Chapter 10 Chapter 10: Printer Management. Chapter 10 Learning Objectives n Describe the printing process used by Windows NT n Install a local printer.

Chapter 10

Chapter 10: Printer ManagementChapter 10: Printer Management

Chapter 10

Learning ObjectivesLearning Objectives

Describe the printing process used by Describe the printing process used by Windows NTWindows NT

Install a local printer in Windows NT Install a local printer in Windows NT ServerServer

Explain and install printer poolingExplain and install printer pooling Mange printer services and configure Mange printer services and configure

print devicesprint devices

continued

Chapter 10

Learning ObjectivesLearning Objectives

Control print jobs and printing statusControl print jobs and printing status Install and manage a nonlocal printerInstall and manage a nonlocal printer Solve a common Windows NT Spooler Solve a common Windows NT Spooler

service printing problemsservice printing problems

Chapter 10

Windows NT PrintingWindows NT Printing

Print clientPrint client: Client computer that : Client computer that generates a print jobgenerates a print job

Print serverPrint server: Network computer/server : Network computer/server device that connects printers to network device that connects printers to network for sharing and receives/processes print for sharing and receives/processes print requests from print clientsrequests from print clients

Print devicePrint device: Device (printer or fax) that : Device (printer or fax) that uses Spooler services in Windows NTuses Spooler services in Windows NT

Chapter 10

Windows NT PrintingWindows NT Printing

Network-interface printerNetwork-interface printer: A printer with : A printer with its own “print server” card, which its own “print server” card, which enables it to be connected directly to a enables it to be connected directly to a networknetwork

SpoolingSpooling: A process working in the : A process working in the background to enable several print files background to enable several print files to go to a single printerto go to a single printer

Chapter 10

Windows NT PrintingWindows NT Printing

Printer driverPrinter driver: Holds configuration : Holds configuration information for a printerinformation for a printer lives in kernel modelives in kernel mode allows applications to be written to one allows applications to be written to one

interfaceinterface formerly, application had to “know about” each formerly, application had to “know about” each

type of supported printertype of supported printer

Chapter 10

Printing StagesPrinting Stages

Print file is generated at user’s Print file is generated at user’s workstationworkstation

User’s print file is sent to network printer User’s print file is sent to network printer shareshare

Print file is spooled at the printer share Print file is spooled at the printer share When its turn comes, print file is sent to When its turn comes, print file is sent to

the printer along with configuration the printer along with configuration information from print driverinformation from print driver

continued

Chapter 10

Printing StagesPrinting Stages

File is printed after first page is received File is printed after first page is received or after all of file is receivedor after all of file is received

affects wait timesaffects wait times

Chapter 10

The Technical Printing ProcessThe Technical Printing Process

Graphics Device Interface (GDI)Graphics Device Interface (GDI) An interface on a Windows network print An interface on a Windows network print

clientclient Works with a local software application and Works with a local software application and

a local printer driver to format a file to be a local printer driver to format a file to be sent to a local printer or network print sent to a local printer or network print serverserver

continued

Chapter 10

The Technical Printing ProcessThe Technical Printing Process

RenderingRendering: Graphically creating a print : Graphically creating a print jobjob

Spool fileSpool file: A print file written to disk until : A print file written to disk until it can be transmitted to a printerit can be transmitted to a printer

Chapter 10

Print Job Data TypesPrint Job Data Types

Data typeData type: Means by which information : Means by which information is formatted in a print fileis formatted in a print file RAWRAW RAW with FF appendedRAW with FF appended RAW with FF autoRAW with FF auto TEXTTEXT Enhanced metafile (EMF)Enhanced metafile (EMF) PSCRIPT1PSCRIPT1

Chapter 10

Installing a Local Printer in Windows NT Server

Installing a Local Printer in Windows NT Server

Printers used on a networkPrinters used on a network

Workstation Workstation Laser printer connected by a print server card

Windows NT server

Workstation Color ink-jet printer

Ethernet

Chapter 10

Installing a Local PrinterInstalling a Local Printer

Entering the type of printerEntering the type of printer

Chapter 10

Installing a Local PrinterInstalling a Local Printer

Guidelines for printer and a printer Guidelines for printer and a printer share name:share name: Compose names easily understood and Compose names easily understood and

spelled by those who will use the printerspelled by those who will use the printer Include a room number, floor, workstation Include a room number, floor, workstation

name to help identify printer locationname to help identify printer location Include descriptive information about the Include descriptive information about the

printer (type, manufacturer, model)printer (type, manufacturer, model)

Chapter 10

Installing a Local PrinterInstalling a Local Printer

Creating a printer shareCreating a printer share

Chapter 10

Allocating Virtual Memory for PostScript Printers

Allocating Virtual Memory for PostScript Printers

PostScript printerPostScript printer Has special firmware or cartridges to print Has special firmware or cartridges to print

using page-description languageusing page-description language Sometimes slows down when printing files Sometimes slows down when printing files

containing several fonts and font sizescontaining several fonts and font sizes Windows NT Server includes an option to Windows NT Server includes an option to

make virtual memory available to make virtual memory available to PostScript printer to circumvent purchase PostScript printer to circumvent purchase of extra RAM for that printerof extra RAM for that printer

Chapter 10

Setting Printer Share PermissionsSetting Printer Share Permissions

PermissionsPermissions: Sets printer share : Sets printer share permissions onlypermissions only

AuditingAuditing: Used to record printer events: Used to record printer events OwnershipOwnership: Used to take ownership of : Used to take ownership of

the printer sharethe printer share

Chapter 10

Printer Share PermissionsPrinter Share Permissions

Permission Access Capability

No Access Users cannot access or print from theprinter share

Print Users can connect to the printershare, send print jobs, and managetheir own print requests

Manage Documents Users can connect to the printershare, send print, jobs, and manageany print job sent

Full Control Users have complete access to aprinter share, including ability tochange permissions, turn off sharing,or delete the share

Chapter 10

Printer PoolingPrinter Pooling

Involves configuring two or more Involves configuring two or more identicalidentical printers with one printer setup printers with one printer setup or printer shareor printer share

““identical” as in use same print driveridentical” as in use same print driver• e.g. many HP printers can use same driver, e.g. many HP printers can use same driver,

potentially by omitting some featurespotentially by omitting some features

Chapter 10

Printer SchedulingPrinter Scheduling

Chapter 10

Sharing PrintersSharing Printers

Chapter 10

SecuritySecurity

Auditing tracks successful or failed Auditing tracks successful or failed attempts at:attempts at: Printing jobsPrinting jobs Using Full Control permissionsUsing Full Control permissions Deleting jobsDeleting jobs Changing permissions on the printer shareChanging permissions on the printer share Taking ownership of the printerTaking ownership of the printer

continued

Chapter 10

SecuritySecurity

Ownership of a printer is usually held by Ownership of a printer is usually held by administrators; enables anyone with Full administrators; enables anyone with Full Control permissions to take ownershipControl permissions to take ownership

Chapter 10

Managing Print JobsManaging Print Jobs

Users with Print permission can:Users with Print permission can: Send print jobs to the printerSend print jobs to the printer Pause, resume, restart their own print jobsPause, resume, restart their own print jobs Delete their own print jobsDelete their own print jobs

Printer Operators and Server Operators Printer Operators and Server Operators having Manage Documents permission can:having Manage Documents permission can: Send print jobs to the printerSend print jobs to the printer Pause, resume, restart any user’s print jobsPause, resume, restart any user’s print jobs Delete any user’s print jobsDelete any user’s print jobs

Chapter 10

Connecting to a Nonlocal PrinterConnecting to a Nonlocal Printer

Very useful when you manage a large Very useful when you manage a large network with network printers located in network with network printers located in distant buildingsdistant buildings

You can change the properties of the You can change the properties of the shared printer you just installed, even shared printer you just installed, even though you are not logged on to its host though you are not logged on to its host computercomputer

Chapter 10

Solving Common Printing Problems

Solving Common Printing Problems

When the Windows NT Spooler service When the Windows NT Spooler service experiences a temporary problem, gets experiences a temporary problem, gets out of synchronization, or hangs, print out of synchronization, or hangs, print jobs are not processed until the problem jobs are not processed until the problem is solvedis solved

Stop and restart the Spooler service Stop and restart the Spooler service (warn users first; queued print jobs will (warn users first; queued print jobs will be deleted)be deleted)

Chapter 10

Chapter SummaryChapter Summary

Network printing is as important as file Network printing is as important as file access and file management for many access and file management for many users.users. Complex area involving clients, print Complex area involving clients, print

servers, and printersservers, and printers Printing involves particular data types Printing involves particular data types

used to enable a document formatted by used to enable a document formatted by a software application to print.a software application to print.

continued

Chapter 10

Chapter SummaryChapter Summary

Installing a local or nonlocal printer is Installing a local or nonlocal printer is handled by the Add Printer Wizard.handled by the Add Printer Wizard.

Printers and print jobs can be managed Printers and print jobs can be managed according to your needs. according to your needs.