BOARD OF EDUCATION Minutes Tuesday, April 21, 2015 1. …...Board of Education Minutes April 21, 2015 Page 2 of 17 • Attachment #1: BoE Department March 2015 Worksheet APPROVED AS

BOARD OF EDUCATION Minutes

Tuesday, April 21, 2015 1. Call to Order and Roll Call

• Attachment #1: 4-17-15 Summary Notes • Attachment #2: Menu

Governance Process 1.2.4 APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Presiding Board Member to call meeting to order and roll The meeting of the Board of Education of Douglas County School District RE1 was called to order by President Larsen at 5:22 p.m. BOARD MEMBERS PRESENT: Benevento, Geddes (departed early), Larsen, Reynolds, Richardson (late), Robbins (late), Silverthorn (late) ALSO IN ATTENDANCE: Superintendent Fagen, Assistant Superintendent Cook, Assistant Superintendent Knight, Chief Financial Officer Betz, Chief Technology Officer Sethi, Chief Human Resources Officer Cesare, Chief Operating Officer Tsai, Chief System Performance Officer Reynolds, Chief Academic Officer Johnson-Strother, Legal Counsel Ross, Internal Communications Officer Barber, Public Information Officer Hans, Chief Community Relations Officer Stainbrook, N. Eichelberger, Secretary. 2. Pledge of Allegiance Governance Process 1.8 Board Members’ Code of Conduct APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only

For Your Information Only – Reading File

3. Unofficial Board of Education Minutes • Attachment #1: Unofficial Board of Education Minutes, Work

Session, April 7, 2015 APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: The unofficial (draft) minutes shall be provided to the Board members for their review, deliberation and consideration in advance of the next regular Board meeting and shall be posted for public view with the online version of the Board agenda for that meeting. Unless the Board takes action with respect to such unofficial minutes at the next regular Board meeting, such unofficial minutes shall automatically be deemed official and fully approved immediately upon the final adjournment of such next regular Board meeting. 4. Board of Education: Department Budget Worksheet(s)

Board of Education Minutes April 21, 2015 Page 2 of 17

• Attachment #1: BoE Department March 2015 Worksheet APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only 5. 15-minute Recess Called to Serve Dinner and Move to Conference Room for an Executive Session (a closed session) APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only

Executive Session (a closed session)

6. Convene in Executive Session (a closed session) APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education convenes in Executive Session to discuss Real Estate Matters e.g. the purchase, acquisition, lease, transfer or sale of real, personal or other property pursuant to C.R.S. § 24-6-402(4)(a); to discuss Legal Matters and to hold conference with the Board's attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b); to be advised on specialized details of security arrangements and investigations pursuant to C.R.S. § 24-6-402(4)(d); to determine positions relative to Negotiations pursuant to C.R.S. § 24-6-402(4)(e) or Personnel Matters pursuant to C.R.S. § 24-6-402(4)(f); to consider documents protected by non-disclosure provisions of Colorado Open Records Act pursuant to C.R.S. § 24-6-402(4)(g); and/or to be advised on Individual Student Matters pursuant to C.R.S. § 24-6-402(4)(h). AMENDED - Motion Member Larsen moved, Member Benevento seconded that the Board of Education convenes in Executive Session to discuss Legal Matters to hold conference with the Board's attorney to receive legal advice on specific legal questions, pursuant to C.R.S. § 24-6-402(4)(b), specifically: legal questions regarding state funding related to student count, legal questions regarding contracts for administrators, legal questions regarding Superintendent evaluation, and Legal questions regarding school finance options under the law. Benevento, aye; Geddes, aye; Larsen, aye; Reynolds, aye. Upon a roll call vote being taken, the vote was: Aye: 4 Nay: 0. The motion carried 4-0.

Directors Richardson, Robbins and Silverthorn arrived.

The Board of Education convened in Executive Session (a closed session) at 5:47 p.m. The Executive Session was recorded pursuant to the requirements of State law. PRESENT: Benevento, Geddes, Larsen, Reynolds, Richardson, Robbins, Silverthorn, Fagen, Betz, Cook, Knight, Cesare, Ross The Executive Session concluded at 6:57 p.m. 7. 15-minute Recess Called to Break and Return to the Board Room for the Regular Session APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only

Board of Education Minutes April 21, 2015 Page 3 of 17 8. Re-Convene Regular Session APPROVED AS TO FORM BY THE SUPERINTENDENT President Larsen re-convened the regular session at 7:08 p.m. President Larsen welcomed student voice representative from the Student Advisory Group, John Bellipanni, a senior at Mountain Vista High School. President Larsen recognized Boy Scout Troop 870 who was working on their merit badge in Citizenship in the Community.

Student and Staff Recognitions

9. Student and Staff Recognitions APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information item only Dr. Fagen recognized some of the District’s outstanding student musicians. The best musicians from across the State collaborate in the All State Choir, Band and Orchestra. The following talented DCSD juniors and seniors were honored. Chaparral High School Choir

• Kaeli Hearn • Ty Eatherton • Maddie Bashaw • Becca Lind • Megan Howard • Gaby Burnier • Anson Stollier

Chaparral High School Band

• Sam Hesch • Elisabeth Richardson

Chaparral High School Orchestra

• Malia Odekirk • Elisabeth Richardson

Douglas County High School Choir

• Emma Van Leuven

Douglas County High School Band • Jacob Reading • Wyatt Kuehster • Jon Hanlon

Douglas County High School Orchestra

• Grace Willis Rock Canyon High School Choir

• Logan Schurr • Francesca Wearsch


• Missy Davies • Chris Woodley • Charles Gregory • Kimball Eggett • Nik Barbossas • Kalle Sorbo

Rock Canyon High School Orchestra

• Danny Irwin • Ian Kretzman • Stephen Morrison

Dr. Fagen congratulated five student artists from District high schools who have been named National Medalists in the Scholastic Art and Writing Awards. More than 300,000 submissions were reviewed at the regional level. On average, only the top 5-7% of submissions are considered at the national level for the gold and silver medals. Renowned artists from around the world participated in the judging at the national level. The following artists are at the top of their game, and they share the mission of the Scholastic Art and Writing Awards – recognizing and fostering creativity.

• Ashley Bradley a junior at Rock Canyon High School – Gold Medal in Painting

• Camille Kireilis a senior at ThunderRidge High School – Silver Medal in Photography

• Heather Monks a senior at Castle View High School – Silver Medal in Photography

• Jordan Sandt a senior at Legend High School – Gold Medal in Photography

• Amy Zhou a junior at Mountain Vista High School – Gold Medal in Mixed Media

Dr. Fagen announced that The American Association of Petroleum Geologists had named high school teacher Jackie Bath the 2015 AAPG Foundation’s Teacher of the Year. Dr. Fagen stated that Jackie has been an educator at ThunderRidge High School for 18 years, and currently teaches earth sciences and geology. The AAPG Teacher of the Year honor includes a $6,000.00 prize. $3,000.00 of the prize is awarded to ThunderRidge High School for Jackie to use in educational opportunities for students. 10. School Advisory Group Update on their 2014-2015 Accomplishments and Recognition of Members

• Attachment #1: A PowerPoint from the Student Advisory Group leadership

The PowerPoint is a year-in-review of the work done by the Student Advisory Group. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Dr. Fagen introduced Derek Chaney, Director of Activities, Athletics and Student Leadership, for an update. Mr. Chaney thanked the Board of Education for listening and valuing student voice. Chaney also thanked Director Meghann Silverthorn for her commitment and leadership to the Student Advisory Group and for always answering the tough questions. Chaney acknowledged Student Advisory Group co-presidents Mathivadhani Harikrishnan and Rachel Beam for a presentation and recognition. Mathi

Board of Education Minutes April 21, 2015 Page 5 of 17 and Rachel recognized students who achieved member status by attending 6-8 SAG meetings and 2 Board meetings, returned 2-3 feedback forms, contributed website articles, presented 0-2 times and various other activities. Mathi and Rachel again thanked Director Silverthorn for answering all of the tough questions. They reviewed the group’s speaker series, 2014-2015 projects and then turned over the presentation to the incoming president, Alec Greven, for a preview of next year’s focus activities. With an emphasis on awareness, Alec outlined topics that matter to students and impact students. Mr. Chaney and Director Silverthorn thanked Mathi and Rachel for their leadership and presented them with a commemorative trophy for their service. President Larsen thanked Mr. Chaney for his devotion, time and energy to help prepare these students. 11. Superintendent Reports APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Dr. Fagen invited Jason Hopfer, lobbyist for the Douglas County School District to give a legislative session update on what is happening at the Capitol that affects education. Board discussion followed. 12. FY 2015-2016 Preliminary Budget

• Attachment #1: Preliminary FY 2015-2016 Budget Presentation Attached is information for the FY 2015-2016 Preliminary General Fund Budget. A brief overview will be given highlighting new year budget changes. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Dr. Fagen acknowledged Chief Financial Officer Bonnie Betz for introductions. Ms. Betz introduced Budget Director Scott Smith for a brief update on the FY 2015-2016 Preliminary Budget. Board discussion followed. 13. Master Capital Plan Community Outreach Presentation to the Board of Directors

• Attachment #1: Master Capital Plan Community Outreach Feedback and Financing Options

Initial Outreach: In June 2014, the Master Capital Plan was presented to the Board of Education. At that time, the Board instructed staff and Board committees to perform outreach in order to inform, educate, and seek feedback regarding the District’s capital needs. Staff was instructed to perform this initial outreach and report back at the Board of Education retreat in August 2014. During the month of July, DCSD staff developed outreach materials and presented to the Douglas County Economic Development Forum and at a DCSD organized Douglas County homebuilders, developers and land consultants forum. The outreach materials along with the feedback received at these two presentations was briefed to the Board at the August retreat. At this time, staff was instructed to broaden their outreach efforts to reach the DCSD parent community, as well as the wider Douglas County population as a whole. Staff was instructed to report back to the Board at the March or April Board meeting. Extensive Outreach: Starting in September, DCSD staff extensively reviewed and updated outreach materials and began working on a strategy to inform, educate and gather feedback from the community on the District’s capital needs. Staff and the involved Board committees set the goal of presenting to every SAC, (holding a total of 12 Town Halls

Board of Education Minutes April 21, 2015 Page 6 of 17 that would be open to the public) and presenting to as many community organizations as possible. In addition, staff developed outreach materials to engage the renting community and homeowners via HOA contacts. Finally, the team worked with Community Relations to develop a web presence for this effort, more extensive outreach materials and feedback collection instruments (including a video and online feedback form) and to heavily advertise events to the DCSD parent community and other identified stakeholders. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Dr. Fagen recognized Chief Operating Officer Thomas Tsai to introduce his presentation team – Long Range Planning Committee Chair Todd Warnke, Director of Planning and Construction Rich Cosgrove, and Chief Financial Officer Bonnie Betz. Mr. Warnke thanked Thomas Tsai, Rich Cosgrove and Shavon Caldwell for their work, Bonnie Betz and team for the financial piece of the presentation and Randy Barber and team for publicizing the meetings. Mr. Warnke also acknowledged the members of the Long Range Planning Committee, Fiscal Oversight Committee and District Accountability Committee for their hours of volunteering. He thanked the community members who listened to the presentation, considered it thoughtfully and gave feedback. Mr. Warnke highlighted the purpose of the outreach and stressed that committee members put in the time because they believed in this process. Mr. Warnke shared that the committee heard there was a need for information; a desire for knowledge as to how school financing works and affects capital needs; heard requests for transparency and accountability across all areas; heard recognition of the need for a bond to address capital issues; heard there was a need for the District to partner with respondents to solve capital issues and consider alternative funding options; and heard concerns about the long-term strategy to address the unfunded capital needs. Board discussion followed. President Larsen, with the indulgence of School Board Directors, announced that the following public comment requests relating to the Master Capital Plan (MCP) Community Outreach Presentation would be heard at this time while the MCP panel members were available to respond to questions.

• Caryn Becker of Highlands Ranch and an at-large member of the Long Range Planning Committee thanked the Board of Education for encouraging the community outreach efforts. Ms. Becker, speaking as a taxpayer and property owner regarding the financial future of the District, outlined her rationale for proposing a $200 million bond in 2015.

• Zeke Lynch of Highlands Ranch and chair of the Long Range Planning Committee community outreach subcommittee urged the Board of Education to move quickly towards decisive action and leadership to address the problem. Mr. Lynch, speaking as a resident of Douglas County with school-aged children and as a taxpayer, believes the District’s capital needs are significant and as costs escalate, a dedicated funding stream needs to be identified. Mr. Lynch believes growing capital needs compounded with the forecasted growth in the next five years will result in a difficult funding challenge. He urged the Board to take decisive action and a leadership role to address this important problem.


• Dave Gill of Castle Rock addressed the Board of Education about the potential impact of future growth on the District. Mr. Gill is a proponent of new growth paying its own way, and more than a token donation of land by the developer. Mr. Gill shared that the size of the Long Range Planning Committee’s sampling is surprisingly low and agrees that these efforts have to be the focus of a greater effort to reach more people. Mr. Gill also commented that money should be budgeted and set aside for replacement reserves.

• Brad Wann of Highlands Ranch, a taxpayer and parent of four children who attend Douglas County schools, commented on some of his personal struggles in this economy. Mr. Wann talked about the increase in property values and taxes as well as the cost of living. Mr. Wann stated that his area is in the hail zone, so his insurance costs have risen. He agrees it is a privilege to live in Douglas County, but it is a struggle to stay in the county.

• Jim Pfaff of Castle Rock shared that, as he listened to the presentation, he had two major concerns come to mind. First, he thinks the process came across as urgent and desperate without full analysis and the District laying out a specific amortization plan and accounting, budgeting plan. Mr. Pfaff believes the public response is telling the District that they want more transparency, not about the bond issue, but about what the District is trying to accomplish. Mr. Pfaff praises the work of the committee; however, it seems incomplete and the public wants more clarity. He does not feel the District is ready to move forward with any other considerations at this point.

• David DiCarlo of Highlands Ranch addressed the Board of Education

on many occasions about the concept of redistribution of wealth, but feels he was wrong, because to redistribute wealth, people would have to have the opportunity to amass wealth. Mr. DiCarlo questioned whether wealth was a community standard or a political tool to divide? Mr. DiCarlo concluded that wealth was what was left after the State, Federal, County, City and 279 special districts are done with their paychecks and all before food, water and shelter are covered. Mr. DiCarlo commented that we may earn more than others, but that is not wealth. Mr. DiCarlo said he earns more, but life costs more. He suggested that the Board pull more community members in from the wider community and hear what they have to say. Mr. DiCarlo said the time for a bond question is wrong.

Director Richardson asked Legal Counsel to explain the District’s process to engage with developers on the issue of their bearing more of the incremental costs of development. Legal Counsel Ross stated that the basic premise is that each jurisdiction that has a planning department has rules for negotiating developer fees with the District to address growth. 14. Parent Liaison Report

• Attachment #1: Presentation APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only

Board of Education Minutes April 21, 2015 Page 8 of 17 Legal Counsel Rob Ross introduced School/Community Partnership Coordinator Kathy Brown for an overview of her first year as the Parent Liaison, an update on her projects and next steps. Mr. Ross stated that this position is an outgrowth of the Board’s commitment to making sure that stakeholders of the community get timely, accurate and actionable answers to their questions about the District, and that there was the statute passed that every district must have someone in this role. Ms. Brown emphasized that the position of Parent Liaison is aligned to the District’s Strategic Plan. Board discussion followed. 15. Board Report: President and Vice President Items APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Board President Larsen shared a communication from a community member and read the responses for the community and the record. “Dear Dr Fagen, There is great community interest and concern regarding your employment contract and outside activities while serving as Superintendent of DCSD. In the spirit of transparency and in an act if good faith, would you please provide details regarding the following relationships. Do you have a Memorandum of Understanding or contract with Argosy University and have you received payment from Argosy University? If so, would you please disclose how much you have been paid? Have you ever received any sort of payment or have an agreement with the Friedman Foundation or Friedman Foundation for educational choice? If so how much were you paid? Do you have an agreement or any sort of strategic alliance with EdLeader21 or Ken Kay? Have you received any compensation from EdLeader21 or Ken Kay? Do you own any stock or securities or have any financial relationship with Argosy University or EdLeader21? I would appreciate your assistance in answering these questions. Thank You, Patricia Crowley” “Hi Pat, Thanks for your patience. I have no conflicts of interest. We benefit from the professional growth and development we get via the EdLeader 21 professional learning community. We also benefit from the working group projects. We are a member, like many districts, and I have served as the chair. I receive no compensation from EdLeader 21. I also receive no compensation from the Friedman Foundation. I simply agreed to be on their speakers page and educate others. Finally I, and other members of my team, have supported aspiring leaders in DCSD by teaching a few courses for the Argosy-DCSD partnership. We teach the courses in our own personal time, and receive the same adjunct professor compensation as all other adjunct course instructors. Finally, all DCSD instructors have happily accepted a reduced compensation rate so the DCSD students can pay a reduced tuition. It is a large time commitment for each course, and we do it for the Argosy students and our DCSD students, staff, schools, and district -- all benefit from these quality leaders. Thanks, Liz”

Board of Education Minutes April 21, 2015 Page 9 of 17 “Dear Pat, Dr. Fagen has provided answers to your inquiry. She has accurately stated that the networking, professional development, mentoring and teaching she engages do not present any conflict of interest. These are activities and connections that benefit our district and others when leaders have the opportunities to share ideas and best practices. Not only is this not a conflict of interest, it is completely consistent with the expectations of the Board. We expect the leader of this district to engage with other leading educational professionals, provide and seek expertise with those people and organizations and help cultivate professional development opportunities for teachers and leaders in DCSD. These are ways of bringing forth ideas that will enhance the education of the children in our district. Sincerely, Kevin Larsen President, Board of Education Douglas County School” President Larsen also commented on recent correspondence addressed to the School Board Directors from Maria Lauer regarding the State of Colorado’s K-12 Public Education Funding Model. He stated that in our District, we recognize that some of our schools don’t have the same economies of scale and we also know that some schools, when they take on innovation, have some initial costs for which the District provides some seed money to get it started, but at some point, the program will be ongoing and a self-supporting enterprise. He noted that Ms. Lauer asked the Board if they agreed with the assertion that small or rural schools require more funding than larger, urban schools in order to maintain best practice educational opportunities due to economies of scale? And she continued, does the Board agree that the additional costs inherent to educating at-risk students indicate the need for schools with a higher proportion of those students receiving a higher proportion of District funds? President Larsen thinks Ms. Lauer may have been looking for parallels in terms of the District’s approach on unique recognition of means. In an effort to bring clarity to the Board’s position, President Larsen made the following comments. The letter referenced an excerpt from the Board’s resolution of last year - “WHEREAS, Douglas County taxpayers continue to export vast amounts of capital to other Colorado school district, some of which may have a legitimate need for supplemental resources in delivering high-quality educational services to their local communities, while others have no such need at all, and still others are receiving far more in subsidies from Douglas County than they appropriately need…” The Board is not either for the State formula or against recognizing the differentiation of the needs. Mr. Larsen believes that the context for these questions came when Dr. Fagen was one of four superintendents who did not sign on to a letter that was presented to the legislature, because that letter called for specific, earmarked funding. The District’s focus, not only ours but other districts around the State, has been to get the negative factor reduced. As the dollars are being restored, the District is asking for the funding to not be earmarked. Reducing the negative factor would allow the current formula to be allocated in proportion to what is already there. The current formula does weight rural, smaller school districts with extra funding. The current formula does address at-risk funding as a component of the formula. However, President Larsen said that if the same at-risk kid

Board of Education Minutes April 21, 2015 Page 10 of 17 in Douglas County were move to Denver he would suddenly be eligible for more funding or conversely, if the at-risk student in Denver moved to Douglas County, he would only get half of the extra dollars just by virtue of being in a district like ours. President Larsen hopes his message was adequately articulated. He believes that there is no inconsistency in taking this approach, and recognizing the unique needs within our own district, providing innovation and impact funding to supplement the basic funding while at the same time pointing out that the State’s addressing of the situation is insufficient and unfair. Finally, President Larsen commented on a story that just came out about a survey that was conducted recently. Larsen remarked that it was interesting because there was a low response rate and he commended those who conducted the survey for stating they were not able to draw complete conclusions and get an accurate margin of error, because to do so, would be statistical malpractice. Larsen believed in order to get that result, you would need to determine that you are having a representational cross section of your entire community. His observation, which was quoted, was to say that the union is making an effort to continue to be involved in the policies and affairs of the District and its teachers, and that greater than 80% of our teachers found that survey irrelevant. President Larsen remarked that the president of the Douglas County Federation says what they have done to the District is to weaken every aspect of it. He emphatically says “no.” Larsen believes the union has been weakened, and has failed to provide a value to the teachers and students of this District. Vice President Benevento noted that we have a failed union leadership that is desperately trying to get itself back into the pockets of teachers as they were when this Board was first elected in 2009. He remarked on the union’s election spending of $50,000 to political campaigns without membership’s permission. Director Benevento asked if anyone was aware how much was spent on teacher development? Just $4,000. Benevento believes the union is irrelevant to the District and that they are not attacking the Board; the union is attacking the teachers, parents and students of the District who have rejected them through eleven straight elections. Director Richardson remarked that he read in the paper about the organization called Strategies 360 conducting a survey and, of course, when you look at surveys you want to know about the statistical performance. Richardson said it was also relevant to have an understanding of the organization that performed the survey. So, who is Strategies 360? Director Richardson commented that these are undoubtedly good people; people with whom he would disagree on political questions or policy questions of any kind; and as the former president said, “we love our children and breathe the same air and we’re all mortal.” He stated that he is not in any way saying that these folks aren’t good people, but they are people who have a different approach, a different agenda and a different belief about how to organize our society. Richardson shared that Mr. Tyler Chafee is the Senior Vice President in Colorado of Strategies 360. Tyler was campaign manager for Governor Hickenlooper and served as a political analyst for the Service Employees International Union in Washington D.C. where he oversaw a multi-million dollar independent, expenditure campaign. Who is Strategies 360? Kaitlyn Randol is an associate in the Colorado office. She worked on the “high profile” re-election campaign of President Barack Obama in 2012 during which she worked to motivate, organize, train and empower volunteers to get out to parental

Board of Education Minutes April 21, 2015 Page 11 of 17 vote. On the ground in Douglas County, Colorado, Kaitlyn gained insight and expertise in how to organize creatively in a region where overall support for its candidates was weak. She also worked in the office of Senator Michael Bennet. Who is Strategies 360? Tylynn Gordon is the Senior Vice President of Federal Relations in Washington D.C. office of Strategies 360. He has served in a variety of political positions on the campaigns of U.S. Senator Max Baucus of Montana, Governor Ben Nelson of Nebraska, Governor Kathleen Sebelius of Kansas, U.S. Senator Tom Daschle of South Dakota and Bob Kerry of Nebraska. Every single one of them is a Democrat. Andrea Salinas in the Strategies 360 Oregon office worked as a legislative aide to U.S. Senator Harry Reid, worked on tax training in appropriations legislation for Pete Stark and also worked for the National Treasury Employees Union. Undoubtedly, good people have a different approach to politics and policy than this Board does, but this ain’t Gallup; this is not the Pew Survey. Director Richardson said this is an organization that does advocacy polling and so, that is a relevant fact and one that goes to the credibility and reliability of the data they collect. Director Silverthorn expressed interest in continuing her work with the Student Advisory Group over the course of the next year. She stated that the students’ presentation was excellent and their level of engagement was better than ever. Director Silverthorn believes this Board has a lot of passion for what goes on in the community and District, so she would like to encourage the Board to look forward and say how can they address what’s going on at the schools; how can they help the District’s school communities to continue to improve; how can they address the issues that are out there; and how can they help the District’s principals bring the District’s teachers forward to work on specific issues. Silverthorn believes the staff has done a tremendous job in identifying those working on some of those questions and thinks the Board should continue to focus on community engagement. She believes there are a lot of weighty issues in the District and the District should continue to work for improvement. She believes the District can take the energy and passion for issues, look to the future and communicate that they are in a great place and continue to improve. Ms. Silverthorn’s opinion is that attacks are not the way to move the District forward. She was gratified to see in our Long Range Planning presentation that people expressed interest in working with the Board and with the District as opposed to working against us or through us. Silverthorn stated that people come to Board meetings and attack our staff and Superintendent and she thinks that that is not acceptable and there is a much better way to work together on this. Dr. Geddes departed the Board of Education meeting at 9:37 p.m. 16. Board Committee and Liaison Reports

• Attachments #1 - #7: Douglas County Educational Foundation meeting documents

• Attachments #8 and #9: Fiscal Oversight Committee meeting documents

APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only Board/Superintendent Linkage 1.0; Executive Limitation 1.8: District Accountability Committee (Reynolds, Silverthorn) Fiscal Oversight Committee (Reynolds)

Board of Education Minutes April 21, 2015 Page 12 of 17 Long Range Planning Committee (Larsen) Douglas County Education Foundation (Benevento) Douglas County Safety Committee (Geddes, Robbins) Rocky Mountain School of Expeditionary Learning (Larsen) Partnership of Douglas County Governments (Rotating Board representation) Douglas County Youth Initiative (Richardson) Student Advisory Group (Silverthorn) Government Relations (Benevento, Richardson) Other Board Updates APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Information only 17. Adoption of the Consent Agenda: Staff recommendations, detailed in Agenda Items #18 - #22, organized for Board of Education block approval. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education adopts the Consent Agenda as presented:

• Contract Award for Identification Management Solution (IDM) • Contract Award for Enterprise Unified Communications Solution • New Course Proposals • 2015-2016 Renewal for Alternative Education Campus Designation • Personnel Changes

President Larsen stated that at the request of the District’s Chief Technology Officer, a presentation on the communications solution is scheduled on the May 14, 2015 Board agenda; therefore, the agenda item for the contract award would be pulled off the Consent Agenda. AMENDED – Motion Member Larsen moved, Member Silverthorn seconded that the Board of Education moves agenda item #19 Contract Award for Enterprise Unified Communications Solution to a date certain, May 14, 2015, and adopts the Consent Agenda as amended:

• Contract Award for Identification Management Solution (IDM) • New Course Proposals • 2015-2016 Renewal for Alternative Education Campus Designation • Personnel Changes

Benevento, aye; Larsen, aye; Reynolds, aye; Richardson, aye; Robbins, aye; Silverthorn, aye. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion carried 6-0. 18. Contract Award for Identity Management Solution (IDM)

• Attachment #1: Addendum IDM April 2015 Per RFP conducted last fall with 12 respondents, the District requested bids for a Single-Sign-On Identity Management Solution to replace our current cumbersome process. The recommended award is to Fischer Company due to best demonstrated solution for the District. The first year for the cloud solution including implementation is $282,043. Each year after (4 more years) is at $189,543.00 PER YEAR for licensing = TOTAL $758,172 for 4 additional years. Total contract value is $282,043 for Y1 + 758,172 for Y2-5 = $1,040,215

Board of Education Minutes April 21, 2015 Page 13 of 17 Funding: Allocate $282,043 from the 2014-2015 budgeted amount for the IDM Solution. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education accepts the proposed contract for Identity Management Solution as presented under the Adoption of the Consent Agenda Agenda Item #19 was postponed to a date certain, May 14, 2015. 19. Contract Award for Enterprise Unified Communications Solution

• Attachment #1: Addendum UC Apr2015 RFP was conducted in early 2015 to find a unified communication platform for DCSD. There were 8 RFP respondents. Our current telephone infrastructure is 18+ years old and is comprised of multiple platforms. The risk to the District is a potential shut down of the telecom network which would impact a school's ability to engage with parents or alert 911 in an emergency. The recommendation for award is to One Neck an MSN Company due to best demonstrated solution for the District which includes a risk adverse implementation strategy. Funding: Phase I: $1,559,384 + $664,695 (core switch contingency**) Total Solution Cost Phase I (Yr 1) + Core Switch Contingency $2,224,079 **The core switch contingency will include the items required to mitigate District risk due to current dependency on a legacy switch that is obsolete due to age (18+ years old). APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education accepts the proposed Enterprise Unified Communications Solution as presented under the Adoption of the Consent Agenda 20. New Course Proposals

• Attachment #1: Algebra I Honors • Attachment #2: Automotive Technology V • Attachment #3: Automotive Technology VI • Attachment #4: Basic Repairs for Home or Apartment • Attachment #5: Culinary Nutrition • Attachment #6: Electronics II • Attachment #7: Woodworking III • Attachment #8: Zoology II

All course proposals have been reviewed and approval recommended by the appropriate level principal group, 21st Century Learning and Leadership Department and the World Class Education Department. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Dr. Dana Johnson-Strother respectfully requests the Board of Education approve all proposed courses. 21. 2015-2016 Renewal for Alternative Education Campus Designation

• Attachment #1: Application/Renewal for Alternative Education Campus – Daniel C. Oakes High School

• Attachment #2: Application/Renewal for Alternative Education Campus – Eagle Academy


• Attachment #3: Application/Renewal for Alternative Education Campus – HOPE Online Learning Academy

Renewals for Alternative Education Campus Designation for Daniel C. Oakes High School, Eagle Academy and HOPE Online Learning Academy for the 2015-2016 school year by the State of Colorado Department of Education APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education adopts the 2015-2016 Alternative Education Campus Designation renewals under consent agenda 22. Personnel Changes

• Attachment #1: Classified CON Bd List April 21, 2015 • Attachment #2: Classified PUB Bd List April 21, 2015 • Attachment #3: Licensed CON Bd List April 21, 2015 • Attachment #4: Licensed PUB Bd List April 21, 2015

APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education approves the Personnel Changes as presented.

Action Items (no presentation; request for Board action)

23. First Reading of the Revised Student Fees to Include Transportation Field Trip Charges for FY 2015-2016

• Attachment #1: Student Fees Policy JQ • Attachment #2: Proposed Policy JQ Appendix A, Fee Schedule FY

2015-2016 Redline • Attachment #3: Proposed Policy JQ Appendix A, Fee Schedule FY

2015-2016 • Attachment #4: Proposed Policy JQ Appendix B, Field Trip

Calculator FY 2015-2016 Redline • Attachment #5: Proposed Policy JQ Appendix B, Field Trip

Calculator FY 2015-2016 • Attachment #6: Memo Renaissance Elementary Magnet School

Kindergarten Fee Request • Attachment #7: Memo Elementary Summer School Fees

Details regarding the proposed FY 2015-2016 Student Fees are included in Appendix A. Staff is recommending the following fee changes: - Assessment Fee - Added to defray the increased costs associated with all state-mandated testing - students will be allowed to bring in their own headphones. - Summer School/Orientation - Please see attached memo - New elective course fees - Renaissance Elementary Magnet School Kindergarten Fee Request - Please see attached memo - Field trip transportation fees change necessary to accurately recover the cost of field trip transportation APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: This first reading is provided for your review and/or approval. 24. Board of Education Resolution Considering Parent and Student Rights Regarding State-Mandated Assessments


• Attachment #1: Work Document – Proposed Resolution, Version 1 • Attachment #2: Work Document – Proposed Resolution, Version 2

APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education approves the resolution regarding assessment as presented Board discussion followed. ORIGINAL – Motion Member Richardson moved, Member Reynolds seconded that the Board of Education approves the resolution considering parent and student rights regarding State-mandated assessments Benevento, aye; Larsen, aye; Reynolds, aye; Richardson, aye; Robbins, aye; Silverthorn, aye. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion carried 6-0. 25. General Public Comment The Board has set aside two distinct opportunities for public comment: during consideration of action (consent/action/study) agenda items, and at the end of the meeting for general issues. During the action portion of the meeting, members of the public may address the Board of Education on any item on the meeting’s decision agenda. Speakers must complete a Public Comment form online and submit it electronically to the Board of Education secretary prior to 3 p.m. on the day of a regularly scheduled Board meeting. Groups representing a consistent viewpoint are encouraged to select one spokesperson to address the Board. At the time the Board is considering an agenda item, the presiding member will take public comment. Each person will have three minutes to speak. This is the Board’s opportunity to hear from students, parents, and other stakeholders for input on matters being taken up for study or decision. We value the input from the community and may incorporate the comment into the discussion of the item. The Board may or may not choose to ask questions of those providing comment on the action item. General Public Comment on topics relating to the operations of schools and not on the agenda will be taken at the end of the meeting. Each person will have one minute to speak. This is the Board’s opportunity to hear from students, parents and other stakeholders for deliberation on future meeting agendas. The Board and Staff may or may not choose to address any point or issue raised during General Public Comment, as they deem appropriate. We encourage those commenting to also provide their thoughts in written form submitted to the Board Secretary, so that the item may be better understood for future consideration. At the next Board Meeting an account will given for all outstanding General Public Comments. This will give the current status of those items, which could include being placed on a current or future meeting agenda, being referred to the district staff for study, or the board declining to take the matter further.

Board of Education Minutes April 21, 2015 Page 16 of 17 As an additional reminder, only those persons whom the Chair calls upon to speak during Public Comment may speak, and they may do so strictly during the time they are allotted at the podium. Other members of the audience are not permitted to speak at any time during the Board’s meeting, including during Public Comment, during any remarks or comments made by the Board or Staff or at any other time before adjournment. In addition, public outbursts, applause, hissing, booing, or expressions of support or disapproval of any speaker’s comments are strictly forbidden. Failure to adhere to this important policy promoting the decorum, good conduct and good order of the Board’s meeting will result in the immediate conclusion of Public Comment. If necessary, those who do not comply will be asked to leave. The Chair appreciates your cooperation, understanding, and compliance. Thank you. APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: Community input that can help the District meet the challenge of becoming the best school system possible is always welcome. President Larsen invited the following community member(s) to address the Board of Education on the operation of schools. Michelle Grissom of Denver and a teacher in the District for sixteen years speaking on behalf of the members of the Douglas County Federation of Teachers asked the Board of Education to please conduct an anonymous, third party employment and culture survey, because the School Board Directors stated the Board did not value their opinion. Ms. Grissom stated that the union had asked for a survey for years and finally decided to conduct a third party survey themselves, and the results were dismal. Ms. Grissom encouraged the Board to conduct their own confidential survey before the end of the year. (A handout was provided.) 26. Adjournment APPROVED AS TO FORM BY THE SUPERINTENDENT RECOMMENDATION: That the Board of Education adjourns the meeting. ORIGINAL – Motion Member Benevento moved, Member Robbins seconded ‘that the Board of Education adjourns the meeting.’ Benevento, aye; Larsen, aye; Reynolds, aye; Richardson, aye; Robbins, aye; Silverthorn, aye. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion carried 6-0. There being no further business to come before the Board, the meeting was adjourned at 10:45 p.m. The next regular meeting of the Board of Education is scheduled for Thursday, May 14, 2015. These minutes summarize the final decisions made by the Board of Education at the referenced meeting. View the meeting via live stream by accessing the following link: http://new.livestream.com/accounts/142979. Supporting document(s) attached to agenda items may be viewed by accessing the following link: http://eboard.dcsdk12.org/


___________________________ Kevin P. Larsen President

ATTEST ___________________________ Nona Eichelberger

Secretary

BOARD OF EDUCATION Minutes Tuesday, April 21, 2015 1. …...Board of Education Minutes April 21, 2015 Page 2 of 17 • Attachment #1: BoE Department March 2015 Worksheet APPROVED AS

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