City Manager’s 11/9/2018 WEEK-IN-REVIEWdocs.palmcoastgov.com/departments/citymanager/wee... · 11/5/2018  · Evaluating RFS-IT-18-65 Request for Solutions (RFS) for City Wide Security

City Manager’s 11/9/2018

WEEK-IN-REVIEW

The City of Palm Coast will honor

America’s Heroes at a Veteran’s Day

Ceremony at 8am on Monday

November 12 at Heroes Memorial

Park. State Representative Paul

Renner will speak, including

Edward Beier of American Legion

Post 115 and Palm Coast Mayor

Milissa Holland. Please join us in

honoring all who serve and all who

have served. (Rain Location, Fire

Station 21, 9 Corporate Drive)

Palm Coast Honors Our Veterans

Veteran’s Day Ceremony ~ Honoring America’s Heroes Monday, November 12, 8am

Heroes Memorial Park

City Offices Closed Monday, November 12 In Observance of Veteran’s Day

Thursday, November 22, 7:45am Daytona State College

Next Week:

Tuesday, November 13, City Council Workshop, 9am, City Hall – Community Wing, 160 Lake Avenue

Wednesday, November 14, Planning & Land Development Regulation Board Mtg, 5:30pm, City Hall –

Community Wing, 160 Lake Avenue

Wednesday, November 14, Leisure Services Advisory Committee Mtg, 5:30pm, Community Center –

305 Palm Coast Pkwy, NE

Administrative Services & Economic Development Department Update

BAC Update

Public Works Department Update

Community Development Department Update

Fire Department Update

Parks & Recreation Department Update

Utility Department Update

Humane Society Update

Announcements

Attachments

\

Road Closures, Priory and Porter Veterans Day office closing this Monday, Nov. 12

News Releases

ADMINSTRATIVE SERVICES & ECONOMIC DEVELOPMENT-Beau Falgout, Assistant City Manager

Processed 9 public records requests.

Processed 4 litigation documents.

Prepared and processed 20 documents for recording.

Prepared and posted 1 agenda and 4 sets of approved meeting minutes to the web.

Processed 9 resolutions.

Processed 3 ordinances.

Processed 1 bond.

Advertised for Code Board and LSAC

Provided Support to the Fire Pension Board Quarterly meeting.

Prepared, distributed and posted agenda packet for LSAC

City Clerk

Communications & Marketing Amidst the excitement of the election, this week our Division finalized the stories for the upcoming newsletter

and is working on materials for our Be Local Buy Local campaign. The new Buy Local webpage is now available

at www.PalmCoastBAC.com.

We staffed the Council meeting and did an announcement for road closures. A news release went out about our

Veterans Day office closing this Monday, Nov. 12. We hope everyone will join us at the Veterans Day ceremony at

Heroes Park at 8 a.m. Monday. Our speakers will be State Rep. Paul Renner, Edward Beier of the American

Legion Post 115 and Palm Coast Mayor Milissa Holland. We also will have patriotic music and the ceremonial

presentation of the wreaths at our military memorial. Please help us honor our military veterans.

Graphic design this week included design of an ad for Birds of a Feather Fest, design in progress for the Be Local

Buy Local ads, design of the new BAC Business Guide, and design of the Mayor’s new PPT presentation.

Posts were added to Facebook/Twitter/Instagram. This week’s posts focused on the promotion of the Feet to

Feast 5K.

Social Media

POST OF THE WEEK

Central Services Division

Purchasing

Status Ref. # Project

Pending ITB-PW-19-17 Culvert Pipes (Aluminized Corrugated Metal & High Density Polyethylene - HDPE)

Pending RFSQ-UT-19-18 / ITB-UT-19-18 2019 Sanitary Sewer Lining

Open ITB-PW-19-13 Landscape Chemicals and Fertilizers

Open RFSQ-CD-19-12 Professional Utility Engineering Services

Open RFSQ-CD-19-02 / ITB-CD-19-02 Pump Station “D” Improvement

Open ITB-PW-19-15 Road Materials (Road Base, Stone, Shell and Rock) Master Price Agmt Contract

Open ITB-UT-19-16 Rehabilitation of Wastewater Structures (Manholes, Wetwells, and other Wastewater Structures)

Open ITB-CD-19-04 Backup Power to Five (5) Pump Stations FEMA Contract #4283-27-R

Open ITB-CD-19-05 Backup Power to Five (5) Pump Stations FEMA Contract #4283-31-R

Open ITB-CD-19-06 Backup Power to Five (5) Pump Stations FEMA Contract #4283-33-R

Open ITB-CD-19-07 Backup Power to Five (5) Pump Stations FEMA Contract #4283-34-R

Open ITB-CD-19-08 Backup Power to Five (5) Pump Stations FEMA Contract #4283-35-R

Open ITB-CD-19-09 Backup Power to Five (5) Pump Stations FEMA Contract #4283-36-R

Evaluating RFSQ-CD-18-49 / ITB-CD-18-49 Palm Coast City Hall Emergency Generator

Evaluating RFS-IT-18-65 Request for Solutions (RFS) for City Wide Security Assessment and Master Plan

Completed RFSQ-CD-18-41 Design Services for Lehigh Trail Trailhead at Belle Terre Parkway

Completed RFSQ-SW-18-10 Professional Stormwater and Environmental Engineering Services

Completed ITB-PW-U-18-57 Sod Materials and Sod Installation

Contracts Processed:

Staples Advantage – Piggyback Contract for Workplace Supplies and Services –

RFP 010615 – 11/06/2018 – 08/01/2019

Navex Global Inc. – Master Service Agreement for Domestic Hotline Master Subscription – 11/6/2018 – 08/23/2019

Processed 1 Contract Renewal

BUSINESS ASSISTANCE CENTER

BUSINESS CONSULTING

This Week – 13 Consulting Sessions, 46 Consulting Hours

Total for Month –18 Consulting Sessions, 62 Consulting Hours

PALM COAST BAC IMPACT

Economic Impact This Fiscal Year - $2,324,000

Economic Impact to Date- $28 Million

Return on Investment - $86 per Tax Dollar Invested

NEW PALM COAST COMMERCIAL BUSINESSES

Love of Fur – 25 Palm Harbor Village Way – Pet Grooming

NEW PALM COAST HOME BASED BUSINESSES

Christopher Paul Handyman Inc – Handyman Service

Christopher Paul Handyman Inc – Landscape Service

The Portal of Dreams LLC – Handyman Service

Barsa Global LLC – Import / Export

Irina Arabadji – Massage Therapist

In Re

2,990 176 4,576 120 27,975 2

GRADED RESIDENTIAL SWALE

MAINT - LF

CULVERT PIPE CLEANING

# PIPE

CULVERT PIPE CLEANING - LF

REPLACE DRAINAGE PIPES - LF

DITCH MAINT LF

INSPECT DITCH DRAINAGE PROBLEMS

Stormwater Division

PUBLIC WORKS – Nestor Abreu, Director

7.55

128

138

34

152

PARKS & HIKING TRAILS INSPECTIONS # MILES

PARKS & TRAILS SIGN INSPECTIONS

INSPECT PKS & ATHLETIC FIELD IRRIGATION ZONES

PARKWAY MEDIAN MAINTENANCE

INSPECT MEDIAN IRRIGATION ZONES

Parks & Medians Division

Trimming hedges – Tennis Center

Mowing right-of-way – US 1 Median maintenance

Belle Terre Parkway

Ditch maintenance

Bird of Paradise

Installing new drainage system

Town Center

Swale Grading

Bickshire Lane

Repairing irrigation

Ralph Carter Park

Installing new stormwater pipe

Philox Lane

Baseball field maintenance - ITSC

Athletic field maintenance

ITSC

Mowing sports fields

ITSC

Hazardous tree removal

St Joe’s Trail

Erosion control- F section

Hazard tree removal

Prichard Drive

Fire mitigation- Prichard Drive

FPL path

475

50 3

220

4 2 9 3 26 6

Streets Division

Site distance trimming LF Curb & gutter swept # of miles Edge of roadway repair

Sidewalk Repair- Linear Feet Pot holes repaired Street Radii repaired

Repair signs Fire Mitigation Hazardous tree removal

Special Projects

CITYWIDE FACILITY REQUESTS

ROAD CALLS

VEHICLES - REPAIR

VEHICLES - INSPECTIONS

VEHICLES - PM'S

SMALL EQUIP - REPAIRS

HAND EQUIP & MOWERS - RD CALLS

HAND EQUIP & MOWERS - REPAIRS

HAND EQUIP & MOWERS - PM'S

7

1

1

2

17

1

20

8

8

1

55

10

Facility & Fleet Service

City Fleet Fire

New LED lights installed – Fuel Depot

Operator training for new street

sweeper

Trimming hedges – Water Plant 3

Hazardous tree removal

Rose Petal Lane

Repairing washout

Matanzas Woods Parkway

Repairing fence – Tennis Center Pothole repair – Hargrove Grade

Repairing sidewalk - Palm Coast Parkway

0%

20%

40%

60%

80%

100%

Wastewater Treatment Plant #1 Odor ControlImprovements

Ravenwood PEP System Improvements

City Capital Projects Under Construction

0%

20%

40%

60%

80%

100%

CreeksideCommercial

Discount Tire Store Matanzas LakeEstates

Race Trac - Old KingsRoad

Tuscan Garden atPalm Coast

Developer Projects Under Construction

2001 Waterside Parkway Addition to Clubhouse Skyway Builders $80,135

224 Palm Coast Parkway NE (ABC Liquor) Interior Renovations - Activity Center RD Michaels $25,000

25 Palm Harbor Village Way Unit 6 Love Of Fur - Pet Grooming

1 Hargrove Grade Bldg. A Suite 1H WTL Holdings Corp - Business Consulting

101 Palm Harbor Parkway A-111 The Glam Studio - Hair Salon

$33,682,905

11

Commercial Permits Issued

Occupancy Permits Issued

Construction value improvements  from October 1, 2018 to date

Residential Single Family / Duplex Residences

Jeremy Lawson

Commercial Permits Applied

Diana Costa

Samantha Robles

COMMUNITY DEVELOPMENT – Stephen Flanagan, Director

FIRE– Jerry Forte, Fire Chief

COMMUNITY OUTREACH Basic First Aid & CPR: November 17th 0 openings December 22nd 12 openings

Healthcare Provider: December 7th 7 openings

DEPARTMENT ACTIVITIES Flagler Palm Coast High School students have a total of 5 “Ride-Along” hours this week.

The department is committed to improving the mind, body and soul of the department members. We hosted the Assisting Individuals in Crisis and Group Crisis Intervention class to address PTSD and critical incident stress management. In addition, our Peer Fitness Trainers kicked off their wellness management classes.

The Palm Coast Fire Department launched its official Facebook Page. You can visit the page at www.facebook.com/palmcoastfire for more photos and updates on the department’s activities.

Tip of the Month:

During the month of November, we

encourage you to exercise safety in the

kitchen. Especially as we prepare our

Thanksgiving meals! Check out this

PSA on how to properly deep-fry a

Turkey. https://youtu.be/kjUynq0HXdQ

PSA - "Change Your Batteries"

Palm Coast Fire Department

https://www.youtube.com/watch?v=kj

Uynq0HXdQ

Volunteer Intern

“Become a Volunteer”

http://www.palmcoastgov.com/govern

ment/fire/volunteer

Register for Basic First Aid & CPR or

Healthcare Provider:

http://www.palmcoastgov.com/govern

ment/fire/cpr

GUIDANCE

Palm Coast Fire Department Honor Guard DE Juliano, Chief Forte, DE Robinson

& Lt. Paci

Peer Fitness Trainers Lt. Woolwine & Lt. Poeira demonstrating the exercises

Fit to Retire

The Fire Department Wellness

team launched its Fit to Retire

program, ensuring members are fit

to enjoy retirement by practicing

safe & healthy dietary habits &

physical activity.

Lt. Jeff Poeira, Lt. Andrew

Woolwine & FF Leroy Fisher are

the departments Peer Fitness

Trainers working with crews to

improve their lifestyles.

The Present Honors the Past

Volunteer Intern Joshua Meeker

had the honor of being the

youngest service member & joined

the eldest veteran in the cake

cutting ceremony at the Rotary

Club of Flagler County.

Taking care of us..

The Palm Coast Fire Department

hosted Chaplain Joe LaCognata of

Ocala FD to teach Assisting

Individuals in Crisis and Group

Crisis Intervention.

CISM Team Members who

attended the class include:

FF Rivera, Chaplain Cottle, FF

Davis, DE Hackney, DE Kulev, DE

Shakes & Lt Driscoll

HIGHLIGHTS

95-year-old WW2 Veteran & Volunteer Intern Meeker, the youngest military personnel cutting

the cake

Chaplain LaCognata & PCFD Class Members

Parks & Recreation – Alex Boyer, Director

The digital version of our Winter/Spring 2018-19 Activity Guide has been completed and is available at the link

below. This digital guide can be flipped through like a magazine and has clickable links to our Civic Rec registration

system. It is as simple as if you see a program you like, you click on it and it takes you right to the registration page.

The digital guide was published on Nov. 5 and it has already received 435 reads, 966 impressions, and 317 link outs.

We started a Facebook/Instagram campaign for our upcoming Thanksgiving Feet to Feast 5K. Over the summer, our

Recreation Supervisor of Marketing and our Marketing Intern went around to all of the parks and took abstract

photos with our official mascot, Wishbone Jones. The public has to try and guess what park they think Wishbone

Jones is in and if they get the correct guess, they are entered to win a Parks & Rec prize pack. We have already

handed out three prizes! The engagement with this campaign should help increase our daily engagement with our

other content. This campaign is also helping to promote our parks.

A few months back, our Recreation Supervisor of Athletics, Brandon Washington, led his own educational session in

the FRPA Annual Conference. He presented on “Young Professional Supervisor-What’s Your Style.” The survey

results came in from those who attended this session and Brandon received very high marks, scoring an overall

3.6/4! Feedback included: “Young and inspiring,” “Extremely great speaker, super informative and inspiring,” “Very

unique, young professional speaking style,” “It was great and what I needed to be a better supervisor.” Congrats to

our very own for representing Palm Coast Parks & Recreation so well and inspiring other recreation professionals!

Winter/Spring 2018-19 Activity Guide http://www.palmcoastgov.com/recreation

Online Registration & Activities List http://www.parksandrec.fun

332

58 54

119

0

50

100

150

200

250

300

350

Adult/Senior Tennis Toddler/Youth Athletic

Nu

mb

er

of

Par

tici

pan

ts

Type of Program

Daily Program Attendance (Nov. 1-7)

Adult/Senior Weekly Senior Social Programs Line Dancing Dance with Me Ballroom Dance Classes Learn the Basics of Your Computer Critic’s Choice Dinner Club Health & Wellness Better Balance through Tai Chi Yoga for All & Gentle Yoga REFIT Revolution Family Fitness Athletics Adult Open Gym Volleyball & Basketball Pickleball (Open, Beginner’s, & Ladder) Tennis - Adults Beginners, Cardio, Morning Blast, Doubles Skills, & Round Robins Tennis - Youth Tennis Tots Rallies (Rookie, Red, Orange, & Green) Junior Development Toddler/Youth/Teen Musical Munchkins Munchkin Soccer Awesome Alphabet Outing Awesome Art for Young Minds Palm Coast Teen Council Freaky Fridays Monday Funday Our Neck of the Woods Creepy Crawlies

Programs Offered this Week

COMING UP

Nov. 14 – Florida Hospital Flagler Wellness Screening Nov. 14 – World Diabetes Day Nov. 14 – Discover Trip: Festival of Trees Nov. 16 – Lunch N’ Lecture Nov. 19-21 – Fall Camps Nov. 22 – Thanksgiving Feet to Feast 5K Dec. 1 – Tree Lighting Ceremony Dec. 8 – Starlight Parade Dec. 19 – Multi-Generational Art Exhibition

Awesome Alphabet Outing

Winter/Spring 2018-19 Activity Guide

Feet to Feast Social Media Campaign

11-08-2018

Unidirectional flushing operation continued this week concentrating on Section 30 which includes the streets

surrounding Rae Drive. The operation will not continue next week, however the operation will resume the week starting December 4th, concentrating on areas in the south end in close proximity of Water Treatment Plant #2.

The average water demand for this week was 7.778 million gallons per day.

The average wastewater flow for the week was 6.724 million gallons per day.

Water Distribution crews installed 48 new water meters and 6 reuse meter.

There are 245 new meter installations pending with 63 cleared and an average installation time of 4 weeks.

Wastewater Operations installed 9 new PEP tanks and replaced 4 tanks.

There are 24 new PEP tanks pending and 5 PEP tank replacements pending. Currently all new tanks are being installed within 6 days of site ready.

There were 43 calls after hours.

Water Distribution crews repaired 5 water service lines, 4 manifolds, completed 3 meter pit adjustments/replacements and tested and repaired 125 backflow preventers.

Wastewater crews installed 3 risers, replaced 25 PEP pumps, 52 floats, 4 cleanout caps, 1 ball valve and 1 box, 11 PEP pump assemblies and 11 PEP pump electric assemblies and repaired 1 service lateral. Also inspected via CCTV 3,375 feet of gravity sewer, 20 manholes and completed annual inspections on 4 pump stations.

On November 4th and 5th , staff from Water Treatment Plant #1 performed water quality analyses on shallow wells 27, 29, 31, 32, 33, 36, 41, 42, 60, 62, 105, 106, 107, 115 and 136.

On November 2nd, Paralee finished the annual calibrations on all the flow meters and transmitters located at Water Treatment Plant #2.

November 5th, staff from Water Treatment Plant #2 performed water quality analyses on limestone wells LW-14, 17R, 19, 23,30,31,32,105,106,107 and 108.

PBM Constructors returned the repaired disk filter #4 to Wastewater Treatment Plant #1 and removed disk filter #2 for rehabilitation as well.

Utility – Richard Adams, Director

The average wastewater flow was

6.724 million gallons per day

The average water demand for the week was

7.778 million gallons per day.

On November 6th, staff from Water Distribution replaced a leaking post hydrant located on Random Place. There were 7 homes issued a 2 day boil water notice. On November 7th, another post hydrant was replaced as well, located on South Cloverdale Court. There were 28 homes issued a 2 day boil water notice.

The post hydrants were replaced with a new in-ground brass flushing system, which is referred to as a blow-off hydrant. The hydrants are used for flushing water lines to maintain water quality.

The post hydrants located throughout the City have been in operation for many years, and over time they begin to deteriorate due to aging and other conditions. The post hydrants are obsolete and replacement parts are no longer available.

The (blow-off hydrant) is installed underground in a meter box which prevents possible damage from vehicles, etc. This also protects the hydrant from weather conditions. It is designed and engineered to be parts free. Being that the hydrant is installed beneath the ground, it is unnoticeable to the community.

HIGHLIGHTS WATER DISTRIBUTION

RENEWALS AND REPLACEMENTS (R&R)

POST HYDRANTS

On Monday November 5th, at approximately 2:00 PM Water Distribution was notified of a 12” water main break on a utility easement that runs between Citation Boulevard and Seminole Woods Parkway. The water main was damaged by a logging contractor while clearing trees. Staff repaired the 12” water main, but due to logging activity the dirt roadway was inaccessible for vehicles within a quarter mile of the break site. Staff had to move parts and equipment to the break site using the front end loader and a trac-hoe. With the lack of accessibility and power to the break site, the completion of the repair continued until 2:00 AM on Tuesday morning. Trac-hoe lights and flashlights were the only source to see after dark.

There were no homes

affected by this shutdown, therefore no boil water notice was issued. However, samples were taken to ensure the quality of the water was maintained.

HIGHLIGHTS WATER DISTRIBUTION WATER MAIN BREAK

Nov. 9, 2018 Temporary road closures: Porter Lane on Nov. 13; Priory Lane on Nov. 15 Palm Coast – The City of Palm Coast Public Works Department is planning two temporary road closures in the coming week as it installs new drainage pipes. From 7:30 a.m. to 3:30 p.m. Tuesday, Nov. 13, the roadway in front of 7 Porter Lane will be closed for a pipe replacement project. From 7:30 a.m. to 3:30 p.m. Thursday, Nov. 15, the roadway in front of 7 Priory Lane will be closed for a pipe replacement project. Residents will have access to their homes, but the roads will be closed to through traffic at those locations while the work is being done. The City of Palm Coast appreciates the patience and cooperation of residents and motorists during these important drainage improvement projects. For more information, call Customer Service at 386-986-2360.

NEWS RELEASE – City of Palm Coast Contact: Cindi Lane, Communications & Marketing Manager 386-986-3708; cell: 386-214-4729 Nov. 5, 2018

City of Palm Coast offices to be closed Monday, Nov. 12, for Veterans Day Palm Coast – All City of Palm Coast offices will be closed Monday, Nov. 12, in observance of the Veterans Day holiday. Recycling and garbage collection will proceed according to the regular schedule. Please join us for our Veterans Day ceremony at 8 a.m. Monday, Nov. 12, at Heroes Memorial Park, 2860 Palm Coast Pkwy. NW, Palm Coast (1/2 mile west of the Flagler County Library). In case of rain, the ceremony will be held at nearby Fire Station 21, 9 Corporate Drive, Palm Coast. For more information, call Cindi Lane, Palm Coast communications and marketing manager, at 386-986-3708 or [email protected].

For those who do not frequent animal shelters often, it is often assumed that a reason for dogs being in a shelter are because of issues with aggression. Dog aggression is such a complex subject because their behaviors can be so similar to humans in this sense. Dogs are not automatically aggressive when they are born, it is a learned behavior due to outside factors. Information about what dog aggression really is and what causes it might shed a different light on the topic. Before automatically assuming that there is no hope for aggressive dogs, assess any interactions in the past that might give the dog a reason to be aggressive. Find out their trigger and work towards honing in on resolving the real reasons for this behavior. As an owner it is best to think about why a dog is acting this way because one must figure out what the dog hopes to gain from showing signs of aggression. If you are interested in learning more about dog aggression, be sure to call the FHS at (386) 445-1814. Donation Opportunities: The Flagler Humane Society Thrift Store always accepts donations. They cannot take in any computers/printers or large appliances. Call 386-597-2839 and leave a message. Call for our new store location where we will soon be collecting donations. “General Donations” can be dropped off anytime at your convenience. FHS appreciates all donations, especially those from our Wish List (available at flaglerhumanesociety.org/wish-list). You can also purchase items via the Amazon.com link on the FHS website and ship them directly to the shelter. Outreach Adoption Events: Don’t forget that FHS have volunteers and adoptable pets at Petco, PetSmart, PetSupermarket and Tractor Supply in Palm Coast. Stop by and see our adoptable pets! Want to be a volunteer? Attend an orientation! Orientations are held at noon in the Humane Society education room every second Saturday of the month. Applications can be found on the FHS website. Interested in fostering? Contact our adoption specialist at [email protected]. Adoption Specials: Check out the FHS Facebook for upcoming adoption specials. Upcoming Fundraisers/Events: See the FHS Website for information on our upcoming Putt for Paws Golf event. Be sure to check our website for information on the Yoga & a Movie event. Offered Services: The Flagler Humane Society has a variety of Subsidized Spay & Neuter Programs for members of the community that need to have their pets or community pets sterilized. Please call FHS at 386-445-1814, email [email protected] for questions. FHS has a Wellness Clinic for minor veterinary issues. Call 386-445-1814 for Appointments. Low Cost Vaccination Clinics are held on the 1st and 3rd Saturdays of every month from 1pm-3pm. FHS also offers a “Pet Food Pantry” for those that are in need of assistance. Please call for more information. To keep up with Flagler Humane Society happenings – visit us on the FHS Facebook/Twitter/Instagram/Website at www.flaglerhumanesociety.org, or via email at [email protected].

Animals ready for homes

Adoption specialist: Katrina Geigley [email protected] Outreach Manager: Katie Share [email protected]

BERNIE

Bernie is a sweet 9 month old

neutered male that is up to date on vaccinations and

microchipped. He is great with other cats and can be housed with multiple cats. He loves attention and wants a home where he can be the center of attention. Come

meet him today!

Pet of the Week