BRC-1402337-Indirect heater - Oil India Limited

IMPORTANT NOTE

BID DOCUMENT HAS BEEN DISPLAYED TO UNDERSTAND THE REQUIREMENT ONLY. PARTIES INTERESTED TO PARTICIPATE AGAINST THIS TENDER SHALL HAVE TO PURCHASE THE TENDER DOCUMENTS FROM ANY OF OIL’S DESIGNATED OFFICES GIVEN BELOW. BID DOCUMENTS (NON- TRANSFERABLE) CAN BE PURCHASED TILL ONE DAY PRIOR TO THE RESPECTIVE BID CLOSING DATE ON PAYMENT OF TENDER FEE (NON-REFUNDABLE) OF US$ 100.00 OR RS. 4,500.00 (EXCEPTING PSUS AND SSI UNITS) FROM : _________________________________________________________________________

(A) HEAD - MATERIALS, OIL INDIA LIMITED, P.O. DULIAJAN, ASSAM - 786602 (B) HEAD - CALCUTTA BRANCH, OIL INDIA LIMITED, 4-INDIA EXCHANGE PLACE, KOLKATA - 700001 (C) SENIOR ADVISER (CONTRACT & PURCHASE), OIL INDIA LIMITED PLOT NO.19, SECTOR - 16A NOIDA - 201301

_________________________________________________________________________ PROOF OF PURCHASE OF TENDER DOCUMENTS MUST BE SUBMITTED ALONG WITH THE OFFER, FAILING WHICH OFFERS WILL BE TREATED AS UNSOLICITED.

Oil India Limited (A Govt. of India Enterprise)

P.O. Duliajan – 786602, Assam Fax No. +91-374-2800533, E-mail : [email protected]

Tender No. & Date : DFD3950P07/09 08.01.2007 Tender Fee : INR 4,500.00 OR USD 100.00 Bid Security Amount : INR 500,000.00 OR USD 11,000.00 (or equivalent amount in any currency) Bidding Type : Two Bid Bid Closing on : 21.03.2007 at 13:00 hrs. (IST) Bid Opening on : 21.03.2007 at 13:00 hrs. (IST) Performance Guarantee : Applicable OIL INDIA LIMITED invites Global Tenders for items detailed below : Item No. / Mat. Code

Material Description QTY. UOM

10 OC000292

DESIGN, MANUFACTURE, PACKAGING, SUPPLY AND COMMISSIONING OF INDIRECT WATER BATH HEATER PACKAGE FOR PROCESSING NATURAL GAS PRODUCED FROM HIGH-PRESSURE GAS WELLS AS PER THE DETAILED SPECIFICATION, BRC/BEC AND OTHER TERMS AND CONDITIONS VIDE ENCLOSED ANNEXURE I, II, & III.

10 No.

Special Notes : 1.0 Bids are invited under Single Stage Two Bid System. Bidders shall quote accordingly under Single Stage Two Bid System. The "TECHNICAL" and "COMMERCIAL" bids shall be prepared separately in triplicate and the same should be kept in two separate envelopes superscribing the Enquiry No., Brief Material Description & Bid Closing Date and clearly writing on the cover of the two envelopes as "TECHNICAL" and "COMMERCIAL". Both the envelopes should then be kept in one envelope, duly sealed, superscribing the Enquiry No., Brief Material Description and Bid Closing Date on the cover. The Technical Bid should contain all the techno - commercial details of the offer including the commercial terms and excepting the prices which should be kept blank. The Commercial Bid should contain the Price Schedule including all the commercial terms and conditions of the offer. Any offer not complying with the above shall be rejected straightway. 2.0 The quotation must submitted in triplicate and accompany relevant original catalogue, literature, and drawing illustrating all components failing which the offer will be liable for rejection. 3.0 Oil India's purchase order no. preferably die stamped / engraved on the body of the item at suitable place. Bidder must confirm the same categorically in their quotation.

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Tender No. & Date : DFD3950P07/09 08.01.2007 4.0 All the items will be procured from the same source for the reason of compatibility. Bidder should quote minimum FOB charges for partial order for reduces quantity. 5.0 Payment : Payment shall be released as follows:

i) 80 % of the order value shall be paid against dispatch / shipment of the goods.

ii) Balance 20 % of the order value along with the commissioning charges sha ll be paid after successful commissioning and acceptance of the Gen. Set by OIL.

OIL may also consider 100 % payment against shipment / despatch document provided bidders agree to pay the interest for 20 % of order value and also submit Bank Guarantee equivalent to 20 % of the order value in addition to the Performance Security of 10 %.

Any offer not complying with the above shall be loaded at one percent above the prevailing Bank rate (CC rate) of State Bank of India for evaluation purpose. 6.0 Bid Rejection Criteria (BRC)/Bid Evaluation Criteria (BEC) vide Annexure II shall be applicable to this Tender. 7.0 Technical Check-List and Commercial Check-list vide Annexture III should be filled-up and submitted along with the offer. 8.0 The items covered by this enquiry shall be used by Oil India Limited in the PEL/ML areas which are issued/renewed after 01/04/99 and hence Nil Customs Duty during import will be applicable. Indigenous bidder shall be eligible for Deemed Export Benefit against this purchase. Details of Deemed Export are furnished vide Addendum to MM/GLOBAL/01/2005 enclosed. 9.0 Bid Security Clause No. 9.8.2 (under Exemption of Bid Security) of Section A of the General Tersms & Conditions for Global Tender (Refer Document No. MM/GLOBAL/01/2005) stands deleted. 10.0 To ascertain the substantial reponsiveness of the bid OIL reserves the right to ask the bidder for clarification in respect of clauses covered under BRC also and such clarifications fulfilling the BRC clauses in toto must be received on or before the deadline given by the company, failing which the offer will be summarily rejected. 11.0 For other terms and conditions please refer our General Terms & Conditions for Global Tender MM/GLOBAL/01/2005 enclosed.

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Page : 3/22 Tender No. & Date : DFD3950P07/09 08.01.2007

ANNEXURE- I Detailed specifications of the item :

DESIGN, MANUFACTURE, PACKAGING, SUPPLY AND COMMISSIONING OF INDIRECT WATER BATH HEATER PACKAGE FOR PROCESSING NATURAL GAS PRODUCED FROM HIGH-PRESSURE GAS WELLS.

1.0 The indirect water bath heater is used for production of non-associated gas by preheating and expansion process. Natural gas will be heated in preheat coil and then expanded using a choke outside the bath. After reduction of pressure, the gas stream will be again heated in the expansion coil for further expansion.

1.1 The heater shall be designed in such a way that two well streams can be produced through it at a time and for that the pressure coils must be designed and constructed with best engineering practices. Each well stream shall pass through a preheat coil of minimum 8 passes and an expansion coil of minimum 2 passes. A suitable positive choke to be provided in between preheat outlet and expansion coil inlet for expansion / pressure reduction of each well.

2.0 DUTY CONDITION

i) Gas flow rate (max) : 150 Thousand Std. Cubic meters per day (5.415 MMSCFD) for each set of preheat and expansion coil. ii) Liquid flow rate : 50 KLPD (Max) for each set iii) Sp. Gravity of gas : 0.65 (air=1.0) iv) Maximum coil inlet pressure : 281.6 kg/cm2 (4000 pig) (i.e. Max. Heater Inlet

Pressure) v) Outlet Gas Pressure : 70 kg/cm2 vi) Gas Inlet Temp (minimum) : 15 Deg C (60 Deg. F) vii) Water Bath Operating Temp : 80 Deg C (176 Deg F) (Maximum) viii) Heat Duty (minimum) : 2.5 Million BTU /Hr. (0.7325 X106 Watt)

2.1 Gas Components

The water bath heater is required for production of natural gas of the following composition:

Gas Range %age by Volume

Methane 88.0 to 96.0 Ethane 3.00 to 5.00 Propane 0.5 to 3.00 Butane 0.1 to 0.7 Pentane + Hexane 0.1 to 1.2 Nitrogen 0.2 to 0.8 Carbon-di-oxide 0.1 to 1.3 Sulphur content Nil Sp. Gravity 0.65(Air=1)

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Page : 4/22 Tender No. & Date : DFD3950P07/09 08.01.2007 3.0 SCOPE OF WORKS :

3.1.0 Scope of works includes design, manufacture, packaging, testing, supply, commissioning of the indirect water bath heater package complete with accessories and mountings for heating and expansion/pressure reduction of 2 gas well streams. Details of the same are as under:

3.1.1 One water bath type indirect heater suitably designed and manufactured as per API Spec 12K for heating high-pressure natural gas. Bath temperature should be maintained at around 80 deg C under normal operating condition. The heater should be complete with the following : 3.1.2 Shell : a) Dimension : 1524 mm (5 feet) dia. (min.) X 6000 mm (19.6 feet) long (min.)

(Note: Shell diameter shall be designed to accommodate two nos. of preheat coil, two nos. of Expansion coil and one no. of fire tube of adequate size.) The shell must have adequate nozzles for inlet, outlet of coils, fire tube and mounting various equipment for burner, level gauge, drain valves etc. 3.1.3 Coils :

i) No. of Coil : 2 (two) sets of pressure coils, each set comprising of one no. preheat coil and one no. expansion coil with separate inlet and outlet connections, capable of heating two different well streams independently through the heater.

ii) No. of Pass : Minimum 8 passes for preheat coil and 2 passes for the expansion coil

iii) Coil size : 3" (76.2 mm) NB. iv) M.O.C. of Coil : API 5L XXS , Wall Thickness =0.6 Inches (15.24mm)

seamless v) Corrosion Allowance : 0.06 inch (1.6 mm) vi) Coil Operating Pressure : Max: 281.6 kg/cm2 (4000 psig) vii) Radiography of weld joints of Coil bundle : 100 % vii) Coil Hydraulic Test Pressure : 1.5 Times the maximum working pressure i.e.

422 kg/cm2 (6000psig) 3.1.4 End Connection : Flanged, 50 mm NB x 2500class RTJ, conforming to ANSI B16.5, with bevel ended companion flanges, ring joint gasket as per ANSI latest specifications and required Nos. of high tensile studs-nuts as per ASTM A193 Gr. B-7,ASTM A194 Gr. 2H respectively.

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Page : 5/22 Tender No. & Date : DFD3950P07/09 08.01.2007 4.0 Accessories for coils: a) Choke : Positive choke, with suitable choke housing for holding 25.4-mm dia. choke. Housing should have provision for easy installation and removal of Honest John bean with hammer union/bean wrench similar to bean housing installed at API-6A, X-mass tree of well head. End connection, flanged, welded, 50 mm NB, ANSI2500 class to be installed between preheat outlet and expansion coil inlet. Suitable 12.7 mm NB NPT tapping should be provided on the bean housing to measure inlet and outlet gas pressures. One each of beans ranging from 7 mm, 8 mm, 9 mm, 10 mm, 11 mm, 12 mm, 13 mm AND 14 mm should be provided along with 1 No. of suitable bean wrench for installation and removal of the beans. Materials for bean body ASTM A105, for bean housing and bean similar to API-6A X-mass tree bean. Operating temperature range (-)10 DEG C to 150 DEG C 4.1 Fire Tube :

i) M.O.C. of Fire Tube : API 5L, Gr. B/ ASTM A 106 , Seamless ii) Half cover plate feature. Suitable roller arrangement for fire tube and coil

bundle to be provided to facilitate easy removal while dismantling. iii) Type : U Type iv) Dia : 508 mm OD (Minimum) v) Length : 5500 mm (Minimum) vi) Radiography of weld joints : 100 %

4.2 Burner & Accessories :

a) Burner: Burner capacity/size should be designed/selected by considering at least 50% more than that of heat duty requirement for the entire indirect water bath heater. The design data sheet for above to be forwarded along with the offer.(Gross Calorific value of burner gas is 9000 kcal / M3)

b) Flame arrester :

i) O -Type (aluminum housing) with main burner and pilot burner assembly ii) Heat Capacity: As specified in clause 4.2 (a) above. iii) Pilot Gas : Continuous iv) Flame Arrestor Make : Enardo / Zirco

5.0 INSTRUMENTATION & CONTROL SYSTEM:

5.1 FOR SHELL :

A) Temperature Indicators:

i) Temperature Range : 0 to 150 Deg C ii) Thermowell Connection : 1 Inch NPT iii) Insertion Length : 300 mm (12 Inch) iv) Type : Bimetallic/ Mercury Filled v) Sensing Element Connection : 1/2" NPT vi) Material of Construction : All Stainless Steel vii) Accuracy : +- 0.5 Deg C viii) Make : Wika/ Odin / Waree

Two additional thermowells of 1" NPT of 300 mm length shall be fixed on the shell for provision of insertion other instruments.

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B) Liquid Level Switch :

Water bath should be equipped with low water level shut down device with the following specification:

i) Type : Pneumatic ii) Action : ON/OFF iii) Output : 15 psi iv) Supply : 15 psi v) Make : Kimray / Fisher

C) Level Gauge : The Level gauge shall be of the following specifications :

i) Type : Reflex Type ii) Connection Size : 1/2" iii) Isolation Valves : Required iv) Make : Pratolina/ Levcon/ Daniel

5.2 FOR COIL :

A) Temperature Indicator: Inlet and Outlet temperature indicators in each of the preheat and expansion coils with suitable thermowells.

i) Temperature Range : 0 to 110 Deg C ( 6 nos.) & (-)20 Deg C to 100 Deg C (2 nos.)

ii) Thermowell connection : 1" NPT iii) Type : Bimetallic/ Mercury Filled iv) Sensing Element Connection : 1/2"NPT v) Material of construction : All Stainless Steel vi) Accuracy : +- 0.5 Deg C vii) Make : Wika / Odin/ Waree

B) Pressure Indicators :

Inlet and Outlet pressure indicators shall be provided in each of the preheat and expansion coils as under :

i) Dial Size : 150 mm (6") Minimum ii) Range : 0 to 425 KSC ( 2 nos.) 0 to 210 KSC (2 nos.) iii) Pressure Element : SS Bourdon tube iv) Material of construction : All SS v) Accuracy : +- 1% of reading vi) End Connection : 1/2" NPT vii) Isolation Valves : Required viii) Make : Wika/ Odin / Waree

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5.3 FOR BURNER MANAGEMENT SYSTEM : 5.3.1 CONTROL PHILOSOPHY :

The Indirect Heaters shall be equipped with the pneumatic burner management system to carryout the following functions :

a) Remote Ignition of Pilot Burner b) Establishment of Pilot Flame and Main Flame c) Pilot Flame Sensing d) Shutting down of main flame in case of pilot flame failure , low liquid level and

High water temperature e) Temperature Control of the water bath

5.3.2 BILL OF MATERIAL FOR BURNER MANAGEMENT SYSTEM

A) PILOT BURNER ASSEMBLY : Consisting of

i) Pilot Burner with mounting arrangement for ignition electrode and CM-7 Pilot guard sensor.

ii) Ignition electrode with spark plug iii) Ignition Transformer iv) High Tension cable of suitable length

B) Fuel shut of valves

i) End Connection : 1" NPT (F) ii) Type : ON/OFF iii) Actuator : Diaphragm iv) Operating Signal : 15 psi v) Make : Invalco/Samson/ Fisher

C) Temperature Control valve: .

i) End Connection : 1" NPT ii) Type : Proportional iii) Actuator : Diaphragm iv) Operating signal : 3 to 15 psi v) Make : Fisher /Samson

D) Pilot Gas Regulator :

i) Input Supply : 50 psi ii) Output : 0 to 20 psi adjustable iii) Connection : 1/4" NPT iv) Make : Fisher

E) Main Fuel Gas Regualtor :

i) Input Supply : 100 psi ii) Output : 0 to 30 psi adjustable iii) Connection : 1" NPT iv) Make : Fisher

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F) Pressure Indicators (2 nos.) in main fuel line before and after Regulator

i) Range : 0 to 30 psi ii) Dial Size : 100 mm (4") iii) Connection Size : 1/2" iv) Material of Construction : All Stainless Steel v) Make : Wika/ Odin / Waree

G) Pressure Indicators in pilot line after the regualtor:

i) Range : 0 to 20 psi ii) Dial Size : 100 mm (4") iii) Connection Size : 1/4" iv) Material of Construction : All Stainless Steel v) Make : Wika/ Odin / Waree

H) Pilot guard :

i) Temperature Sensing : Thermocouple ii) Supply : 20 psi iii) Length and Cable : 3 meter (10 feet) iv) Make & Model : Invalco , CM7

I) Indicating Type Tempearture Controller :

i) Type : Pneumatic Indicating PID Controller ii) Range : 0 to 150 Deg C iii) Sensor : Mercury Filled iv) Sensor Connection : 1/2" NPT v) Thermowell : Required vi) Thermowell Connection : 1" NPT vii) Insertion Length : 300 mm (12") viii) Make & Model : ABB 440 R Series

J) Portable Ignitor :

i) Type :Rechargeable Battery Operated ii) Length : As Required iii) Model: ARC Start 440 or equivalent

The portable ignitor is required to ignite the pilot burner manually in case of non-avaialability of power supply. Suitable provision shall be made on the Indirect Heater to insert the probe of the ignitor assembly for firing.

5.3.3 Notes

i) All the pneumatic instruments shall be suitable for operating in compressed natural gas as servo supply.

ii) Servo Gas pressure regulators of Fisher Model 67 CFR shall be provided for all pneumatic instruments requiring 20 psi supply pressure.

iii) The temperature control valve and the fuel shut off valve shall have isolation and bypass facilities.

iv) Operation and Maintenance manuals of all the instruments shall be provided along with the supply of materials.

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Page : 9/22 Tender No. & Date : DFD3950P07/09 08.01.2007 6.0 Earthing Provision:

Two (2) nos. of 3/4" studs with nuts (1 each at one of the legs and the vessel) to be welded for electrical earthling .

7.0 General Notes:

i) All valves shall be Fire safe design as per 607 ii) The fuel gas line and controller etc should be suitably anchored to the outside

shell wall. iii) The fuel gas should have preheating arrangement through the bath heater. iv) The Indirect Heater shall have suitable lifting lugs attached for lifting and placing

the same at site. iv) Materials whenever not mentioned will conform to API spec 12K standard for the

vessel. v) The following documents shall be forwarded with the bid a) Process Flow Diagram b) Process Instrumentation diagrams c) Technical literature for all the instruments d) General Arrangement Diagram (GAD) of the unit. e) Sectional drawing showing the internals of their indirect heater. f) Drawings showing details of Remote Ignition System of pilot burner and Flame

Failure shutdown system. g) Drawing showing Bean housing and Bean Holder. h) Instrument data sheets. i) Make/ Models of bought out items. j) Relevant literature / catalouge and specification of bought out items. k) Design Calculations of Heat Duty. vi) Welding shall be done as per ASME Section IX . vii) The inner and outer surfaces of the equipment shall be given a coat of high

temperature resistant red oxide primer before despatch. Outer surface shall be sand blasted before painting.

viii) Water bath outer surface and chimney to be properly insulated. Details of insulation materials to be [provided are as under:

a) 50 mm thick high temperature resistant rock wool covered with chicken wire mesh to be fixed adequately over the surface of the chimney and water bath outer surface. b) 24 WG aluminium plain sheet to be rolled and cover up the insulated surface with suitable screw system. Proper care shall be taken to avoid water seepage through the aluminum cover. ix) OIL's purchase Order no. and date shall be inscribed along with Manufacturer's

name , pressure rating, capacity , code of manufacture, unit serial no. on the vessels.

8.0 Inspection :

i) Third Party inspection : The materials shall be offered for third party inspection for the following scope :

a) Inspection of bought out items b) Inspection of radiography of welded joints (100%) c) Inspection of Hydraulic testing of coils and water fill test of the shell. d) Inspection of raw materials. e) Inspection of certificates in respect of materials radiography etc.

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ii) Third party inspection charges shall be quoted separately. iii) The Inspector must be OIL's authorised / recognised inspecting agencies i.e. Lloyds/ RITES/ BV/ IRS. iv) OIL's representative may inspect the materials prior to despatch at vendor's works at OIL’s cost. OIL's representative shall review TPI reports and witness hydraulic testing of coils. Three weeks prior notice to be given to OIL for pre –despatch inspection. 9.0 INSTALLATION AND COMMISSIONING : i) Commissioning of the indirect heater unit shall be in the supplier's scope. The supplier will give a tentative period for commissioning the unit. OIL will intimate the supplier concerned before 7 days of commissioning. The supplier will arrange for commissioning the unit within quoted time without fail. ii) It is the supplier's responsibility to inspect the supply at OIL's work site along with OIL's representative(s). Accordingly, the materials will be inspected in presence of supplier's representative at OIL's work site after delivery, but before commissioning to ensure immediate replacement of any short supply/transit damage. iii) OIL will provide illumination/water at site during commissioning

iv) The supplier will have to arrange for transportation, boarding & lodging and security of the supplier's personnel(s) during their stay at Duliajan/site for commissioning the unit(s).

v) Commissioning charges should be quoted separately. 11.0 Delivery: Delivery is the essence of the tender. The bidder must deliver the entire quantity within seven to nine months from the date of receipt of the LOI. 12.0 WARRANTY: The equipment/materials will be guaranteed for a period of 18 (eighteen) months from the date of receipt of the materials at OIL's depot or 12 (twelve) months from the date of commissioning whichever is earlier. The supplier shall repair or replace any item or equipment found defective in materials or workmanship or performance within the above period free of charge. The warranty is applicable to bought out items also.

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ANNEXURE-II

BID REJECTION CRITERIA (BRC) / BID EVALUATION CRITERIA (BEC) : (I) BID REJECTION CRITERIA (BRC) The bids must conform to the specifications and terms and conditions given in the tender. Bids shall be rejected in case the item(s) offered do not conform to the required minimum/maximum parameters stipulated in the technical specifications and to the respective international / national standards wherever stipulated. Notwithstanding the general conformity of the bids to the stipulated specifications and terms and conditions, the following requirements shall have to be particularly met by the bidders, without which the offer will be considered as non-responsive and rejected :

(A) TECHNICAL :

1.0 The heater shall have 2 (two) sets of pressure coils of 3.5” OD, API 5L XXS.WT=0.6 Inch, 4000 psig operating pressure.

2.0 The weld joints of pressure coil shall be 100% radiographed.

3.0 Flame arrested Burner Capacity shall be minimum 50% more than the heat duty requirement.

4.0 All instruments shall be of pneumatic type.

5.0 Supplier shall carryout site assembly of supplied equipment and commissioning of the units.

6.0 BIDDERS’ EXPERIENCE

6.1 The bidder must have at least 3 years experience in Design, Fabrication, Packaging, Supply & Commissioning of Indirect type Water Bath Heater (WBH) having coil working pressure of 210 kg/cm2 (3000 psig) and above prior to the bid closing date of the tender. Necessary experience documents along with list of past customers should be submitted along with the bid. In absence of the same, the offers will summarily be rejected. At least one similar unit designed, fabricated, supplied and installed / commissioned by the bidder should be in operation for minimum one year. Documentary evidence to this effect must be submitted along with the bid.

6.2 The Bidder who does not meet the experience criteria as set forth in Para 6.1 above, but has at least 2 (Two) years work experience of design and supply of fired/non fired pressure vessels may also apply on the strength of collaborator / joint venture partner to cover the shortfall in experience mentioned in Para 6.1 above. Documentary evidence of the said experience of the bidder must be submitted along with the bid.

6.3 (a) Collaboration to cover the shortfall in experience mentioned in Para 6.1 above shall be through a pre-tender bi-partite Agreement or Memorandum of Understanding (MOU) between the primary bidder and the collaborator. The pre tender by-partite agreement or MOU has to be valid until the commissioning of the unit. The collaborator must have the full experience in respect of Water Bath Heater Unit as set forth in Para 6.1. More than one collaborator in such Agreement/ MOU shall not be admissible.

Duly attested documentary evidences in support of experience of the collaborator (as mentioned in Para 6.1) must be submitted along with the bid.

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(b) The pre-tender bi-partite Agreement / MOU between the primary bidder & its collaborator for Water Bath Heater, must be submitted along with the bid. Such MOU inter-alia must include the following role & responsibility of the collaborator.

i) To provide complete services for Design, Engineering, Assembly, Supply as well as Installation, Testing & Commissioning of the Water Bath Heater.

ii) To undertake process & equipment guarantee for the WBH, which shall be endorsed on back-to-back basis to the primary bidder & OIL.

6.4 Collaboration / Joint Venture Partnership with a firm that also submits offer as an independent Bidder against this tender shall not be accepted.

7.0 The technical specifications must conform to the requirements as mentioned in Annexure - I and relevant national /international code of practice / standards.

8.0 The bidder must confirm that the offered unit/goods are of fresh manufacture.

9.0 For any bought out item, their Catalogue/ technical literature etc. showing sectional drawing of each component along with the necessary maintenance spare parts, identification no. shall be provided.

10.0 The bids and the accompanied technical documentation must be in English language only. The bids with other than English language must have an English version.

11.0 The bidders must provide one (1) year guarantee, after successful commissioning, for all the equipment including bought out equipment/ items, if any for trouble free operation.

12.0 The bidders must confirm that the offered WBH shall perform at the desired rate and parameters as mentioned in Annexure – I.

13.0 The bidders shall submit complete data computation sheet showing heat duty requirement, fuel consumption rate etc of the WBH in the bid.

14.0 The bidders must provide the commissioning spares at their cost along with the Equipment. They must submit a list of such spares.

(B) COMMERCIAL :

1.0 Bids are invited under Single Stage Two Bid System. Bidders shall quote accordingly under Single Stage Two Bid System. The “TECHNICAL” and “COMMERCIAL” bids shall be prepared separately in triplicate and the same should be kept in two separate envelopes superscribing the Enquiry No., Brief Material Description & Bid Closing Date and clearly writing on the cover of the two envelopes as “TECHNICAL” and “COMMERCIAL”. Both the envelopes should then be kept in one envelope, duly sealed, superscribing the Enquiry No., Brief Material Description and Bid Closing Date on the cover. The Technical Bid should contain all the techno - commercial details of the offer including the commercial terms and conditions excepting the prices which should be kept blank. The Commercial Bid should contain the Price Schedule as per Para 12.0 below including all the commercial terms and conditions of the offer. Any offer not complying with the above shall be rejected straightway.

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2.0 Bid security of US $ 11,000 or Rs. 5,00,000 shall be furnished as a part of the TECHNICAL BID. Any bid not accompanied by a proper bid security in ORIGINAL will be rejected without any further consideration. For exemption for submission of Bid Security, please refer Clause No. 9.8(Section A) of General Terms and Conditions for Global Tender vide MM/GLOBAL/01/2005(enclosed). The Bid Security shall be valid for 240 days from the date of bid opening.

3.0 The prices offered will have to be firm through delivery and not subject to variation on any account. A bid submitted with an adjustable price will be treated as non-responsive and rejected.

4.0 Bidders must confirm that Goods, materials or plant(s) to be supplied shall be new of recent make and of the best quality and workmanship and shall be guaranteed for a period of eighteen months from the date of shipment/dispatch or twelve months from the date of commissioning whichever is earlier against any defects arising from faulty materials, workmanship or design. Defective goods/materials or parts rejected by OIL shall be replaced immediately by the supplier at the supplier’s expenses at no extra cost to OIL.

5.0 Successful bidder will be required to furnish a Performance Bank Guarantee @10% of the order value. The Performance Bank Guarantee must be valid for one year from the date of successful commissioning of the equipment or 18 months from the date of shipment whichever is earlier. Bidder must confirm the same in their Technical Bid. Offers not complying with this clause will be rejected.

6.0 Bids received after the bid closing date and time will be rejected. Similarly, modifications to bids received after the bid closing date & time will not be considered.

7.0 Bidders shall quote directly and not through Agents in India. Offers made by Indian Agents on behalf of their foreign principals will be rejected. Similarly offers from unsolicited bidders will be rejected.

8.0 Original signed offer should be submitted in sealed envelope. No offers should be sent by Telex, Cable, E-mail or Fax. Such offers will not be accepted.

9.0 Validity of the bid shall be minimum 180 days. Bids with lesser validity will be rejected.

10.0 Bids containing incorrect statement will be rejected.

11.0 Bids shall have no inter-lineation, erasures or overwriting except as necessary to correct the errors made by the bidder, in which case, such corrections shall be initialed by the person signing the bid. Any bid not meeting this requirement shall be rejected.

12.0 Bidders are required to submit the summary of the prices in their commercial bids as per bid format ( Summary ), given below :

(i) Commercial Bid Format ( SUMMARY ) for Foreign Bidders :

(A) Total material cost of 10 Nos. Indirect Heater with Accessories (B) Cost of Commissioning spares, if any (C) Grand Total Material Cost, ( A + B )

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(D) Third Party Inspection charges (E) Packing & FOB Charges (F) Total FOB Port of Shipment va lue, ( C + D + E ) above (G) Ocean Freight Charges upto Kolkata, India (H) Insurance Charges (I) Total CIF Kolkata value, ( F + G + H ) (J) Pre-despatch/shipment Inspection & Testing charges by OIL, if any (K) Installation & Commissioning charges (L) Total Value, ( I + J + K ) above (M) Total value in words : (N) Gross Weight : (O) Gross Volume :

(ii) Commercial Bid Format ( SUMMARY ) for Indigenous Bidders :

(A) Total material cost of 10 Nos. Indirect Heater with Accessories (B) Cost of Commissioning spares, if any (C) Grand Total Material Cost, ( A + B ) (D) Third Party Inspection charges (E) Packing and Forwarding Charges (F) Total Ex-works value, ( C + D + E ) above (G) Excise Duty with Education Cess, (Please indicate applicable rate of Duty) (H) Sales Tax, (Please indicate applicable rate of Tax) (I) Total FOR Despatching station price, ( F + G + H ) above (J) Assam entry tax on I (K) Road Transportation charges to Duliajan (L) Insurance Charges (M) Total FOR Duliajan value, ( I + J + K + L) above (N) Pre-despatch/shipment Inspection & Testing charges by OIL, if any (O) Installation & Commissioning charges (P) Total Value, ( M + N + O ) above (Q) Total value in words : (R) Gross Weight : (S) Gross Volume :

NOTE : 1. List of Commissioning Spares indicating the qty, description and unit prices must be shown separately.

2. The Indirect Heaters covered under this enquiry will be used by OIL in the PEL/ML areas issued/renewed after 01/04/99. Applicable Customs Duty for import of goods shall be ZERO and indigenous bidders shall be eligible for Deemed Export. Excise Duty under Deemed Export exempted.

13.0 Installation/Commissioning as per Clause No. 9 of Annexure – I must be quoted separately on lumpsum basis which shall be considered for evaluation of the offers. These charges should include to and fro fares, boarding/lodging, local transport at Duliajan and other expenses of supplier’s personnel during installation/commissioning. OIL may provide accommodation on Chargeable basis subject to availability. All Income, Service, Corporate Taxes etc. towards the services provided under installation / commissioning shall be borne by the supplier and will be deducted at source at the time of releasing the payment. Bidder should confirm about providing all these services in the Technical Bid.

Contd..15


14.0 Pre-despatch/Shipment Inspection & Testing charges, if any, must be quoted separately on lumpsum basis which shall be considered for evaluation of the offers. The to and fro fares, boarding/lodging and other enroute expenses of OIL’s Engineers shall be borne by OIL.

Bidders must categorically indicate the Installation / Commissioning, Pre-despatch/Shipment Inspection & Testing charges in their offers and must confirm the same in their Technical bids. Offers, without any quote for the Installation / Commissioning, Pre-despatch/Shipment Inspection & Testing charges, shall be loaded with the maximum charges received for the same against the tender for evaluation purposes. Moreover, if the bidder does not quote the Income, Service, Corporate taxes etc., the offer shall be loaded with the applicable rate of taxes for evaluation purposes.

15.0 Payment : Payment shall be released as follows:

i) 80 % of the order value shall be paid against dispatch / shipment of the goods.

ii) Balance 20 % of the order value along with the commissioning charges shall be paid after successful commissioning and acceptance of the Gen. Set by OIL.

OIL may also consider 100 % payment against shipment / despatch document provided bidders agree to pay the interest for 20 % of order value and also submit Bank Guarantee equivalent to 20 % of the order value in addition to the Performance Security of 10 %.

Any offer not complying with the above shall be loaded at one percent above the prevailing Bank rate (CC rate) of State Bank of India for evaluation purpose.

(II) BID EVALUATION CRITERIA (BEC) :

The bids conforming to the specifications, terms and conditions stipulated in the enquiry and considered to be responsive after subjecting to the Bid Rejection Criteria will be considered for further evaluation as per the Bid Evaluation Criteria given below:

(A) TECHNICAL : 1.0 All the items as indicated in the material description of this tender should be offered.

If any of the item not quoted by the bidder, the offer will not be considered for evaluation.

2.0 Bidder shall clearly mention the names of the Original equipment Manufacturer (OEM) of all the bought out items.

3.0 Relevant technical brochure, drawings for all the equipment shall be furnished.

4.0 The following documents shall be forwarded with the bid :

a) Process Flow Diagram b) Process Instrumentation diagrams c) General Arrangement Diagram (CAD) of the unit d) Drawings showing details of Remote Ignition System of pilot burner and

Flame Failure shutdown system. Contd..16


e) Drawing showing Bean housing and Bean Holder f) Instrument data sheets g) Make/Models of bought out items h) Design Calculations of Heat Duty

(B) COMMERCIAL : 1.0 The evaluation of bids will be done as per the Price Schedule (SUMMARY) detailed

vide Para 12.0 of BRC.

2.0 If there is any discrepancy between the unit price and the total price, the unit price will prevail and the total price shall be corrected. Similarly, if there is any discrepancy between words and figure, the amounts in words shall prevail and will be adopted for evaluation.

3.0 For conversion of foreign currency into Indian currency, B.C. selling (Market) rate declared by State Bank of India, one day prior to the date of price bid opening shall be considered. However, if the time lag between the opening of the bids and final decision exceed 3(three) months, then B.C. Selling(Market) rate of exchange declared by SBI on the date prior to the date of final decision shall be adopted for conversion and evaluation.

4.0 Offers not complying with the payment terms indicated in the enquiry shall be loaded with one percent above the prevailing Bank rate (CC rate) of State Bank of India for evaluation purpose.

5.0 To ascertain the inter-se-ranking, the comparison of the responsive bids will be

made as under, subject to corrections / adjustments given herein.

5.1 When only foreign bids are involved : Comparison of bids will be done on the basis of “Total Value” which is estimated as under :

(A) Total material cost of of 10 Nos. Indirect Heater with Accessories (B) Cost of Commissioning spares, if any (C) Grand Total Material Cost, ( A + B ) (D) Third Party Inspection charges (E) Packing & FOB Charges (F) Total FOB Port of Shipment value, ( C + D + E ) above (G) Ocean Freight Charges upto Kolkata, India (H) Insurance Charges @ 1% of Total FOB Value vide ( F ) above (I) Banking Charges @ 0.5% of Total FOB Value vide ( F ) above in case of

payment through Letter of Credit ( If confirmed L/C required, 1.5% of Total FOB Value will be loaded )

(J) Total CIF Kolkata Value, ( F + G + H + I ) above (K) Pre-despatch/shipment Inspection & Testing charges, if any (L) Installation/Commissioning charges (M) Total Value, ( J + K + L ) above NOTE : Banking charge in the country of the foreign bidder shall be borne by the

bidder.

Contd..17


5.2 When only domestic bids are involved :

Comparison of bids will be done on the basis of “Total Value" which is estimated as under :

(A) Total material cost of of 10 Nos. Indirect Heater with Accessories (B) Cost of Commissioning spares, if any (C) Grand Total Material Cost, ( A + B ) (D) Third Party Inspection charges (E) Packing and Forwarding Charges (F) Total Ex-works value, ( C + D + E ) above (G) Sales Tax, as applicable on ( F ) above (H) Total FOR Despatching station price, ( F + G ) above (I) Assam entry tax on H (J) Road Transportation charges as per quote (K) Insurance [email protected]% of Total FOR Despt Station Value ( H ) above (L) Total FOR Duliajan value, ( H + I + J + K ) above (M) Pre-despatch/shipment Inspection & Testing charges, if any (N) Installation/Commissioning charges (O) Total Value, ( L + M + N ) above

NOTE : Excise Duty in case of the indigenous bidder is EXEMPTED.

5.3 When both Foreign and Domestic bids are involved :

The Total Value of domestic bidder (inclusive of customs duty on imported raw material and components etc, and applicable terminal excise duty on the finished products and Sales Tax) excluding inland transportation to destination and Insurance charges worked out as per Para 5.2 above and Total Value of the foreign bidder worked out as per Para 5.1 above excluding inland transportation to destination will be compared. No price preference will be allowed to indigenous bidders except that for capital goods, the domestic manufacturers would be accorded a price preference to offset CST to the extent of 4 % or actual, which ever is less subject to 30 % local content norms as stipulated for World Bank Funded project to the satisfaction of OIL. When more than one domestic bidders fall within price preference range, inter-se-ranking will be done on Total Value basis.

Other terms and conditions of the enquiry shall be as per General Terms and Conditions for Global Tender vide MM/GLOBAL/01/2005. However, if any of the Clauses of the Bid Rejection Criteria / Bid Evaluation Criteria (BEC / BRC) contradict the Clauses of the tender and/or MM/GLOBAL/01/2005 elsewhere, those in the BEC / BRC shall prevail.

Contd..18


ANNEXURE III CHECK LIST

( A) TECHNICAL CHECK LIST THE CHECK LIST MUST BE COMPLETED AND RETURNED WITH YOUR OFFER. PLEASE ENSURE THAT ALL THESE POINTS ARE COVERED IN YOUR OFFER. THESE WILL ENSURE THAT YOUR OFFER IS PROPERLY EVALUATED. PLEASE TICK MARK 'YES' OR 'NO' TO THE FOLLOWING QUESTIONS, IN THE RIGHT HAND COLUMN.

Sl No.

Description NIT requirement Yes/No Remarks

1

IH is designed to handle a) Gas flow rate (max) b) Liquid (max) c) Coil inlet pressure d) Gas outlet pressure e) Gas Inlet Temp (min) f) Water Bath Temp g) Heat Duty (minimum)

150000 SCMD 50 KLPD 281.6 kg/cm2 70 kg/cm2 15 Deg C 80 Deg C 2.5 Million BTU/H

Yes Yes Yes Yes Yes Yes Yes

No No No No No No No

2 Shell: a) Design standard b) Size (min) c) Additional thermowell (2 no) d) Nozzles for coil inlet, outlet,

fire tube etc e) Test

API Spec 12 K 1524 mm dia. (min.) X 6000 mm long (min.) 1" NPT, 300 mm length each As per Requirement Water Fill Test

Yes Yes Yes Yes Yes

No No No No No

3 Coils: a) Number of coils b) Number of passes per coil c) Coil size d) M.O.C. of Coil e) Wall Thickness f) Coil Operating Pressure g) Radiography h) Coil Hydro test Pressure i) End Connection

2 (Two) Split, 8 x 2 3 “ (76.2 mm) NB API 5L XXS, seamless 0.6 Inches (15.24mm) Max: 281.6 kg/cm2 100% 422 kg/cm2 ( 6000psig) Flanged, 63.5 mm NB x 2500class RTJ, ANSI B16.5, BE companion flanges, RTJ, studs-nuts

Yes Yes Yes Yes Yes Yes Yes Yes Yes

No No No No No No No No No

4 Coil accessories: Choke a) Choke with housing b) Choke Size (OD) c) Housing end connection d) Bean of various sizes e) MOC of bean housing f) Make

Positive Fixed choke 25.4 mm NB Flanged, welded, 63.5mm NB, ANSI, 2500 class As per NIT Specification As per API 6A Masterflo/BHEL/Parveen/WKM

Yes Yes Yes Yes Yes Yes

No No No No No No

5 Fire Tube : a) M.O.C. of Fire Tube b) Half cover plate feature c) Type d) Diameter e) Length f) Radiography

API 5L, Gr. B/ ASTM A106, Seamless As per NIT Specification U Type 508 mm OD (Minimum) 5500 mm (Minimum) 100%


No No No No No No

Sl No.


6 Burner and accessories: a) Designed Data Sheet b) Burner capacity/size c) Flame arrester

• Type • Housing • Pilot Gas • Flame Arrestor Make

Submitted 50% more than that of heat duty requirement ‘O’ Aluminimium Continuous Enardo / Zirco


No No No No No No

7 Instrumentation & Control System:

7.1 Instrumentation for Shell: a) Temperature indicator b) Liquid level switch c) Level Gauge

As per NIT Specification As per NIT Specification As per NIT Specification

Yes Yes Yes

No No No

7.2 Instrumentation for Coil: a) Temperature indicators

(8nos.) b) Pressure indicators (4 nos.)

As per NIT Specification As per NIT Specification

Yes Yes

No No

7.3 Burner Management System: a) Fuel Shut off Valve b) Temp. Control Valve c) Pilot Gas Regulator d) Main Fuel Gas Regulator e) Pressure Gauges (3 nos.)

As per NIT Specification As per NIT Specification As per NIT Specification As per NIT Specification As per NIT Specification

Yes Yes Yes Yes Yes

No No No No No

7.4 Additional Instrumentation: a) Pilot Guard, CM-7 b) Temp. Controller ABB 440R c) Portable Igniter ARC start

440

As per NIT Specification As per NIT Specification As per NIT Specification

Yes Yes Yes

No No No

7.6 Suitability of pneumatic instruments to operate in natural gas

To be confirmed Yes No

7.7 Servo gas pressure regulators for all pneumatic instruments – Fisher model 67 CFR

To be provided Yes No

7.8 Isolation and Bypass facility for Shutoff Valve & Temperature Control Valve

To be provided Yes No

8 General Notes:

8.1

All requisite and standard accessories quoted

As per NIT Yes No

8.2 All valves of fire safe design as per API 607


8.3 Documents to be forwarded along with the bid

a) Process flow diagram b) Process Instrumentation

diagrams c) Technical literature for all

As per NIT point 6.0 (c) To be supplied To be supplied To be supplied

Yes Yes Yes

No No No

Sl No.


the instruments d) GAD of the unit e) Skid details with drawing f) Instrument data sheets g) Make/model of all the items h) Sectional drawing of the IH i) Drawing of bean housing

and bean holder

To be supplied To be supplied To be supplied To be supplied To be supplied To be supplied


No No No No No No

8.4 Welding shall be done as per ASME Section IX


8.5 Inner and outer surfaces painting with a coat of high temperature resistant red oxide primer. Outer surface should be sand blasted before application of paint


8.6 Insulation of water bath and chimney at site

a) Insulation material: 50 mm thick high resistant rock wool covered with chicken wire mesh

b) 24 WG Aluminium plain sheet to be rolled and cover up the insulated surface

To be confirmed

Yes No

8.7 Inscription on the vessel

As per NIT Yes No

9 INSPECTION : a) Third party inspection b) Third party inspection

charges shall be quoted separately

c) Name of Third party inspector

d) OIL’s inspection included

As per NIT As per NIT Lloyds/ IRS /RITES /BV To be confirmed

10 COMMISSIONING: a) Commissioning included b) Inspection of material at site

by the supplier c) Commissioning quoted

separately.

As per NIT AS per NIT To be confirmed

Yes Yes Yes

No No No

11 EXPERIENCE: a) Experience details b) Collaboration details for

bidders with 2 years experience

3 year minimum To be confirmed

Yes Yes

No No

13 WARRANTY: 18 months from the date of receipt of the materials at OIL’s depot or 12 months from the date of commissioning whichever is earlier

To be confirmed

Yes

No

Offer Ref : _______________________ Dated __________________________

OIL’s Tender No.______________ Signature _______________________

For & on behalf of _________________Designation _____________________ Contd..21


ANNEXURE III ( B ) COMMERCIAL CHECK LIST THE CHECK LIST MUST BE COMPLETED AND RETURNED WITH YOUR OFFER. PLEASE ENSURE THAT ALL THESE POINTS ARE COVERED IN YOUR OFFER. THESE WILL ENSURE THAT YOUR OFFER IS PROPERLY EVALUATED. PLEASE TICK MARK 'YES' OR 'NO' TO THE FOLLOWING QUESTIONS, IN THE RIGHT HAND COLUMN.

Sl# REQUIREMENT COMPLIANCE 1. Whether Original Signed quotation submitted ? YES/NO 2. Whether Fax / E-mail quotation submitted ? FAX / E-MAIL offer not acceptable. YES/NO 3. Whether 3(three) copies of quotations submitted ? YES/NO 4. Whether quoted as manufacturer ? YES/NO 5. Whether quoted as Supply House / Distributor. To Specify : YES/NO 6. If quoted as Supply House / Distributor, (a) Whether submitted valid and proper authorization letter from manufacturer

confirming that bidder is their authorized Supply House for the product offered ?

YES/NO

(b) Whether manufacturer’s back-up Warranty/Guarantee certificate submitted

YES/NO

7. Whether bid submitted under Two Bid System ?

YES/NO

Whether ORIGINAL Bid Bond(not copy of Bid Bond) enclosed with the offer? If YES, provide details

YES/NO

(a) Amount :

(b) Name of issuing Bank :

8.

(c) Validity of Bid Bond :

9. Whether offered firm prices ? YES/NO 10. Whether quoted offer validity of six months from the date of closing of tenders? YES/NO 11. Whether quoted a firm delivery period? YES/NO 12. Whether quoted as per NIT (without any deviations) ? YES/NO 13. Whether any deviation there in the offer ? YES/NO 14. Whether deviation separately highlighted ? YES/NO 15. Whether agreed to the NIT Warranty clause ? YES/NO 16. Whether Price Bid submitted as per Price Schedule(refer Para 12.0 of BRC

vide Annexure – II) YES/NO

17. Whether Recommended Spares with price for 10 years of quoted ? YES/NO 18. Whether all the items of tender quoted? YES/NO 19. Whether indicated the country of origin for the items quoted ? YES/NO 20. Whether technical literature / catalogue enclosed? YES/NO 21. Whether confirmed that all spares & consumables will be supplied for a

minimum period of 5 years ? YES/NO

22. Whether confirmed acceptance of tender Payment Terms of 80% against shipment/dispatch documents and balance 20% after successful commissioning along with commissioning charges ?

YES/NO

23. For Foreign Bidders - Whether offered FOB / FCA port of despatch including sea / air worthy packing & forwarding ?

YES/NO

24.

For Foreign Bidders – Whether port of shipment indicated. To specify: YES/NO

25 For Foreign Bidders only - Whether indicated ocean freight up to Kolkata port (Excluding marine insurance ) ?

26. Whether Indian Agent applicable ? YES/NO If YES, whether following details of Indian Agent provided ? YES/NO (a) Name & address of the agent in India – To indicate (b) Amount of agency commission – To indicate (c) Whether agency commission included in quoted material value ? YES/NO 27. Whether weight & volume of items offered indicated ? YES/NO 28 Whether third party inspection charges quoted sepatately YES/NO 29. Whether confirmed to offer the equipment for Pre-despatch/shipment

inspection & testing? YES/NO

30. Whether Pre-despatch/shipment inspection & testing charges applicable? YES/NO 31. If Pre-despatch/shipment inspection & testing charges applicable, whether

quoted separately on lumpsum basis? YES/NO

32. Whether confirmed to carry out Installation & Commissioning of the equipment at Duliajan(Assam) ?

YES/NO

33. Whether Installation & Commissioning charge applicable ? YES/NO 34. If Installation & Commissioning charges applicable, whether separately quoted

on lumpsum basis? YES/NO

35. Whether to & fro air fares, boarding/lodging of the commissioning personnel at Duliajan, Assam(India) included in the quoted charges ?

YES/NO

36. Whether confirmed that all Service, Income, Corporate tax etc. applicable under Installation & Commissioning are included in the prices quoted ?

YES/NO

37. Whether confirmed to submit PBG as asked for in NIT ? YES/NO 38. Whether agreed to submit PBG within 30 days of placement of order ? YES/NO 39. For Indian bidders – Whether place of dispatch indicated in the offer ? To

specify : YES/NO

40. For Indian bidders – Whether road transportation charges up to Duliajan quoted ?

YES/NO

41. For Indian Bidders only - Whether offered Ex-works price including packing/forwarding charges ?

YES/NO

42. For Indian Bidders only - Whether offered Deemed Export prices ? YES/NO 43. Whether quoted prices are exclusive of Excise duty ? YES/NO 44. For Indian bidders only – whether import content indicated in the offer ? YES/NO 45. For Indian Bidders only - whether all Taxes have been indicated categorically ? YES/NO 46. Whether all BRC/BEC clauses are accepted ? YES/NO

Offer Ref : _______________________ Dated __________________________

OIL’s Tender No.______________ Signature _______________________

For & on behalf of _________________Designation _____________________

*******************************************

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