BROMLEY CIVIC CENTRE, STOCKWELL CLOSE, BROMLEY BRI …

David Bridger (Vice-Chairman) Non-School Representative (Church of England)
Colin Ashford Primary Academy Governor Anna Bosher Non-School Representative (Catholic Church) Geoff Boyd Primary Maintained Governor Angela Chapman Primary Maintained Governor Nick Cross Secondary Academy Head Teacher Patrick Foley Primary Maintained School Head Teacher Neil Proudfoot Non-School Representative (Joint Teacher
Liaison Committee) Karen Raven Secondary Academy Head Teacher Alison Regester Non-School Representative (Early Years) Richard Sammonds Primary Academy Head Teacher Keith Seed Special Head Teacher/Governor 1 x vacancy Secondary Maintained School Head
Teacher/Governor 1 x vacancy Primary Maintained School Head Teacher David Wilcox Secondary Academy Governor A meeting of the Schools' Forum will be held at the Education Development Centre
on THURSDAY 20 SEPTEMBER 2012 AT 5.00 PM *
* PLEASE NOTE STARTING TIME AND VENUE
MARK BOWEN
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MINUTES OF THE MEETING HELD ON 12TH JULY 2012 (Pages 3 - 8)
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SPENDING BY PRIMARY, SECONDARY AND SPECIAL MAINTAINED SCHOOLS IN 2011/12 (Pages 9 - 26)
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CONSULTATION ON THE SCHOOL FINANCE REGULATIONS 2013 AND ADDITIONAL GRANT CONDITIONS FOR THE DSG (Pages 27 - 74)
BROMLEY CIVIC CENTRE, STOCKWELL CLOSE, BROMLEY BRI 3UH
TELEPHONE: 020 8464 3333 CONTACT: Kerry Nicholls
helen.long@bromley.gov.uk
FAX: 020 8290 0608 DATE: 11 September 2012
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CHILDREN AND YOUNG PEOPLE OUTTURN REPORT 2011/12 (Pages 79 - 94)
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FINANCIAL MODELLING FOR THE 2013/14 FUNDING REVIEW (Pages 95 - 118)
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CONSULTATION ON REPLACING RSG LACSEG FOR 2013/14 (Pages 129 - 158)
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12 DATE OF NEXT MEETING
All meetings are at the EDC unless otherwise stated. 4.30pm, 18th October 2012
SCHOOLS FORUM
Present:
Patrick Foley
Primary Academy Governor: Colin Ashford Secondary Academy Head Teacher: Nick Cross Secondary Academy Governor: Andrew Downes (Chairman) Special Head Teacher/Governor: Keith Seed Non-School Representatives: David Bridger – Church of England (Vice-Chairman)
Neil Proudfoot – Joint Teacher Liaison Committee Anna Bosher – Catholic Church
Also present
David Bradshaw (Head of CYP Finance) Gill Bratley (Senior Finance Officer) Mandy Russell (Head of Schools Finance Support) Kerry Nicholls (Democratic Services Officer)
1. APOLOGIES FOR ABSENCE
Apologies for absence were received from Karen Raven. Apologies for lateness were received from Colin Ashford, Primary Academy Governor.
The Chairman was pleased to welcome Nick Cross, Head Teacher of Bullers Wood School to the Schools’ Forum representing Secondary Academy Head Teachers. He also noted that Fiona Mills had resigned from her role representing Primary Maintained School Head Teachers and thanked her for her contribution to the Schools’ Forum. 2. DECLARATIONS OF INTEREST There were no declarations of interest. 3. OUTCOME OF CONSULTATION WITH SCHOOLS ON PROPOSED
FUNDING REFORM
Members of the Forum considered a report providing information on the consultation responses received from schools across the Borough regarding the proposed School Funding Reform for 2013/14 and 2014/15. Thirty one schools had responded to the consultation, including 1 special school, 1 primary academy, 22 primary maintained schools and 7 secondary academies. The consultation had focused on three main areas which comprised delegation of central expenditure, changes to the funding formula and optional de-delegation for maintained schools.
Agenda Item 3
2
The Chairman indicated that no definitive decisions were being taken on this paper at this meeting. The conclusions from the consultation and this meeting would be used for detailed modelling by Officers of the funding consequences to each school. That modelling and the issues it threw up would be considered at the Forum’s meeting on 20th September 2012.
In answer to questions raised by the Vice-Chairman, Officers confirmed the
following:
a) The figures shown in the consultation for central expenditure items to be delegated were 2012/13 figures. The actual figures to be delegated in 2013/14 and future years were of course unknown at this stage but could be very different to the figures for 2012/13.
b) All of the central expenditure to be delegated was initially divided
between Primary, Secondary and Special schools before the delegation bases were applied. Hence the result of this delegation process would not cause shifts of funding between these three groups.
Delegation of Central Expenditure
Schools had been invited to comment on how central expenditure should be
delegated under the new formula. This included the allocation of contingencies, behaviour support services, support to underperforming ethnic minority and bilingual learners, free school meal eligibility and staff costs supply cover.
The responses from schools appeared to show strong support for the
proposed models for delegation of funds for contingency, underperforming ethnic minority and bilingual learners, free school meal eligibility and staff costs supply cover. With regard to the delegation of funds for contingency it was noted that proposed contingency funds for primary and secondary schools would be split 50/50 between the two groups, and that contingency funds for special schools would be identified separately. The delegation of the secondary schools contingency was required to be on a basis which did not include numbers of sixth form pupils. In response to a query, Mandy Russell confirmed that staff costs supply cover included funding to cover absence by school representatives carrying out union duties.
The responses from schools had been more varied with regard to the
proposed model of funding delegation for behaviour support services. The majority of primary schools had supported a proposed split of 10:45:45 of funds comprising basic entitlement/AWPU, deprivation and low cost/high incidence SEN (Special Educational Needs), which recognised that all schools had some level of behaviour need, but that deprivation and SEN were more substantial indicators of the need for behaviour support services. The response from secondary schools had been mixed and it was proposed that a higher proportion of funding be allocated through AWPU. Following consideration, members of the Forum agreed to model a proposed split of 20:40:40 for secondary schools.
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Changes to the Funding Formula
Schools had been invited to comment on how elements of formula funding should be delegated to schools under the new funding formula. This included funding for the age weighted pupil unit, deprivation, English as an additional language, lump sums for schools and transferred grants. The responses from schools appeared to show strong support for the proposed delegation of funding formula for the age weighted pupil unit, for deprivation and in respect of primary schools for transferred grants. With regard to the age-weighted pupil unit, the Local Authority had the option of using one funding rate for both Key Stage 3 and 4 or separate funding rates for each key stage under the new legislation, although the amount of funding to be delegated would remain the same. The majority of secondary schools were in favour of a single funding rate being used and members of the Forum agreed to use this for modelling. Deprivation funding was currently allocated using actual free school meal eligibility as a proxy indicator and schools had the option to retain this or to move to the use of Ever 6 eligibility (which comprised those eligible for free school meals at any point in the last six years and was currently used for the pupil premium). The majority of schools supported the move to Ever 6 eligibility, and this would be used for the modelling, although there were concerns that the change in funding mechanism might initially cause issues for schools.
In considering transferred grants, members of the Forum noted that it was proposed that funding be allocated proportionally against pupil numbers, deprivation, prior attainment and English as an additional language as 40:18:40:2 for primary schools and 60:18:20:2 for secondary schools. The majority of primary schools had been supportive of the proposed allocation, as had just over half of responding secondary schools, although concerns had been raised around the fact that all or more of this funding should be allocated through AWPU. In response to a query around whether all pupil numbers including sixth form would be used for distribution and if some allowance would be made for specialist funding, Mandy Russell confirmed that funding could only be allocated on the elements allowed by the Department for Education, and that AWPU funding could only be directed at pupils below the age of 16. Specialism grants would no longer be provided and it was highlighted that selective schools would not benefit from the proportion allocated to prior attainment funding, although the minimum funding guarantee would offset to a significant degree the impact of any changes in funding allocation in the short term. Members of the Forum agreed to undertake modelling as proposed for both primary and secondary schools but, once this had been done, to re-consider the allocation, especially at secondary school level. In addition, the Schools’ Forum working party would review the proposed secondary schools split which had been developed by Officers based on historical information of all of the transferred grants involved.
English as an additional language was currently allocated based on data provided by the Local Authority and took into account pupil achievement and refugee status. Under the new regulations this funding could only be allocated using data regarding the length of time that these pupils had been in the maintained school system and could be allocated on the basis of 1, 2 or 3 years. The majority of respondents had indicated 3 years was their preferred option, although a number of
Page 5
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schools had indicated that 1 year was their preferred option. Following discussion it was agreed to model this on 3 years. With regard to the allocation of lump sums, members of the Forum noted that the current formula allocated different lump sums to small primary schools which included 1 and 1.5 entry primary schools and secondary schools with falling rolls. Under the new regulations only one lump sum amount could be allocated to all schools. In order to ensure that sufficient funding was provided to small schools, this lump sum would need to be set at an appropriate level with the additional costs of paying this to every school offset against basic AWPU entitlement funding. There had been a spread of respondents across the various options, however the majority of primary schools had asked for the level of funding to be set at £100,000 to £150,000 which included 3 small schools. It was noted that following consultation, the Department for Education had increased the level at which funding could be set to £200,000 if needed, and that the minimum funding guarantee would protect the amount received by schools in the short term. Schools’ Forum members underlined the need to set funding at a level at which all schools remained viable, and agreed that modelling be undertaken around the needs of small and 1FE schools, taking into account other factors such as the removal of threshold and premises funding.
Optional De-Delegation for Maintained Schools
Maintained schools had been invited to consider whether some funding be retained centrally rather the delegated for certain services. This included contingencies (including support for schools in financial difficulties and to support basic need growth), free school meal eligibility, staff costs for supply cover (not including the long term sickness scheme), support for minority ethnic pupils or underachieving groups and the Behaviour Support Service.
For each area it would be for the Schools’ Forum members in the relevant
phase to decide whether a service should be retained centrally. The decision would then apply to all maintained schools in that phase. However, if funding was delegated it might be possible for a group of schools to buy back a service as a sold service. Academy schools were also able to purchase sold services as needed.
The responses from schools appeared to show strong support for de-
delegation in all areas. However it was noted that the Local Authority would have to decide whether it was cost-effective to deliver these services at a central level for schools, and the move of further schools to academy status might impact the viability of providing a range of services centrally. The Chairman highlighted that representatives of small schools were particularly interested in de-delegation of services and had asked that this be noted by members of the Forum. It was also noted that a revision had been made by the Department for Education regarding contingency funding and that the Local Authority would now have the option to top-slice the funds allocated to primary or secondary schools to create a ‘growth fund’ to support schools asked to take additional pupils. Any remaining funds held by the Local Authority in this capacity would be re-allocated to primary or secondary schools at the end of each academic year.
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Members of the Forum noted that the Schools’ Forum Working Group comprising Andrew Downes, David Bridger, Keith Seed, Patrick Foley, David Bradshaw and Mandy Russell would be meeting shortly to review the comments of the Schools’ Forum with regard to the consultation responses and to consider more detailed modelling of proposed funding reform. A number of alternate funding models would be developed during summer 2012 with the aim of providing 2 or 3 funding models to schools in early September 2012. The response of schools to these proposed funding models would be considered at the next meeting of Schools’ Forum on 20th September 2012. RESOLVED that comments of Members of the Forum with regard to the consultation responses be noted. 4. ANY OTHER BUSINESS In response to an e-mailed request from Karen Raven, Secondary Academy Head Teacher, the Chairman confirmed the dates of all meetings of Schools’ Forum currently planned for the 2012/13 academic year and noted that these would be circulated to all members of the Forum shortly. Members of the Forum highlighted the need for Schools’ Forum information, including the membership, agendas and minutes to be published on the Bromley Council website, and noted that this had been agreed at a previous meeting of the Schools’ Forum.
A member of the Forum also underlined the need to clarify the role of Schools’ Forum representatives, including voting rights, and the responsibility of members of the Forum to report progress back to those they represented. The Head of CYP Finance agreed to circulate guidance to all members of the Forum providing information on the constitution of the Schools’ Forum and the role of its representatives. 5. DATES OF NEXT MEETING All meetings will be at the EDC unless highlighted below: Thursday, 20th September 2012 Thursday, 22nd November 2012 Thursday, 13th December 2012 Thursday, 10th January 2013 Thursday, 7th February 2013 Thursday, 14th March 2013
Chairman The meeting started at 4:30 pm and finished at 6.07 pm
Page 7
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Date: 25 September 2012
Decision Type: Non-Urgent Non-Executive Non-Key
TITLE: SPENDING BY PRIMARY, SECONDARY AND SPECIAL MAINTAINED SCHOOLS IN 2011/12
Contact Officer: Mandy Russell, Head of Schools' Finance Team Tel: 020 8313 4806 E-mail: amanda.russell@bromley.gov.uk
Chief Officer: Tessa Moore, Assistant Director (Education)
Ward: Boroughwide
1. Reason for report
________________________________________________________________________________
2. RECOMMENDATION(S)
2.1 The Committee is invited to consider the financial position of Primary, Secondary and Special Maintained Schools at the end of the 2011/12 financial year and to identify any matters for specific comment and referral to the Portfolio Holder.
2.2 The Schools’ Forum is asked to note the balances for information.
Agenda Item 4
2. BBB Priority: Children and Young People
________________________________________________________________________________
2. Ongoing costs: N/A
5. Source of funding:
1. Number of staff (current and additional) – N/A
________________________________________________________________________________
2. Call in: Applicable
Ward Councillor Views
2. Summary of Ward Councillors comments:
Page 10
3. COMMENTARY
3.1 This report highlights the financial position of Primary Secondary and Special Maintained Schools as at 31 March 2012 the end of the 2011/12 financial year.
3.2 Balances are reported in accordance with the DCSF Consistent Financial Reporting (CFR) Regulations. This is a framework for reporting income and expenditure and balances. It provides schools with a benchmarking facility for comparison between similar schools to promote self-management and value for money. A CFR return is produced for all schools maintained by the Local Authority as at 31 March 2012.
3.3 The CFR framework consists of six balances, which provide an overall picture of a school's resources available from one year to the next, and gives information on balances carried forward. The balances are categorised as follows:
BO1 Committed Revenue Balances
BO2 Uncommitted Revenue Balances
BO5 Other Capital Balances
BO6 Community Focused Extended Schools Balances
Nb BO4 Other Standard Fund Capital Balances has been deleted this year as standards funds no longer exist.
3.4 The average level of revenue balances (BO1 and BO2) both committed and uncommitted for Maintained Primary School stands at 5.35% of School Budget Shares compared to 5.20% at the end of 2010/11, which is an increase of 0.15%. Secondary school balances are -0.66% compared to 2.20% at the end of 2010/11; a reduction of 2.86%. These figures are distorted due to the fact that there are only two maintained Secondary schools included, one of which has a very high deficit.
3.5 Special School balances have increased to 7.28% compared to 3.62% the previous year; an increase of 3.66%.
3.6 A comparison of the levels of school balances as at 31 March 2012 to the previous year is shown in the table below.
Primary Schools £000
Secondary Schools £000
Special Schools £000
Committed Revenue Balances (BO1)
Uncommitted Revenue Balances (BO2)
Committed Revenue Balances (BO1)
Uncommitted Revenue Balances (BO2)
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3.7 In accordance with DCSF guidelines the Bromley Scheme for Financing Schools was updated in 2011 to remove the balance control mechanism. Previously this allowed local authorities to deduct any balances in BO2 ( uncommitted revenue balances) in excess of 5% for secondary schools and 8% for primary and special schools from the following year’s school budget share. All schools with balances in excess of 8% have been asked to complete a proforma detailing the reason for holding a high balance and their plans for reducing the balance in year. Details of this are included at Appendix 2.
3.8 The DfE has recently published a consultation focusing on schools with high balances and with deficits, to ensure that LAs are working closely with these schools. The consultation states that the DfE will focus particularly on schools with deficits of 2.5% or more and surplus balances in BO1 and BO2 of 15% or more. Schools that would fall into these categories have been highlighted on the table at Appendix 1.
3.9 Also, in previous years schools have used BO1 (committed revenue balances) to show unspent Standards Funds balances, however Standards Funds no longer exist which is why BO1 balances have decreased significantly.
3.10 This report also provides information on those schools with a deficit revenue balance. As at 31 March 2012, 10 primary schools and 1 secondary school have a deficit balance. The Schools’ Finance Support Team will work with these schools to ensure that deficit recovery plans are agreed. Two primary schools are showing a capital deficit where they have spent in advance of their Devolved Formula Capital allocations.
3.11 Appendix 2 shows a statement from each of the schools in deficit outlining the reasons for the deficit and the management action to be taken to recover the deficit.
3.12 The Assistant Director of Education and Care Services has reviewed the level of balances held by schools and is keen that as much attention is paid to schools with high balances as those with deficits. It is the role of the Senior Advisers within the Learning and Achievement team to be aware of schools’ balances and for these to be taken into account when reviewing each school. However, whilst some balances may be considered to be quite high at present, five year budget plans that are being submitted by schools show a steady decline over the next few years, which is a direct result of the Government’s funding directives whereby schools are receiving a decrease of 1.5% in their funding.
4. FINANCIAL IMPLICATIONS
4.1 Whilst this report provides details of school balances, there are no financial implications to be considered.
Non-Applicable Sections: Policy, Legal and Personnel Implications
Background Documents: (Access via Contact Officer)
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BO1 & B02 BO3 BO5 BO6
Committed Revenue Balances
Primary Schools SBS SBS SBS SBS
Alexandra Infants 10830 56,885 7% 8% 839,237 35,500 34,136 4% 8% 921,388 28,888 0 0 98,524
Alexandra Junior 0 -10,913 -1% -1% 833,535 0 21,287 3% 3% 810,730 22,746 0 0 44,033
Bickley Primary 23388 17,642 2% 4% 1,058,732 11,176 76,624 7% 8% 1,111,389 14,380 12,000 0 114,180
Blenheim Primary 0 40,611 5% 5% 804,587 0 -28,659 -3% -3% 908,971 -739 0 0 -29,398
Bromley Road Infants 15928 63,597 7% 9% 866,002 0 93,202 11% 11% 877,725 23,569 11,500 0 128,271
Burnt Ash Primary 20000 141,319 8% 9% 1,797,571 44,760 92,462 5% 7% 1,882,001 11,777 0 0 148,999
Castlecombe Primary 10785 37,075 4% 5% 973,873 3,385 47,474 5% 5% 997,554 17,155 7,410 0 75,425
Chelsfield Primary 14851 36,904 7% 10% 506,495 0 102,904 20% 20% 509,402 7,736.46 0 0 110,640
Chislehurst C.E. Primary 3123 52,144 8% 8% 690,586 0 63,520 9% 9% 717,479 25,022 0 0 88,542
Churchfields Primary 19915 89,251 7% 8% 1,331,868 12,751 68,256 5% 6% 1,412,139 6,908 0 0 87,915
Clare House Primary 735 -79,044 -11% -11% 739,129 0 -126,722 -16% -16% 796,442 10,090 0 0 -116,632
Crofton Infants 15767 65,481 0% 4% 1,943,613 0 153,837 8% 8% 1,973,340 16,448 65,000 0 235,285
Cudham CE 3000 20,604 4% 5% 484,640 4,082 34,405 7% 8% 476,454 4,424 103,995 0 146,906
Darrick Wood Junior 0 26,660 2% 8% 1,432,289 20,653 -2,184 0% 1% 1,760,336 74,798 0 0 93,267
Dorset Road Primary 15516 24,156 7% 11% 357,614 4,691 10,088 3% 4% 395,030 31,885 19,241 1,363 67,267
Downe Primary 0 647 0% 0% 378,721 0 27,541 7% 7% 387,543 3,328 0 0 30,869
Edgebury Primary 28181 58,469 8% 11% 768,511 3,600 59,842 7% 8% 802,830 16,596 0 0 80,038
Farnborough Primary 7209 30,994 4% 5% 738,711 8,110 66,965 9% 10% 752,166 21,883 0 0 96,958
Grays Farm Primary 0 -24,919 -2% -2% 1,490,632 4,990 56,434 4% 4% 1,549,513 10,864 0 0 72,288
Hawes Down Infants 1365 45,053 6% 6% 769,556 7,369 64,417 8% 9% 841,008 3,867 0 0 75,652
Hawes Down Juniors 4350 -9,383 -1% -1% 956,417 0 -19,069 -2% -2% 933,131 21,159 0 0 2,090
P age 13
at 31/03/2012
Highfield Infants 27232 41,341 5% 8% 813,618 22,409 51,455 6% 9% 831,623 7,430 0 0 81,294
Highfield Junior 45974 61,599 6% 10% 1,103,439 16,492 87,897 8% 9% 1,122,037 0 54,268 0 158,657
Hillside Primary 0 -52,608 -4% -4% 1,463,331 0 -95,524 -6% -6% 1,484,029 25,681 -69,842
Holy Innocents RC Primary 2490 24,741 3% 4% 722,577 22,000 936 0% 3% 744,413 0 14,712 0 37,648
James Dixon Primary 23984 14,023 1% 2% 1,559,932 9,154 25,931 2% 2% 1,668,709 3,712 0 0 38,797
Keston CE 4500 24,170 3% 4% 745,617 0 48,022 6% 6% 789,472 73,608 0 0 121,631
Leesons Primary 25652 -38,778 -4% -1% 942,792 5,186 -5,873 -1% 0% 1,071,425 6,041 0 0 5,354
Malcolm Primary 0 -15,813 -1% -1% 1,143,398 9,500 9,743 1% 2% 1,278,766 0 0 0 19,243
Manor Oak Primary 161057 91,837 8% 23% 1,094,245 3,395 179,329 16% 17% 1,098,244 62,173 41,186 15,247 301,330
Marian Vian Primary 8123 82,319 4% 5% 1,947,800 19,425 114,285 6% 7% 1,951,885 40,324 0 8,208 182,242
Mead Road Infant 1750 27,578 7% 8% 388,538 0 27,576 7% 7% 403,069 3,256 3,952 0 34,784
Midfield Primary 30869 59,888 5% 7% 1,240,096 33,448 81,216 6% 9% 1,343,557 16,039 28,574 0 159,277
Mottingham Primary 25419 89,181 8% 10% 1,117,407 2,115 66,735 6% 6% 1,186,820 0 7,326 19,322 95,497
Oak Lodge Primary 0 44,436 2% 2% 2,052,098 0 43,778 2% 2% 2,065,750 3,389 42,439 0 89,606
Oakland Primary 5503 46,859 3% 4% 1,358,318 0 95,641 7% 7% 1,431,134 9,039 0 3,693 108,373
Parish C.E. Primary 20809 39,111 3% 4% 1,490,855 9,487 59,911 4% 4% 1,606,733 2,731 0 0 72,130
Perry Hall Primary 34326 44,725 3% 6% 1,324,406 47,098 72,824 5% 9% 1,394,305 0 0 4,635 124,556
Poverest Primary 104337 83,872 8% 18% 1,072,345 8,596 130,273 12% 13% 1,107,261 22,298 0 21,007 182,175
Pratts Bottom Primary 69836 33,098 8% 25% 410,280 26,225 67,653 16% 22% 419,792 47,585 0 0 141,463
Princes Plain Primary 30395 54,695 3% 4% 1,947,603 33,860 87,333 4% 6% 2,169,168 0 0 0 121,194
Raglan Primary 40568 54,295 3% 6% 1,668,988 0 55,074 3% 3% 1,639,801 8,847 110,212 0 174,133
Red Hill Primary 47042 109,140 5% 8% 2,064,705 0 176,388 8% 8% 2,232,668 29,145 0 0 205,534
Royston Primary 31997 3,600 0% 2% 1,687,379 0 85,063 5% 5% 1,832,219 11,943 0 0 97,006
P age 14
at 31/03/2012
Scotts Park Primary 10641 86,823 7% 8% 1,263,232 12,702 99,274 7% 8% 1,333,885 13,825 0 0 125,802
Southborough Primary 11383 75,207 5% 6% 1,429,146 7,058 111,885 7% 8% 1,579,241 15,926 10,000 0 144,868
St Anthony's RC Primary 0 1,913 0% 0% 824,955 0 61,472 8% 8% 789,611 0 46,408.68 0 107,881
St George's CE (Bickley) Primary 0 -31,637 -3% -3% 980,639 3,182 -51,356 -5% -5% 1,066,463 2,268 0 0 -45,906
St James RC Primary 46135 46,890 7% 12% 714103.92 8,598 99,709 15% 16% 660,361 0 16,904 0 125,212
St John's CE Primary 54,827 83,851 7% 12% 1,164,870 0 137,255 12% 12% 1,168,120 0 17,598 0 154,852
St Josephs Primary 9,107 32,408 5% 6% 709,392 8,550 21,983 3% 4% 718,482 16,812 0 0 47,345
St Mark's CE Primary 35,076 15,320 1% 4% 1,331,411 13,685 49,517 4% 5% 1,366,902 51,270 4,000 0 118,472
St Mary Cray Primary 8,440 7,897 1% 3% 635,877 0 -19,883 -3% -3% 689,089 16,523 0 0 -3,360
St. Mary's RC (Beckenham) 0 102,065 8% 8% 1,287,355 6,347 57,538 4% 5% 1,343,471 57,120 0 0 121,006
St Pauls Cray Primary 12,000 40,328 4% 5% 1,006,138 1,618 66,937 6% 6% 1,096,121 0 0 0 68,555
St Philomena's RC Primary 17,360 9,474 1% 4% 739,446 9,500 5,479 1% 2% 795,439 2,444 0 0 17,423
St Vincent's RC Primary 24,823 50,770 7% 11% 715,669 32,533 56,998 8% 12% 726,955 0 0 0 89,531
St Peter and St Pauls Primary 13,444 -88,743 -11% -10% 783,250 4,044.38 -32,333 -4% -4% 722,577 0 22,927 0 -5,362
The Highway Primary 611 427 0% 0% 689,382 1,299 -2,325 0% 0% 736,369 8,528 5,719 13,222
Unicorn Primary 0 63,271 6% 6% 985,104 0 79,437 8% 8% 1,058,101 19,441 0 0 98,878
Wickham Common Primary 18,709 53,547 4% 5% 1,316,917 0 9,275 1% 1% 1,376,564 -13,544 0 0 -4,269
Worsley Bridge Junior 57,276 40,181 6% 14% 721,701 0 75,908 11% 11% 712,967 18,521 0 0 94,429
Sub-total 1,256,638 2,196,535 3.32% 5.20% 0 66,420,671 538,574 3,189,199 4.58% 5.35% 69,630,170 955,161 645,370 73,475 5,401,778
Secondary Schools
at 31/03/2012
St. Olave’s 41,597 87,180 3% 5% 2,756,995 44,692 238,951 9% 10% 2774435 0 34,535 0 318,178
The Priory 158,917 -473,302 -8% -6% 5,672,197 36,190 -375,442 -7% -6% 5682206 0 160,573 0 -178,679
Sub-total 200,514 -386,121 -4.58 -2.20% 0 8,429,192 80,882 -136,491 -1.61% -0.66% 8,456,642 0 195,107 0 139,499
Special Schools
Burwood School 45,669 85,565 8% 12% ,1,129,434 14,492 84,949 8% 9% 1106899 35,337 0 8,723 143,500
Glebe 0 22,678 1% 1% 2,434,012 0 173,893 7% 7% 2437394 62,646 0 149,117 385,657
Marjorie McClure 73,491 16,686 1% 5% 1,960,925 57,221 60,477 3% 6% 1973001 0 47,219 0 164,917
Riverside 0 118,463 3% 3% 4,484,893 0 253,999 8% 8% 3339297 0 0 24,188 278,187
Sub-total 119,160 243,392 2.43% 3.62% 10,009,354 71,713 573,318 6.47% 7.28% 8,856,590 97,983 47,219 182,028 972,261
TOTAL 1,576,312 2,053,806 2.42% 4.28% 84,859,217 691,169 3,626,026 4% 5.0% 86,943,402 1,053,143 887,696 255,503 6,513,537
P age 16
Capital Deficit £738
Reason for Deficit
• Long term teaching absence.
Management Action to achieve Recovery Plan as agreed by School and LA
• Increase pupil numbers
• Careful staff management.
• Contracts to be reviewed for best value.
• Staff financial awareness training
LA Comment
The school has signed up to the highest level of Service Level Agreement so will receive full support from the Schools’ Finance Team to help achieve the recovery. The school also has a very small capital deficit which will be repaid in full from the 2012/13 Devolved Formula Capital allocation. Clare House Primary Deficit £126,722 -16%
Reason for Deficit
• Historic deficit due to income accounted for incorrectly (doubled counted) and incorrect data entries.
• School layout makes it difficult to have additional pupils in Key Stage 2.
• Incorrect data resulted in underpayments to teachers which were paid in 2011/12.
• Failure to submit claim on insurance policy for long term sickness.
• High supply teacher costs.
• Settlement paid to previous caretaker and additional cost of relief caretaker.
• To continue to work closely with the local Authority to find ways to recover deficit.
• Increasing the Reception pupil number with the view of looking to increase size of school.
• Reviewing existing Service Level Agreements.
• Restructuring and hiring new less expensive staff (NQT).
• Continue minimising cost on all possible aspects.
LA Comment
Although have worked closely with the LA, the school has not managed to achieve a deficit recovery plan. This situation will continue to be monitored and will be discussed with the Assistant Director for Education in the Autumn Term.
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Reason for Deficit
• Unprecedented staff absences of 3 teachers and one TA leading to higher than anticipated supply costs.
• Deficit to be fully repaid in 2012/13 as new budget healthier due to significant increase in pupil numbers.
LA Comment
The deficit was not anticipated during the year. The school is signed up for the Gold level SLA so will receive a high level of support from the Schools’ Finance Team to help them ensure that the deficit is repaid in year. Hawes Down Junior Deficit £19,069 -2%
Reasons for Deficit
• Unanticipated Upper Pay Scale claims from teaching staff.
• Gas leak in canteen which cost the school over £3,000
• Staff restructure in office
• Long term sickness absence
• Increased pupil numbers 2012/13 onwards.
• Staff savings due to maternity leave of Deputy Head and Upper Pay Scale staff members.
• Newly qualified staff/ Graduate teacher placements planned to replace Upper Pay Scale staff
• Staffing restructure costs absorbed within budget.
• Bulge classes feeding through from Infant school.
LA Comment
The school is buying into the highest level of financial support and is aiming to significantly reduce the deficit in 2011/12. Hillside Primary Deficit £95,524 -6%
Reasons for Deficit
• Additional supply costs relating to Ofsted Plan not originally budgeted for.
• Additional building and ground maintenance costs.
• The school is converting to academy status in September as a sponsored academy. As a result of this the deficit will return to the Local Authority.
LA Comments
The Head of Schools Finance Team is working closely with both the school and the Sponsoring Academy (Priory School) to ensure that the deficit which returns to the LA in September does not increase significantly. Funding has been identified within the Dedicated Schools Grant headroom to absorb this cost.
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Reason for Deficit
• Historic deficit brought forward from previous year.
• School has exceed its proposed recovery plan and is expected to fully recover the deficit in 2012/13.
LA Comment
The school has managed its funds effectively in 2011/12 to achieve a year end position which is significantly lower than the anticipated figure in the Recovery Plan. The school will continue to be supported through a Gold SLA to ensure it manages to fully recover the deficit in line with the revised deficit recovery plan. St George’s Primary Deficit £51,356 -5%
Reasons for Deficit
• High number of staff on Upper Pay Scales.
• The building is old and expensive to maintain.
• Low pupil numbers in certain year groups which are currently working their way through the school.
Management Action to Achieve Recovery Plan as agreed by School and LA
• Cost savings agreed between Governing Body and Local Authority.
• Budget monitoring to be provided by Schools Finance Team to ensure that all savings are achieved.
LA Comment
The school has signed up to the Gold level Finance Service level Agreement and have demonstrated that they are keen to work with the Schools’ Finance Team to achieve a workable Deficit Recovery Plan. St Mary Cray Primary Deficit £19,883 -3%
Reasons for Deficit
• Low pupil numbers.
Management Action to Achieve Recovery Plan as agreed by School and LA
• Continue to develop the confidence of the local community to increase pupil numbers.
LA Comment
The school has signed up to the Gold Finance Service level Agreement and have demonstrated that they are keen to work with the Schools’ Finance Team to achieve a workable Deficit Recovery Plan. St Peter and St Paul’s Primary Deficit £32,333 -4%
Reasons for Deficit
• This was accumulated over time and exacerbated by buy-out of photocopier lease in 2009/10.
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12
• Ensure pupil numbers are maximised.
• Careful monitoring of spend.
• Maximise use of capital and transferred standards fund grants.
LA Comment
The school is buying into the Gold Service Level Agreement for finance and is on target to achieve its Deficit Recovery Plan. The Highway Primary Deficit £2,324 -0%
Reason for Deficit
• Broadband costs originally charged to capital at the start of the year but moved revenue at year in line with advice from the LA..
• Budget set for 2012/13 to allow for deficit to be fully repaid in year.
LA Comment
The school is buying into the Gold Service Level Agreement for finance and is on target to ensure that the deficit is repaid in 2012/13.
Wickham Common Primary Capital Deficit £13,544 -0%
Reason for Deficit
• Key Stage 2 building extension completed in October 2011. The school has accounted for the full cost of the building works, however some costs have been queried and possibly may be reduced.
• The deficit may reduce when final costs/fees agreed. However should this not materialise it will be repaid from 2012/13 Devolved Formula Capital.
LA Comment
The Deficit Recovery Plan will be agreed with the school to show the capital deficit being fully repaid in year. SECONDARY SCHOOLS The Priory School Deficit £375,441 -7%
Reasons for Deficit
• Previous discrepancy in Sports Partnership funding accounting.
• Higher charges for services and site due to fuel increase and overhead charges
• No additional staff movement as anticipated.
• £ Full time staff on unexpected long term sick leave.
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• Full year effect of redundancies made in 2011.
• Natural staff movement.
LA Comments
The school will convert to Academy status on 1 May as a convertor academy. At the end of the three month consolidation period, the final deficit will be fully repaid to the LA and the school will agree a Repayment Plan with the YPLA.
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Primary Schools
Reasons for High Balances
• Planned office refurbishment delayed by Building Regulations
• Unspent 2010/11 Standards Fund balances not fully allocated in 2011/12 budget.
Management Action to reduce balances with detailed costings
• New Office project to go ahead in year £11,500
• New school gates around children’s playground £10,000
• New Projector for Hall £5,000
Total £26,500
LA Comments
Chelsfield Primary School Uncommitted Revenue Surplus £102,904 20%
• When the new Head teacher joined the school there was a planned project to update the IT resources. This was delayed while waiting for broadband connection.
• Extensive building maintenance planned for 2012/13
• New work room £12,000
• Replacement of office windows £8,000
• Work to gazebo roof £6,000
• Playground resurfacing £3,000
• New whiteboards £8,000
• New IT support package including new server and software £8,500
• New computers for office £8,000
Total £69,500
LA Comments
Planned expenditure will reduce uncommitted revenue balances to around 6.5%.
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Chislehurst (St Nicholas) CE Primary School Uncommitted Revenue Surplus £63,520 9%
• The school reduced staff costs in 2010/11 and 2011/12 in line with expected reductions in funding.
• School has held back on building development due to possible relocation.
• Uncertainty regarding funding due to lack of 3 year budgets.
• Revised staff structure £10,000
• ICT costs increased £7,000
Total £23,000
LA Comments
Although the government no longer provides 3 year budgets for schools, the LA offers all schools access to a budget planning tool which would enable them to effectively plan future income and expenditure over a five year period. Chislehurst Primary do not use this facility.
Farnborough Primary School Uncommitted Revenue Surplus £66,965 9%
• Changes to staffing / maternity leave
• Learning resources for new classroom block £8,000
• Grounds refurbishment £15,000
• Library refurbishment £24,000
• Classroom/Library furniture £15,000
Manor Oak Primary School Uncommitted Revenue Surplus £179,329 16%
Reasons for High Balances (info not yet received)
Poverest Primary School Uncommitted Revenue Surplus £130.273 12 %
• Recruitment of additional school leadership/quality £28,058 teaching
• Development and training of staff £10,000
• One-to-one tuition – agency staff £12,080
• Other intervention – agency staff £10,000
Total £60,138
LA Comments
Pratts Bottom Primary School Uncommitted Revenue Surplus £67,653 16%
• The carry forward has been high to allow the new Head Teacher to fully assess the needs of the school and how this funding can be best used to support this
• The pupil numbers have been increasing in recent years which has resulted in increased funding
• Funding was originally budgeted to renovate the windows – work was then funded from LA planned maintenance budget
• Staff absences have been covered from within the school without the need to pay for supply staff
• Additional class teacher appointed to support school £40,000 reorganisation
• Update/expansion of ICT suite £9,000
• Purchase of outdoor shelter and storytelling chair £8,000
Total £57,000
LA Comments
Planned expenditure will reduce uncommitted revenue balances to around 3%
St John’s CE Primary School Uncommitted Revenue Surplus £67,653 16%
• The balance has been built up over a number of years and the new Head Teacher wanted to fully understand the needs of the school before committing to spend the surplus.
• Increased spending on building including renovations £20,000 and redecoration
• Increased spending on staff development to improve £10,000 teaching and learning
• Increased spending on learning resources to develop £60,000 the curriculum
Total £90,000
LA Comments
Planned expenditure will reduce uncommitted revenue balances to around 4%.
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• Due to falling rolls, the revenue balances will be used to support the budget for next year. The 2012/13 budget is expected to show an in year overspend of around £60,000.
• The Governing Body are currently considering the possibility of becoming an all-through 2 form entry primary school which would provide more consistency in terms of pupil numbers.
• To support 2011/12 Budget £60,000
Total £60,000
LA Comments
Ongoing expenditure will reduce uncommitted revenue balances to around 2-3%.
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1
Decision Maker: Schools’ Forum
Date: 20 September 2012
TITLE: CONSULTATION ON THE SCHOOL FINANCE REGULATIONS 2013 AND ADDITIONAL GRANT CONDITIONS FOR THE DEDICATED SCHOOLS GRANT
Contact Officer: Amanda Russell, Head of Schools’ Finance Team Tel: 020 8313 4806 E-mail: amanda.russell@bromley.gov.uk
Chief Officer: Tessa Moore, Assistant Director (Education)
Ward: Boroughwide
1. Reason for report
________________________________________________________________________________
2. RECOMMENDATION(S)
2.1 The Schools’ Forum are asked to note the details within the consultation and to comment on the proposed responses to the specific questions on funding for disadvantaged two year olds.
3. COMMENTARY
3.1 At the end of July DfE launched a consultation on the draft School and Early Years regulations for 2013. Attached at Appendix 1 is a copy of the consultation, including a summary of the new features in the revised regulations, details of the conditions of grant and a full copy of the draft regulations.
3.2 The LA does not plan to make any response relating to the overall regulations or the conditions of grant, but there are a number of points in there which we would want to bring to the attention of the Schools Forum. There are two specific questions relating to Early Education funding to which the LA has provided a draft response, subject to any comments from the Schools Forum.
Agenda Item 5
2
3.3 The Schools Forum are asked to take particular note the following changes to the regulations:
• Regulation 6 extends the definition of the schools budget to include expenditure on young people aged 19 to 25 with learning difficulties. This will include pupils previously funded through post 16 funding which has been outside of the remit of the Schools Forum.
• Regulation 8(4) specifies that the Schools Forum must approve the criteria on which any funding for pupil growth is to be allocated. This will relate to funding to be held centrally for bulge classes and additional infant class funding.
• Regulation 11 requires budgets to be determined by 15 March for maintained schools and pupil referral units, and by 31 March for budgets issued under the early years formula.
• Regulation 12 sets out the powers of the Schools Forum and the Secretary of State to authorise central schools and early years block expenditure and de-delegation.
• Regulation 18 (4-6) allow local authorities to cap or scale back gains under the new formula using the same comparisons between years as in the MFG calculation and applied consistently to all schools in the authority. This would be necessary to offset the cost of protecting any losses to schools. Full details of the impact of this can be seen in the separate report regarding the modelling of the new funding formula.
• Regulation 25 allows for authorities to apply to the Secretary of State to include exceptional premises factors in their formula, to exclude factors from the MFG and to vary the basis of the pupil number count. Bromley has made an application to the SoS for permission to exclude payments for bulge classes made in 2012/13 to prevent any duplication of finding to schools. A copy of the application and the DfE response are included at Appendices 2 and 3 (Appendix 3 to follow).
3.4 Early Years Funding – DfE are proposing a number of adjustments as to how the Early Years Single Funding Formula (EYSFF) will operate for two year olds as follows:
• To relax the requirement to have a mandatory deprivation supplement, but to allow local authorities to use a deprivation supplement if they wish.
• To relax the rules on place based funding to support capacity building – this would allow local authorities to fund on places as opposed to actual participation for a limited time whilst working towards building capacity to meet the required targets.
• To seek views on whether there should be a mandatory quality supplement in the EYSFF for two year olds.
The proposed draft responses are attached at Appendix 4 for review and comment. However as the closing date for this consultation is 21 September it may not be possible to make any significant changes to the LA response.
3.5 Additional Grant Conditions Under Section 14-16 of the Education Act 2002. This section outlines the basis on which the DSG is calculated ie based on all pupils including pupils at academies. Funding for Academies actual budget shares will continue to be recouped from local authorities in 2013/14. Regulations a-c reflect this principle by requiring all schools and academies to be treated on an equivalent basis.
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3
3.6 Local Authorities will also be responsible from 2013-14 for funding the top up element for all high needs pupils and students
• Regulation d requires that within this all schools and academies should again be treated on a equivalent basis.
• Regulation e outlines the requirement for top up funding to be calculated in line with the MFG for mainstream schools.
• Regulations f and g require for contact agreements to be put in place for top-up funding and for all top-up payments to be made on a monthly basis unless otherwise agreed with each provider.
3.7 The Schools Forum is asked to note the changes to the regulations and to the grant conditions
as outlined in this report.
Non-Applicable Sections: Policy, Financial, Legal, Personnel Implications
Background Documents: (Access via Contact Officer)
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APPENDIX 1
Chief Finance Officers, Finance Officers, Chairs and Clerks of Schools Forums. 19 July 2012 Dear Colleagues, Consultation on the School Finance regulations 2013 and additional grant conditions for the Dedicated Schools Grant Following the announcements on 26 March and 28 June 2012 about the reforms we are making to the school funding system in 2013-14, we are now consulting on the regulatory changes which give effect to the decisions set out in these announcements. The draft School and Early Years Finance (England) Regulations 2013 are attached, together with additional grant conditions for the Dedicated Schools Grant (DSG). The finance regulations for the most part reflect the decisions already made on formula factors, maximum delegation, central expenditure and the Minimum Funding Guarantee. We are, however, consulting on how the funding for disadvantaged two year olds should best be brought into the early years single funding formula. The amendments to the grant conditions are necessary because DSG funds most Academies and non-maintained high needs providers. The consultation period will run through to 21 September 2012 and the intention is for the regulations to come into force by 1 January 2013. Could you send your comments to EFA By 21 September 2012 please? Yours sincerely, Keith Howkins, Team Leader, Funding Reform Team Education Funding Agency, Department for Education
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SUMMARY OF NEW FEATURES IN THE SCHOOL FINANCE REGULATIONS 2013 Regulation 3 amends the 2012 school forum regulations to provide for maintained school members of schools forums to approve de-delegation proposals for their phase for maintained schools only. Regulation 6 extends the definition of the schools budget to include expenditure on young people aged 19 to 25 with learning difficulties. Regulation 8(2) specifies that expenditure on certain central services can only continue if the expenditure is already committed as a result of decisions made in a previous funding period. Regulation 8(3) specifies that planned expenditure on each service in the central schools block cannot exceed the planned expenditure on that line in the previous year. Regulation 8(4) specifies that the schools forum must approve the criteria on which any funding retained for pupil growth is to be allocated Regulation 8(5) specifies that schools forum approval is required for central schools and early years block items. Regulation 8(7) enables local authorities to apply to the Secretary of State to approve other central schools budget expenditure. This would only be considered in exceptional situations – for example, where an authority was using funding from outside the DSG for particular purposes such as universal free meals. Regulation 9 requires local authorities to consult all schools about changes to their school funding formula. The same applies to the early years formula, where there must be consultation with all providers. Regulation 11 requires budgets to be determined by 15th March for maintained schools and pupil referral units, and by 31st March for budgets issued under the early years formula. Regulation 11(2) provides for de-delegation for certain budgets. Regulation 12 sets out the powers of schools forum and the Secretary of State to authorise central schools and early years block expenditure and de- delegation. Regulation 13 sets out the simplified requirements on the use of pupil numbers in the school formula, including the ability to use an October to January uplift for reception pupil numbers. Regulation 14 sets out the funding requirements of the place element for special schools and pupil referral units; we are still considering issues relating to hospital schools so these are not mentioned in the draft regulations.
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Regulation 15 sets out how the mandatory deprivation factors in the schools and early years formulae may be calculated. Regulation 17 continues to allow differentiation between different types of early years providers. Regulations 18(1) to 18(3) allow authorities to use factors set out in schedule 3 in their schools and early years formulae. Regulations 18(4) to 18(6) allow authorities to cap or scale back gains under the new formula using the same comparisons between years as in the MFG calculation, and applied consistently to all schools in the authority. Regulations 19(1) and 19(2) set out the MFG requirements for primary and secondary schools (in conjunction with schedule 4). Regulation 19(3) sets out the application of the MFG to the early years formula, which applies to base rates. Regulation 21 requires authorities to determine budgets for new schools, but only from their opening (any lead-in costs would need to be funded from a de- delegated contingency). Regulation 24(1) provides that any redeterminations of budgets due to errors would take effect in the following funding period. Regulation 25 allows for authorities to apply to the Secretary of State to include exceptional premises factors in their formula, to exclude factors from MFG and to vary the basis of the pupil number count. Regulation 27 sets out that changes to schemes for financing schools must be approved by maintained school members of the schools forum. Schedule 2 sets out the services which can be retained centrally and is split between:
• Part 1 – central services (where expenditure is restricted to what was planned in 2012-13)
• Part 2 – central schools expenditure
• Part 3 – central early years expenditure
• Part 4 – high needs pupils
• Part 5 – items which can be de-delegated for maintained schools Schedule 3 sets out the formula factors which may be used in the schools and early years formulae. Schedule 4 sets out the simplified MFG calculation for primary and secondary schools.
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EARLY EDUCATION FUNDING Local authorities are required to manage funding for free early education for three and four year olds through the early years single funding formula (EYSFF). The EYSFF requirements are contained in the 2012 School Finance Regulations. These draft regulations for 2013 make the changes arising from the recent school funding consultations. As has previously been announced, funding for free early education for two year olds will be part of the Dedicated Schools Grant (DSG) from 2013-14, alongside funding for early education for three and four year olds. The free entitlement to early education will be extended to 20% of two year olds from September 2013, and to 40% of two year olds from September 2014. Local authorities will be required to fund free early education for two year olds through the EYSFF, as they do for three and four year olds. This requirement will start when these regulations commence, 1 April 2013, and in advance of the commencement of the regulations which extend the free entitlement in September 2013. Extending the EYSFF to two year olds has a number of advantages:
• It recognises the two year old entitlement as an extension of the three and four year old entitlement, and may be delivered by many of the same providers. Thus, it is only sensible it is funded in the same way.
• The EYSFF requires authorities to work with providers to determine the cost of delivery and calculate fair funding rates accordingly. As part of this, we call on providers and authorities to work together and engage afresh in an open and honest way.
• The EYSFF enables the Department more easily to collect data on funding rates (base rates and supplements) paid to providers. This data is then more easily comparable across areas. Not using the EYSFF would make collecting comparable data more difficult.
However, we are proposing adjustments to how the EYSFF operates for two year olds. These are:
• To relax the requirement to have a mandatory deprivation supplement (regulation 15(6)). Local authorities would still be able to use a deprivation supplement if they wish, but making it mandatory in an already targeted entitlement does not seem necessary.
• To relax the rules on place based funding to support capacity building. Currently, authorities must fund on the basis of participation except for children with SEN or children in need, where they can continue to fund on a place basis. We will extend this place-based approach for two year olds, to support LAs working with providers to increase capacity in advance of delivering the 20% and 40% entitlements (regulation 16(7)).
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We anticipate this as a time-limited approach to support preparation for the entitlement, and not a permanent approach for funding two year old early education.
We would welcome views on these adjustments – are they suitable and are there others we should consider? The availability of high quality early education places is of course critical to the success of the two year old entitlement. We expect LAs and providers to work together to improve the quality of provision on offer. As with provision for three and four year olds, carefully targeted funding can have a powerful role to play supporting increases in quality. The quality supplement in the EYSFF gives LAs a simple means to target funding at incentivising increases in quality in provision for two year olds. It would be possible through these regulations to require LAs to operate a mandatory quality supplement in their EYSFF for two year olds. Alternatively, all decisions about the design of the EYSFF for two year olds, including supplements, could remain a matter for local discretion. We would be grateful for views on whether to require a mandatory quality supplement in the EYSFF for two year olds.
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ADDITIONAL GRANT CONDITIONS UNDER SECTIONS 14-16 OF THE EDUCATION ACT 2002 The School Standards and Framework Act 1998, under which the School Finance Regulations are made, was enacted before the introduction of Academies and of the Dedicated Schools Grant (DSG). Sections 14-16 of the Education Act 2002, under which the DSG is paid, enable the Secretary of State to make the grant on such terms as he considers appropriate, and to enforce such terms. The DSG covers pupils at most Academies (other than a few mostly early Academies which are not funded by way of the DSG and recoupment), and from 2013-14 will encompass also funding for high needs pupils and students aged 16-24. So far as Academies are concerned, they will from 2013-14 be funded using the local authority’s formula for the current financial year. Funding for Academies’ actual budget shares is recouped from local authorities, but as the pupils in Academies are taken into account in the initial DSG allocated to authorities, they are contributing to the remaining funding retained for central services. The first three proposed additional grant conditions – (a) to (c) – reflect these considerations. Local authorities will be responsible from 2013-14 for funding of all high needs pupils and students, apart from the base funding of £10,000 per place (SEN) and £8,000 per place (Alternative Provision) in non-maintained institutions. This funding will be part of local authorities’ central spend and is covered in Part 4 of Schedule 2 to the Regulations. The remaining proposed additional grant conditions – (d) to (g) – relate to high needs pupils and students. The first requires local authorities to treat different kinds of providers on an equal basis. The second implements the equivalent to the MFG for maintained special schools and Special Academies. The third and fourth cover transition to the new funding system for high needs. The following additional conditions of grant are imposed: (a) the authority must maintain a single formula for funding both maintained schools and Academies in its area; (b) in constructing the formula, the authority must take account of the circumstances of all Academies and maintained schools in its area; (c) in using funding held centrally within DSG, other than funding that has been de-delegated by maintained schools, the authority must treat maintained schools and Academies to which recoupment applies on an equivalent basis; (d) in making arrangements for funding young people with high needs, the authority must treat those placed in maintained provision, in Academies and Free Schools, in the FE sector, and in non-maintained and independent provision on a fair and equivalent basis;
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(e) in deciding on top-up funding rates for the pupils it will place in special schools maintained by the Authority and Special Academies formerly maintained by the authority, the authority must ensure that the rates for each school are set no lower than at such a rate or rates that, if all the pupils in the school or Academy were placed by the authority, and the number of places remained the same in the two financial years, the school or Academy’s budget would reduce by no more than 1.5% in cash between 2012-13 and 2013-14; (f) when a pupil who would require top-up funding has already been placed in an institution by the authority at the time the new funding system for high needs pupils has introduced, the authority must enter into a contract with the institution to make such top-up payments until such time as the pupil has left the institution, or the contract is replaced by another. When such a pupil is placed by the authority in an institution at a later date, the authority must likewise enter into such a contract; (g) when making top-up payments to institutions for high needs pupils, the authority must make the payments in a timely fashion on a basis agreed with the institution, which should be monthly unless otherwise agreed.
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Draft for consultation July 12
D R A F T F O R C O N S U L T A T I O N
S T A T U T O R Y I N S T R U M E N T S
2013 o.
2013
2. Revocation of previous Regulations
3. Amendments
PART 2
CHAPTER 1
4. The Non-Schools Education Budget
CHAPTER 2
Determination of Schools Budgets, Individual Schools Budgets, and Budget Shares
5. Initial determination of a local authority’s schools budget
6. The schools budget
7. Exceptions
8. Determination of the individual schools budget for the funding period and limit on
increase in central expenditure
9. Consultation
10. Formulae for determination of budget shares etc for certain maintained schools and
early years providers
11. Determination of allocation of budget shares etc for the funding period
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CHAPTER 3
Further Deductions and Variations to Limits Authorised by Schools Forums or the Secretary of State
12. Applications to the schools forum and the Secretary of State
PART 3
CHAPTER 1
13. Pupil numbers
15. Social Deprivation
16. Special arrangements for pupils in maintained nursery schools and nursery classes
and for children receiving relevant early years provision
17. Differential funding
19. Minimum funding guarantee
20. Sixth form funding
of State
23. Pupils permanently excluded from, or leaving, maintained schools
24. Correction of errors and changes in non-domestic rates
25. Additional arrangements approved by Secretary of State or the schools forum
PART 4
26. Required content of schemes
27. Approval by the schools forum or the Secretary of State of proposals to revise
schemes
EXPENDITURE PRESCRIBED FOR THE PURPOSES OF
THE NON-SCHOOLS EDUCATION BUDGET OF A LOCAL
AUTHORITY
EXPENDITURE PRESCRIBED FOR THE PURPOSES OF
THE SCHOOLS BUDGET OF A LOCAL AUTHORITY
WHICH MAY BE DEDUCTED FROM IT TO DETERMINE
THE INDIVIDUAL SCHOOLS BUDGET
PART 1 — Central Services
PART 3 —Central Early Years Expenditure
PART 4 — Pupils With High Needs
PART 5 — Items That May Be Removed From Maintained Schools’ Budget Shares
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CRITERIA WHICH MAY BE TAKEN INTO ACCOUNT, IN
A LOCAL AUTHORITY’S FORMULA UNDER
REGULATION 17
PART 1 —Applicable only to budget shares for maintained schools
PART 2 —Applicable only to budget shares for, and amounts to be allocated to, providers
of prescribed early years provision
SCHEDULE 4 — MINIMUM FUNDING GUARANTEE
SCHEDULE 5 — CONTENTS OF SCHEMES
The Secretary of State for Education makes the following Regulations in exercise of powers
conferred by sections 45A(a), 45AA(b), 47(c), 47ZA(d), 47A(4)(e), 48(1) and (2)(f), 49(2) and
(2A)(g) and 138(7) of, and paragraph 2B(h) of Schedule 14 to, the School Standards and
Framework Act 1998(i) and section 24(3) of the Education Act 2002(j).
PART 1
Citation, commencement, application and interpretation
1.—(1) These Regulations may be cited as the School and Early Years Finance (England)
Regulations 2013 and come into force on [ ].
(2) These Regulations apply in relation to the financial year beginning on 1st April 2013.
(3) These Regulations apply only in relation to England.
(4) In these Regulations—
“the 1996 Act” means the Education Act 1996(k);
“the 1998 Act” means the School Standards and Framework Act 1998;
“the 2002 Act” means the Education Act 2002;
“the 2005 Act” means the Education Act 2005(l);
“the 2006 Act” means the Education and Inspections Act 2006(m);
“the 2009 Act” means the Apprenticeships, Skills, Children and Learning Act 2009(n);
“the 2012 Regulations” means the School Finance (England) Regulations 2012(o);
(a) Inserted by section 41(1) of the 2002 Act and amended by section 101 of, and paragraph 3 of Schedule 16 to, the 2005 Act. (b) Inserted by section 101 of, and paragraph 4 of Schedule 16 to, the 2005 Act. (c) Amended by section 101 of, and paragraph 6 of Schedule 16 to, the 2005 Act. (d) Inserted by section 202 of the Apprenticeships, Skills, Children and Learning Act 2009 (c22). (e) Section 47A was inserted by section 43 of the 2002 Act and amended by section 101 of, and paragraph 7 of Schedule 16 to,
the 2002 Act, section 57 of, paragraph 2 of Schedule 5 to, the 2006 Act, section 165 of the Education and Skills Act 2008 (c.25) and section 194 of the Apprenticeships, Skills, Children and Learning Act 2009.
(f) Section 48 was amended by section 40 of, and paragraph 2 of Schedule 3 to, the 2002 Act, section 117 of, and paragraph 7 of Schedule 18 to, the 2005 Act, section 57 of, and paragraph 3 of Schedule 5 to, the 2006 Act.
(g) Subsections (2) and (2A) were substituted for subsections and (3), as originally enacted, by section 57 of, and paragraph 4 of Schedule 5 to, the 2006 Act.
(h) Paragraphs 2A and 2B of Schedule 14 were substituted for paragraph 2, as originally enacted, by section 57 of, and paragraph 5 of Schedule 5 to, the 2006 Act.
(i) 1998 c.31. For the meaning of “prescribed” and “regulations”, see section 142(1) of the 1998 Act. (j) 2002 c.32. For the meaning of “prescribed” and “regulations”, see section 212 of the 2002 Act. (k) 1996 c.56. (l) 2005 c.18. (m) 2006 c.40. (n) 2009 c.22. (o) S.I. 2012/335.
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4
“capital expenditure” means expenditure of a local authority which falls to be capitalised in
accordance with proper practices, or expenditure treated as capital expenditure by virtue of
any regulations or directions made under section 16 of the Local Government Act 2003(a);
“CRC” means the CRC Energy Efficiency Scheme operated by the Environment Agency;
“central expenditure” means the total amount deducted by a local authority from their schools
budget in accordance with regulation 7;
“CERA” means capital expenditure which an authority expect to charge to a revenue account
of the authority within the meaning of section 22 of the Local Government Act 2003;
“children in need” means children in respect of whom the local authority in whose area they
reside must provide a range and level of services appropriate to their needs under section 17 of
the Children Act 1989(b);
“combined service” is a service funded partly from central expenditure, and partly from other
budgets of the authority or contributions from other bodies;
“Dedicated Schools Grant” is a grant of that name paid to a local authority by the Secretary of
State under section 14 of the 2002 Act;
a reference to a determination or redetermination of a budget share or amount to be allocated
is for the funding period, unless otherwise stated;
“early years provision” has the meaning assigned to it in section 20 of the Childcare Act
2006(c);
“expenditure on the schools specific contingency” is central expenditure deducted for the
purpose of ensuring that monies are available to enable increases in a school’s budget share
after it has been allocated where it subsequently becomes apparent that a governing body have
incurred expenditure which it would be unreasonable to expect them to meet from the school’s
budget share which may include expenditure in relation to—
(i) schools in financial difficulty,
(ii) the writing-off of deficits of schools which are discontinued, excluding any associated costs and overheads,
(iii) new, amalgamating or closing schools, or
(iv) other expenditure where such circumstances were unforeseen when initially
determining the school’s budget share;
a reference to a “governing body” of a school shall include the management committee of a
pupil referral unit;
“funding period” means the financial year beginning on 1st April 2013;
“IDACI” means the Income Deprivation Affecting Children Index;
“IDACI bands” means the groupings of IDACI scores as published by the Department for
Education (d);
“IDACI score” means the score allocated to a child under IDACI;
“institution within the further education sector” has the meaning given in section 91(3) of the
Further and Higher Education Act 1992(e);
“key stage” means the key stage of the National Curriculum for England comprising the
requirements and entitlements described in sections 84, 85 and 85A of the 2002 Act(f) and
“key stage 1”, “key stage 2”, “key stage 3” and “key stage 4” mean the first, second, third and
fourth key stages referred to in those sections respectively, and references to the number of
(a) 2003 c.26. Regulations made under this section in relation to England are the Local Authorities (Capital Finance and
Accounting) (England) Regulations 2003 (S.I. 2003/3146, as amended by S.I. 2004/534, 2004/3055 and 2007/573). (b) 1989 c.41. (c) 2006 c.21. (d) (e) 1992 c.13. (f) Sections 85 and 85A were substituted for section 85, as originally enacted, by section 74(1) of the 2006 Act.
Page 41
5
pupils at those key stages are references to the number at the school on the date referred to in
regulations 13(3);
“local authority’s formula” means a formula determined under regulation 9;
“looked after child” means a child identified as such by the Department of Education from
information supplied to it by a local authority on the SSDA903 statistical return;
“non-domestic rate” has the meaning given in section 54 of the Local Government Finance
Act 1988(a);
“PFI scheme unitary payment” means a charge payable by a local authority under a private
finance transaction, as defined in regulation 16 of the Local Authorities (Capital Finance)
Regulations 1997(b);
“prescribed early years provision” means early years provision prescribed for the purposes of
section 7(1) of the Childcare Act 2006;
“previous funding period” means the financial year beginning on 1st April 2012;
“primary or secondary school” means a primary or secondary school which is a community,
foundation or voluntary school;
“proper practices” means those accounting practices which a local authority are required to
follow by virtue of any enactment, or which, so far as they are consistent with any such
enactment are generally regarded, whether by reference to any generally recognised published
code or otherwise, as proper accounting practices to be followed in the keeping of the
accounts of local authorities, either generally or of the description concerned(c);
“provider”, in relation to prescribed early years provision, may be a governing body of a
school or a relevant early years provider;
“prudential borrowing” means borrowing money for the purpose of facilitating the
modernisation and rationalisation of the school estate, where the revenue savings expected to
be achieved are equal to or more than the expenditure expected to be incurred in borrowing
the money;
“pupil premium” means the amount allocated by a local authority from the pupil premium
grant to a school in respect of each registered pupil at that school who is entitled to it under the
terms and conditions of the grant;
“pupil premium grant” is a grant of that name paid to a local authority by the Secretary of
State under section 14 of the 2002 Act in respect of pupils who are entitled to a pupil
premium;
“relevant early years provider” means a provider of prescribed early years provision, other
than the governing body of a maintained school;
“relevant early years provision” means prescribed early years provision provided by a relevant
early years provider;
“school census” and “termly school census” means the information of that name compiled by
the Department for Education in respect of pupils at schools;
“schools member of the schools forum” means a member of the schools forum elected under
regulation 5 of the Schools Forum (England) Regulations(d);
“school year” has the meaning given in section 579(1) of the 1996 Act(e);
(a) 1988 c.41. (b) S.I. 1997/319. These Regulations have lapsed but article 11 of the Local Authorities (Capital Finance) (Consequential,
Transitional and Savings Provisions) Order 2004 (S.I. 2004/533) contains a savings provision for regulation 16 of the 1997 Regulations.
(c) This definition is taken from section 21 of the Local Government Act 2003 and regulation 31 of the Local Government (Capital Finance and Accounting) (England) Regulations 2003 (S.I. 2003/3146).
(d) [XXXX] (e) Section 57(1) of, and paragraph 43 of Schedule 7 to, the Education Act 1997 (c.44) inserted this definition.
Page 42
6
“sixth form grant” means a grant of that name paid to a local authority by the Secretary of
State under section 14 of the 2002 Act in respect of sixth form pupils, on condition that it is
passed on to a particular school;
“special Academy” means an Academy which meets the requirements of section 1A(2) of the
Academies Act 2010(a);
“specific grant” means any grant (other than the Dedicated Schools Grant or any sixth form
grant) paid to a local authority under conditions which impose restrictions on the particular
purposes for which the grant may be used;
a reference to “termination of employment costs”, for the purposes of paragraph 5(b) of
Schedule 2, is a reference to expenditure relating to the dismissal or premature retirement of,
or for the purpose of securing the resignation of, any person employed in a maintained school;
“unavoidable costs” means costs which must be incurred by virtue of a statutory requirement.
(5) In these Regulations—
a reference to a particular class or description of expenditure in relation to maintained schools
and to pupils registered at such schools includes such expenditure of that class or description
as the authority may incur in relation to Academies, and to pupils registered at Academies;
and
a reference to a person being subject to learning difficulty assessment has the same meaning as
in section 13(4) of the 1996 Act.
Revocation of previous Regulations
2. The School Finance (England) Regulations 2011(b) and the School Finance (Amendment)
(England) Regulations 2011 (c) are revoked on 1st April 2013.
Amendments
3.—(1) The Schools Forums (England) Regulations 2012(d) are amended as follows.
(2) In regulation 8, after paragraph (11) insert—
“(11A). Only the schools members of the schools forum who are representatives of
primary schools (other than nursery schools) may vote to decide whether or not to authorise
the matters referred to in regulation 12(1) of the School and Early Years Finance (England)
Regulations 2013 where they relate to primary schools (other than nursery schools).
(11B). Only the schools members of the schools forum who are representatives of
secondary schools may vote to decide on whether or not to authorise the matters referred to
in regulation 12(1) of the School and Early Years Finance (England) Regulations 2013
where they relate to secondary schools.”
(a) c.32 as amended by section 53(7) of the Education Act 2011 (c.21). (b) S.I. 2011/371. (c) S.I. 2011/778. (d) [XXXX]
Page 43
CHAPTER 1
The on-Schools Education Budget
4. The following classes or descriptions of local authority expenditure are prescribed for the
purposes of section 45A(1) of the 1998 Act and the determination of a local authority’s non-
schools education budget, subject to the exceptions in regulation 6—
(a) those specified in Schedule 1, including expenditure on associated administrative costs
and overheads; and
(b) any expenditure which falls outside the classes or descriptions of expenditure specified in
regulation 6 and Schedule 2 (the schools budget).
CHAPTER 2
Determination of Schools Budgets, Individual Schools Budgets, and Budget Shares
Initial determination of a local authority’s schools budget
5. A local authority must not later than 15th March 2013—
(a) make an initial determination of their schools budget; and
(b) give notice of that determination to the governing bodies of the schools they maintain.
The schools budget
6.—(1) The classes or descriptions of local authority expenditure specified in sub-paragraphs (a)
to (e) and Schedule 2 are prescribed for the purposes of section 45A(2) of the 1998 Act and the
determination of a local authority’s schools budget, subject to paragraph (2) and the exceptions in
regulation 7—
(a) expenditure on the provision and maintenance of maintained schools and on the education
of pupils registered at maintained schools;
(b) expenditure on the education of pupils at independent schools, non-maintained special
schools, pupil referral units, at home or in hospital, and on any other arrangements for the
provision of primary and secondary education for pupils otherwise than at schools
maintained by a local authority;
(c) all other expenditure incurred in connection with the authority’s functions in relation to
the provision of primary and secondary education, in so far as that expenditure does not
fall within sub-paragraph (a) or (b);
(d) expenditure on the education of pupils or students up to the age of 25 years with special
educational needs, or persons provided with further education who are under 25 and are
subject to learning difficulty assessment(a), in so far as that expenditure does not fall
within sub-paragraph (a), (b) or (c); and
(e) expenditure on early years provision, in so far as that expenditure does not fall within
sub-paragraph (a), (b), (c) or (d).
(2) Where a local authority operates a combined service for the benefit of pupils referred to in
paragraph (1), expenditure referred to in paragraph 36(c) of Schedule 2 of the 2012 Regulations is
only expenditure prescribed for the purposes of section 45A(2) to the 1998 Act and the
(a) “Learning difficulty assessment” has the meaning given in section 13(5) of the 1996 Act.
Page 44
8
determination of a local authority’s schools budget where that expenditure is incurred in providing
an educational benefit to those pupils.
Exceptions
7. A local authority’s non-schools education budget or schools budget must not include the
following classes or descriptions of expenditure—
(a) capital expenditure, other than—
(i) CERA,
(ii) capital expenditure appropriated to the schools budget for the purpose of funding pay arrears due to staff whose salaries are met from the schools budget;
(b) expenditure on capital financing, other than expenditure incurred—
(i) on prudential borrowing,
(ii) for the purpose of meeting the costs of financing the payment of pay arrears referred
to in paragraph (a)(ii); and
(c) expenditure for the purposes of section 26 of the Road Traffic Regulation Act 1984(a)
(arrangements for patrolling school crossings).
Determination of the individual schools budget for the funding period and limit on increase
in central expenditure
8.—(1) Subject to paragraphs (2) to (8), not later than 15th March 2013, a local authority must
deduct from their schools budget such of the classes or descriptions of planned expenditure set out
in Schedule 2 (“the central expenditure”) as they propose to deduct, in order to determine their
individual schools budget.
(2) Central expenditure referred to at paragraphs 3 and 4 of Part 1 (Central Services) of Schedule 2 may only be deducted by the local authority where the expenditure is to be incurred as
a result of decisions taken in previous funding periods that commit the authority to incur
expenditure in the funding period.
(3) In deducting the central expenditure referred to in Part 1 (Central Services) of Schedule 2, a local authority must not exceed the limits referred to in paragraph 6 of Schedule 2.
(4) A local authority may not deduct the central expenditure referred to in paragraph 9 of
Schedule 2 without authorisation from their schools forum, under regulation 12(1), or the
Secretary of State under regulation 12(3) of the criteria for determining the expenditure, and must
consult their schools forum before incurring expenditure on that item.
(5) A local authority may not deduct the central expenditure referred to in Part 1 (Central
Services), Part 2 (Central Schools Expenditure), Part 3 (Central Early Years Expenditure) or Part 5
(Items That May Be Removed From Maintained Schools’ Budget Shares) of Schedule 2 without
authorisation from their schools forum under regulation 12(1), or the Secretary of State under
regulation 12(3).
(6) Where a local authority carries forward a deficit in the central expenditure from the previous
funding period to the funding period, which reduces the amount of the schools budget available,
the funding of this deficit from the schools budget must be authorised by their schools forum
under regulation 12(1), or the Secretary of State under regulation 12(3).
(7) A local authority may apply to the Secretary of State for authorisation under regulation 12(4)
to deduct any expenditure falling outside of the classes or descriptions of planned expenditure
referred to in Schedule 2 from the authority’s schools budget in order to determine their individual
schools budget.
(a) 1984 c.27. Section 26 was amended by section 8 of, and Schedule 5 to, the Local Government Act 1985 (c.51), sections 288
and 423 of, and Schedule 34 to, the Greater London Authority Act 1999 (c.29) and sections 270 and 274 of, and Schedule 31 to, the Transport Act 2000 (c.38).
Page 45
9
(8) References to planned expenditure in this regulation are references to that expenditure net of—
(a) all related specific grants;
(b) all related fees, charges and income; and
(c) any funding received from the Secretary of State in respect of PFI scheme unitary
payments,
and the expenditure referred to in Schedule 2 includes expenditure on associated
administrative costs and overheads unless otherwise stated
Consultation
9.—(1) A local authority may make changes to the formulae they have used in the financial year
beginning 1st April 2012.
(2) Subject to paragraph (4), a local authority must consult their schools forum and schools
maintained by them about any proposed changes under paragraph (1), in relation to the factors and
criteria taken into account, and the methods, principles and rules adopted.
(3) Where a local authority proposes to makes changes under paragraph (1) which will affect
relevant early years providers in their area they must also consult those providers in relation to the
factors and criteria taken into account, and the methods, principles and rules adopted.
(4) Paragraph (2) does not apply to changes made relating to matters referred to in regulation 20
(sixth form funding) or 23 (excluded pupils).
Formulae for determination of budget shares etc for certain maintained schools and early
years providers
10.—(1) A local authority must, before the beginning of the funding period and after carrying
out any consultation required by regulation 9(2), decide upon the formula which they will use to
determine the budget shares for schools maintained by them (other than special schools, pupil
referral units and nursery schools).
(2) A local authority must use the formula determined under paragraph (1) in all determinations
of school budget shares in respect of the funding period.
(3) A local authority must, before the beginning of the funding period and after carrying out any
consultation required by regulation 9(2) or 9(3), decide upon the formula they will use to
determine—
(a) the budget shares for nursery schools maintained by them;
(b) the amounts to be allocated in respect of nursery classes in schools maintained by them;
(c) the amounts to be allocated to relevant early years providers in their area.
(4) A local authority must use the formula determined under paragraph (3) in all determinations
of budget shares for nursery schools maintained by them, the amounts to be allocated in respect of
nursery classes in schools maintained by them

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