Briefing Session for New Students on Subject Registration Arrangement

Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University

Briefing Session for New Students on Subject Registration Arrangement

2015-16

Last Update: July 2015


Agenda

1. How to access eStudent

2. Subject Registration Schedule

3. Preparation for Subject Registration

i. Study Information

ii. Personal Checklist

iii. Subject Information

4. Subject Registration

5. Add/Drop Period

6. What to do with subjects with no more vacancy (Preferred Subject Indication)

7. Common Errors in Subject Registration

8. Other Regulations Related to Subject Registration

9. Contact Us

Appendix: NetID Registration

This briefing will cover the following areas related to subject registration.


You can access eStudent from• http://www.polyu.edu.hk/student/; or

• https://www38.polyu.edu.hk/eStudent/ (Direct link); or

• PolyU Homepage > myPolyU (University Portal) > eStudent


You are required to login the system by using NetID & NetPassword.

Please use Chrome / Internet Explorer 7 browsers for logging in the system.



• Login by NetID & NetPassword For NetID Registration, please refer to Appendix: NetID Registration for details.



• You can check various study-related information / application via this website, e.g. subject registration, timetable, assessment result, etc.



New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration on or before 4 Aug 2015

Earliest Commencing Time / Mock Subject Registration

7 August 2015

Subject Registration10 August* -

23:59 of 12 August 2015(with a clearance buffer of 2.5 hours till 02:30 of the following day)

Add/Drop Period31 August* -

23:59 of 12 September 2015(with a clearance buffer of 2.5 hours till 02:30 of the following day)

*Depending on the earliest timeticket assigned



New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration during 5 Aug - 18 Aug 2015


18 August 2015#





*Depending on the earliest timeticket assigned# Students who completed programme registration on 18 Aug

can check their earliest commencing time on 19 Aug.



New Students Enrolled on Part-Time / Mixed-Mode Programmes and completed programme registration during 19 Aug - 27 Aug 2015

Earliest Commencing Time

27 August 2015#





*Depending on the earliest timeticket assigned# Students who completed programme registration on 27 Aug




New Students Enrolled on Full-Time Programmes and completed programme registration on or before 21 Aug 2015


21 - 22 August 2015

Subject Registration (Including CAR Subjects)

24 August* -23:59 of 25 August 2015

(with a clearance buffer of 2.5 hours till 02:30 of the following day)



* Depending on the earliest commencing time assigned



New Students Enrolled on Full-Time Programmes and completed programme registration during 22 Aug - 26 Aug 2015

Earliest Commencing Time

26 August 2015#

Subject Registration (Including CAR Subjects)

27 August* -23:59 of 27 August 2015

(with a clearance buffer of 2.5 hours till 02:30 of the following day)



* Depending on the earliest commencing time assigned# Students who completed programme registration on 26 Aug




• Subject Registration on Web Will NOT be affected by rainstorm warning / typhoons

/ public holidays Will NOT be extended



• Before register subject(s) online, you should check: Study Information – Subjects registration record in the

semester

Personal Checklist – Earliest Commencing Time

Subject Information


In “Study Information”, you can check • subject(s) pre-assigned to you by your programme offering

department; and• subjects registered by yourself; and• Your credit transfer / subject exemption / subject withdrawal records

3(i). Study Information (eStudent > My Profile > Study Information)


3(i). Study Information (eStudent > My Profile > Study Information)

• Select the relevant Academic Year/Semester to see the records

(E.g. 2015-16 Semester 1)


• the period for subject registration by academic year/semester; and • your assigned earliest commencing time for performing subject

registration (i.e. start time).

In “Personal Checklist”, you can check

3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist) menu

2015 - 16 Semester 1

10-AUG-2015 13:30 to 12-AUG-2015 08:00

12-AUG-2015 09:00 to 13-AUG-2015 02:30


3(ii). Personal Checklist (eStudent > My Subject Registration > Personal Checklist)

Subject Registration Activities

Registration Period You shouldconfirm yourSubjectselection ONCE

Youradd/dropcount will beaccumulated

Subject Registration – Part Time/Mixed-Mode Programmes

10-Aug-2015 13:30

to 12-Aug-2015 08:00

Yes No

System Re-opening Period 12-Aug-2015 09:00

to 13-Aug-2015 02:30

N/A No

You should note• your start time• no system service from 08:00 – 08:59 on the last day of

Subject Registration Period• whether you should confirm your selection ONCE only• whether your add/drop count will be accumulated


3(iii) Subject Information

You can check subject information, subject groups, vacancy, class timetable before performing subject registration via “Subject Search” function.

There are 2 options of searching:

By Programme or By Subject search


Subject Search Steps:• By Programme search

1. Select ‘By Programme’

2. Select the Offering Department and the programme you are enrolled on

3. Press ‘Search’

1

2


3




Subject Search Steps:• By Subject search

1. Select ‘By Subject’

2. Select subject category, offering department, input subject code/title

3. Press ‘Search

1

2

3



• Subjects on offer of the selected Academic Year/Semester will be shown in the result.

• Click the subject code to view the subject details.





Subject Code ABCT341 [Synopsis]

Subject Title ANALYTICAL CHEMISTRY II

Subject Title in Chinese

Offering Department DEPARTMENT OF APPLIED BIOLOGY AND CHEMICAL TECHNOLOGY

Co-offering Department

Nature Normal

Category Free Electives (non-2012 Curriculum)

Credit(s) 3.0

Level 3

Duration 1 semester(s)

Consecutive Pattern

Student Contact Hour(s)

Subject Requiring Selection No

Subject

Pre-requisite(s) ABCT241

Co-requisite(s)

Exclusion(s)

Faculty/Department Exclusion(s)Nil

Programme Exclusion(s)Nil

Subject Group Class Timetable Students of the programmes are eligible for taking this subject group

Group Type Group Size Vacancies

101 View 12047- 12047-DDG 12047-FDG Restricted PS 50 46

102 View 12051- 12051-FDG Restricted PS 54 52

103 View 12052- Restricted PS 60 60

This part shows the basic information of the subject,

e.g. category, duration, consecutive pattern, etc.

You can view the subject synopsis by clicking the

link.

This part shows the requirement for taking the

subjects, e.g. subject pre-requisite/co-requisite

requirement or any subject/ programme exclusion.

This part shows the

offering details, e.g. whether the subject is

offered to your programme,

vacancy, timetable info.



SubjectCode

Subject Title SubjectGroupCode

ComponentCode

ForEvery(Week)

StartWeek

EndWeek

Day ofWeek

StartTime

EndTime

Venue TeachingStaff

Remark

ABCT341 ANALYTICALCHEMISTRY II

101 LTL001 1 2 13 Mon 14:30 17:20 Z502 Sam Bau

• For checking the class timetable information, you should pay attention to the following information• Start Week, End Week, For Every Week, Day of

Week • Start Time, End Time• Venue


Subject Registration on Web To ensure a fair chance to all

students in registration of subjects, students can confirm their selection ONCE, and changes could be done during Re-opening period for each round, or during the add/drop period

Important Note:

•will NOT be affected by rainstorm warning / typhoons / public holidays

•will NOT be extended




• Start your subject registration by selecting the relevant academic year/semester

2015-16 Semester 1



In the Subject Registration Page, there are 2 main blocks.

Left hand side: Search and Select Subject(s)

Right hand side: My Subject Shopping Cart 2015-16


Search and Select Subject(s) block• To select subject(s) and put in the basket (i.e. My Subject

Shopping Cart block)

My Subject Shopping Cart block• To confirm your selected subjects




Steps for subject selections:Step 1: Search subject by using Basic Search

• If you know the subject code of the subject you would like to register, you can input the subject code and press ‘Search’ button.



Steps for subject selections:Step 1: Search subject by using Advanced Search

• You can choose a subject from a list, by choosing the designated Programme and Subject Category and press ‘Search’ button.


Steps for subject selections:Step 1: Search subject by using Retake Fail

• If you want to retake a previously fail subject, you can click this tab




Steps for subject selections:Step 2: Select the subject group and press ‘+’ button

• You should select the subject group which has vacancy (i.e. vacancy > 0) and press ‘+’ button

4.5



Steps for subject selections:Step 3: Select the component(s) and press ‘Add to Cart’ button

• Select one component from each type by ticking the check box– E.g. LEC and SEM, Select one LEC and one from SEM

• Press ‘Add to Cart’ button



Steps for subject selections:Step 4: The subject will be displayed in the My Subject

Shopping Cart block• You can repeat Steps 1 – 3 to select other subjects.

LEC001SEM002



Steps for subject selections:Step 5: After selecting ALL subjects, press ‘Confirm’.

• You should check if your selected subjects exceed the maximum number of extra credits(s) before press ‘Confirm’ to submit your selection.

LEC001SEM002

Prior approval by your Department is required for dropping of subjects pre-assigned/registered by your

department


7.50


Steps for subject selections:Step 6: For successful confirmation, a confirmation page

with the registered subjects & a reference number will be shown to you.

• Please check your personalized timetable via My Timetable > Class Timetable

• Please check your records via My Profile > Study Information

SubjectCode

Subject Title Credit Subject Group Component Subject Registration Type

AF1605 INTRODUCTION TO ECONOMICS 3.0 1001 LEC001TUT001

Registered – Pre-assigned

Need approval before dropping

FB1003 FRESHMAN SEMINAR 3.0 1001 SEM004 Registered

MM1051 TANGO! MANAGING SELF & LEADING OTHERS 3.0 1001 LEC001SEM002

Registered



For Changing Class (Group/Subject Component) Step 1: Input the subject code via Basic Search and press

“Search”

Step 2: Select the subject group you wish to change and press “+”

2

1



For Changing Class (Group/Subject Component) Step 3: Select the component(s) you wish to change with

vacancy and press “Add to Cart”

Step 4: After finishing ALL subjects, press “Confirm” to proceed further.

43


5. Add/Drop Period

Add/Drop Period The screen layout & procedures for add/drop subjects during the

Add/Drop period is the same as the Subject Registration in the previous section.

During the last 2 days of the add/drop period, you can also • retake a previously pass subject (except for GUR subjects)

for improving grades Add/drop count will be accumulated during the Add/Drop period

Important Note:• If you add/drop subjects more than 4 times (i.e. add/drop count ≥ 5),

your earliest commencing time to access ‘subject registration’ in the next semester will be postponed.(This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1st semester.)


5. Add/Drop Period

• For retake a previously pass subject, except for GUR subjects, during the last 2 days of the add/drop period, you can choose the subject via the Retake Pass tab page.


5. Add/Drop Period

Check your cumulative add/drop count• A record of your Cumulative

Add/Drop Counts in a semester will be displayed to you at the My Subject Shopping Cart block when you logon eStudent > Subject Registration during the Add/Drop period.

• After you process subject registration (add and/or drop subjects), the up-to-date cumulative Add/Drop counts will be updated for your reference in the confirmation page.

AF3111 3.0 1023 LEC001TUT002

Registered

AF1605 3.0 1001 LEC001TUT011



FB1003 3.0 1001 SEM004 Registered

7.5


Indicate your Preferred Subjects when there is no vacancy for the subject group

•During the subject registration process, if there is no vacancy for the subject(s) you would like to take, you may indicate your wish in taking the subject(s) via Preferred Subject Indication function.

•Department will contact you if study places of your preferred subject become available after the subject registration or add/drop periods.

•Unlimited access to this function




Steps for indication of your preferred subjects:• Step 1: You should COMPLETE your subject registration

process before INDICATE your preferred subjects.

• Step 2 : At the confirmation page, there is a hyperlink for entering the Preferred Subject Indication function.

7.50

SubjectCode

Subject Title Credit Subject Group Component Subject Registration Type

AF1605 INTRODUCTION TO ECONOMICS 3.0 1001 LEC001TUT001



FB1003 FRESHMAN SEMINAR 3.0 1001 SEM004 Registered

MM1051 TANGO! MANAGING SELF & LEADING OTHERS 3.0 1001 LEC001SEM002

Registered



Steps for indication of your preferred subjects:• Step 3: You can search the subject, select them and put

in the basket of My Preferred Subject Cart (similar to the subject registration process).

You can select up to 5 choices with prioritization.

• Step 4: Press ‘Confirm’ to confirm your selection.



• During the subject registration exercises, you may encounter errors and will be alerted by the error messages.

• Please check the error messages, if any, and fix it before you can successfully confirm your subject selection.

AF1605 3.0 1001 LEC001TUT001



FB1003 3.0 1001 SEM004Registered – Pre-assigned


4.5

2013-14

2015-16



1. Not yet reach your earliest commencing time for Subject Registration

You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist.


2. Cannot login the Subject Registration function, the webpage keeps showing ‘The function is not available...’ even though the earliest commencing time for Subject Registration is reached

Close your existing browser. Open the browser (i.e. Chrome or Internet Explorer) with eStudent website (www.polyu.edu.hk/student), input with your NetID and NetPassword.

DO NOT bookmark any individual webpage under eStudent. Please login eStudent properly via www.polyu.edu.hk/student or direct URL https://www38.polyu.edu.hk/eStudent.



4. No vacancy for the subject group/component groups

You are not allowed to register on the subject if there is NO VACANCY. Please select other subject groups/subject components with vacancy, if any.


3. Fail to fulfill the subject requirement for registration

You are not allowed to register on the subject if you have not fulfilled its pre-requisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis.



6. Maximum credits to be taken in a semester

In the first round of subject registration in a semester, your programme offering department may set a credit limit for you to register subjects online. Please refer to the maximum number of extra credits when you perform subject registration.

During Add/Drop period, such limit will be removed and your maximum credits to be taken in a semester is 21 credits according to the University requirement.

5. Class timetable clashes between 2 Subjects

You are not allowed to register on the subject(s) if there is time-clashes between your personal timetable and the subject you would like to register. Please select other subject group/components for registration.



7. Study load in a semester

You are not allowed to register more than 21 credits in a semester. If you have need to register subjects more than 21 credits, please approach your programme offering departments for approval.



8. A checkbox “Prevent this page from creating additional dialogs / 防止 (避免 )此網頁產生其他對話方塊 ( 框 )” is shown when confirming your subject selection.

1. A pop-up box will be shown after pressing

“Confirm” button.



2. Check again if these subjects are correct and press “OK” to proceed

further.

If a checkbox “Prevent this page from creating additional dialogs / 防止 (避免 )此網頁產生其他對話方塊 ( 框 )”is shown, DO NOT mark a tick in this

box.

Press “OK” to proceed further if the subjects are correct.


8. Other Regulations Related to Subject Registration

• Drop subjects after the Add/Drop period is NOT allowed.• Apply subject withdrawal

• $105 subject withdrawal fee/subject + tuition fee paid will be forfeited

• The withdrawal subjects will be printed on the ARN (with ‘W’ grade) and Transcript of Study

• Application must be submitted before the start of examination period

• Students are advised to refer to the Student Handbook for regulations related to the registration.


9. Contact Us

• Email: [email protected]

• Hotline: 27665599 /

27665191 /

27665172


Q & A


Enjoy your study at PolyU!Enjoy your study at PolyU!



• You can activate your NetID via myPolyU Portal at PolyU website (www.polyu.edu.hk).



1. Click ‘New Student’



2. Click ‘NetID Registration’



3. Create your User ID (i.e. your Student No., which is printed on your

student ID card)



Back to Part 1 How to access eStudent

4. Go through the validation process• Please note that in ‘Programme Code’ field, you are required to input the first 5 digit

of your programme, e.g. 01234-ABC, you should input ‘01234’.

If you encounter problem in activation of your NetID, please contact our Information Technology Services Office (ITS) hotline - 2766 5900

Briefing Session for New Students on Subject Registration Arrangement

Documents