Briefing to the Portfolio Committee on Police – Enhanced Firearm Register System, Collaboration with the Centre for Scientific and Industrial Research and Waymark Contract Status SOUTH AFRICAN POLICE SERVICE
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Briefing to the Portfolio Committee on Police – Enhanced Firearm
Register System, Collaboration with the Centre for Scientific and
Industrial Research and Waymark Contract Status
SOUTH AFRICAN POLICE SERVICE
CONTENTS
• Section 1 – Background.
• Section 2 - Streamlining of the Enhanced Firearms Register System.
• Section 3 – Collaboration with the Centre for Scientific and Industrial
Research and the Firearm Control System Waymark Contract.
• Section 4 - Way Forward, Strategic Priorities.
2
SECTION 1:
BACKGROUND
4
Background
• The Enhanced Firearms Register System (EFRS) contains all the
functionality required to support the processes prescribed by the
Firearms Control Act , 2000 (Act No 60 of 2000).
• The Firearms Register System (FRS) provides only for the following two
functions:
– The issuing of duplicate green licence cards in terms of the Arms and
Ammunition Act (75 of 1969):
• Which will remain operational due to the court interdict of 26 June 2009 between The
SA Hunters and Game Conservation Association (SAHGCA) and the Minister of Safety
and Security; and
– Register / Enquiry WR (Weapons Register), Numbers (Firearm Serial Number) in
terms of the Arms and Ammunition Act.
SECTION 2: STREAMLINING
THE ENHANCED FIREARMS
REGISTER SYSTEM (EFRS)
6
Initiatives Implemented to Streamline the EFRS (1)
• Migration of FRS to the EFRS:
– The functions of the FRS, which are generic to firearm processes, have been
migrated to the EFRS.
• Profiling Report:
– The development of the interface between the Profiling and the Firearms Systems
to generate a profile report to enable the extracting of data relevant to the
person / applicant from various other SAPS systems e.g.:
• CRIM System (Police Clearance Certificates);
• CAS (Circulation of Firearms – Lost & Stolen); Profiling System (Person History Profile);
and
• Circulation System (Wanted Persons) etc.
7
Initiatives Implemented to Streamline the EFRS (2)
• Refusal of Applications:
– To provide for system-generated refusal letters; and
– Enable the Deciding Officers to capture comprehensive refusal reasons if
required.
• Firearms e-Submission Solution:
– A functionality was developed to capture stock returns (Dealers, Manufacturers
and Gunsmiths) electronically as opposed to the current manual process.
– Discussions with Division: Visible Policing to initiate the process are underway.
• Ratio Reports:
– In order to alleviate the pressure on the current EFRS, ratio reports are drawn
from the EFRS and made available on a workspace (repository) for users to access
with ease.
8
Initiatives Implemented to Streamline the EFRS (3)
• Cooling-off Period:
– Developed functionality to serve as a cooling-off period during the process to
approve a licence to prevent the capturing of the wrong decision etc.
• Number of days to process an application:
– A system alert to alert to users if the targeted 90 Days to process a Competency
Certificate or Firearm Licence application is exceeded.
• System Generated Notification:
– The enhancement of the EFRS Renewal Notification was finalised to provide the
system-generated notification letter for the Renewal of Licence.
9
Initiatives Implemented to Streamline the EFRS (4)
• Valid Competency Certificates:
– Prevents the capturing of new firearm licence applications if the applicant does
not possess a valid Competency Certificate.
• Expired Licences:
– Prevents the capturing of late renewal applications that have reached the 90
days and did not renew timeously.
• Enhanced SMS system notifications:
– Additional SMS notifications were implemented to inform applicants regarding
timeous submission of:
• Renewals;
• Expired licenses; and
• Lost / stolen firearms etc.
10
Initiatives Implemented to Streamline the EFRS (5)
• EFRS Training Manuals:
– Standing Operational Procedures (SOP) and Designated Firearm Officer (DFO)
system training manuals (25 modules) made available on SAPS Intranet as quick
reference for users.
• Renewal of Competency Certificates:
– To enable the capturing of applications for renewal of Competency Certificates.
• Persons declared unfit applying for competency after period of 5 years:
– The EFRS was enhanced to allow registration of a competency application by a
person who was declared unfit, but prevents the approval of such an application
until the Deciding Officer has uplifted the declaration of unfitness.
SECTION 3 – COLLABORATION
WITH THE CENTRE FOR
SCIENTIFIC AND INDUSTRIAL
RESEARCH AND THE FIREARM
CONTROL SYSTEM WAYMARK
CONTRACT
12
Firearm Control System Assessments by the CSIR
(1)
• 2014-09-15 - Divisional Commissioner: Supply Chain Management
approved the terms of reference (ToR) and submitted the ToR to the SAPS /
CSIR Bilateral Committee (as instructed by the National Commissioner).
• 2015-02-25 - A request to prioritise the submission of the ToR to the
Bilateral Committee was submitted by Divisional Commissioner: Technology
Management Services.
• 2015-08-04 - CSIR responded, acknowledged the request to prioritise the
FCS submission, provided a quotation and requested that the delivery
schedule of the three assessments, namely: FCS, Property Control and Exhibit
Management (PCEM), Investigation Case Dockets Management System
(ICDMS) be agreed to, taking all three into account sequentially.
13
Firearm Control System Assessments by the CSIR
(2)
• 2015-12-07 - SAPS requested a revised quotation to include the
vendor costs if assistance from the vendor was required.
• 2016-04-15 - CSIR provided an updated proposal to conduct the
FCS Assessment / Audit within the framework of a model and
indicated that it should be completed after 35 weeks after start of the
project.
• 2016-04-21 - SAPS requested the CSIR to submit the final proposal
to Division: Supply Chain Management.
14
Waymark Contract Legal Process
• The FCS Development Contract between SAPS and Waymark
was confirmed as terminated by the National Commissioner on
14th September 2014.
• Waymark subsequently lodged a request for arbitration.
• Meetings with Advocate Purkin (SC), SAPS Senior Management
and Division: Legal Services, regarding the arbitration of the
Waymark FCS contract, were conducted
– Proposed date for arbitration with Waymark has been set for 20
June 2016.
SECTION 4 – THE WAY
FORWARD, STRATEGIC
PRIORITIES
16
The Way Forward, Strategic Priorities
• The National Commissioner approved the proposal to incorporate the building
blocks of both the existing EFRS and FCS designs for a Cohesive Firearms
Solution, pending the CSIR audit.
• The following strategic priorities were identified by Division: TMS to enhance the
EFRS to provide added proactive and responsive policing services to reduce the
levels of priority crimes:
– Incorporate Persons Identification Verification Application (PIVA) interface with Dept.
of Home Affairs and enhance the scanning of images process to expedite the
processing of the Firearms Applications;
– Incorporate Biometric Access Control to ensure authentication and non- repudiation
on the system;
– Develop an enhanced barcode for the firearm licences pending the print and
distribution process of firearm licences by Government Printing Works; and
– Develop an interface with CAS / ICDMS for the circulation of found firearms.
THANK YOU
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