Managing Local and Network Printer Chapter 11 powered by dj.

Managing Local and Network

PrinterChapter 11

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Chapter Objectives

Describe printer terminology

Install local and network printers

Share the printer

Configure other settings of printer

Troubleshoot printing

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Recall All the contents of the recycle bin are deleted at once is called as

emptying or purging the recycle bin

Encryption is a process of securing information by coding the contents

Shares are of two types:

User defined shares

Administrative shares

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Printer Terminology

Printer is used to print user documents containing texts and images

Besides printing, some printers can perform various other operations such as faxing, scanning

Modern printers can also connect to electronic media such as memory sticks and other devices such as digital cameras, scanners and cell phones

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Working of Printers Special printer file is created by a print spooler

Instructions are fed from the special printer file into the printer in small amounts which are stored in a buffer

Print spooler puts all the documents that are waiting to be printed in a print queue

Printer icon appears only when the printer is printing or waiting to print a document

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Question for group discussion – What is the difference between Printer and Print device? (2 min)

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Printer Types

Inkjet printer – Produces texts and images by spraying tiny ionized dots of ink on the paper

Laser printer – Functions by shining laser beam on the drum to produce the image

Multifunction printer – Inkjet or laser printer that enables to perform printing along with a combination of faxing, photocopying, scanning or e-mailing

Typesof

Printer

Inkjet LaserMultifun-

ction

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Installing Local and Network Printers Windows Vista supports various types of printers that connect to

the computer using different methods of connection

While connecting a printer to the computer identify the type of connector, which will help you to decide the procedure to be followed for installing the printer

Installing a new local printer - Check whether the printer supports:

Plug-and-play feature

Non plug-and-play ones

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Practical Activity: Demonstrate a procedure to install a plug-and-play printer with parallel and serial port connections. Ask the students to install a plug-and-play printer with USB and infrared connections. Demonstrate a procedure to install a non plug-and-play printer.(20 min)

Practical Activity: Demonstrate a procedure to install a network, wireless or Bluetooth printer. Demonstrate a procedure to install a printer attached to TCP port of switch. Explain how to test the printer. Demonstrate a procedure to test the printer. (15 min)

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Testing the Printer

Printers folder lists all the printers that are currently installed

You can find whether a printer has been installed correctly and even check its working state by testing the printer

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Sharing a Printer

Making available for the other users on your network

Network users can use the printer only if they have a user account

Allow to assign printer permissions

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Practical Activity: Demonstrate a procedure to share a printer. (5 min)

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Setting Permissions on Shared Printers Printer permissions are :

Print – Users are allowed to print documents, control properties, pause, restart and remove their own documents from the print queue

Manage Printers – Users can share, remove, pause and restart the printer, change printer properties and printer permissions

Manage Documents – Users can pause, restart, move and remove all the documents in the print queue

Allow to change the printer permissions for a user or group from the Security tab of a printer’s Properties dialog box

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Practical Activity: Demonstrate a procedure to change a user's permission for accessing a shared printer. (5 min)

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Setting the Default Printer

Installed printers can be viewed from the Printers folder

You can choose a printer from the list and set it as the default printer for your system

Default printer can be identified from the other printers with the help of the tick mark on its icon

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Practical Activity: Demonstrate a procedure to set the default printer. (5 min)

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Managing Print Jobs

Print queue consists of all the print jobs carried out by the printer as well as the ones waiting to be printed

When you double-click on a printer, a window appears showing all the print jobs for that printer

Order in which the print jobs are being handled by the printer can be arranged by setting their priorities

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Exploring the Printing Options Printing options :

Restricting the availability of your printer during specific time period

Setting the priorities for various logical printers in your system

Changing the default document settings for printing your documents

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Practical Activity: Demonstrate a procedure to make a printer available during day time. Ask the students to set the priority of the printer. (10 min)

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Setting Server Properties Forms tab – Consists of a list of forms that can be assigned to the

trays

Ports tab – Displays a list of ports for the server

Drivers tab –Displays a list of all the drivers that have been installed for your printers

Advanced tab – Consists of various options such as Spool folder text box, Log spooler error events check box, Log spooler warning events check box, Log spooler information events check box

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Print Management Console Centralized location for providing the tools for managing the

printers, drivers, queues and shares

Included only in the Business, Ultimate and Enterprise editions of Windows Vista

Allows to browse for the available servers and add them to the existing list of print servers

Allows to remove print servers from the list of print servers

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Practical Activity: Demonstrate a procedure to add print servers to the Print Management console. Ask the students to remove print servers from the Print Management console. (10 min)

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Troubleshooting Printing Problem with network printer

Printer prints garbage

Advanced printing features are disabled

Printing color does not match the screen color

Problem communicating with printer

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Practical Activity: Demonstrate a procedure to allow printer sharing. (5 min)

Practical Activity: Demonstrate a procedure to enable the advanced printing features.(5 min)

Practical Activity: Demonstrate a procedure to disable Image Color Management. Explain the process of troubleshooting a printer that shows the error message ‘Problem communicating with printer’. Demonstrate a procedure to prevent the USB hub from being turned off.(10 min)

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Summary - I

Printers are classified based on the mechanism they use for printing texts and images

The most common types of printers are inkjet, laser and multifunction printers

Different printers connect to the computer using different connectivity methods such as parallel port, serial port, USB port, infrared and Bluetooth

A print spooler is a program that copies the document to be printed and converts it into a set of instructions to be followed by the printer

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Summary - II

Print jobs are the documents that are being printed and also the ones waiting to be printed

A print queue consists of all the print jobs carried out by a printer as well as the ones waiting to be printed

Printers supporting the plug-and-play feature are automatically detected and installed by Windows

The basic printer permissions that can be set on the local and network users are Print, Manage Printers and Manage Documents permissions

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