Bureau of Special Education Appeals (BSEA) Introduction to Special Education Mediation.

Bureau of Special Education Appeals

(BSEA)

Introduction to Special Education

Mediation

Bureau of Special Education Appeals

• Due Process for Special Education– Free and Appropriate Public Education (FAPE)– Access to Education for All Students Despite

Disability• Individualized Education Program (IEP)

Why Does the BSEA Exist?

• 603 CMR 28 (Mass Law)– Mediation 603 CMR 28.08

• 34 CFR 300(Federal Law, IDEA)– Mediation 34 CFR 300.506

• Section 504 of the Rehabilitation Act of 1973(Federal Law)

Who We Are

Director

Hearing Officers Mediators Administrators

Supervisor of Mediation

Mediator Backgrounds

• Attorneys (3) and Dispute Resolution Backgrounds (4)

• In-depth Special Education knowledge

Mediation Nuts & Bolts

• Collaborative Problem-Solving Process

• Voluntary• Confidential• No cost to participants

Role of Mediators• Neutral• No decision making authority• Do not interpret laws• Do not tell parties what to do, who

is right or who is wrong

BSEA is Within the Division of Administrative Law Appeals (NOT DESE)

How Massachusetts is Split Up

7 Mediators1 Supervisor

FY2012 Statistics

954,773 PS Students

163,679 Students on IEPs

8,460 Rejected IEPs

1,237 Mediation Requests

917 Mediations

582 Hearing Requests .

52 Hearing Decisions .

Mediation

Team Meetings

Team Meetings

Team Meetings

Team Meetings

Team Meetings

Team Meetings

Facilitations

Facilitations

Facilitations

Facilitations

Facilitations

Evaluations

Evaluations

EvaluationsEvaluations

Evaluations

Evaluations

Student Progress

Student Progress

Student Progress

Student Progress

Student ProgressHearings

Hearings

Hearings

Hearings

Student Input

Student InputStudent Input

Benefits of Mediation

• Collaborative Problem-Solving• Control of Process and Outcome• Relationships• 85% Settlement Rate• Timeliness

Mediation Myths

• Just for simple issues• Parents need an attorney or advocate• Only useful when there is a “bad”

relationship • A process of splitting the middle• Getting the Mediator “on your side”• Time to give the other side a “piece of

your mind”

What can you Mediate?

• Issues that can be mediated:– Eligibility– Level of Service– Placement– Compensatory services– Communication Issues– Others?

Requesting Mediation

• Districts notify BSEA (no action, full or partial reject)

• BSEA sends form letters to Parents & Districts• Parents/Districts make request directly to

mediator• Advocate can request BUT Parent can and should

talk to Mediator

• Parents/Districts can request mediation at any time (do not need the letter!)

• Mutually agreeable date, time, and location• Random mediators

Before You Call to Request Mediation

• Make sure that you have had all necessary IEP/TEAM Meetings– Reviewing evaluations– Reviewing proposed IEP– An attempt to resolve issues

• What do you want from Mediation? Be specific but not exhaustive

• Do not send Mediator any paperwork, etc.• Email OR Phone Call• Should be able to sum up in two minutes or less

what you are looking for (i.e. placement, level of service, eligibility)

Mediation process

• Introduction• Joint Session• Private Session• Resolution

Average of 2-4 hours–Second Session–Follow Up Session

Introduction & Joint Session

• Brief History• Statement of Desired Outcome• Listening Patiently– Body Language

• Questions, Comments, Clarifications• Room for Movement• WHAT CAN BE DONE TODAY TO MOVE

FORWARD?

Private Sessions

• Optional• Confidential• Place for

brainstorming• Time to weigh

out options and consider outcomes

Required Mediation Participants

• Parent/guardian• Decision-maker for District

Optional Mediation Participants

• Student • Advocates • School Team Members • Administrators• Specialists• Attorneys• Supporters

Each side chooses who they will bring

Be thoughtful with your clients:

MoneyTimeRelationshipsStressEmotions -

Future

‘Best Practice’ for Advocates

Advocate: Do’s and Don’ts

Do• Be a bridge• Support parents• Empower parents to

make decisions• Use supportive &

productive language• Focus on the

student’s individual situation

Don’t• Exacerbate the

situation• Add emotion into

the situation• Lecture school

staff• Focus on minor

error and typos• Interrupt

Develop Collaborative (Not Contentious) Relationships

• Remember the LONG lasting relationship between parents and school districts• Create deeper understanding• Find Allies on the TEAM

• Create a vocabulary of resolution• Solve future problems• Make space for hope

Prepare Your Client

• Explain All Options – (Hearing, Mediation, SpedEx, etc.)

• Reality Checking• Give them Hope • Room for Movement• Humanize Staff• Bring a Snack/Drinks• Talk Parents Off the Cliff

At the End of the Day…

Parents are the ultimate decision makers• It’s their life.• It’s their child.• It’s their family.• It’s their relationship with the school.• They are the ones who will live with

the decision.

The Beauty of Mediation

Facilitated IEP Meetings…• Support the Team Meeting from start to finish• Ensure everyone listens, hears, and is respectful• Keep the meeting moving forward• Have time accountability• May be quite active…or just a presence• We do not run the meeting…the person who runs the

meetings (typically Team Chair) still runs the meeting• 3rd Party Neutral• A Facilitated Team Meeting will not become a mediation

Call the Marc Sevigny, Coordinator of Mediation & Facilitations to request a Facilitated Team Meeting.

QuestionsMarc Sevigny, Coordinator of Mediation, FIEPs

– [email protected]– 617-626-7291

Katherine Bures, Mediator South Shore

– [email protected]– 617-626-7292

Susan Singleton, MediatorWestern Mass

– [email protected]– 617-626-7297

Steve Lilly-Weber, MediatorBoston and South Shore

– [email protected]– 617-626-7296

Myrto Flessas, MediatorMetro Boston Suburbs

– [email protected]– 617-626-7294

Matthew Flynn, Mediator Central Mass

– [email protected]– 617-626-7295

Rebecca Stone, Mediator North Shore

– [email protected]– 617-626-7298

Leslie Bock, Mediator Middlesex and Metro North/South

– [email protected]– 617-626-7293