Presented by: Brett Davis NSLC Portsmouth Capturing Performance – CPARS/PPIRS-RC/FAPIIS PROCURE-TO-PAY DEFENSE PROCUREMENT AND ACQUISITION POLICY TRAINING SYMPOSIUM May 30 – June 1, 2017 ● Hyatt Regency Orlando FL 1
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Presented by: Brett Davis NSLC Portsmouth
Capturing Performance – CPARS/PPIRS-RC/FAPIIS
PROCURE-TO-PAY DEFENSE PROCUREMENT AND ACQUISITION POLICY
TRAINING SYMPOSIUM
May 30 – June 1, 2017 ● Hyatt Regency Orlando FL 1
Integrated Award Environment
2017 Procure-to-Pay Training Symposium 2
Systems Integration
2017 Procure-to-Pay Training Symposium 3
FPDS-NG
Web Service
SAM.gov
ATOM FEED
Web Service
Public
Contractor Performance Assessment Reporting System
2017 Procure-to-Pay Training Symposium 4
https://www.cpars.gov
CPARS Overview
2017 Procure-to-Pay Training Symposium 5
• FAR Mandated, Single Government wide Information System that collects and manages library of Contractor Performance Report Cards
• Provides completed report cards to Past Performance Information Retrieval System (PPIRS-RC)
• Federal Acquisition Regulation (FAR) 42.1502 – Past Performance entered into CPARS:
o Prepared at least annually
o And prepared upon completion of work on contract or task order
CPARS System Flow
2017 Procure-to-Pay Training Symposium 6
FPDS
ATOM FEED
Government Documents contractor performance against contract requirements Ratings and Comments provided
Contractors
Comments on assessments Ability to concur / non-concur
CPARS Rating Areas
2017 Procure-to-Pay Training Symposium 7
FAR 42.1503 requires the following rating factors:
Past Performance Information Retrieval- Report Cards
2017 Procure-to-Pay Training Symposium 8
https://www.ppirs.gov
PPIRS-RC
2017 Procure-to-Pay Training Symposium 9
• FAR Mandated principal repository of CPAR past performance information (PPI) for all Federal Agencies
• Allows contractors to view their own past PPI and ratings
• PPIRS-RC (Report Card): > Simplified Acquisition Threshold
• Provides source selection teams, contracting officers, contract administrators, and buyers capability to retrieve past performance information and assess offeror’s ability to fulfill provisions of contract
• Integral to best value source selection
• Reduces risk to government and need for costly oversight
• Enables government to be an informed and discriminating consumer of material and services
PPIRS-RC System Flow
2017 Procure-to-Pay Training Symposium 10
SAM.gov Web
Service
Government Source selection officials retrieve of contractor PPI Supports review and analysis of offeror’s recent, current, and relevant performance Validates statements made in an offeror’s proposal
Contractors
View their own PPI and rating
PPIRS-RC Assessment Summary
2017 Procure-to-Pay Training Symposium 11
PPIRS-RC Assessment Details
2017 Procure-to-Pay Training Symposium 12
PPIRS-RC Regulation
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• FAR 9.105-1(c): Contracting Officer shall consider information in PPIRS when making responsibility determination
• FAR 12.206: Past performance should be an important element of every evaluation and contract award for commercial items
• FAR 13.106-2(b)(3)(c): When awarding using Simplified Acquisition procedures, may consider information from PPIRS when conducting comparative evaluations of offers
• FAR 15.305: Past performance is indication of offeror’s ability to perform contract successfully. Consider currency and relevance of information, source of information, context of data, general trends in contractor’s performance
• FAR 42.15: Agencies shall submit past performance evaluations to CPARS with automatic transmission to PPIRS & shall use information in PPIRS
Federal Awardee Performance and Integrity Information System
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Input: https://www.cpars.gov Retrieval: https://www.ppirs.gov Public: http://www.fapiis.gov
FAPIIS
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• FAPIIS contains records against a prospective awardee that could signal risk
• Records entered via CPARS and retrieved for source selections via PPIRS-RC
• Contractor comments provided via PPIRS-RC
• Required for both Contracting and Grants communities
• Records available publicly on Separate Website: http://www.fapiis.gov & stored on separate server from PPIRS-RC for added security
• Records retained for 5 years following action date
System Flow
2017 Procure-to-Pay Training Symposium 16
Web Service
Public
SAM.GOV
Proceedings Information Exclusion (Suspension / Debarment) Information
CPARS Termination for Default
Termination for Cause
Determination of Contractor Fault
Term. for Material Failure to Comply
Defective Cost or Pricing
Non-Responsibility Determination
Recipient Not Qualified Determination
Subcontract Payment Issues
Information on Trafficking in Persons
Administrative Agreements
NSLC Portsmouth
2017 Procure-to-Pay Training Symposium 17
Policy: Federal Acquisition Regulation (FAR 42,7,9)
Functions • CPARS Created/Completed • FAPIIS Records Created/Completed • COR Manual Entry
Application: Federal Contracts>$150K
Policy: Federal Acquisition Regulation (FAR 9,13,15,36,42)
Functions • View Completed CPARS Data
Application: Used in Source Selection
Policy: Federal Acquisition Regulation (FAR 9,13,15,36,42)
• Termination for Default/Cause / Material failure to comply
• Defective Pricing
Application: Federal Grants and Contracts
Policy: SECNAVINST 4855.3 Reporting Search/Analysis
PQDR, SDR, MIR, RIMS, Level I, Audit, Delivery Performance, LOD, QALI, Survey, Special Quality, Test, GIDEP
Contractor Profile Material Profile ADHOC
Policy: Federal Acquisition Regulation (FAR 9,12, 13,15) (DFAR 252.213-7000, 213.106-2-70)
Functions • Delivery Ratings • Quality Ratings • Market Research
SR/NG
Functions • Price Risk • Item Risk • Supplier Risk
• Recipient Not Qualified
• Admin Agreements • DoD Determinations
of Contractor Fault
Functions: Exclusion Data
Executive Agent for Federal/ DoD/DoN Supplier Performance
Systems Flow: These Programs provide Department of Navy, Department of Defense and Federal-wide data collection (Data Lake), analysis, reporting and compliance with regulatory requirements
Additional Information
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Contact Information: Brett Davis
NSLC Program Manager
IAE Past Performance
Training Opportunities: • CPARS: https://www.cpars.gov/webtrain.htm
• PPIRS-RC: https://www.ppirs.gov/webtrain.htm
• FAPIIS: included in CPARS & PPIRS-RC training
NSLC Help Desk
(207) 438-1690
DSN: 684-1690
PROCURE PAY TO
TRAINING SYMPOSIUM
May 30 – June 1, 2017 ● Hyatt Regency Orlando FL
DEFENSE PROCUREMENT AND ACQUISITION POLICY
19
QUESTIONS?
20
Supplemental Material
21
Completed Eval
22
Completed Eval. Cont.
23
Completed Eval. Cont.
24
Ctr Name
25
Ctr Info
26
Misc. Info Tab
27
Small Biz
28
Ratings Tab
29
Assessor
30
Ctr Rep
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