Chapter 9 Page 192 Edgar Mata & Trian Robinson. Formatting A plan for the organization and arrangement of a specific production. Standard Formatting Visual.

Chapter 9 Page 192

Edgar Mata & Trian Robinson

Formatting

A plan for the organization and arrangement of a specific production.

Standard Formatting

Visual Clue

White Space

Readability

● Introduce the message with a short paragraph

● Use Headings

● Use standard fonts and sizes

● Vary Font style

● Use parallel structure

● Use formatting & organizational symbols

● Use high quality paper

Introductory Paragraph

Make an introduction paragraph with no more than 5 sentences with the summary of the whole main idea.

Use Parallel Structure

Occurs when similar sections or elements contain similar patterns of words.

Formatting and Organizational Symbols

Highlight important information or set off related items.

Formatting LettersDocument types are characterized not only by different purposes, in businesses.

Chapter 9

Vaayo Martin, Craig Mattil.

Pages 197-198

This letter is formatted in block style with mixed punctuation. pg 198-199 This letter is formatted in modified-block

style. it also uses open punctuation.

Page 200Date, Inside address,

Salutation, Mixed punctuation, Open

punctuation

Date- consist of the month day and year.

Inside address-name title and, address of recipient.

Salutation-the greeting in a letter that always begins with dear.

Page 200 continued...

Mixed punctuation, Open punctuation

Mixed punctuation- With the mixed punctuation style, a colon is placed after the salutation and a comma is placed after the closing.

Open punctuation-In open punctuation, omit traditional punctuation marks after the greeting or complimentary closing of a business letter.

pg 201

Business letters should be done in a certain format style such as body paragraphs, complimentary close, personal scripts and signature blocks

Body

page 201

Complimentary Signature

the body The writer's name and title are called the Signature or Signature Block. The writer’s job title and department appear beneath the name.

NotationsLetters may include Reference initials. These indicate who keyed the letter. If the writer keyed the letter, initials are not included.

An Enclosure notation alerts the reader to materials that are included in the word enclosure.

page 202

Page 203

Copy notation- Is needed when others are receiving the same copy of the letter

Postscript- means after writing, and is information included after the signature.

Chapter 9 Pages 205-213

by: Jasmine Cuevas&

Avryonia Roland-Williams

Formatting Memos

Memos- are hardcopies used for intra-office communication

Templates- are pre-designed forms supplied in word processing software

Guide words- are the words to, from, date, and subject appear at the top

Memo Parts

To line

From line

Date line

Subject line

Definitions:

Notations-At the bottom of the memo are used to indicate specific things to the reader.

Blind Copy-Used for when you are sending a copy of the memo to someone without the recipient's knowledge.

Formatting E-mailE-mails- is a message that is created,sent, and received digitally.Businesses usually have different policies for using e-mail.

Formatting email continued

header

salutation

message

complimentary close and signature

Netiquette- is a set of guidelines for appropriate behavior in the internet