-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 1
RECRUITMENT AND RETENTION STRATEGIES [A] Online recruitment
Definition: Online recruitment is the process of using the Internet
to actively seek out and recruit talented candidates for an
organization. Online recruitment, e-recruitment, or web based
recruitment is the use of online technology or the internet to
attract candidates and aid the recruitment process.
The Internet has quickly become one of the primary recruitment
tools for both internal recruitment and talent acquisition
committees and third-party talent search companies. With readily
available public and niche electronic job boards, social media,
specialized business networking sites, and other forums, the size
of the potential candidate pool has increased exponentially for
organizations everywhere.
The primary goal of Internet recruiting is the same as
traditional recruiting: to find suitable talent to employ. However,
this emerging recruitment tool is most frequently called upon for a
quick employment solution if, after searching the corporate
database for candidates, a recruiter is unable to find suitable
talent.
In addition to the now conventional social networking
recruitment tools, recruiters may find the use of more targeted
association sites to help narrow the candidate pool and make sure
efforts are not being wasted on uninterested parties. Local
business forums, supported by a city or regional website,
frequently have job boards hosting local businesses and may also
keep member directories and contact information useful to
recruiters. Industry sites typically have databases of resumes and
direct discussion forums that can facilitate direct electronic
contact with a candidate.
The trickiest part of online recruiting may be deciding the best
way to introduce a job offer to a candidate. Many individuals may
be currently employed or otherwise disinterested in new job
listings. Bothersome emails from a recruiter may lead to complaints
and a negative association with the represented organization. The
most effective way to contact any potential employee is for the
recruiter to stand in as an informational resource for the
individual to give him or her reason to respond to your email.
Offering material such as career advice, salary information and
other data gives the recruiter added value as a contact point.
Online recruitment is often a practical and efficient way to
find qualified candidates to fill positions in your business. This
can be done by posting available positions on job boards and by
reviewing candidate profiles. Websites designed to unite candidates
with employers often prescreen applicants and check references
before you even begin looking at those desiring to be hired.
By creating an online listing for your company you are ensuring
that the position is seen by a larger variety of candidates than
traditional newspapers, and is also a likely indicator that the
applicant has at least basic computer skills. With an increased
number of applicants you are creating a wider selection of
employees to choose from, ensuring you are locating the
best-qualified individual for the job. When browsing the profiles
of potential employees you should be looking at references,
employment history, and the overall quality of a resume. Because
most
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 2
applications and resumes are listed right on the web it also
cuts down on the paper documents you need to keep track of in the
office.
Online recruitment can also be done through a company website.
Many businesses now offer an "employment opportunity" or career
page section and have created an online application, which is sent
directly to human resources personnel. These applications can be
filed until an available position is opened and can be a great way
to create a database of available workers before they are even
needed.
On-line recruiting is a very cost effective and efficient
method. The Internet is very popular with job seekers, especially
young people. There are two ways of using the Internet to find the
right person for companies: Job Posting Sites and Social Media
Some of the most commonly used sites are:
Job Bank Workopolis Monster Career Beacon Direction Emploi Jobs
Press (Halifax Herald) Job Junction Kijiji Jobs Allstar Jobs Nova
Scotia Job Shop Nova Scotia Tourism Talent Skilled Workers -
Construction Trades Techport IT jobs The Coast Job Board
Social Media: Advertising and communications strategies are
changing rapidly as a result of new social media. Companies who
understand and use social media will be in a far better position to
recruit more people. These media allow instant access by millions
of people around the world. In many cases, you can create your own
account and use these sites to let people know about your company
and positions you have available.
Employers can post notices of job vacancies for free on most of
the "social media networks".
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 3
These media are online sites that allow anyone to post messages
of their own and respond to, or comment on messages posted by
others. They are not controlled by the professional marketing firms
as newspapers or TV stations are. Individuals and companies can
open their own accounts, post their own information and contribute
to ongoing discussions.
Some of the most popular social media are Facebook, Twitter,
YouTube and MySpace. Most of these sites have free accounts and
each site contains information to assist you in setting up and
using your account, both of which are relatively easy. The number
of sites grows almost daily, but once you start participating in
online discussions, staying current becomes much simpler.
Benefits of Using Social Media Sites
Here are some benefits of using social media sites:
Costs Less: Some sites charge a small fee for an account, but
most are free. Creating videos, pictures or content for your
profile will require time and maybe some cost.
Reaches More: Your postings can reach people all over the world
who use social media sites. The use of social media by businesses
is crucial to recruitment of the younger generation of workers,
especially student graduates. According to TMP Worldwide; 79% of
students say social networking sites are key to employers engaging
them.
Immediate Posting: Information is distributed instantaneously.
Remember, it cannot be recalled, so the information is
permanent.
Builds Contacts and Trust: Online discussions with potential
employees can build relationships. It allows you to get to know
people in your industry and to receive comments. This feedback can
actually help you make your business more attractive to potential
employees.
Builds Knowledge: You can use this interaction to get new ideas
from people in your own industry and to learn what potential
employees in your industry want from work.
Social Media Sites Some of the most popular sites are:
Facebook YouTube Twitter Linkedin
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 4
The Advantages of Online Recruitment
1. Online recruitment is cost effective
Putting a job vacancy on your own company website costs you
nothing while putting one on a job board usually only costs a
couple of hundred pounds or euros. When you consider that a
recruitment consultant fee for a candidate could be anything up to
20% of the first years salary, and that advertising in a national
newspaper can cost thousands, you can immediately see the cost
savings possible with online recruitment.
2. Online recruitment is quick
A job vacancy can be put on a job site in the morning, the first
applications arrive by lunch time, and a candidate interviewed by
the end of the day. Of course, it isnt always like this. It isnt
even often like this. But the fact that such things do happen so
quickly gives an indication of just how quick recruiting online can
be.
3. Online recruitment gives you a better chance of success
Traditional print advertising be it national, local or trade
press faces limitations: the success of a vacancy advertisement
depends on people happening upon the ad on a particular page in a
particular issue. Online recruitment is different. A job vacancy
advertisement on a job board or website is there 24 hours a day, 7
days a week, for as long as you desire. Candidates can come back to
it again and again. And from office administrator to Financial
Director: they are all online.
4. Online recruitment gives you a bigger audience
Many people new to online recruitment think it is only effective
if you are looking for young net-savvy Facebook-type people. This
simply isnt the case. Research consistently shows that the average
age of candidates using online recruitment channels is around 35
years old. And the trend is up. Online recruitment is now a
standard part of most peoples job hunting no matter what level or
age.
5. Online recruitment is easy
Posting a job on your own site is strightforward enough. Most
job sites and CV databases are very user-friendly and you dont need
to have an in-depth knowledge of IT to post a vacancy
advertisement. Usually, all you need is your job description, a bit
of time and a credit card. And, if you have any problems the job
board sales team is there to help you. Its even easter to post a
job on Twitter, LinkedIn or Facebook and they are free.
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 5
The disadvantages of online recruitment
1. Too many candidates
While you may wonder how too many candidates applying for your
job could ever count as a disadvantage, it is a fact that dealing
with inappropriate, irrelevant and bad candidates is the bugbear of
many a HR manager. Candidate spam can waste a lot of time. However,
with a bit of thought about what job site you use, how you write
your job description and using candidate screening and filtering
tools on job boards, it is possible to reduce the number irrelevant
applicants.
2. It wont always work
Thats right. Online recruitment wont always work. Not every job
vacancy you post can or will be filled online. There will always be
difficult-to-fill jobs that can only be filled by recruitment
consultants, headhunters or in other ways. However, most companies
tend to hire for pretty standard job roles so this is seldom an
issue. And with more and more job seekers choosing the web to look
for jobs, and more and more job sites and job boards specialising
in ever more diverse areas, those difficult-to-fill jobs are
becoming fewer and fewer
[B] Employee referrals
Employee referral is an internal recruitment method employed by
organizations to identify potential candidates from their existing
employees' social networks.
An employee referral scheme encourages a company's existing
employees to select and recruit the suitable candidates from their
social networks. As a reward, the employer typically pays the
referring employee a referral bonus.
Recruiting candidates using employee referral is widely
acknowledged as being the most cost effective and efficient
recruitment method to recruit candidates and as such, employers of
all sizes, across all industries are trying to increase the volume
of recruits through this channel.
Proponents of employee referral schemes claim the benefits to be
an improved candidate
quality, fit, and retention levels, while at the same time
delivering a significant reduction in recruitment expenditure.
However, there are a number of potential drawbacks. One of the
greatest concerns tends to be that relying too heavily on employee
referrals could limit diversity in the workplace, with new staff
recruited in the likeness of existing employees. But, provided that
there is already a diverse workforce in place this ceases to be
such an issue.
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 6
Improved candidate quality, fit, and retention
The one-to-one direct relationship between the candidate and the
referring employee and the exchange of knowledge that takes place
allows the candidate to develop a strong understanding of the
company, its business and the application and recruitment
process.
With this information the candidate is ideally placed to assess
their own suitability and likelihood of success at the company and
make an informed decision, with the support of the referring
employee as to whether to apply.
This is the start of the companys recruitment process where, at
no cost to the employer, candidates and employees remove unsuitable
and poor quality candidates, from the recruitment process ensuring
a consistently high quality of applications
Candidates who are interviewed are thoroughly prepared resulting
in superior interview to job
offer conversion rates. In addition, successful candidates get
up to speed faster compared to other recruitment methods.
Candidate fit to the companys culture, departments and teams is
improved as the expectations of candidate and employer match. This
significantly increases the level of staff retention and builds a
loyal and committed workforce - ultimately reducing the companys
future recruitment requirements
Reduction in Recruitment Expenditure
Employee referral schemes allows existing employees to screen,
select and refer only the best candidates to the recruitment
process. This eliminates the often considerable cost of third
parties service providers who would have previously conducted the
screening and selection process.
The costs of operating an employee referral scheme extends to
the cash bonus paid to
employees and internal promotion and administration, the total
of which is considerably lower than the expense of recruiting using
traditional recruitment consultants, headhunters and online
recruitment methods
As candidate quality improves and interview to job offer
conversion rates increase, the amount of time spent interviewing
decreases, which means the companys Human Resources headcount can
be streamlined and be used more efficiently. Marketing and
advertising expenditures decrease as existing employees source
potential candidates from the existing personal networks of
friends, family, acquaintances and associates.
Benefits
The opportunity to improve candidate quality, fit, and retention
levels, while at the same time significantly reduce recruitment
expenditure, has seen a dramatic increase in the emphasis employers
place on increasing the volume of recruits by employer
referral.
Through referrals, employers can access employees' networks,
through social media or personal networks, to find qualified
talents to fill the open positions, according to Harpaul Samhbi,
CEO of Careerify.
However, there are number of obstacles to achieving the desired
increase.
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 7
Disadvantages
An employees social network is limited only a small proportion
of the network may be suitable for referral
Recruiting from an employees limited social network may
compromise the diversity of the workforce
Actively referring candidates increases an employees workload
and may be detrimental to their main responsibilities
The best and most relevant candidates may not be acquainted with
an existing employee of the company and therefore cannot be
recruited via the referral scheme
The complexity of today's technology does not allow for easy
employee referral management, states Founder Kristy Schoenberg of
Riferral.com
An employee referral scheme is only as good as the volume and
quality of candidates applying through the channel. **Referral
recruitment is the development of a recruitment strategy that is
dependent on referrals by existing employees. This approach is
usually favoured when the costs of recruiting needs to be reduced.
In recessions the amount of time and money invested in referral
schemes often increases due to the perceived frivolousness of other
methods of recruiting. There are disadvantages to putting too much
emphasis on referral schemes, such as reduced workforce diversity
and unfairness regarding other prospective candidates. To combat
these disadvantages some companies are opening up their referral
schemes to external contributors. Not only does this help to combat
the aforementioned issues, but it also increases the size of the
network of potential referrers. [C] Recruitment process outsourcing
Recruitment Process Outsourcing is a form of business process
outsourcing (BPO) where an employer outsources or transfers all or
part of its recruitment activities to an external service provider.
The Recruitment Process Outsourcing Association defines RPO as
follows: "when a provider acts as a company's internal recruitment
function for a portion or all of its jobs. RPO providers manage the
entire recruiting/hiring process from job profiling through the on
boarding of the new hire, including staff, technology, method and
reporting. A properly managed RPO will improve a company's time to
hire, increase the quality of the candidate pool, provide
verifiable metrics, reduce cost and improve governmental
compliance." The RPO Alliance, a group of the Human Resources
Outsourcing Association (HROA), approved this definition in
February 2009: "Recruitment Process Outsourcing (RPO) is a form of
business process outsourcing (BPO) where an employer transfers all
or part of its recruitment processes to an external service
provider. An RPO provider can provide its own or may assume the
company's staff, technology, methodologies and reporting. In all
cases, RPO differs greatly from providers such as staffing
companies and
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 8
contingent/retained search providers in that it assumes
ownership of the design and management of the recruitment process
and the responsibility of results." Occasional recruitment support,
for example temporary, contingency and executive search services,
is more analogous to out-tasking, co-sourcing or just sourcing. In
this model, the service provider is just a source for certain types
of recruitment activity. The distinction between RPO and other
types of staffing is that in RPO, the service provider assumes
control of the process.
Benefits of RPO
RPO providers claim the method has lower costs because the
economies of scale enables them to offer recruitment processes at
lower cost while economies of scope allow them to operate as
high-quality specialists.
Those economies of scale and scope arise from a larger staff of
recruiters, databases of candidate resumes, and investment in
recruitment tools and networks. RPO solutions are also claimed to
change fixed investment costs into variable costs that flex with
fluctuation in recruitment activity.
Companies may pay by transaction rather than by staff member,
thus avoiding under-utilization
or forcing costly layoffs of recruitment staff when activity is
low.
They also claim higher quality, because the commercial
relationship between an RPO provider and a client is likely to be
based on specific performance targets.
With remuneration dependent on the attainment of such targets,
an RPO provider will concentrate their resources in the most
effective way - at times to the exclusion of non-core activity.
Traditional internal recruitment teams are less likely to have
such clearly defined performance target
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 9
Risks of RPO
RPO can only succeed together with a well-defined corporate
staffing strategy. A company must manage its RPO activities,
providing initial direction and continued monitoring to assure good
results.
An RPO solution may not work if the company's existing
recruitment processes are performing
poorly, or if the service provider lacks the necessary
recruitment processes or procedures to work with the client. In
these situations, it is better for the company to undergo a
recruitment optimization program.
Cost and quality can be issues, The cost of engaging an RPO
provider may be more than with
internal recruiting staff, as the outside provider is likely to
have higher business overhead.
Poorly implemented RPO could reduce the effectiveness of
recruitment, if the provider does not understand the business
situation.
Service providers may fail to provide the quality or volume of
staff required, especially in
industry sectors where there are staff shortages.
RPO providers do not necessarily act as custodians of their
clients' employer brand in the way that a strongly aligned retained
search firm or internal recruiting resource would.
Many RPO organisations perform their staffing functions and
service offsite or offshore,
disconnecting the provider from the client company's growth and
recruiting strategy, and some of the momentum and energy associated
with the rapid up scaling of a workforce through recruitment may
dissipate.
Additionally, placing all recruitment in the hands of a single
outside provider may discourage the
competition that would arise if multiple recruitment providers
were used.
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 10
[D] Head hunting
Head hunter is someone that will actively go and find someone
who meets your job requirement while recruiting agency usually will
only provide resumes from its own pool- meaning people came to them
and gave them their resumes.
A head hunter will try to persuade people that already have a
job to quit and come to work for you. They will do a research where
they can find those people and will go after them.
Headhunting is a direct and personalised approach that is made
to the individual with a high degree of discretion where particular
expertise is sought. It is not large campaign management, database
mining or social networking as you would see for example on
LinkedIn connections.
A typical headhunt would involve commissioning an executive
search firm to help define and advise on the role to be recruited,
pull together a target list of companies (anything from 20 - 50,
usually competitors) to headhunt into, identifying people in posts
through research, seeking recommendations and tracking high
performance individuals.
The search organisation will then contact these individuals.
This could involve contacting potentially hundreds of people. The
list of individuals is usually supplemented by the headhunter's own
network of contacts often developed over years of relationship
building.
Headhunting is more than a process though its also a protocol.
Very few companies would recruit a senior exec without using an
external headhunter.
An executive search firm or "headhunter" are industry terms for
a third-party recruiter who
seeks out candidates often once normal recruitment efforts have
failed. Headhunters are generally considered more aggressive than
in-house recruiters or may have existing industry experience and
contacts.
They may use advanced sales techniques. They may also purchase
expensive lists of names and job titles but more often will
generate their own lists. They may arrange a meeting or a formal
interview between their client and the candidate and will usually
prepare the candidate for the interview, help negotiate the salary
and conduct closure of the search. They are frequently members in
good standing of industry trade groups and associations.
Headhunters will often attend trade shows and other meetings
nationally or even internationally that may be attended by
potential candidates and hiring managers.
Headhunters are typically small operations that make high
margins on candidate placements
(sometimes more than 30% of the candidates annual compensation).
Due to their higher costs, headhunters are usually employed to fill
senior management and executive level roles.
Headhunters are also used to recruit very specialized
individuals; for example, in some fields,
such as emerging scientific research areas, there may only be a
handful of top-level professionals who are active in the field. In
this case, since there are so few qualified candidates, it makes
more sense to directly recruit them one-by-one, rather than
advertise internationally for candidates.
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 11
While in-house recruiters tend to attract candidates for
specific jobs, headhunters will attract both candidates and
actively seek them out as well. To do so, they may network,
cultivate relationships with various companies, maintain large
databases, purchase company directories or candidate lists and cold
call prospective recruits.
Headhunters are increasingly using social media to find and
research candidates. This approach
is often called social recruiting. Executive research &
resourcing firms
These firms are the new hybrid operators in the recruitment
world, able to combine the
research aspects (discovering passive candidates) of recruiting
and combine them with the ability to make hires for their clients.
These firms provide competitive passive candidate intelligence to
support companies' recruiting efforts.
Normally they will generate varying degrees of candidate
information from those people currently engaged in the position a
company is looking to fill. These firms usually charge a daily rate
or fixed fee.
Executive research can help companies uncover names that cannot
be found through traditional
recruitment methods and will allow internal recruitment and
resourcing managers more time to deal with face to face
interviews.
[E] Executive education Executive education(Exec. Ed) refers to
academic programs at graduate-level business schools
worldwide for executives, business leaders and functional
managers. These programs are generally non-credit and
non-degree-granting, but sometimes lead to certificates.
Customized programs, which are tailored for and offered to
executives of a single company, represent the fastest growing
segment of the market.
Customized programs help organizations increase management
capability by combining the science of business and performance
management into specialized programs that enable executives to
develop new knowledge, skills and attitudes.
Knowledge translates into the capability an organization applies
to the products and services it brings to the marketplace. Research
shows that a firm with a clearly articulated and understood
business and capability strategy will have a higher market-to-book
value than a firm that does not.
[F] Flexi timing Flextime (also spelled flexitime [British
English], flexi-time) is a variable work schedule, in contrast to
traditional[citation needed] work arrangements requiring employees
to work a standard 9 a.m. to 5 p.m. day. Under flextime, there is
typically a core period (of approximately 50% of total working time
/ working day) of the day, when employees are expected to be at
work (for example, between 11 a.m. and 3 p.m.), while the rest of
the working day is "flextime", in which employees can choose when
they work, subject to achieving total daily, weekly or monthly
hours in the region of what the employer expects, and subject to
the necessary work being done. A flextime policy allows staff to
determine when they will work, while a flexiplace policy allows
staff to determine where they will work.
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 12
Advantages include allowing employees to adopt their work hours
to public transport schedules, to the schedules their children
have, and that road traffic will be less congested, more spread
out. [G] Telecommuting Telecommuting, remote work,or telework is a
work arrangement in which employees do not commute to a central
place of work. A person who telecommutes is known as a
"telecommuter", "teleworker", and sometimes as a "home-sourced," or
"work-at-home" employee. Many telecommuters work from home, while
others, sometimes called "nomad workers", use mobile
telecommunications technology to work from coffee shops or other
locations. According to a Reuters poll, approximately "one in five
workers around the globe, particularly employees in the Middle
East, Latin America and Asia, telecommute frequently and nearly 10
percent work from home every day". The terms "telecommuting" and
"telework" were coined by Jack Nilles in 1973. [H] Quality of work
life
[I] Work - life balance Six Components of Work Life Balance 1)
Self-Management Sufficiently managing ones self can be challenging,
particularly in getting proper sleep, exercise, and nutrition.
Self-management is the recognition that effectively using the
spaces in our lives is vital, and
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 13
that available resources, time, and life are finite. It means
becoming captain of our own ship; no one is coming to steer for us.
2) Time Management Effective time management involves making
optimal use of your day and the supporting resources that can be
summoned you keep pace when your resources match your challenges.
Time management is enhanced through appropriate goals and
discerning what is both important and urgent, versus important or
urgent. It entails knowing what you do best and when, and
assembling the appro-priate tools to accomplish specific tasks. 3)
Stress Management By nature, societies tend to become more complex
over time. In the face of increasing complexity, stress on the
individual is inevitable. More people, distractions, and noise
require each of us to become adept at maintaining tranquility and
working ourselves out of pressure-filled situations. Most forms of
multi-tasking ultimately increase our stress, versus focusing on
one thing at a time. 4) Change Management In our fast-paced world,
change is virtually the only constant. Continually adopting new
methods and re-adapting others is vital to a successful career and
a happy home life. Effective change management involves making
periodic and concerted efforts to ensure that the volume and rate
of change at work and at home does not overwhelm or defeat you. 5)
Technology Management Effectively managing technology means
ensuring that technology serves you, rather than abuses you.
Technology has always been with us, since the first walking stick,
flint, spear, and wheel. Now, the rate of change is accelerating,
brought on by vendors seeking expanding market share. Often there
is no choice but to keep up with the technological Joneses, but you
must rule technology, not vice versa. 6) Leisure Management The
most overlooked of the work-life balance supporting disciplines,
leisure management acknowledges the importance of rest and
relaxation- that one cant short-change leisure, and that time off
is a vital component of the human experience. Curiously, too much
of the same leisure activity, however enjoyable, can lead to
monotony. Thus, effective leisure management requires varying ones
activities.
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 14
[J] Employee empowerment
"Employee empowerment" is a term that is used to express the
ways in which non-managerial staff members can make decisions
without consulting their bosses or managers. These decisions can be
small or large, depending upon the degree of power with which the
company wishes to invest employees. Employee empowerment can begin
with training and converting a whole company to an empowerment
model. Conversely, it might merely mean giving employees the
ability to make some decisions on their own.
The thinking behind employee empowerment is that it gives power
to individuals and thus makes for happier employees. By being able
to make choices and participate on a more responsible level,
employees become more invested in their company. They often view
themselves as representatives of the company.
When employees feel as though they have choice and can make
direct decisions, this often
leads to a greater feeling of self-worth. In a model where power
is closely tied to sense of self, having some power is closely tied
to sense of self, having some power is a valuable thing. An
employee who does not feel constantly watched and criticized is
more likely to consider work to be a positive environment instead
of a negative one.
[K] Employee involvement
Employee involvement is creating an environment in which people
have an impact on decisions and actions that affect their jobs.
Employee involvement is not the goal nor is it a tool, as
practiced in many organizations. Rather,
it is a management and leadership philosophy about how people
are most enabled to contribute to continuous improvement and the
ongoing success of their work organization.
Working with people for 40+ years, is to involve people as much
as possible in all aspects of
work decisions and planning. This involvement increases
ownership and commitment, retains your best employees, and fosters
an environment in which people choose to be motivated and
contributing.
How to involve employees in decision making and continuous
improvement activities is the
strategic aspect of involvement and can include such methods as
suggestion systems, manufacturing cells, work teams, continuous
improvement meetings, Kaizen (continuous improvement) events,
corrective action processes, and periodic discussions with the
supervisor.
Intrinsic to most employee involvement processes is training in
team effectiveness,
communication, and problem solving; the development of reward
and recognition systems; and frequently, the sharing of gains made
through employee involvement efforts.
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 15
Employee Involvement Model For people and organizations who
desire a model to apply, the best I have discovered was developed
from work by Tannenbaum and Schmidt (1958) and Sadler (1970). They
provide a continuum for leadership and involvement that includes an
increasing role for employees and a decreasing role for supervisors
in the decision process. The continuum includes this progression.
Tell: the supervisor makes the decision and announces it to staff.
The supervisor provides complete direction. Sell: the supervisor
makes the decision and then attempts to gain commitment from staff
by "selling" the positive aspects of the decision. Consult: the
supervisor invites input into a decision while retaining authority
to make the final decision herself. Join: the supervisor invites
employees to make the decision with the supervisor. The supervisor
considers her voice equal in the decision process. Delegate: the
supervisor turns the decision over to another party. In a study,
The Impact of Perceptions of Leadership Style, Use of Power, and
Conflict Management Style on Organizational Outcomes by Virginia P.
Richmond, John P. Wagner, and James McCroskey, the researchers
developed an instrument to measure employee satisfaction using this
continuum (tell, sell, consult, join). Their research discovered
that, "the supervisor who wishes to generate positive impact on
satisfaction with supervision, satisfaction with work, and
solidarity and to reduce communication anxiety should strive to get
her/his subordinates to perceive her/him as using a more
employee-centered (consult-join) leadership style." At the same
time, however, the supervisor cannot be seen by employees as
abdicating responsibility for decisionmaking. The authors further
concluded, "we believe there is a relatively straightforward
explanation of this finding. Leadership styles which approach the
employee-centered (join) end of the continuum greatly increase the
degree to which subordinates are asked to participate in making
decisions and/or make the decision themselves. When this approach
becomes excessive, the supervisor may be seen as abdicating her/his
responsibilities-the laissez faire leader-or even deserting the
subordinate. The subordinate may feel that they are given more
responsibility than their positions should require and, thus, are
overworked or underpaid for the work expected. Such reactions could
be expected to be reflected in negative outcomes of the type
observed in this study. We conclude, therefore, that while the
supervisor should attempt to be perceived as employing an
employee-centered leadership style (consult-join), he/she must
maintain a supervisory role and avoid being perceived as abdicating
responsibility."
-
SHRM Chapter 3 RECRUITMENT AND RETENTION STRATEGIES
Prof. Tonmoy Haldar Page 16
[L] Autonomous work teams Team of employees, assigned to a
specific job or project, with a high degree of autonomy over who
does what, when, and who is answerable for the team's
performance.