CALIFORNIA STATE UNIVERSITY, LONG BEACH THE LONG BEACH APPROACH TO E-ADVISING Putting the Pieces Together
Jan 19, 2016
CALIFORNIA STATE UNIVERSITY, LONG BEACH
THE LONG BEACH APPROACH TO E-ADVISING
Putting the Pieces Together
Josh Scepanski - Associate Director, University Center for Undergraduate Advising, California State University, Long [email protected]
Daniel Gleason - E-Advising Coordinator, University Center for Undergraduate Advising,California State University, Long [email protected]
Goal: Positively impact student success through technology
Start Date: June 2013
E-Advising Initiative
Four Student Success Challenges
Four Unique Tools procured
Empower Students and Advisors
E-Advising Initiative
Decentralized Advising StructureCollege of
Engineering Student Success
Center
College of Health and Human
Services Advising Center
College of Science and Mathematics
Academic Advising Center
College of Business Center
for Student Success
College of Education Teacher
Preparation Advising Center
College of Liberal Arts
Advising Center
School of Art, Design, Dance &
Music, Film
University Center for
Undergraduate Advising
Special Program Advising: University
Honors, EOP, SSSP, etc.
E-Advising Coordinator
Implement E-Advising Tools
Gather Feedback
From Advisors
Provide Analysis to Enrollment Services
Train Support
E-Advising Coordinator
CSULB Advising Centers
EnrollmentServices
Advisor Connect(Insight/Symplicity)
EAB Student Success Collaborative (Predictive Analytics)
Degree Planner (Smart Planner)
Class Schedule Planner (College Scheduler)
Allows Students To:
- Schedule appointments
- Register for workshops
- Receive critical announcements
Allows Advisors To:
- View detailed student information
- Access appointment history
- Send informative announcements
Provides quick access to student information
Provides quick access to student information
Increases communication between advisors
Provides quick access to student information
Increases communication between advisors
Highlights critical progress points
Allows students to plan out entire academic career
Tracks progress as degree requirements are fulfilled
Additional major or minor can be added
Student sets ideal number of units per semester
Plan includes all outstanding GE, major, and minor requirements
Plan can be adjusted
Number of reports are accessible
Students are empowered to take ownership of the educational plan
Class Schedule PlannerStudent inputs desired courses
and life obligations
Planner uses information from class schedule and blocks out inputted breaks
Schedules are generated for student to review
Schedule can be easily uploaded to enrollment shopping cart
E-Advising Tools Are Changing the Advising Experience
Providing easier access to existing data
Improving efficiency
Creating new ways of examining student challenges
Improving ability to identify and focus on key student populations
Proactive advising through targeted campaigns
E-Advising Tools Are Changing the Advising Experience
Increased communication
Strengthening of connections between advisors
Collaborative efforts across colleges and University divisions
Evolving process
Putting the Pieces Together
PeopleSoft Common Management System Training
Academic Advisor Policy Training
E-Advising Tool Training
Academic Advisor Policy Training
o Discussiono Web Resourceso Grades
o Learning Management Systemo Interactive Presentationso Lecture materialso Quizzes
Advising
Technology
PolicyChallenge: Create
comprehensive program to fully coordinate E-Advising, PeopleSoft, and policy training
Next step: Utilize flipped model that incorporates web-based preparation with hands-on training and shadowing
The Path Moving Forward
What types of electronic tools are you using to advise students?
How has technology changed the way you advise?
How are new tools implemented?
What parties should be involved?
How is the effectiveness of tools assessed?
Discussion
Search “CSULB E-Advising”
Advisor Connecthttp://www.symplicity.com/products/insight.html
EAB Student Success Collaborativewww.eab.com
Degree Planner and Schedule Plannerwww.csulb.edu/enrollment
- Using MyCSULB
More Information