00

128.00

263.00

253.00

253.00

22.25

22.25

P.O. • G/L ACCOUNT --ACCOUNT NAME----08330 1099: N 01 15-7320-0000 36 00-7320-0000

08653 1099: y

01 01-6150-0000 01 05-6150-0000 01 10-6150-0000 01 15-6150-0000 36 00-6150-0000 50 00-6150-0000 51 00-6150-0000

08653 1099, y 01 01-6150-0000 01 05-6150-0000 01 10-6150-0000 01 15-6150-0000 36 00-6150-0000 50 00-6150-0000 51 00-6150-0000

08821 1099: N 36 00-7345-0000

08486 1099: Y 01 15-6270-0000

PROFESSIONAL SE PROFESSIONAL SE

OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES

OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES

STREET/CURB/SID

UNIFORMS

DISTRIBUTION ==-"'"""""==

46.00 46.00

19.29 19.28 19.28 19.29 19.28 19.29 19.29

18.29 18.29 18.29 18.29 18.28 18.28 18.28

====

253.00

22.25

~~/~ D f~v~U ~.~ ~ ~~

PACKET: 01205 BOA 11/22/16 VENDOR SET: 01 GREENWOOD SEQUENCE : ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED

ITM OATE

.n, ~ ___ W" _ ___ ...:"_ = .. _ :;> __ _

-------ID----- -- BANK CODE -------- - DESCRIPTIQN-- -------GROSS P.O.'

DISCOUNT G/L ACCOUNT --ACCOUNT NAME-- DISTRIBUTION

,--====-----,------=====-------,---=------------------------====,--------=--==~----01-1120 GEAR ZONE

1-67917

01-0435 HEARTLAND

1-11200

01-0172 HINCKLEY

1-7343045111316

TACTICAL

11/10/2016 UNI:FORMS AP DUE: 11/10/2016 DISC : 11/10/2016

UNIFORMS

== VENDOR TOTALS

SALES PRQIfOTIONS

11/18/2016 SAFETY GREEN T-SHIRTS AP DUE: 11/18/2016 DISC : 11/18/2016

SAFETY GREEN T-SHIRTS

= VENDOR TOTALS -

SPRINGS

11/14/2016 ~TER AP DUE: 11/14/2016 DISC: 1:J14/2016

WATER WATER WATER KATER WATER WATER WATER

= VENDOR TO'l!ALS

01-0131 HOME DEPOT

1-15679 11/18/2016 FIRNACE FILTERS/ANTIFREEZE AP DUE: 11/18/2016 DISC : 11/18/2016

FIRNACE FILTERS/ANTIFREEZE

-== VENDOR TO'rALS

01-0342 INTERNATIONAL CODE COUNCIL, IN

1-3113790 11/18/2016 MEMBERSHIP DUES AP DUB: 11/18/2016 DISC : 11/18/2016

MEMBERSHIP OWs

-= VENDOR TOTALS

164 . 97

164.97

57.50

57 . 50

89.13

89.13

13.38

13 . 38

135 . 00

135.00

08487 1099: N 01 15-6270-0000

08820 1099: N 36 00-6270-0000

08658 1099: N 01 01-6150-0000 01 05-6150-0000 01 10-6150-0000 01 15-6150-0000 36 00-6150-0000 50 00-6150-0000 51 00-6150-0000

08830 1099: N

25 00-6400-0000

08832 1099: N 01 05-7250- 0000

UNlFOl'IMS 164.97

UNIFORM 57.50

OFFICE SUPPLIES 12. 73 ORICli: SUPPLIES 12.73 OFFICE SUPPLIES 12.73 OFFICE SUPPLIES 12. 7 4 OFFICE SUPPLIES 12. 74 OFFICE SUPPLIES 12. 7 3 OFFICE SUPPLIES 12.73

MADrrli:NANCE 13.38

MEMBERSHIPS/DUE 135 . 00

PACKET: 01205 BOA 11/22/16 VENDOR SET: 01 GREENWOOD SEQUENCE : ALPHABETIC DUE TO/FRCIo! ACCOUNTS SUPPRESSED

I'l'M DATE

•• ~ a _ • • _,. _ ___ _

GROSS P , O. i -------ID------- BANK CODE ---------DESCRIPTION--------- DISCOUNT G/L ACCOUNT --ACCOUNT NAHE-- DISTRIBUTION

------------=-------------.-------~---------------===-,--------------=-=---------,--------01-0973 JACKS SMALL ENGINE

I-10443 11/18/2016 REPAIR TRIMMER & MOWER AP DUE: 11/18/2016 DISC: 11/18/2016

REPAIR TRIMMER & MOWER

= VENDOR 1'O'1'1U.S -==

01-0971 JRRRYS SPORTS CEN'l'li:R

I-AG54Y 11/10/2016 """" AP DUE, 11/10/2016 DISC, 11/10/2016

"""" = VENDOR TOTALS

01-1180 JULIE SA."ftEE

I-oc-roBER 2016

01-0373 KCP&L

I-10/11-11/09/16

I-10/11-11/1/16

11/10/2016 crn HALL CLEANING 11/10/2016 DISC: AP DUll:

CITY HALL CLEANrNG

== VENDOR TOTALS

24911/16/2016 ELECTRICITY AP DUE: 11/16/2016 DISC:

ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY ELECTRICITY

658111/14/2016 ELECTRICITY

11/10/2016

11/16/2016

AP DUE: 11/14/2016 DISC: 11/14/2016 ELECTRICITY

1-10/11-11/19/16 81111/14/2016 ELECTRICITY AP DUE: 11/14/2016 DISC: 11/14/2016

ELECTRIC:ITY

1-10/11-11/9/16 046911/14/2016 ELECTRICITY AP DUE: 11/14/2016 DISC: 11/14/2016

ELllCTRICln

112.30

112.30

238.87

238.87

200.00

200.00

5,949.78

14.69

17.26

45.77

08924 1099 : N 36 00-6410-0000

08484' 1099: N 01 15-6260-0000

08676 1099: y

01 07-6400-0000

08662 1099: N 01 01-6845-0000 01 05-6845-0000 01 10-6845-0000 01 15-6845-0000 25 00-6845-0000 36 00-6845-0000 36 00-6845-0000 50 00-6845-0000 51 00-6845-0000

08662 1099, N 01 01-6845-0000

08662 1099, N 2. 00-6845-0000

08662 1099: N

25 00-6845-0000

TOOLS & EQUIPME 112.30

TOOLS & EQUIPME 238.87

BUILDINGS MAINT 200.00

---== ---===

ELECTRICITY 67.67 ELECTRICITY 67.67 ELECTRICITY 67.67 ELECTRICITY 67.67 ELECTRICITY 95.61 ELECTRICITY 5,380.49 ELECTRICITY 67.67 ELECTRl:CITY 67.66 ELECTRICITY 67.67

ELZCTRICITY 14.69

ELECTRICITY 17.26

ELEC'llUCITY 45.77

PACKET: 01205 BOA 11/22/16 VENDOR SET: 01 GREENWOOD SEQUENCE : ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED

ITM DATE -------XD-- ----- BANK CODE ---- - ----DESCRIPTION--- - -----

01-0373 KCP&L ( ** CONTXNUED ** )

I-'0/1'-"/9/16 640711/14/2016 ELEC~CITY AP DUE: 11/14/ 2016 DISC : 11/ 14/2016

ELECTRICITY

="""'" VENDOR TOTALS =-------== 01-1103 KEVIN HIGDON CONSTRUCTION

I-16-54225 11/10/2016 MUD BOND 592 SAANNAH DR . AP DUE: 11/10/2016 DISC : 11/10/2016

MUD BOND 592 SAANNAH DR .

GROSS DISCOUN'1'

17.18

6,044.68

P.O. I GIL ACCOUNT

09662 1099 : N 25 00-6845 - 0000

--ACCOUN'l NAME-- D:ISTRIBUTION

ELlllCTR.l:CI'1'Y 17.18

------------------======------1,500.00

1099: N 01 00- 25 10 - 0000 MUD BONDS PAYAB 1,500.00

=== VENDOR TOTALS 1,500.00 ,=-------------=== ----------------===-==--------------====---------, 01-1014 KS STATE BANK

1-3350170 11/10/2016 LOADER &: EXCAVATOR AP DUE : 11/10/2016 DISC : 11/10/2016

LOADER &: EXCAVATOR

= VENDOR 'l'OTALS

7,000.00

7,000 . 00

08922 1099 : N 36 00-8480-0000 CAPITAL OUTLAY- 7,000.00

==------------======------------=======------------=======-----01-00'5 LI'l'TLB BLUE VALLEY SEWER DIST

I - OCTOBER 2016 11/10/2016 SEWER ~~ AP DUE: 11/10/2016 DISC: 11/10/2016

SEWER TREATMENT

= VENDOR TOTALS

01-07 .. MAR-JIM CONTRACTING LLC

1- 199GR111016 11/18/2016 REPLACE GUARDRAIL - RANSON AP DUE: 11/18/2016 DISC : 11/18/2016

REPLACE GUARDRAIL - RANSON

== VENDOR TOTALS -

62 , 237.50

62,237. 50

2,300.00

2,300.00

08663 1099; N 50 00-7200-000D

08S28 1099 : N 36 00-6240-0000

SEWER TREATMENT 62 , 237.50

---STREET SIGNS 2, 300 . 00

==-------------=====----------------====---------------=====--------01-0149 Ml:RACLII RBCRBA'rI.ON EQUiPMENT C

1-781945 11/14/2016 SWXNGS AP DUE: 11/14/2016 DISC : 11/14/2016

SWINGS

-.:: VENDOR TOTALS

1 , 194.00

1,194.00

08730 1099 : N 25 00-6260-0000 EQUIPMENT PORCH 1,194.00

._- --- -- -.--PACKET: 01205 BOA 11/22/16 VENDOR SET: 01 GREENWOOD SEQUENCE : ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED

ITM DATE -------10------- BANK CODE ---------DESCRIPTION---------

01-1 MISCELLANEOUS

1-111416 11/15/2016 SHANE FRITZ AP DUE, 11/15/2016 DISC, 11/15/2016

REFUND BOND APPLIED

= VENDOR TOTALS ==

01-1 MISCELLANEOUS

1-2017 11/1./201. LIZ 0 I FARRELL AP DUE: 11/1./201. DISC, 11/16/201.

REFUND 2017 DOG TAGS

= VENDOR TOTALS

01-0052 Me GAS ENERGY

1-10/25-11/1/16 211111/18/201. GAS ENERGY

AP DUE: 11/18/2016 DISC: 11/18/201. GAS ENERGY

= VENDOR TOTALS

01-1110 Me POLICE CHIEFS ASSOCIATION

I-405 11/15/201. MEMBERSHIP DUES AP DUE: 11/15/201. DISC: 11/15/201.

MEMBERSHIP DUES

= VENDOR TOTALS

01-1219 MUNICIPAL WASTE SERVICES LLC

I-1059 11/14/201. TRASH REMOVAL AP DUE: 11/14/201. DISC: 11/14/2016

TRASH REMOVAL

""""""" VENDOR TOTALS

01-0080 NAPA AUTO PARTS

1-98098314 11/18/201. OIL/FILTER/BULB/~RER FLUID AP DUE: 11/18/2016 DISC: 11/18/2016

OIL/FILTER/BULB/w.ASBER FLUID

I-98099153 11/18/2016 OXYGEN SENSOR AP DUE: 11/18/2016 DISC, 11/18/201.

OXYGEN SENSOR

GROSS P.O. # DISCOUNT GIL ACCOUNT

250.00

250.00

16.00

1 •. 00

0.54

0.54

200.00

200.00

23,629.43

23,629.43

86.96

73.32

08277 1099: N 01 10-4250-0000

08923 1099: N 01 00-2295-0000

086.9 1099, N 01 01-6850-0000

08488 1099: N 01 15-7250-0000

08910 1099, Y 51 00-7310-0000

08827 1099: N 01 15-6490-0000

08827 1099: N 01 15-6490-0000


MUNICIPAL COURT 250.00

DEFERRED INCOME 16.00

GAS ENERGY 0.54

MEMBERSHIPS/DUE 200.00

SOLID WASTE PIC 23,629.43



a., ............ .. .... --_ ... - --- ._'j----PACKET, 01205 BOA 11/22/16 VENDOR SET: 01 GREENWOOD SEQUENCE : ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED

ITM DATE -------ID------- BANK CODE ---------DESCRIPTION---------

01-0080 NAPA AUTO PARTS ( ** CONTINUED ** )

I-98104600 11/18/2016 BREAK FLUID AP DUE: 11/18/2016 DISC: 11/18/2016

BREAK FLUID

I-98108571 11/18/2016 RADITOR HOSE AP DUE: 11/18/2016 DISC, 11/18/2016

RADITOR HOSE

= VENDOR TOTALS

01-0063 PHSI

c-25500861 11/18/2016 BASEBALL CHALK - RETURNED AP DUE: 11/18/2016 DISC: 11/18/2016

BASEBALL CHALK - RETURNED

I-25501560 11/18/2016 SAFETY CONES AP DUE: 11/18/2016 DISC, 11/18/2016

SAFETY CONES

- VENDOR TOTALS

01-0827 SPELLERBERG ENTERPRISES LLC

I-16-54210 11/14/2016 MUD BOND - 1901 KIMBERLY LANE AP DUE: 11/14/2016 DISC: 11/14/2016

MUD BOND - 1901 KIMBERLY LANE

= VENDOR TOTALS ==

01-1215 SUN LIFE FINANCIAL

I-DECEMBER 2016 11/16/2016 LIFE INSURANCE AP DUE: 11/16/2016 DISC, 11/16/2016

LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE LIFE INSURANCE LIFE :INSURANCE LIFE INSURANCE

= VENDOR TOTALS

GROSS P.O. *' DISCOUNT G/L ACCOUNT

19.99 08827 1099: N 36 00-6410-0000

34.65 8827 1099: N 01 15-6490-0000

214.92

48.65CR 8826 1099: N 25 20-6220-0000

162.50 08826 1099: N 36 00-6240-0000

113.85

1,500.00 1099: N 01 00-2510-0000

1,500.00

309.23 08678 1099: N 01 01-5040-0000 01 05-5040-0000 01 10-5040-0000 01 15-5040-0000 36 00-5040-0000 50 00-5040-0000 51 00-5040-0000 01 00-2286-0000 50 00-2286-0000 51 00-2286-0000

309.23


TOOLS & EQUIPME

VEHICLE MAJ:NTEN

TEAM EQUIPMENT

STREET SIGNS

MUD BONDS PAYAB

GRODP INSURANCE GRODP INSURANCE GROUP INSURANCE GROUP INSURANCE GROUP INSURANCE GROUP INSURANCE GRODP INSURANCE VOLUNTARY INSUR VOLUNTARY INSUR VOLUNTARY INSUR

19.99

34.65

48.65CR

162.50

1,500.00

8.22 5.35 5.35

73.98 16.44

6.58 1.64

130.14 49.22 12.31

..- -. -~- .. ~ -~.-.... -- .-.----PACKET : 01205 BOA 11/22/16 VENDOR SET: 01 GREENWOOD SEQUENCS : ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED

ITM DATE -------ID------- BANK COOE ---------DESCRIPTION---------

GROSS P . O. f DISCOUNT G/ L ACCOUNT --ACCOUNT NAME-- DISTRIBUTION

=--------,--------===---,------------------,----------====-,------------~====-------~----====---.---------======---------------== 01-1233 TABER TRAINING ACADEMY

I-TASERlB39 11/16/2016 TASER TRAINING

01-0391

AP DUE: 11/16/2016 DISC: 11/16/2016 TABER TRAINING

~ VENDOR TQ'rALS

THE ItANSAS CITY STAR

1-25384383 11/18/2016 FLOODPLAIN MNGT PUBLIC NOTICE

01-0075

1-377403

01-0428

AP DUE, 11/18/2016 D'SC, 11/18/2016 FLOODPLAIN MNGT PUBLIC NOTICE

= VENDOR TO'fALS ==

TRACTOR SUPPLY CO

11/18/2016 DRILL CHUC~ " NUTS/~BERS AP DUE, 11/18/2016 D'SC, 11/18/2016

DRILL CHUC~ " NUTS/WASHERS DRILL CHUC~ " NUTS/WASHERS

== VlilNDOR TOTALS -=

VERl:ZON WIRELESS

I-9774949925 11/14/2016 CELL PROKES

01-0129

I-7661

I-77 05

AP DUE , 11/14/2016 D'SC, 11/14/2016 CELL PHONES CELL PHONES CELL PHONES

=== VENDOR TOTALS

WILLIAMS " CAMPO I P . C.

11/10/2016 LBGAL AP DUE: 11/10/2016 DISC: 11/10/2016

LEGAL

11/ 10/ 2016 LEGAL A1' DUE, 11/10/2016 DISC: 11/10/2016

LEGAL

=== VENDOR TOTALS

225.00

225.00

33.70

33.70

6.48

6.48

510.00

510.00

6,937. 90

4 , 047.28

10,985.18

08490 1099: N 01 15-7090-0000

08822 1099 : N 01 05-7020-0000

OBB31 1099: N 36 00-6260-0000 36 00-6240-0000

08684 1099 : N 01 15-6840-0000 36 00-6840-0000 01 05-6840-0000

08687 1099 : Y

01 01-7210-0000

08687 1099 : Y

01 01-7210-0000

EDUCATION/TRAIN

ADVERTISING , L

TOOLS , EQUIPME STREET SIGNS

TELEPHONE TELEPHONE TELEPHONE

LEGAL SERVJ:CES

LEGAL SERVICES

225.00

33.70

3.99 2.49

422.87 49.71 37.42

6,937.90

4,047.28

--I _ .. , ... __ .. ",,, AA,,, _ . _ _ ... _ ..-- • ......,. __ _

PACKET: 01205 BOA 11/22/16 VENDOR SET: 01 GREE.~OD

SEQUENCE : ALPHABETIC DUE TO/FROM ACCOUNTS SUPPRESSED

ITM DATE -------1D------- BANK CODE ---------DESCRIPTION---------

01-0286 WINWATER

I-058571 11/18/2016 STORM PIPE BAND AP DUE: 11/18/2016 DISC: 11/18/2016

STORM PIPE BAND

VENDOR TOTALS

PACKET TOTALS --

GROSS DISCOUNT

18.00

18.00

164,041.98

P.O. # G/L ACCOUNT

08829 1099: N 36 00-6448-0000

--ACCOUNT NAME-- DISTRIBUTION --='========

STORMWATER MAIN 18.00

CITY OF GREENWOOD, MISSOURI RESCHEDULED BOARD OF ALDERMAN

MEETING MINUTES 709 W. MAIN STREET, GREENWOOD, MO.

WEDNESDAY, NOVEMBER 9, 2016

CALL TO ORDER: Mayor Weaver called the meeting to order at 7:00 P.M.

ROLLCALL: Present: Mayor Levi Weaver, Aldermen Nic Cover, Danny Muchmore, Mike Harrell, and Mark Thatcher.

STAFF PRESENT: Steve Hawkins, Lt. Police Department; Kirt Grahl, Public Works Director; Theresa Ryan, Accounting Supervisor; Paul Campo, City Attorney; and Dot Watkins, City Clerk.

APPROVAL OF THE AGENDA: Alderman Muchmore moved to approve the agenda as written. Seconded by Alderman Harrell. All members present voted in favor. Motion carried.

PRESENTATION OF THE FY2016 AUDIT BY WESTBROOK AND CO.

Diana Closterman with Westbrook and Co., P.C., 749 Driskill Drive, Richmond, Missouri gave a review of the Fiscal Year 2016 Audit and Report to Administration letter.

APPROVAL OF CONSENT AGENDA:

Alderman Muchmore moved to approve the Consent Agenda items:

A. Motion approving Bi-monthly payables.

B. Motion approving the minutes of the October 25. 2016 Board of Aldermen and the minutes of the October 28. 2016 Special Board of Aldermen meeting.

C. Motion approving Resolution R20 16-53: A RESOLUTION APPROVING REPAYMENT OF AN INTER-FUND LOAN.

Alderman Harrell seconded the motion. All members present voted in favor. Motion carried.

ORDINANCES:

Motion approving first and second reading of Bill No. 2016-14: AN ORDINANCE APPROVING AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE MARC SOLID WASTE MANAGEMENT DISTRICT AND GREENWOOD, MISSOURI RELAnNG TO THE REGIONAL HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM.

Presented by Alderman Harrell, seconded by Alderman Thatcher.

The Aldermen were polled and the following vote recorded: Alderman Cover: Aye Alderman Muchmore: Aye Alderman Harrell: Aye Alderman Thatcher: Aye

The first and second reading was given by Paul Campo, City Attorney.


Bill No. 2016-14 was declared passed as Ordinance No. 2016-2916.

Motion approving first and second reading of Bill No. 2016-15: AN ORDINANCE APPROVING AN AGREEMENT WITH THE CITY OF LEE'S SUMMIT FOR FIRE TRAINING.

Presented by Alderman Muchmore, seconded by Alderman Harrell.


The first and second reading was given by Paul Campo, City Attorney.

This Intergovernmental Agreement will allow the Lee's Summit Fire Department to use the house located at 2202 W. Main Street, Greenwood, Missouri for training exercises to train Fire Department employees in firefighting skills before demolition of the house.


Bill No. 2016-15 was declared passed as Ordinance No. 2016-2917.

RESOLUTIONS:

Motion approving Resolution R2016-54: A RESOLUTION AUTHORIZING FUNDING TO LOCATE THE WATER MAIN AT MAIN STREET AND 20111 AVENUE NORTH.

Presented by Aldennan Thatcher and seconded by Aldennan Harrell.

Kirt Grahl, Public Works Director, explained there is a water problem on the surface of the pavement at 150 Highway and 20th Avenue. MODOT has repaired the road several times and they feel this is a water line issue. Public Water Supply District #12 indicates there is no water main at that location. In the interest of public safety the city would like to take action to investigate the issue. If a water main does extend to 150 Highway and is causing the problem the water district will reimburse the City.

All members present voted in favor. Resolution passed.

DEPARTMENT REPORTS

• Park Department-Vickie Stephens, Park Board President, said this is a slow time for the Park Department and they are working on the Christmas lighting ceremony on December 10th

•

• Public Works-Kirt Grahl gave the Public Works report. The report is attached and made part of the minutes. Due to an accident on Ranson Road the small bridge guardrail was damaged. Mr. Grahl requested authorization to request a quote from Trekk Design Group for designing a box culvert for widening the bridge for safety purposes. Alderman Harrell moved to authorize the Public Works Director to request a quote from Trekk Design Group for designing a box culvert for widening the bridge. Aldennan Thatcher seconded the motion. All members present voted in favor. Motion carried.

• Police Department-Lt. Steve Hawkins was present and gave the police department report. The report is attached and made part of the minutes.

• Administration-Dot Watkins, City Clerk, reported on a proposed adopting ordinance amending Title II, Chapter 210 Offenses of the Greenwood Municipal Code which will update the code to ensure they are in line with the new statutes that will become effective on January 1, 2017. Mrs. Watkins then presented a report regarding employee health insurance. After some discussion the consensus was to go out for bid for Broker Services. A copy of the report is attached and made part of these minutes.

At 7:40 p.m. Alderman Muchmore moved to enter closed session pursuant to Missouri Statutes 610.021.1, 610.021.2, 610.021.3, and 610.021.13 and that the record be closed. Seconded by Aldennan Thatcher.

The Aldennen were polled and the following vote recorded: Aldennan Cover: Aye Aldennan Muchmore: Aye Aldennan Harrell: Aye Aldennan Thatcher: Aye

ADJOURNMENT:

At 8:10 p.m. the Board returned to open session, being no further business the meeting adjourned.

D~~ Dorothy Wa , City Clerk

DATE:

TO:

November 9,2016

City of Greenwood, Missouri Klrt L. Grahl, P.E., Director of Public Works

709 W. Main Street. Greenwood MO 64034 816-537-6969 x112 816-537-7461 (fax) [email protected]

Mayor Levi Weaver Board of Aldermen

FROM: Kirt L. Grahl, P.E. Director of Public Works

RE: Board of Aldermen Meeting of November 9,2016

PUBLIC WORKS REPORT:

1. The water problem on the surface of the pavement at the area of Highway 150 and 20th

Avenue has been an ongoing problem with several attempts by MoDOT to repair the area. They feel it is a water line issue; however, Public Water Supply District #12 (PWSD#12) insists there is no water main in that area. The Resolution to locate the water main will find the water main along the east side of 20th Ave just north of Hwy 150 where the PWSD#12 states the main ends and see if it extends to Hwy 150. If a water main does extend to Hwy 150 and is causing the problem PWSD#12 will reimburse the City. At this time we are reluctant to get a permit from MoDOT and dig up Hwy 150.

2. The guardrail on the small bridge on Ranson Road was hit again last night at 5:00 pm. Public Works worked with the PD to place blocks, cones and caution tape to block off the side of the road. This morning with authorization from the Mayor requested emergency replacement ofthe guardrail by Mar-Jim Construction which replaced the guardrail in May. It is scheduled for replacement tomorrow.

3. I would like the BOA to authorize me to request a quote from TREKK Design Group for a Task order to design a replacement for the small bridge on Ranson Road. If approved I would submit a Resolution at the next BOA meeting to approve the Task Order.

Respectfully submitted,

Kirt L. Grahl, P.E. Director of Public Works

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Greenwood Police Department

Date: November 2, 2016

709WMain St Greenwood. Mo

To: Mayor Weaver, Board of Aldermen

From: Chief Hallgrimson

Ref: Board Report

The Police Department is curently performing test and evaluations on different manufacturer's body wom camera systems. We are doing these tests to help better inform us if the technology we are currently using still offers the most protection to the public and to the officers.

The second annual Greenwood Police Department Awards Banquet has been held and was a success. The video of the banquet has been posted to the City website and also the Police Department Facebook page. There are additional photos from the banquet that will be posted as well. I would like to thank Mayor Weaver for attending the banquet and showing support to the officers. I

I have spoken with the representative from the dealership we have leaSed the new police cars from. He was able to make contact with the leasing company and reduce the rate from 5.92% to 4.88% for the lease of the newest (3rd) Dodge Charger. This vehicle is complete and ready for patrol use. I would like to proceed with the lease of this vehicle at the new rate. This will require signatures on the document provided titled "The Bancorp Open·End lease Schedule." The annual payment was reduced from the original amount of $10,624.60 to the current offer of $10,500.

Thank you,

Chief Greg Hallgrimson

709 west Main St Greenwood, MO 64034

PHONE (816) 537-5020 ext 108 FAX (816) 537-5632

Email [email protected]

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TO: FROM: DATE: SUBJECT:

Mayor Weaver and Board of Aldermen Dot Watkins, City Clerk November 4,2016 Employee Health Insurance

The issue with the health insurance is our high costs for family coverage which can deter our ability to hire qualified employees who may need family coverage.

I have reviewed other insurance premiums in several cities in the area and the family coverage is comparable to what we have but other cities pay a higher percentage towards the family coverage. Greenwood only pays the total cost of the employee coverage. Greenwood's budget cannot afford to pay towards family coverage especially since we pay the entire employee premium, which includes health, dental, and vision insurance.

This is what the city of Greenwood pays for their employees: • Two (2) weeks' vacations leave after one (1) year of service. • Sick time is eamed at the rate of one (1) day per month, 90 days maximum accrual. • 12 paid holidays plus one (1) floating holiday • Paid health, dental, vision insurance for the employee. • $20,000 Life Insurance for employee, • Employee Assistance Program-New Directions Behavior Health • Voya retirement plan, city matches up to 4.5 % of employee's contribution • Parental leave for regular full-time employee after six months employment; female receives

four weeks of paid leave following the birth or adoption of a child; male receives one week of paid leave following the birth or adoption of a child. (does not reduce employees' sick or vacation accruals)

The City of Greenwood Employee Health Insurance is currently provided through Midwest Public Risk (MPR) and has been since at least 2008. MPR is a not-for-profit public entity risk pool which represents over 170 public entities with over 9,000 members. MPR bids out the health insurance every three (3) years.

The advantages of staying with MPR include a larger risk pool which helps keep costs lower. Additional services include Cobra Billing, Employee Assistance Program, Education, Wellness, Webinars, Professional Personnel with local government experience, and a member driven entity. This allows them to keep rates at a single premium in lieu of age based premiums.

We have other options with MPR that the city can consider. There are more plans to choose from than the two (2) we currently offer. The City offers a "rich health plan" with low deductibles.

Many employers are moving to a high deductible with a HSA (Heath Savings Account) contribution to get the employees more invested in managing their health, and cheaper premiums may allow the City to help with family premiums.

MPR is going to offer a 4 tiered plan in lieu of the current 3 tiered plan. This will also help lower premiums. The tiers are: 4-Tiered Plan Employee Employee + Spouse Employee + Children Family

3-Tiered Plan Employee Employee + Spouse Family

There was discussion at the beginning of the renewal period this year about possibly going out for bid for a broker who might be able to fmd lower health insurance rates or bidding out the health insurance on our own.

This is the process to go out for bid.

Issue anRFP Possible Pre-Proposal Meeting Proposal Submitted & Public Opening Final Selection of Broker Approval of Broker

Once a Broker is selected they will require health screening applications from all employees to provide to the insurance companies for bidding. The Brokers insurance companies will base their rates on the age of the employee, which is a new requirement of the Affordable Care Act (ACA).

I'm not sure paying a broker services fee outweighs the results we will get in the cost savings, if there is any, of health insurance with our small group. With the ACA moving towards age based rates it will be difficult to determine how you would apply that benefit fairly to all employees.

If we remove ourselves from the MPR pool, we are not able to return for 2 years if at all. They no longer accept entities with less than 20 employees. MPR requires a 90 day notice if we decide to leave the pool which would need to be done by April 1, 2017. Our renewal date for insurance is July 1,2017.

Due to the increases in the ACA of25% I would recommend we currently stay with MPR and watch the market to see if it stabilizes and possibly changes in the future.

Additionally, if the broker does not offer Cobra assistance I would have to be trained on being Cobra compliant which would cost the city additional training and admiuistration.

RESOLUTION NO. R2016-55

A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE AN ADDENDUM TO THE MASTER LEASE AGREEMENT WITH THE

BANCORP BANK RELATED TO A POLICE VEHICLE.

BE IT RESOLVED BY THE BOARD OF ALDERMEN OF THE CITY OF GREENWOOD, MISSOURI, AS FOLLOWS:

1bat the Greenwood Board of Aldennen hereby authorizes the Mayor to sign for and execute on behalf of the City of Greenwood the Addendum to the Master Lease Agreement with The Bancorp Bank for a 2016 Dodge Charger Police Car, a copy of which is attached hereto and incorporated herein by reference as well as the description of the vehicle from Landmark Dodge, and also authorizes the Mayor to execute documents as may be necessary to implement the lease purchase transaction.

PASSED THIS 2200 DAY OF NOVEMBER, 2016, BY THE BOARD OF ALDERMEN OF THE CITY OF GREENWOOD, MISSOURI.

AtjIenUa Vote .A'B_ .N.v

Cover Thatcher Muchmore

APPROVED:

Levi Weaver, Mayor

ATTEST:

Dorothy Watkins, City Clerk

The Bcsorp 409 Sllvenlide Road Suite 105 Wilmington, DE 19809

o ., 302.365.5000 f -1 302.365.5194

thebancorp.com

Addendum to the Master Lease Agreement

This is an addendum to Master Lease Agreement, dated August 12, 2015 between The Bancorp Bank and the City of Greenwood

Now Therefore, it is mutually agreed by and between the parties that the Master Lease Agreement is hereby amended as follows:

1. The Purchase Price ofthevehic1e is added - $29,169.00 2. The rate of 4.88% is added 3. The 3 year annual payment Is added - $10,500.00 per year with first payment due at time of

delivery

In Witness Whereof, the Parties have caused this Addendum to be executed by their duly authorized officers this 7th day of November, 2016

The Bancorp Bank (Lessor)

By:, _________ _

Name: __________ _

Title: _________ _

City of Greenwood (Lessee)

By:, _________ _

Name:, ___________ __

Title: _________ _

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Greenwood Police Department

Date: November 15, 2016

709W Main St Greenwood. Mo

To: Mayor Weaver, Board of Aldermen

From: Chief Hallgrimson

Ref: Information Report

The Police Department is currently interviewing candidates for an open reserve position and accepting applications for one full time officer position.

Unit 106 (2011 Crown Victoria purchased from MO Highway Patrol in 2014) has been in for repairs twice in the month of November. The repairs have consisted of front suspension and steering repairs. Unit 102 (2011 Crown Victoria) has been in for repairs this month also. These repairs include normal wear part replacement in the front suspension and steering.

The Greenwood Police Department will have two large training days coming up this month dedicated to all aspects of firearms training. In the month of December there will be two full training days dedicated to Response to Active Shooter and Officer Safety Training including Traumatic Rescue. In January there will be dedicated training days for defensive tactics. This training is all done within the Greenwood Police Department. Officers and supervisors will also be sent to additional training on other subject matter that will be provided by outside entities.

Thank you,

Chief Greg Hallgrimson

709 west Main St PHONE (816) 537-5020 ext. 108 Greenwood, MO 64034 FAX (816) 537-5632

Email [email protected]

CITY OF GREENWOOD BOARD OF ALDERMEN SPECIAL … · city of greenwood board of aldermen special meeting wednesday, november 30, 2016 -7:00 p.m. 709 w. main street, greenwood, mo 64034

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