SCHOOL BOARD MEETING MINUTES October 13, 2015 · 2015-11-13 · Page 3 Board Meeting Minutes October 13, 2015 Consent Agenda – cont. Non‐resident student enrollment requests for

SCHOOLBOARDMEETINGMINUTES

October13,2015Date,Place&Time TheregularmeetingoftheBoardofTrustees,WestAdaSchoolDistrict,

convenedat5:30p.m.onTuesday,September13,2015attheDistrictServiceCenter,1303E.CentralDrive,Meridian,Idaho.

TrusteesinAttendance Trustees:ChairmanTinaDean,Dr.RussellJoki,Dr.JulieMadsen,CarolSayles,MikeVuittonet

StaffinAttendance BarbaraLeeds,TrishDuncan,TroyStephens,StaciLow, JeanneBuschine,Dr.Mandy White, Don Nesbitt, Dave Roberts, Dave Moser, Scott Stuart, AlexSimpson,DianeOliva,CindySisson,KarelOlsen,MichelleSanders.

Guests SusanBuxton,representingMoore,Smith,BuxtonandTurcke,AngieHickman,SarahHolt,LoraineHand,TamaraSullivan‐Watson,MarlaGothard,LoriJones,RaelynnGrant,DebbieLichter,BobNeugebauer,SueDarden,MaryOllie,RobLundgren,CoryJohnson,ShanaHawkins,KatieRutan,NancyRutan,DebbieGourley,VicenteMedina,KendraWisenbaker,ReidOlsen,ShaeCarnahan,BrittneyKearsley,LisaAustin,MadisonVuyistelii,MontePalmer,NathanielKim,MeganEvans,JenniferMarshall,ChristineDonnell,CaseyMattox,LukeMattox,JDSexton,RhondaMcDonough,SusanMcInerney,BobLearsch,LyndaLearsch,RondaHanson,KelliCullen,MattForrester,BoniePackGidley,CarlaPhillips,JenniferFletcher,HeidiWarren,TracyNewell,BobbyLawrence,CassiSutton,StephanieLittle

CALLTOORDER ChairmanDeancalledthemeetingtoorderat5:30p.m.

ChairmanDeanexpressedherthankstoJoeYochum,BarbaraLeeds,andJackieThomasonforfillinginduringtheabsenceofDr.Clark.

InresponsetoqueriesregardingthecancellationofthespecialmeetingonFriday,October9th,ChairmanDeanexplainedthemeetingwasrescheduledduetotheabsenceofboardcounsel.Sheexpressedherappreciationofthepeoplewhowereinattendanceandengaginginthepublicschoolsandthepoliticalprocess.Shestatedpublicschoolsandtheirbuildingsarenotappropriateplacesforpoliticalspeech,therehavebeenissuesinthemediaandalthoughthepublichasopinions,itisnotappropriatetovoicethoseopinionsatthemeetingtonight.

ConsentAgenda TrusteeJokimadeamotiontomovethefollowingitemstodiscussion/action.ThemotionwassecondedbyTrusteeSaylesandpassedunanimously. Item9–recommendationtoapprovestudenttours,excursionsand

overnighttriprequestsforthe2015‐2016schoolyear; Item11–requesttomovetheDecember15,2015boardmeetingto

December8,2015; Item13–requesttoparticipateinthe2016NationalYouthTobacco

Survey;

Page2BoardMeetingMinutes

October13,2015

Item15–requestfromMeridianHighschooltosurveyasampleofthestudentbodyaspartoftheGreenDotProgram.

ChairmanDeanaskedforamotiontoapprovetheremainingitemsontheconsentagenda.TrusteeVuittonetmoved,TrusteeMadsensecondedandthevotewasunanimoustoapprovethefollowingconsentagendaitems:

PaymentofbillsdatedSeptember1‐30,2015;

P‐cardpaymentsdatedAugust1‐31,2015;

Monthlybudgetreport;

Minutesofthe: September1,2015specialboardmeeting; September3,2015specialboardmeeting; September15,2015regularboardmeeting; September21,2015specialboardmeeting; September29,2015specialboardmeeting;

Associatedstudentbodyreports;

Employmentrecommendations;

Requestsforleavewithoutpay: WendyBrown,Medicaidclerk,twenty(20)days; CherylFortin,paraprofessional,three(3)days; CaseyGardner,paraprofessional,one‐half(½)day; CaraJenkins,teacher,onehundredsixtyfour(164)days; GeorgeanneSmith,two(2)days; StevenTrickey,paraprofessional,sixteen(16)days;

Requestsforprofessional/activityleave: DebbieAholt,three(3)daystoattendtheTeaching,Learning,andCoaching

ConferenceinDenver,Colorado; EianHarm,three(3)daystoattendtheInternationalAssociationforK‐12

OnlineLearningConferenceinOrlando,Florida; Maureen Lambert, two (2) days to attend concurrent credit training in

Moscow,Idaho; TaylorAndreasen, Brandy Funk, AlishaHenderson, RandyMahler, David

RhoadesandSarahWright,one(1)daytoattendtheSkillsUSA/HOSA/TSAFallLeadershipConferenceinTwinFalls,Idaho;

Casey Mattox, five (5) days to attend theWorld Innovation Summit forEducationinDoha,Qatar;

Teri Powell, two (2) days to attend the NWEA Fusion Conference inPortland,Oregon;

ShawnaSchneiderman,two(2)daystoattendtheNationalConferenceonPeerTutoringofWritinginSaltLakeCity,Utah;

Eric Taylor, three (3) days to attend Portland University and PortlandTrailblazersProfessionalBasketballAthleticTrainingProgramsinPortland,Oregon;

SarahWright,offcontract,toattendProjectLeadtheWaySummit2016inIndianapolis,Indiana;


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ConsentAgenda–cont. Non‐residentstudentenrollmentrequestsforthe2015‐2016schoolyear;

Request from Ponderosa Elementary to construct a new quarter‐mile Pacertrack, the project has been funded through ASB money, fundraising anddonations;

Request toparticipate in the2015DrugFreeCommunitiesSupportProgramEvaluationofCoreMeasuressurveyateightdistrictmiddleandhighschools;

RequestfromKyraMauneytoconductaresearchprojectatRenaissanceHighSchooltitled“Doestakingaspeechclasshelpimproveastudent’sconfidence?”

Request from Christie Jilek to conduct a research study at Heritage MiddleSchooltitled“EngineeringAttitudesinaMiddleSchoolScienceClassroom”;

Sanitary Sewer and Water Main Easement and Warranty Deed at HillsdaleElementarybetweentheCityofMeridianandWestAdaSchoolDistrict;

Disposalofsurplusequipment;

Recommendedstudentexpulsions.

Discussion/Action

2014‐2015AuditApproved Bobby Lawrence, representing Eide Bailly, handed out a summary of hisspeakingpoints, required communication requiredat the conclusionof theiraudit,andadraftoftheauditedfinancialstatements.ThefinancialstatementsareaproductofthedistrictstaffandEideBaillywritestheopinionandgivestheresultsoftheaudit.Thereweresomechangestotheaccountingstandardsthisyearwhichwillbeexplainedduringthepresentation.

Whathappensduringanaudit–fivestaffmembersspendaboutthreeweekstestingfederalfundgrantsandallitemsonthefinancialstatements.Thetestingisdoneinsamplingform,analyticalform,inquiryandcorroboration.Iftheyfindinternal control weaknesses, compliance findings or adjustments, thosefindingsarereportedtotheboard.Mr.LawrencethankedMr.Simpsonandhisstaffforpreparingfortheauditprocesssowellandbeingresponsivetotheirquestionsandrequestsduringtheaudit. Newforthisyearisachangeintheaccountingstandardsthatrequiredapriorperiodadjustment.Standardswerewritten insuchaway thatPERSIhasa liability to theretireesbecauseof itsunfundedstatus. That liabilitywasrequiredtobepusheddowntoallof theentitiesthatparticipateinthePERSIprogram.Therearepagesofdisclosure,achangetothefundbalanceandconsiderablechangesrelatedtothatoneitem. Thebasicresultsoftheauditisacleanopinion.Therewasnothingtheyhadtodisclaimanopinionfororgiveanexceptionto.TheonlythingtheboardwillfindisanemphasisonamatterofchangingaccountingprincipalwhichpointsthereadertotheinformationregardingPERSI.Thedistrictdidnotreceiveanyfindingstoindicateweaknessinthecontrolsystemsandnoadjustingjournalentries.

Trustee Joki askedMr. Lawrence to talk about the total capital assets of thedistrict.

Mr.Lawrenceexplained thatmuch likeanybusinessenterprise, if theschooldistrictbuysabuilding,landorbus,thatisanexpense,andonthisreporting


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getscapitalized,getsdepreciatedoverthenormalusefullifejustlikeabusinesswouldandthatexpenseeachyeargoesintothestatementofactivities.

TrusteeJokiaskedhowthevalueofthoseassetsiscalculated.

Mr.Lawrencerepliedthatwashistoricalcosts.

TrusteeJokiaskedifthatwasinanywayconnectedtoageneralappraisal.Doweconductgeneralappraisals?

Mr. Lawrence replied that general accounting standards don’t let youmarkassets to fair value just like in normal enterprises. They are recorded ashistoricalcostthenamortizedoveritslifesoyouarematchinganhistoricalcostratablyamortizedovertheincomeproducingperiod.

TrusteeJokistatedhewastryingtomatchthisupwithpropertyandcasualtyinsurancecosts.

Mr.Lawrencerepliedthedistrictwouldbeinsuredforamuchbiggeramountthanthisshows.Forexample,thisbuildingisprobablyworthmorethanwhenitwaspurchased.Onthebooksitisrecordedathistoricalcost,lessdepreciationandifappraisedtodaywouldbeworth“x”dollarsmorethanthat.

Trustee Joki asked about school activity accounts. Does their audit examineschoolaccounts?

Mr. Lawrence replied not at this level of their audit. They look at bankstatementsandactivityforreasonableness. Therewasapointintimewheretherewereproblemswiththoseaccountsandtheywereengagedtodosomeseparateprocedures.Thoseprocedureshavebeentakenin‐housenowsotheyarenotengagedtodothatcurrently.

TrusteeJokiaskediftheydofollowuponthoseandassesstoseeiftheyhavebecomepartofprotocolthatwasrecommended.

Mr.Lawrenceansweredtheyconductenquiresoftheboardofmanagementtofindwheretheproblemsareeachyearbeforetheydotheiraudit.Trustee Joki talkedaboutschoolassetsand liabilitiesat themiddleandhighschoolsand theending fundbalances for someof the schoolsandaskedMr.Lawrencetocommentonthesizeofsomeofthosefundbalances.Mr.Lawrenceansweredthiswasstudentorsupportermoneythathascomeinandwasraisedforspecificpurposesandessentially,theschoolisholdingthisintrustattheirlocation.Itisnotpartofthedistrictsfundingandthatiswhytheydon’tdoproceduresonit.

TrusteeJokiaskediftheytestastotherevenuesource.

Mr.Lawrencerepliedtheydonot.

TrusteeJokiaskedifquestionsregardingthatshouldgobacktoMr.Simpson.

Mr.Lawrencerepliedthatyes,thosequestionsshouldgotoMr.Simpson.


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ChairmanDeannotedas apointofclarificationfortheaudiencemembers,theauditisnothowwespendourmoneybuttheaccountingpracticesandifitlooksfree of errors and hopefully gives protection over any malfeasance orembezzlement.

Mr.Lawrencereplied theirduty is tomakesure the financial statementsaredoneaccordingtogenerallyacceptedaccountingprinciples.

TrusteeSaylesaskedifthiswaspostedonthewebsitesotheaudiencewouldbeabletoperuseit.

Mr.Lawrencereplieditwillbe.Thedocumentisindraftformuntiltheboardapprovesitforissuance.Mr.Lawrencecontinuedhisreviewbydirectingtheboardtotheinformationonthegeneralfundbeginningin2010whichshowsrevenues,expenditures,otherfinancingsourcesandusescomingthroughthataccountforachangeinfundbalance.

ChairmanDeanwassurethatnobodyontheboardordistrictwouldwanttouseupmostofthefundbalancebutthatisthesituationtheyhavebeeninlately.Ms.DeanstatedherappreciationinMr.Lawrence’sparticipationatthemeetingthisevening.

TrusteeVuittonetthankedMr.Lawrencefortheauditandaskedifhewouldsaythisisastellaraudit.

Mr.Lawrencerepliedthatitwasaverycleanaudit.

TrusteeVuittonetstatedprobablycleanerthanmostforthesizeoftheentity.Itreflectswellonthefinancialsystemandthecaretakenbyourfinancepeople.

Mr.Lawrencerepliedthatifheremembersthehistoricalperspective,itwasnotalwaysthatway.Theboardandstaffhasmadeaconsciousdecisiontoinvestintheinfrastructureandtheresultsarenofindingsordeficiencies.

TrusteeVuittonet thankedMr. Lawrence for the report and commended thedistrictstafffortheirwork.ChairmanDeancalledforamotiontoaccepttheauditreport.TrusteeVuittonetmoved,TrusteeMadsensecondedandthevotewasunanimoustoapprovethe2014‐15auditreport.

TransportationUpdate JoeYochumprovidedanupdatetotrusteesstatingtheletterofapologyfromDonKissellofCascadeTransportationhadbeenreceivedandwaspostedonthedistrictwebsitewiththeactionplanthathadbeenreviewedatthepreviousmeeting.Theemailsenttoparentsseekingdataonfamilieswhohadgivenuponreceivingbusservicehasresultedin180responses.Oftheresponses,132havebeenclosedandtherestareinprogress.Thevastmajorityofthedialogueshave been bus stop changes and requests for transportation. In the area ofspecialeducation,allstudentsareroutedwiththeexceptionofnewstudents.Cascadehasnotmettheirexpectationofhavingthosenewstudentsroutedin3‐5days.ConcernshavebeenexpressedtoCascadethatsomespecialeducationstudentsareonbusesformorethananhourandthatdriversarenottrained.They are working to refine the job shuttle for the 18‐21 year old program.Cascadehasshownsuccessinthetransferofstudentdata,thebusportalisup


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and running, they have established a toll free number for after hour issues,overcrowdedbuseshavebeenaddressedandJimLasky,asupervisorfromoutofstate,isstillonsite.Mr.YochumaddressedadditionalconcernsthatincludeoversightfromMs.LeeandMs.Carson;customerserviceisstillaproblembasedon parent and student input, the routing position is understaffed andcommunicationislacking.Cascadehasexplainedtheirintenttohireahighlyskilled router to cover two current positions at their facility. A satisfactionsurveywillbesentoutthefirstofNovemberandtheresultswillbesharedwithtrusteesattheNovemberboardmeeting.He,Mr.Exline,andMs.Carsonwillcontinuetomonitorthesituationwithweeklymeetings.

TrusteeMadsen asked if the district has reached a consensus of the cost ofservicestofortifyCSTandifwehavebeenreimbursed.

Mr.YochumrepliedheisstillworkingonthosecostsandhehasbeenassuredCSTwillreimbursetheexpense.

ChairmanDeanwaspleasedtoheartheyaremakingprogressandthereisstillsomeoneonsite.Shewasnotokaywiththetimingtogetnewstudentsonbusesandthespecialedissues.SheaskedMr.Yochumhowlongitwouldtaketohavethe system accessible to patrons and students in the format and quality ofservicetheyexpect.

Mr.Yochumrepliedthatoncethenewrouterishired,itwillcutdownontheamount of time taken to place students. They have been impacted by theshortageofhelptoestablishroutesandstops.

ChairmanDeanaskediftheyhaveahighlyskilledpersoninmindoriftheyarelookingforsomeone.

Mr.Yochumrepliedtheyarelookingforsomeone.

ChairmanDeanaskedifheorMirandawouldhelpprovidetrainingforthenewrouter,orarewerelyingonCascadetoprovidethetrainingandsupport.

Mr.Yochumreplied theyarerelyingonCascade toprovide thatsupportandtraining.Hefeltitwasanexcellentpointandtheyshouldvisitwiththemandmakesurethedistrictispartofthatprocess.

TrusteeMadsenaskediftherewasaprocedureinplaceifthereisacomplaintofanaturethatputsthedistrictatrisk.Forexample,unwantedsexualactivitytowardsastudentonthebus.Bycontractingservices,dowelosetheabilitytoadequately monitor and intervene in situations where some inappropriateactivitywouldoccur?

Mr. Yochum replied, it was decided Cascade would still follow ourtransportation handbook and an investigation would be conducted incooperationwiththedistrict.

ChairmanDeanopenedthefloortocomment.

BobLearsch,8955S.BrokenWheelLane,Kuna,IdahoMr.Learschaskediftherehadbeenanauditdonefor2014‐15,andwhetherthedistricthadrealizedthe$1.5Msavingsonthetransportationbudget.Theauditshouldincludethecostofthefuel,maintenance,thebondissuethatwasfloated


October13,2015

forthatandtheuseofbuses andeverythingelse.Hecontinuedthatifthatfigurewasnotrealized,300peoplehadtheirlivestornapartandaredown40‐50%ofwhattheyhadasemployeesofthedistrict.Theyhaveanenormousnumberofnewdriversandhethoughtpeopleshouldknowbeforethebondvoteonthe3rd,wasthisamountrealizedorwasthisdonefornosavings?

ChairmanDeandirectedthequestiontoMr.YochumandMr.Simpson.

Mr.Yochumrepliedthedistricthasseenthe$1.5Minsavingswhichincludesthecostofbusreplacementthroughthecapitalprocess. TherewasacertainamountsavedinwhatwepaidtoCascade,somewherearound$300,000,butwhenyouaddeverythingcumulatively,thesavingswasclosertothe$1.5M.

Mr. Simpson stated Mr. Yochum covered almost everything except mid‐daykindergarten busing. When itwas cut, they saved $1.3M, and then itwas aserviceaddedbackaspartofthecontract.Ifthedistrictwasstillrunningthisprogram,wewouldhavehadtobuyreplacementbuses.

Chairman Dean stated they would bring a more detailed explanation of thesavingstothenextboardmeeting.

ReportonBoardMeetingRelocationandADACompliance

Mr.YochumreviewedthreeoptionsforADAcompliancewithtrustees.

The first option is to keep the meetings in this location and to add ADAcompliantsignstotheDistrictServiceCenter,alongwithothersigns,tocreatea clear path to the board meeting – this option would also place one staffmemberatthefrontentrancetoassistwithtransition.Thecostofsignswouldbe$135‐$273;andbyflexingtime,therewouldbenocostforonestaffmembertoassistinthefrontlobby.Iftheboarddecidedtopaytimeandahalfforthestaffmember to stay threehours tohelpwith transition, the costswouldbedependentonthestaffmember’shourlyrate.

Thesecondoptionistorelocatetheboardroom–movethedaistotheSalmonRoomandbuildinfrastructure.Thedaisis23feetlongandwillfitinthisroom.Estimatedcostswouldbe$40,067.

Thethirdoptionistorelocatetheboardroom–movethedaistotheClearwaterRoomandbuildinfrastructure.Estimatedcostswouldbe$55,992.

ChairmanDeanaskedifthecapacityintheSalmonandClearwaterroomswassimilar,moreorlessthanthecurrentroom.

Mr.YochumrepliedtheSalmonroomissimilartothecurrentboardroomandtheClearwaterisabout25%lesscapacity.

TrusteeJokiaskedifthestaffconsultedwithanADAcomplianceofficerorthefiremarshalconsideringegressoutofroomlocatedonthesecondfloorinthecaseofanemergencyasopposedtoafirstfloorroom.

Mr.YochumrepliedhehadnodiscussionsalongthoselinesbuthehadspokenwithEdDanielsfromHummelArchitectswhodesignedthisfacilityandwastoldtheroomwasADAcompliantwhenitwasconstructed.Therewasnodiscussionontheegress.

ChairmanDeanopenedthefloorforpubliccomment.


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MontePalmer–6128NorthSpurwing,Meridian,IdahoMr.Palmeraskediftheboardhadconsideredanoptiontoreachouttothecityto use the city council chambers and partner with them to save $40,000‐$55,000.

Mr.Exlinerepliedtheyhavenot.Theboardusedthecitycouncilchamberinthepastbuttherecouldbeaconflictwiththeircitycouncilmeetings.

TrusteeVuittonetconcurredthecitycouncilwasmeetingtonight,andtheboardwouldhavetochangenightsiftheywishtousethatspace.

ChairmanDean stated shewouldbeokay changingnights if they could save$40,000but shewas just oneperson. She asked if thiswas something theywouldhavethedistrictstafflookinto.

TrusteeVuittonetstatedthisseemedtobealotofcostandstayinginthecurrentlocationwouldbetheleastexpensive.HewouldliketoputthemoveonholdandseehowtheydowithfolksneedingADAandtoseeifthereisanissue.Ifitcomesupinthefutureandpatronssaythisisdifficultorcomplain,thenlookatmovingforwardwiththechange.Heproposedtheywatchandmonitorbeforethismoneyisspent.

TrusteeJokiunderstoodtheconcernaboutcost,buthealsounderstandswhatasinglecomplianceviolationwouldcostanditwouldexceedthesecostsmanytimesover.Hesuggestedanotheralternative,tryoneoftheseroomswithouttheAVequipment.Anumberofdistrictsdon’thavethiselaboratesoundsystemsetupandhewasnotsurewhatitadds,particularlywhentheymightbemeetinginasmallerroom.HerequestedthatstaffhaveconversationswiththeCityofMeridianandtheCityofEagletoseeiftheywouldliketohostoneormoreofthemeetings.ThereareanumberofsecondmeetingsandtheycouldhaveoneofthoseintheSalmonroomandseehowcomfortablethatspaceis.Hewouldlikefortheboardtotrysomeofthealternativesbeforetheyforgetaboutthisparticularitem.

ChairmanDean asked if itwould beokay to seekout other alternatives andstatedherappreciationforMr.Palmersharingtheideawiththem.

TrusteeSaylescommentedtherearefiveverylargehighschools,andaskediftheyhavemeetingrooms.Whynotmovethemeetingstoadifferentlocationsowearemoreaccessibleratherthanusingthecentrallocation.

Mr.Yochumrepliedthatallfivehighschoolshaveauditoriumsofvarioussizesthatcouldbeused.

TrusteeVuittonetstatedtherewasapointandtimetheboarddidmovearoundtodifferenthigh schools and they found it be confusing to thepatronsas towherethemeetingswouldbeheldeventhoughthemeetingswereposted.

ChairmanDeanstatednoactionwasrequiredandthankedMr.Yochumforhisreport.

Teacher and AdministrativeEvaluation FormsApprovedinDraftForm

ChairmanDeanwasnotifiedatthestartofthemeetingthepolicywasnotlistedontheagenda.SheaskedMs.Leedsifthepolicyitselfwastimesensitive,andifitcouldbepostedonthenextagendaoractionwasrequiredtonight.


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Ms.LeedsrepliedtheyhadsubmittedsomeinformationtothestateinJulywiththe understandingwewould be updating the policy and evaluation form toincludethe33%and67%asrequiredbylaw.TheStateDepartmenthasbeenverygracioustous,shewouldpreferthatitbepassedtonightbutifitisanissue,they can have another reading. In response to previous questions from theboard,therecurrentlyisashortformforCategory1,2,and3staff.Theyarerequiredtohaveanevaluationatthebeginningorendofeachsemester,andwehaveallowedprincipalstousetheshortformforthat.

ChairmanDeanstatedthaninbestkeepingwithopenmeetinglaws,thepolicywillbeplacedonthenextboardmeetingandtheywilldealwiththeevaluationformsthisevening.

ChairmanDeanrequestedabriefdescriptionofcategories1,2and3.Ms.Leedsexplainedthatbystatecode,Category1,2,and3isanannualcontractgiventoteachersintheirfirstthreeyearsofteaching.ACategory1contractistypicallygiventoateacherthatishiredafterAugust1andhasnopromiseofongoingorcontinuingemployment.Category2and3arestillannualcontractsbutthedueprocessrightsincrease.OurdistrictseparatesCategory2contractsinto2aand2btomakesureweareprovidingadequatementoring.Category2a is a teacher hired before August 1 and Category 2b teachers are in theirsecondyearofteaching.ACategory3contractiscontinuingandthatiswherethe other form comes in. The regular evaluation form is extensive, it is thecompleteDanielsonformat,hasallofthedomainsexactlyasthecurrentrubricfor Danielson. It includes the two components reported to ISEE (67%professionalpracticeand33%achievement). ShepointedouttheevaluationusedforCategory1,2,and3usesdomainstwoandthree,whicharethedomainsthatareobservable.Iftheevaluationistooshort,newteachersarenotgettingthefeedbacktheyneedfromtheprincipal.Thesecondformisfortherockstars.Fortwoyearsthe“rockstars”wouldgetthisformandinthethirdyear,thelongform. Part of the reason they went to the same form for everyone was therequirementintheLunalawsforaretroactiveRIF.ThedistrictwasrequiredtohavetheexactsamescoringbecauseRIFwasnolongerbasedonsenioritybutonperformance.

Ms.Leedscontinuedherdiscussionwith theprofessional learningplan. Shecommendedtheteachersonthecommittee,andhowintuitivetheywereabouttheteacher’sneeds. ThepurposeofthePLPistoconformtothenewcareerladder law. It is their belief this form is veryminimalist compared to otherdistrictsinthearea,andfeedbackindicates99%ofteacherswilldofarmore.Conversationsprincipalsshouldbeasteacherdirectedaspossible.Theteacherwillpicktherubrictocreateanddecideonpre‐andpost‐tests.Therewillbemultipleways for them to showgrowth. This has been a great start, as thecareerladderlawchanges,itwillgivethemabasistoseeifthisistherightform.Ms.Leedswould like tobringthecommitteebacktoseehowthingswent intheirschools.

ChairmanDeanstatedforthoseinattendance,RIFmeansareductioninforce.Teachersareassignedaqualitativescoreandthenlistednumericallyandstaffwiththelowestscorewouldbeletgo.


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Ms.Leedsremindedtrusteesthat120teachingpositionswerecutduringthedownturn,butwithretirementsandteachersmovingoutof thedistrict, theywereabletokeepeveryoneemployedexcepta.167position.

ChairmanDeanaskedifthePLPisastaterequirementnoworisitbecomingone?

Ms. Leeds replied it is a state requirement as youmove through the careerladder and end up with the master teacher premium and professionalendorsement.Afterfouryearsofdataiscollected,itmightbepartofqualifyingthemforanincreaseinsalary.Theadministrationwouldliketoputitinplacenow,thegoalsettingisimportant,andthedistrictwillneedtobeabletotrackdatathroughthefourthyearoftheladder.Ifwedon’thavethedata,wewon’tbe able to help teachers access the master premium and professionalendorsement.

ChairmanDeanclarifiedthatitisnotrequirednow,butitwon’tputablockforteachersearningtheirmasterpremiums.

Ms.Leedsstateditisrequiredforfirstyearteachersnow,andtheywouldlikeveteranteacherstohaveaccesstothatpotential.

Chairman Dean stated her concerns about the amount of time taken forprincipalstodoevaluations.

Ms.Leedsreplieditwouldtakemoretime,butaconversationisworthasmuchtimeastheyneed, it isreallyaboutprofessionalpractice. Thefeedbacktheyhavereceivedfromprincipalsisthatitisgoodtogetbackandconnectwithboththeteamsandtheteachers.

ChairmanDeanopenedthefloortopubliccomment.

SueDarden–1858WestSantaClara,Meridian,IdahoMs.Dardenmadethefollowingstatement:“Thankyou for theopportunity tosharemyconcernsabout theProfessionalLearningPlanguidelinesandtheteacherevaluation.

I realize thatstate lawdictates that33%of theevaluationmustbebasedonstudentachievement,andIwillworkwithmyprincipaltocreateagoal,butthenwhat? On page 8 of the evaluation form for student achievement, it says,“chooseone”,buttherearenochoices.

I’m assuming the committee meant distinguished, proficient, basic, andunsatisfactory,butwhatdeterminesifIamproficientordistinguishedonthisgoal? Ismeetingthegoalofhaving50%+1ofmystudentsshowinggrowthitselfproficient,oristhatdistinguished?Ifitisproficient,whatdoesittaketobedistinguished?

Since 67% of the evaluation is based on the Danielson model, won’t thatautomaticallydetermineifIamproficientordistinguished?Whathappensifmystudentachievementisexceptionallyhigh,butIonlyhave11distinguishedcategoriesinsteadofthe12requiredontheevaluationtobedistinguished?Iwouldbeproficienton67%,butpossiblydistinguishedon33%.Howexactlywillthesetwoscorebemeldedtogetherforoneoverallrating?


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IdoappreciatethatIgettoworkwithmyprincipalonthegoals,buthowmuchguidanceareadministratorsreceiving?Willoneprincipalallowagoalbasedongrowthonaunittestwhileanotherrequiresgrowthovermultipleunitsorasemester? We do need flexibility because of the wide variety of ages andsubjectsbeingtaught,butwhenadministratorsaretrained,whatwilltheybetold?Ifateacherfeelsthattheiradministratorisrequiringmorethanasimilarteacheratanotherschool,willtherebeanappealsprocess?

Another concern is that rumors are flying throughout the district thatadministratorsarebeingtoldtolimitthenumberofdistinguishedteacherssothatthenumbersofteachersineachcategoryformsmoreofabellcurve. Isthereaquotaonthenumberofteacherswhocanbedistinguished?AtGalileo,we consistently score near the top of the district on state tests, but there isconcern that only a small percentage of us can be considered distinguished.These rumors are prevalent and very concerning. Teachers are extremelyfrustrated anddiscouragedby thewhole evaluationprocess. Teachershavebeentoldbyevaluatorsinthisdistrictthatreceivinga“proficient”isgoodandthat“distinguished”willberare. “Whybother?” isbeingheard frequently inconversations.Thereisthisimaginary$4000carrotthatMIGHTappearinfouryears,buthonestly,mostofusdon’ttrustthelegislaturetodeliveronthat.

Anaward‐winningteachertoldmethatshehasalwaysdoneherbesteverydaytotrytohelpherstudentstogrowandbecometheproductivecitizensthatweallwant.Evaluationsandfantasymoneyarenotwhatmotivatesher.Shejustfeels that it is very sad that shehas alwaysbeen considered adistinguishedteacher but now she will spend the last couple of years of her career as“proficient”becauseof thisevaluation,andrumorsofaquotabythedistrict,makeitimpossibleforhertobedistinguished.

Whyareteacherconcernedabouttheevaluation?

Idobelievetheteacherevaluationitselfisbiasedagainstelementaryteachers.For instance in Domain 1, D, to be distinguished the teacher needs to haveongoingrelationshipswithcollegesoruniversities.IfIdon’tneedanycredits,do not have a student teacher, and don’t teach concurrent credit, how am Isupposed to do that? In the same category it says “teacher pursuesapprenticeshipstoincreasedisciplineknowledge.Seriously,whendoIhavethetime, andwherewould I apprentice to improvemydisciplineknowledge forsixthgrademath?

InDomainIII,sectionC,tobedistinguished,“studentstakeinitiativetoadaptthe lesson by 1‐ modifying a learning task to make it more meaningful orrelevant to theirneeds,2‐ suggestingmodifications to thegroupingpatternsused,and/or3‐suggestingmodificationsoradditionstothematerialsused.Ispendhoursandhoursdesigningengaging,differentiatedlessonsandIwillbe“proficient”becausemystudentsdonotmodifymylessons.Iteach6thgrade,andIcan’tfathomthis.Howdoyouexpectakindergartnertoinitiateachangeinlessons?Ifthisisrequiredfordistinguished,whyhasn’tthedistrictofferedin‐servicesothatwecouldevenbegintounderstandwhatthatmeans?

In Domain IV, which is professional responsibilities, section B, which ismaintainingaccuraterecords,ateachercanonlybedistinguishedif,“studentscontribute toandmaintainrecords indicating theirprogress in learning,and


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students contribute to maintaining non‐instructional records for the class.”NOTHING that Ido in this categorycounts towardsadistinguished rating. IworkhardtokeepPowerSchooluptodate,butIamsomehowsupposedtohavemystudentskeepaseparaterecordoftheirgrades?Thisreallyconcernsmewiththestressonstudentprivacy. And,wow,akindergartnerkeepingtheirown records, seriously? Training on how to achieve this would be greatlyappreciated!

SomeofthesameissuesariseinDomainIV,sectionB,whichiscommunicatingwithfamilies.Forateachertobedistinguishedthestudentshavetoregularlydevelop materials to inform their families about the instructional program,maintainaccuraterecordsabouttheirlearningprogress,andfrequentlysharethat informationwith their families. Studentsalsocontribute to regularandongoingprojectsdesignedtoengagefamiliesinthelearningprocess.

Ihaveamaster’sdegreeinCurriculumandInstruction,andIreallyhavenocluehowIcancontinuetoprovidehighqualityinstructiononthestatestandards,andstillfindthetimeandknowledgetobecomedistinguishedinthecategoriesIhavementioned.

In conclusion, I appreciate the time and energy that the committee put intocreatingtheprofessionallearningplanguidelines,andtheevaluation,butIamconcernedabouthowthescoresmeldtogethertoformthefinalrating,thebiason the evaluation, whichmakes some categories almost impossible to get adistinguishedon,andthelackoftrainingprovidedtoteachersonhowtoachievedistinguishedineverycategory.Thankyou”.

Chairman Dean clarified some ofMs. Darden’s key points about training onsomeaspectsoftheevaluation,biasagainstelementaryteachers,theappealsprocess, flexibility, theirabilitytoworkwiththeprincipals,arumorofabellcurveonthequotaofteachersmarkeddistinguishedandthatthedistinguishedmarkwouldberare.

TrusteeSaylesthankedMs.Dardenforherpassioninteaching.Ourteachersarepassionate,andtheygivethattostudentseveryday.

Ms.Leedsexplained there is absolutelynoquota for thenumberof teachersreceiving the distinguished mark. The state requires districts to adopt theDanielsonmodel.Theyhavedonealotoftrainingwithprincipalsaboutmakingtheevaluationfairandtrainedthemontheprofessionallearningplan.Thisfirstyear therewill be a lot of give and take and theywant asmany teachers aspossibletobesuccessfulandhaveavoiceintheprocess.Theadministration’sconcern is to make sure there is enough consistency and continuity in thebuildings. At the next leadership meeting, they will tie all of these partstogether. Themost importantthing istoputthis inplace,bringitbackwithinputandtoletteacherstellthemwhatworkedandwhatdidn’t.

Ms.Thomasonaddedacommentaboutstudent’srecordkeeping. Theywantstudentstobecomefullpartnersinlearning.Thismayappeartobeduplicatingtheeffortsofteachers,butstudentsneedtobeawareoftheirassignmentsandbepartofthatprocess.ShewouldliketheopportunitytoreviewthesectionsMs.Dardentalkedaboutandgiveteachersmoreinformationonwhattheyaretryingtoconvey.


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ChairmanDean clarified that tobemarkeddistinguished, theydon’t have tohaveeveryitemmarkeddistinguished.

Ms.Leedsrespondedherbeliefisthatprincipalswanttogivethehighestmarktheycan.Lastyeartherewere492distinguishedand1300proficientteachersinthedistrictandtheywanttobeabletomovethemforward.

ChairmanDeanaskediftherewasanywaytheycancommunicatetostafftherearenorestrictionsonthenumberofteachersmarkeddistinguished.

Ms.Leedsrespondedtheywoulddothat.

ChairmanDeanaskedifthecommitteewillcontinuetomeetthroughtheyear.

Ms.Leedsansweredshewouldlikeforthemtoreconvenethroughouttheyeartogetfeedback.

ChairmanDean stated that if teachers have questions or concerns, they cancontactthecommittee.

TrusteeJokiremarkedthathehadaskedforbroadbasedteacherinvolvementandaboardmemberonthecommitteewhentheymet. Isthereawaytogetfacultymoreinvolvednow.Heishearingasenseofconcernandconfusionandtheimportanceofthesystemisweighingheavyonthem.Thestatedepartmentwill be generous and if they aren’t, they will have to take that underconsideration.Couldtheytakethismodelandgiveamonthofmeetingtimeateachschoolandlettheteachersspeakupnowinsteadofattheend.

Ms.Leedsrespondedtheydonotwantteacherstofeelpressure.Theywanttodowhat isright for teachers,principalsandstudents learning. This isabouthowstudentlearningismeasured.Shewillcallontheteamandsharetheyneedtimeformorebroadbasedinput.

TrusteeJokiremarkedthisissomethingtheyshoulddotosatisfyteachers,notthecommittee.Hehopedtheycanhavefocusedmeetingsattheschools. Letthe teachers complete some interactive model of what are their biggestconcerns.Inregardstotheprofessionlearningplan,heishavingtroublefindingthatitisarequirementinIDAPAandinstatute.Theyneedafairandconsistentpolicyandhewantsthattobetheirpriority.

Ms.Leedsrepliedtheywouldhavesomedifficultycomingupwithateamtogoto52buildings.Theprincipalandtheassistantprincipalneedtobepartofthatandtheywilltalkaboutitatthenextleadershipteammeeting.Thecommitteewantswhatisbestforteachers,butsheistryingtohitadeadline.

Ms.ThomasonexplainedthePLPissomewhathiddeninthelaw.Oneplacetolookisunderreceivingaprofessionalendorsement,andthesecondplaceisthemasterpremium.ItisoneofthecriteriathatcomesintoeffectJuly1,2018.

TrusteeMadsensharedafewcommentsonwhatsheobservedinreadingthedocument. This is illustrative on how teachers can become disenfranchisedwiththeprocess.Shewouldnotwantherparentingjudgedbycriteriathatispartoftheevaluation.Weneedtofindthingsthatareachievable.Wecan’tsaythereisanopportunitytoachievewhenweknowthesearenotmeaningful.Ifitneedstobedifferentatthegradeschoolorhighschoollevel,thenitshould


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be.Thestatefundingiselusive,couldtheyusethisyeartodeploythesetwopiecesandcollectdatafromtheadministrativesideandfromthosewhowereevaluated? Then come upwith a document that best represents all entitieswithoutfearorconfusion.

Ms.Leedsansweredtheyhavetosubmitsomethingtothestatedepartment.Wewillbeauditedandtheywillwanttolookatourdocuments.Thedistrictwillneedtoshowwhattheyaredoing.Wecandothisasadraftandaprocess,thenusethistogaugeforthisyearandseeifitworked.

TrusteeSaylesranthenumbersandtheyindicateonly24%oftheteachingstaffwasconsidereddistinguishedthisyear. Herbeliefiseveryteacherpromotesthelearningprocesswithinaschool.Thedistrictcontinuestobeabovethestatenormsandtoreachtheseachievements,therehastobemorethan25%oftheteachersthataredistinguished. SherealizeswearelimitedtotheDanielson,andwemodelourevaluationbasedonthat.Itdoesn’tmeanwehavetocopyand shewould like to seemore distinguished areas that are attainable to ateacher.Ourdistrictiscontinuallyabovethenorm,whichmeanstheteachersareabovethenorm.Beingdefinedasproficientmeansalloftheirhardworkandpassionisnotrecognized,whichcausesteacherburnout.Shedoesn’twanttoseeteacher’sburnoutwhentheyarenotrecognizedforalloftheworktheydo every day. When the form is reworked, she would like to see thedistinguishednotacopyofDanielson,butreflectiveoftheachievementwithinthedistrict.Shelikestheshortplan,theycanlookatthisandprincipalswon’tspendtwohoursdoingthisbecausethetimecommitmentisunrealistic.Whereistheformforthecontinuingcontractpeople?

Ms.Leedsrepliedthecontinuingcontractpieceisthereallyshortform.Iftheboardagreestothat,everythirdyeartheywouldgetthefullevaluation.Thereare two different short forms, one is for continuing contract. Ms. Leedscontinuedthatsomedistrictschoosenottohaveadistinguishedcategoryatallandshedidnotfeelthatwasfair.ThedistricthadtheirownevaluationbeforetheDanielsonwhich had significantly different information in distinguished,shewilltryandfindthatformandbringitfortheboardtoconsider.

ChairmanDeanaskedifactionwasneededtoacceptthisasadraftform.

Ms.Leedsrepliedtheyneedtostartworkingonitandgetinput.

Trustee Vuittonet asked if the district can get bywith a draft andmeet thetimelineswiththestate.

Ms. Leeds stated that she believed so. The most important piece is theevaluationpolicythatwillneedtobereflectiveofthis.ShewillsendinthePLPandevaluationasdraftsandexplaintheboardhasrequestedmoretimetodoamorein‐depthstudy.TrusteeVuittonetaskediftherewasanydropdeadcalendardate.Ms.LeedsrepliedthedropdeaddatewasJuly1st, theywantedtoengagetheteachersbutcouldn’tgettheminthesummer.

Trustee Vuittonet stated his appreciation of including the teachers in theprocessandaskedhowmuchtimeitwouldtaketogotoeverybuilding.


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Ms.Leedsstatedtheproblemwastheydidn’twanttobetalkingtoteachersonJanuary30thforsomethingtheycouldhavebeenworkingonearlier.InthePLPplantheteacheralsohelpsdecidetheinterval. Theadministrationwillworkwithprincipalsaboutwhatisalogicalinterval.

TrusteeVuittonetclarifiedthedistricthadtheirownevaluationformandthenwenttotheDanielsonmodelbecausethestatewantedit.

Ms.Leedsstatedthatwascorrect,buttheformdoesnothavetobeexact.Ithasbeen a frustration of the principals to spend two hours working on theevaluation. They imbeddedDanielson in different places in our own rubric,assessmentwasseparateand thereweresixdomainswhichmade it amuchlongerevaluation. Theprincipalswererequired tobe trained inTeachscapeandwouldhavetorecalibrateandkeepuponthatcertification.

TrusteeVuittonetstatedthatwhatheishearingisthedistrictcanmodifyandchangesomethingsthatteachershaveissueswith.

ChairmanDeancalledforamotiononacceptingthedraftformoftheevaluation.TrusteeSaylesmadeamotiontoacceptthepersonal learningplan,theshortform,thesupershortformandlongformasdrafts.ThemotionwassecondedbyTrusteeVuittonetandpassedunanimously.

Dr.MandyWhitereviewedtheadministratorevaluationformexplainingthatthree years prior the form was created using the Danielson model andsubmittedtothestate.Thedraftwassentbackforarewrite. Ayearagothedistrict chose to follow the Idahoprincipal evaluator framework,which is inalignmentwiththeteacherframework.Theformwaspilotedthisyearandtheyfoundthedistinguishedcategoryontheformcausedtheprincipaltogooutoftheirbuildingtoaccomplishtheworktoattainthedistinguishedmark.Theircommitteelookedatthatanddecidedtheprincipalshouldstayinthebuilding.Theythoughtdistrictpersonnelcoulddothatwiththeirinput.Thosewerethechanges the board saw last month. The professional leaving plan is a goalsettingprocess,whichisn’tnewtoprincipals.Whatisnewisthecreationoftheprofessional learningplan inaddition tostudentachievementandalignmentwiththeteacherprofessionallearningplan.Shestatedthatprincipalshavethesameconcernswiththeevaluationasteachers.Thestudentachievementpieceisunchartedterritory.Principalsarelookingattheirprofessionallearningplantoseewhatgoalsareeffectiveforstudentachievement.Theyfeelitwillbeanongoingprocedureandarehopingtodevelopgoalsthatareatanappropriateinterval.Shesharedanexampleoftheprofessionallearningplanwhichlookssimilar to the teacherplan. Theyarestrugglingwith thepart thatmeasuresstudentachievement.Whatisanappropriatetarget,whatisappropriaterigor,howdowestandardizetheprocess?Thisissomethingthatisnew,wearethetrailblazers.Shewouldliketheboardtoconsidertheirplanandevaluationandifitisadrafttheboardcouldapproveforsubmittal.Theywouldcontinuewiththeprincipalsrevisitingthisallyear,andamendinthespringasneeded.

ChairmanDean stated the teacher’s professional learning plan is tied to thehopeandpromiseofadditionalfunds.Thereisnoadditionalmonetaryinterestforprincipals.


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Dr. White responded the draft lends a model of consistency and continuitywhichprincipalsarehappytodo.

Trustee Sayles made a motion to approve the draft form of the principalevaluationandprofessionallearningplan.ThemotionwassecondedbyTrusteeMadsenandpassedunanimously.

Theboardrecessedat7:21p.m.andreconvenedat7:39p.m.

StrategicPlan/ContinuousImprovementPlan

JackieThomasonprovidedanoverviewofthestepstakentoformulatethenewdocument based on Trustee Joki’s analysis. The analysiswas discussed andbasedonstatestatute,theyidentifiedthekeygoalsofthestrategicplan.Theformat was redesigned and reorganized; and sections were added andreformatted.ThetableofcontentspagehasrequiredelementsasidentifiedbystatuteandsuggestionsfromTrusteeJoki.Therewillbealetterfromtheboardchairmanandthepagehasbeenreorganizedwiththemissionstatementandbelief.Therewillbeahighlevelviewofthedemographicsofourstudents.Thenewdataincludesastatisticthatisnotgenerallyseenandthatiswhatpartofthegraduatingclasshasbeenthroughoursystem.Thatgivesasenseofmobilityandstabilityofthestudentbody.Withafocusonstudentoutcomes,theytookthecurrentplanandidentifiedfivekeyareas:

1‐ Instructionalquality,theywroteideasonwhattheywerelookingfor.Hiring highly trained teachers, developing rigorous curricula andprovidingon‐goingprofessionaldevelopmenttoourstaff.

2‐ Responsive learningopportunities. A responsive systemresponds tostrengthsandneeds.

3‐ College,career,andcitizenshipatmultiplelevels.4‐ Safeandsupportiveschools.Thiscapturedhowtheywanttoprovidea

supportivelearningenvironmentbothphysicallyandemotionally.5‐ Familyandcommunityengagement.Thisareawasidentifiedasneeding

strengthenedandtherewasrecognitiontheyneededimprovement.Includedisthekeyperformanceindicatorsanddatathathasbeengiventotheboardpreviously.Anorganizationalchartconnectswithsectionsoftheplan.

Attheendofthedocument,theypulledthegoalsandstrategiesthatmatchedeachofthefivekeyareas.Theynotatedwhatgoalwasintheoriginalplanaswellaswhichstrategieswerepulledover.

ChairmanDeanstatedthischangeismorevisuallyappealingandlookseasiertodigest.

TrusteeJokithankedJackieandherstaff.Hebelievesthisiswhatparentshavebeenaskingaboutanditspeakstothetransparenciestheyhavetalkedabout.Itisanexcellentimprovementandheofferedhiscongratulations.

Update on the number ofteachers,administratorsandsupportstaffaddedthisyear

Ms. Leeds provided an historical overviewof staff allowance vs. actual from2009 throughprojections for2016. She reminded trustees thiswasgeneralfund FTE. If you compare our position in 2009, we were over the stateallotmentby36teachers. Astheymovedthroughthecuts in2012,weweredown126teacherstotryandbalancethebudget.Currentlyweareat1922withthe22staffawarded.Theyhavealsoaddedanother.5ERRteacheratBarbaraMorgan and .5ERRatRiverValleybecauseof thenumbersof students theyhave,anda1.0SLP. Onadminwequalifyfor135andhave117,whichisan


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increaseof1.17overthepreviousyear. Inclassifiedwequalifyfor676andtheactual is 650. There are more classified in special funds such asparaprofessionaland fundservice. Thereareabout212additionalclassifiednotpaidoutofgeneral fundandabout100extraFTEincertifiedpaidoutofspecialfundsliketitleandspecialed.

ChairmanDeanaskedifthereasonwequalifyformorethanwehaveisbecausewepaymorethanthestategivesusforthosepositions.

Ms.Leedsrepliedwequalifyformorethanwehavebecauseofthenumberofstudentswehave,wequalifybythevirtueofourpopulationandourADA.Thedistrictqualifiesfor1,984andweonlyhire1,922.Theycontinuetomakeupforthelossof126positions.

TrusteeMadsenaskedifMs.Leedscouldtellherwhethertheyneedmorestaffinspecificareasandifso,havetheyaddressedit.

Ms.Leedsexplainedthatatthistimeofyearitbecomesproblematicwhenyouhavetoshiftkidsoutofclassrooms,whichishardonthestudents.Shewouldwanttotakea lookatmiddleandhighschoolsat thesemester for increases.SomeschoolgavebacktheirFTEbecausehiringatthistimewouldhavecreatedissues in their schedules. Shewill look at hot spots at the semester and iswatchingtheelementarywherea .5 interventionistmayhavetobeaddedsothereisnoclassroomdisruption.Shewillletthemknow.

Trustee Joki askedabout the roving special education teachers,howdo theylookattheratiothereandprovideassistance.Thiswouldbeateacherthathasmultipleschoolsassigned,howdotheyreducethecaseloads.

Ms.LeedsrepliedspecialeducationdirectorRamonaLee isworkingon that.TheywilllookagaintoseewhattheyneedaftertheSLPandERRpositionsareadded.Therehasbeenanuncontrollableinfluxofstudentstheycan’tplanforandifcaseloadsaretoolarge,theywillneedtoanalyzeandpossiblycomebacktoaskforadditionalFTE.

TrusteeJokicommentedhewouldappreciatehavingthatreportfromMs.LeedsandMs.Leeintermsofspededcaseloadsandhowtheyarelookingatthatissue.

ReviewofSupplementalLevyCampaign

Eric Exline gave a brief update on where he is at in the process of gettingsupplementallevyinformationoutandmakingthematerialslesscomplicatedandmoreunderstandable. Thosematerialswillappearfirstelectronicallyonthewebsiteandshouldreceiveabout37,000viewsaday.Thenhebeginsothermethods of electronic distribution, making sure the information remainsconsistent.Thisinformationisintendedtobefactualandnotpersuasive,thatistheintentofthelaw.Hewillbeginusingtheparentnotificationsystemandinaddition,willrelyonthemediaandcommunitygroupstogettheinformationout.Mr.Exlinehandedoutacopyofthemailerthatwillbesenttoeverymailingaddressinthedistricttoletthemknowthereisanelection.

TrusteeJokinotedthatMr.Exlinehaddonesomespeakingengagementsandassumed that a number of the board would be available and happy toaccompanyhimtospeaktotheimportanceoftheelection.


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Mr.ExlinemadenoteofTrusteeJoki’ssuggestionandwillkeepitinmindwhenhereceivesinvitationstospeak.

ChairmanDeanaskedifthecostofthemailingandprintingwillbecoveredbythedistrictorthefoundation.

Mr.Exlinerepliedthatanoutsideorganizationcanusetheirfundstoadvocateayesvote.Thismailerdoesnotadvocateayesvoteandtheprintingandmailingcostof$16,000willbepaidbythedistrict.

ChairmanDeanopenedthefloorforcomment.

KendraWisenbaker,620North6thStreet,Boise,IdahoMs.Wisenbaker,presidentoftheMeridianEducationAssociation,offeredhersupport as well as the members of their organization to help pass the levyrenewal. Theyknowtheissuesthedistrictsfacesasenrollmentcontinuestorise. Overcrowded classrooms, insufficient space, and scarcityof technologyandresources.Ifthislevyfails,thedistrictstandstoloseteachers,whichmeanseven larger class sizes and less individualized instruction. The teachers arededicated to the students and profession and the Meridian EducationAssociationwilldoeverythingtheycantosupportthislevyrenewal.Shehopesthey could work together and stated the primary focus should be theimportanceoftheyesvote.

ChairmanDeanremindedthoseinattendancethedistrictcannotadvocateayesvoteonschooltimeorpropertybutcouldontheirowntimeandoutsidetheschoolboundariesandstatedherappreciationoftheirsupport.

StateSchoolDistrictTransparencyLaws

Alex Simpson responded to the article in the Idaho Education News thatindicatedthedistrictwasnotincomplianceononeitem.Thecontractswereonthewebsitethefirstyearthelawtookeffect.Alltheexpenditures,budget,andauditareonthewebsitebutthecontractswerenotpostedthelastcoupleofyears,whichwasanoversight.Theinformationisnowonthedistrictwebsiteandthedistrictisincomplianceatthistime.

ChairmanDeanstated thatnobody likes tobenotified inpublic theymadeamistakeandherappreciationforhiswillingnesstocorrecttheissue.

Trustee Sayles asked how the informationwas put on theweb site, she haslookedatcontractsinthepastandtheydon’tseemtobeinalphabeticalorderoranyrhymeorreason.

Mr.Simpsonrepliedthelistofallemployeesisinalphabeticalorderforeveryemployee including classified and certified. There is a disclaimer at the topaboutemployee’sexemptstatusforaddresses.

ChairmanDeanopenedthefloorforpubliccomment.BobNeugebauer,2189NorthArmentWay,Meridian,IdahoMr.Neugebauer,whopublishestheGemStatePatriot.com,thankedtheboardforrecentattemptstobringmoretransparencytothedistrict. Asthelargestschooldistrictinthestate,itiscriticalthatthedistrictsetanexamplefortheother163districtsandcharterschools.Hefindsitunfortunatetherehasbeenamovementtorecallmembersoftheboard,theyfeelthatthosepromotingthisrecallareliketheprosecutoraskingthejuryforaverdictbeforealltheevidence


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isheard.Ofthe164districts,onlyfifteendistrictsareincompliancewiththestatetransparencylaws.IthasbecomeclearthattransparencyisanimportantobligationespeciallygiventhattheK‐12educationcomprisesmorethanhalfofthestatebudget.Perhapsdistrict’sthatcan’tgettheiracttogethershouldbebarred from seeking tax increases. If they can’t be transparent about howthey’respendingtaxpayermoney,theyshouldn’t’beallowedtoaskformore.He believes the board is moving in the right direction and applauds andsupportstheminthesupplementallevy.Hehopestheywouldremainsteadfastto improve transparency and accountability and continue to serve the bestinterestofthetaxpayers.

ChairmanDeanstatedherappreciationofhiseffortsandsupportoflevy.Sheremindedtheaudiencethattobeincompliancewithopenmeetinglaws,theycouldnotdiscussanythingofapoliticalnatureorleaningsonewayoranother.

ProposedRevisiontoTechnologyUseAgreement

ChairmanDean explained therewas an issuewhen new trustees joined theboardwhetherornottheagreementtousedistrictemailwasappropriatesincetheyweresigningthesameagreementasemployees. Sheasked if therehasbeenanyadjustmentoristhereisanewagreementforthetrusteestosign.

DevanDelashmuttreplied,notatthistime.Hehasdoneresearchontheformthey were asked to sign and background on why we have this particulardocument in place. As towhether the board should or should not sign thedocument,hehasdoneresearchonpoliciesandouremailpolicyandwhetherthe board should be included in those policies, but has not applied thatspecificallytothisdocument.

Trustee Joki stated they were also interested in a review of general policy.TherewassomecommentthegeneralpolicycouldbeimprovedwiththeinsighthewouldbringtoitandhehopedDevanandhisstaffcouldexamineandbringapolicyorformrevisioninthenearfuture.

Mr.Delashmutt repliedhadboardhad recommendedhe come forwardwithsomerecommendationstopolicy,hehasnotforgottenaboutthatandhasbeenworkingonit.Therolloutofstudentdevicesandacoupleofsmallitemshehasbeenworking on behalf of the school district has taken time away from theproject. Hewill bedoinga comprehensive lookover this and the cost ifwechangethosepolicies.

Chairman Dean stated that student needs come first and requested Mr.Delashmuttletthemknowwhenheisreadytoreviewtheproposedchanges.

School Capacity Fees PolicyReceivesFirstReading

TrusteeJokideferredtostaff andTrusteeVuittonet intermsofexpectationsandaskedifthepolicyshouldbereadinfulloriftheproposerofthepolicysimplyreviewsit.

TrusteeVuittonetrepliedtheboardusuallyreviewsaspartoftheboardpacketandsometimestheyhaveapresentationfromstaffastowhatthepolicyandintentis.Inthiscase,TrusteeJokibroughtthisforwardforconsiderationandtheprocedurewasuptothechair.

ChairmanDeanaskedTrusteeJokitoreadtheproposedpolicyinfullasafirstreadingtonightandtheywillhaveanupdateonthemeetingregardingschoolcapacityfees.


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Trustee Joki stated thiswasabrief proposal andwouldbenumberedPolicy100.1,titled“SchoolCapacityFee”.Thepolicywasthenreadinfull.

Trustee Joki continued this isn’tanunusual concept inotherstates. TrusteeVuittonet and others were active last year in pushing this forward in thelegislature. Itwasn’tready in themindsof the legislatorsandhopefully it issomethingtheywillbemorereceptivetothisyear.Inthemeantime,thereisaconceptthatisn’tclearlyspelledout,policiesaremeanttobebroughtforwardand then staff develops the operational piece. The board directs thesuperintendent toworkwith city, county and state governments to advanceschoolcapacity feesandaspartofthatthestaffwouldbeinformingcityandcountyplanningandzoningastheymoveforwardwithnewdevelopments,bothresidentialandcommercial thatwill impactourschools. Wewillasaschooldistrictrespondandgoontherecordintheearlieststagesandtellthemthisgrowthcannotbeservedbytheneighborhoodschools.Thisgrowthisgoingtohavethefollowingimpactontheneighborhoodschool. Thereareformsthatexistalreadyatthecityandcountylevelsthataskforimpact.Thispolicywouldleadourstaffandtrusteestobemoreaggressiveintalkingtotheplanningandzoning commissions about the impact these decisionsmake on our schools.Thatisthehiddenoperationalpiecethathehopesissomethingthatcomesintoplay aswell aswith this policy. As trustees he thinks they are obligated toinformoursistergovernmentstheirdecisionsarepartofthereasonswhywegoouteverytwoorthreeyearstoaskfornewschoolsandtoaskforoperationlevies.

EricExlinereportedonthemeetingheldSeptember29thwithrepresentativesfromtheCityofMeridian,theEagleMayor,aBoisecitycouncilrepresentative,AdaCounty,theheadoftherealtorsassociation,andrepresentativesfromtheBoiseandWestAdaschooldistricts.Theinitialconversationwasaboutwhatothermechanismswould, in part or whole, pay for schools or have growthcontributemore to the cost of building new schools. Last year’s legislationstartedas impact fees legislation. Itwasdiverted into legislationthatwouldhave taken aportionof the tax revenue that cities collect asnewpropertiescomeontotheirrolls.Intheendwhatstoppeditwasithadatechnicalprobleminwhichitwouldhavebeencollectedandallthenewrevenuewascomingoutofourdistrictbutitsdistributionwouldhavegoneequallytous,BoiseandKuna. TheattemptofputtingthisgrouptogetherisworthwhileanditdoesgototheheartofwhatTrusteeJokiistalkingabout.Theyaretryingtocomeupwithaplanthatallstakeholdersthathavedifferentinterestswillsupportandtakethatthe legislature tosaywehaveallcomehereshoulder toshoulderandweallagreewith this idea. Theproblemhasbeen recognized, and schooldistrictsneedhelp,especiallywhentheyaregrowinglikeours.Thecommitteehasbeenbrokendownintoworkinggroups.Histaskwastoresearchwaysotherstateshavefiguredouthowtopayforschoolsbesidesbondingat66⅔majority.Thesubcommitteewillmeetonthe19thandtheentirecommitteewillcometogetheronthe30th.Thehopeiscomeupwithlegislationtheycantaketothelegislature.Heremindedtrusteesthathavingspentagreatdealoftimeatthelegislature,not to giveup in the firstyear, sometimes it takes timeand theyneed tobepersistent.

ChairmanDeanaskediftherewasabroadsenseofsupport.


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Mr. Exline replied he could describe it as a broad sense of support. Theyrecognizewe have a genuine issue. The lotterymoneywas supposed to bedirectedtohighgrowthareas,notdistributedequallytoallschooldistricts.Ourpieceisnotaslargeasitcouldhavebeen.Theyneedtofindacommonsolution.Therearelotsofexamplesthroughoutthecountryandthecommitteewilllookatallpossibilities. Itmaynot justbeone idea, itmaybeseveral thatwillbebroughtforwardasameanstoatleasthelppayforgrowth.Mr.Exlinesuggestedthe last paragraph of the proposed policy read “the board supports schoolcapacity fees to be used for the construction of, and acquisition of sites forconstruction”.

TrusteeVuittonetstatedthatlastyearwasaninterestingsituation. Theydidmoveforwardbutintheendhadtopullitbackbecausethedistributionwasn’tgoing our way. They did have some allies with IACI and the realtors weresupportive.Thisisagoodopportunitytomoveforwardandheappreciatedthisgroup working together. Last year the cities were not happy about thelegislationtakingpartoftheirbudgetedrevenue.Nowtheyaretalkingandthatisagoodthing.

TrusteeMadsenwonderediftheycoulddevelopaformthatissimpleandisagoodsuccinctresponsetonewdevelopment.Shehasheardfrompeoplethatgotoplanningandzoningmeetingstheyneverseeanyonefromthedistrict.Thesefolksarefrustratedbecausetheirkidsareinovercrowdedschoolsandthereisnoonetheresayingtheirschoolisovercrowded.Thatformcouldbesentanditcouldaccuratelydepictthereality.Itcouldincludehardnumbersthatatleaststarttheconversation.Legislativelytherehastobeachange,butjusttheschooldistricttakinganinformativeroleinthatprocesswouldhelp.

Mr.Exlinereplied thedistrictprovides that information toallmunicipalities.When a plat is received, they calculate the number of students that it willproduce,theschoolsthosechildrenwillattend,andthecurrentenrollmentatthatschool.Thosenumbersarecalculatedprovidedtothecountyorcitieswhoareproposingthedevelopment.Theletterdoesnottakeaposition,ithasbeenrevisedanumberoftimes,anddoesnotsaythedistrict isopposedbutgivestheminformationabouttheirdevelopment.Thestatutesprovidethatwe,asaschooldistrict,playanadvisoryroleintermsofplanningandzoningdecisions.Wedoprovidetheletterbutitisgranularregardingthecalculationofkidsandtheschoolstheywillbeattending.

ChairmanDean askedMr. Exline to bring the formand shewill add it to anagenda.Sheisawaretheyprovidealetterbuthasbeentolditdoesn’tprovidealloftheinformationthecitiesneedtomakeachoice.TrusteeJokiwashopefulstaffandtrusteeswillmakesuggestionstothepolicyandat thenextmeetingtheyshouldaddMr.Exline’s ideas. Herequestedanemailofthemeetingsthatarebeingheldsohecanattend.

TrusteeVuittonetaskedforclarificationthispolicyistalkingaboutfees.Whentheytalkaboutinformingandimpacting,thedistrictwillbesayingyesornotoanyparticularsubdivision.Thisisstrictlytalkingaboutfeesattributedtothecostofgrowth.


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TrusteeJokirepliedthatiscorrect, andthatraisesapointaboutneededrevisionbecausetheoperationalpiecewasnotincludedthinkingthepolicyneededtobemoregeneral.Hisintentwastousetheformthatwasdescribedtoincreaseour voice and describing not only the value of school capacity fees, but theimpact on neighborhood schools. He will take another shot at proposingrevisionsforthenextreading.

TrusteeVuittonetrepliedhewasalittlenervousaboutthatstatement,itwasnothisintenttosaytheywouldgoforwardandmakethesedecisionsasaboardorpolicymakinggroupsayingweapprovethisoneandnotthatone.Thatisaconversationtheyneedtohaveinthefuture,maybethroughISBAbutrightnow,withthefactthisisaboutfees,maybeitwouldbeapolicythatwouldbegoodforusinthefuture.Heexpressedhisconcernwithaddingarealpoliticalpiecetothis.WithallduerespecttoTrusteeJoki,thatwasnotwherehewasgoing.

Student Tours, ExcursionandOvernightTripRequestsfor the 2015‐2016 SchoolYearApproved

TrusteeJokiobservedtheamountperstudentontherequestandaskedifstaffcanreassurehimthecurrentpolicywouldindicatetheselevelsexceedwhatisinpolicy.Hebelievedthepolicystatesa$400maximumperstudent.ScottStuart,districtactivitiesdirector,repliedthatinPolicy503.7itdiscussesstudents are not to exceed two days out of school and $400 out‐of‐pocketexpense.Thepolicyaddressesexceptionstotheguidelinesbeginningonline82whereitstates“whenatripexceedstwo(2)schooldaysor$400ofstudentout‐ofpocketandfundraisingexpenses,approvalmustbeobtainedfromtheboardoftrusteesatleastthree(3)monthsinadvanceoftheexpecteddeparture.”Hispracticehasbeentoaccumulaterequeststhatexceedthe$400perstudentorexceed the twodaysofmissedschooland thosearepresented to the schoolboardforapproval.

Trustee Joki replied that gives the clarification. He raised a concern thatstudentsareaskedtoraisealotofmoneytohavetheseexperiences.TrusteeJokimadeamotiontoapprovetherequestswiththeclarificationprovided.ThemotionwassecondedbyTrusteeSayles.

ChairmanDeanaskedifstudentsareunabletoraisethefunds,istherehelpforthem.

Mr.Stuartreferredtothefundraisingpolicy,whichstatesnostudentshallbeexcluded because of financial requirements. Each advisor is charged withmakingsureeveryopportunityisavailableforeverystudenttoraisethemoney.

ChairmanDeanaskedifthefundraisingisdoneasacollectiveorperstudentamount.

Mr.Stuartbelievedthatbothoccur,thereisindividualfundraisingandgroupfundraisingwheretheymaydoaneventandtheproceedsaresharedamongstthosewhodidthework.

ChairmanDeancalledforthevoteandthemotionwaspassedunanimously.

RequesttoRescheduleDecemberBoardMeetingApproved

ChairmanDeanspoketotherequestfromtheclerktorescheduletheDecemberboardmeetingfromthe15thtothe8th.Theclerkwillbeoutoftheofficeandisresponsibleforpostingtheagendaandattachingitemsonlineandinphysicallocations. She will be out of town and unable to do the pre‐meetingrequirements.


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TrusteeJokistatedhisappreciationoftheinformation,buthethinksthisisaquestionthatshouldhavebeendealtwithattheboardofficerlevelandisnotanappropriateitemforthemeeting.HecontinuedwithamotiontoleavethemeetingdateasDecember15thandaskthechairtoworksomethingout.ThemotionwassecondedbyTrusteeSayles.

TrusteeVuittonetstatedthatunlessthisisaburdentotheboard,hewouldbeokaywithit. Theyhavechangeddatesfordifferentreasonsandthisseemsareasonablerequest.

ChairmanDeanaskediftherewasanyoneelseattheDistrictofficecapableofpostingthemeetingagendaandattachments.

Mr.Exlinerepliedthereisstafftopostonline,butnooneelsehasgatheredthecontentthatgoesintotheagenda.Wewouldhavetofindsomeonetodothatpiece.

ChairmanDeancalledforthevotetokeeptheDecemberboardmeetingonthe15th.TrusteeJokivotedyes,TrusteeSaylesvotedyes,TrusteeMadsenvotedno,TrusteeVuittonetvotednoandChairmanDeanvotedno. Themotion failedwitha2‐3vote.

TrusteeVuittonetmadeamotiontorescheduletheDecemberboardmeetingtothe8th.ThemotionwassecondedbyTrusteeMadsen.

TrusteeSaylesstated itwas imprudent toonlyhaveonepersondoinga job,especiallyinadistrictthissize.Godforbidthatshegetinanaccidentandwouldbeinthehospitalorunavailableforotherthings.Theyneedabackupplanatalltimes.

TrusteeJokistatedagain,thiswasasimplemechanicalissuetosolve,tochangethescheduledoesn’tmakesenseandheaskedboardmemberstoreconsider.

TrusteeMadsenrepliedthathersupport for thechange is largely inpart forpatronandtrusteeparticipation.Therearesomanythingsoccurringinmid‐Decemberandshelikesmovingthemeetingtoearlierinthemonth.Theotherthing is the likelihood of nomeeting in November,which appears to be thecurrent schedule, is very lowandprobably imprudent. Given theamountofconstructionandongoingexpenses,theboardwillprobablyhavetomeetthenas well. She likes the December 8th change because it is more likely to beavailabletoeverybodyhereaswellasallthepatronsofthedistrict.ChairmanDeancalled for thevote tomove theDecembermeeting to the8th.Trustee Joki voted no, Trustee Sayles voted no, Trustee Madsen voted yes,TrusteeVuittonetvotedyesandChairmanDeanvotedyes.Themotionpassedwitha3‐2vote.

RequesttoParticipateinthe2016 National YouthTobaccoSurveyApproved

Request toSurveyaSampleof theMHSStudentBodyas

TrusteeJokiexpressedhisconcernwithbothofthesurveyrequests.Theydonotcontributetoinformationthatisusefultotheschooldistrict.Theyarejustpartof thenationaldatabank andhave littlemeaning. These self‐reportingsurveysarean irritanttoparentsaswell. HemadeamotionthedistrictnotparticipateintheNationalYouthTobaccosurveyandtheGreenDotsurvey.ThemotionwassecondedbyTrusteeSayles.


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Part of the Green DotProgramHeldOver

TrusteeVuittonetrealizes the informationgoestoanationaldatabasebutthedistrictgetstoshareinthatinformationalso.Incertainareas,theymightseehighertobaccouseandidentifywhatmightbegoingon.Thisisinformationwecanlookatandseetrends.Thenwecanfocusenergyandresourcestochangethat trend, it is anareaofneed. He statedhisopposition to themotionandwonderediftherewasstafftocommentonthesurveys.

Jeanne Buschine, district counseling and drug ed coordinator, requested thetrustees separate the two surveys. The Green Dot survey is in regards tobullying.SheaddressedtheNationalYouthTobaccosurveyandstatedwhileitistruethedatagoestoanationaldatabase,weareoneofonly250schoolsinthenationtobesurveyed.Itisnotabigsamplinganditisthroughawell‐knownentity,theCenterforDiseaseControl.Thissurveyislengthycomparedtotheothersurveyandwill takeabouthalfofaclassblocktocomplete. Theywillsurveyninetystudentswhoarenotforcedtoanswerandtheparentscanoptthemout.

TrusteeVuittonetaskedifMs.Buschinesawvalueinthesurvey.

Ms.Buschine replied theother survey is for local data, this one givesus theopportunitytodoanationalsurvey.Itwouldbenicetoparticipatebutwouldnotbetheendoftheworldifwedidnot.

RaelynnGrant,acounseloratMHS,statedtheGreenDotprogramisananti‐bullyingprogram,thedataisconfidentialandstudentsmayoptout. Itisnotpulling from a huge portion of the student body. The data is directed forprogrammingatMeridianHighSchoolandwouldbepertinentfortheprogram.

ChairmanDeanaskediftheyfeelconfidenttheycantaketheresultsfromthesurveyanduseittoimplementastrategyfortheirschool.

Ms.Grantrepliedthatwascorrect.ItisfundedbytheCenterforDiseaseControland is a national program. They need to have a starting point aswith anyresearchthatisqualitativelyresearchbased.

ChairmanDeanaskediftheindividualstudentinformationwasprotectedwhentheseresultsaresentout.

Ms.Grantrepliedtheinformationisprotected,theycanoptoutandpeoplewhoedittheprogramaretheonlyoneswhoseetheresults.ChairmanDeanaskedifthesurveyitselfincludesanyidentifyinginformationsuchasthenameorstudentID.

Ms.Grantrepliedthereisnowaytoidentifyindividualstudents.

TrusteeVuittonet thinks thiswould be invaluable information. Bullying hasgonetoanotherlevelandisagrowingphenomenon.Ithasaffectedstudentsinanegativewayandhewouldlikeseethatinformation.Itwouldhelpthedistrictfightagainstbullying.

TrusteeJokiaskedtoseeacopyofthesurvey.


October13,2015

Ms.Grantindicatedshehadtheinformationwithherandshecouldbehappytodistribute.Sheapologizedtheinformationtheboardwasgivendidnotincludethequestions.

TrusteeJokistatedthedifficultyofnotknowingwhatkindsofquestionsareonthesesurveys.Heaskedifthisneedstobeapprovedtonight.

Ms.Grantrepliedtheywantedasmuchoftheschoolyearaspossible. It isalarge programwith a lot of components to it, approving it soonerwould bebetter,buttheywouldworkwithwhatevertheboardneedsare. Iftherearequestionsobjectionabletotheboard,theycandiscussamending.

TrusteeJokistatedthatithasbeenhisexperiencethatwhentheyallowthesesurveys to go out and don’t knowwhat is on the survey, they begin to getblowbackfromtheparentsandkidsthatweareaskingmychildthisandthat.Hestatedhisreluctancetoagreetoparticipateinaprogramuntiltheyhavehadafullopportunitytolookatwhatthesequestionsare.

Ms.Grantapologizedthesurveywasnotincluded.

ChairmanDeanaskedTrustee Joki ifhewouldmodify themotion toput theGreen Dot survey on the next meeting following the review of the surveyquestions.

Trustee Jokimodifiedhismotion toplace theGreenDotPreventionStrategyprogram on the nextmeetingwith the proviso that staff send the survey totrusteespriortothemeeting.

ChairmanDeanaskedabouttheNationalYouthTobaccoSurvey.

TrusteeJokistatedhisoppositiontothatsurvey.

TrusteeJoki’samendedmotiontotablediscussionontheGreenDotPreventionStrategyprogramwassecondedbyTrusteeSayles.

Trustee Madsen spoke to the National Youth Tobacco survey stating herinclination to support both surveys. She understands Trustee Joki’s concernwithhowsensitiveparentsaretoquestionsthatwemightthinkarejusthelpingtheirkids,butsometimesparentsbelievethatanyquestionsrelatingtosexualbehavior, for example, is not our business. She also would like to see thequestionsandwonderedwhybothsurveyswereatMeridianHighSchool.

Ms.BuschinerepliedtheGreenDotprogramwasachoice,MeridianHighSchoolwasrandomlychosenfortheNationalYouthTobaccosurvey.

Chairman Dean stated the physical and emotional health of our students isimportant and shewas inclined to support both. The floorwas opened forpubliccomment.

LoraineHand,11818WestDanielDrive,Boise,IdahoMs.HandstatedshefeltTrusteeJokiwaspresumptuoustosaythatstudentsarenot interested in tobacco use. There is a high use of tobacco in the youthpopulation, particularly with vaping. This survey will bring that nationalinformationout. Medicalresearchlooksatwhatdataisouttheretomakea


October13,2015

case howdangerous it is. She thinks students are interested, let themdo asurveythatwillhelpwithsocietyingeneral.

JillWrem,1295NorthBearCreekPlace,Meridian,IdahoMs.Wremstatedher supportof theGreenDotproject. Shehashadkidsgothroughtheschoolsandsheworksinanelementaryschool.Shesupportstheprojectandthisisawayforchildrentogettheirfeelingsoutinaconfidentialway.Theydon’twanttocomeforwardiftheyhavetomeetsomeonefacetofacetotelltheirstory.

Chairman Dean called for a vote on themotion to deny the National YouthTobacco survey. Trustee Joki voted yes, Trustee Sayles voted yes, TrusteeMadsenvotedno,TrusteeVuittonetvotednoandChairmanDeanvotedno.Themotionfailedona2‐3vote.

TrusteeVuittonetmadeamotiontoapprovetherequesttoparticipateinthe2016NationalYouthTobaccoSurvey. Themotionwas secondedbyTrusteeMadsen.TrusteeJokivotedno,TrusteeSaylesvotedno,TrusteeMadsenvotedyes,TrusteeVuittonet votedyes andChairmanDeanvotedyes. Themotionpassedona3‐2vote.

TrusteeSaylessecondedthemotiontotabletheGreenDotprogramsurveyuntilthey can review the questions at the next meeting. The motion passedunanimously.

BoardReports/Assignments ChairmanDeanstatedshehadreceivedaletterfromstudentsatMeridianHighSchoolofferingtoshareideasonhowtopreparestudentsforcollegeandcareerreadiness. Shewillsharewithothertrusteesandifanyonewouldliketoputsomeoftheirideasonfutureagendas,justtoletherknow.Shealsoattendedthe Verizon and Digital Promise grant rollout at Pathways, Crossroads andMeridian Middle last week and it was very exciting. Verizon and DigitalPromisedhavemadeavailableforthethreeschoolsone‐to‐onedevicesforallthestudentsandstaff.Thesearegenerousgiftsandwillbecomeeffectivetools.Verizonwillalsoprovideconnectivityforstudentswhentheyleavetheschoolusingacellphoneplatformandtheywon’thavetorelyonWi‐Fiforcontinuedlearning outside the school day. A storyteller,who is part of the grant,willdocumentthestoryandreporttotheboardatafuturedate.

TrusteeVuittonetalsoattendedtherollout.ItwasphenomenalandispartofouraffiliationwiththeLeagueofInnovativeSchoolsinwhichDr.Clarkwasanintegralpart.Thegrantisfor$3Mtohelpkidsunderstandtechnology.Thisisawonderfulprogramandmakesitworthwhiletobeapartofeducationandatrustee.TrusteeMadsenattendedtheAgExpothreeweeksagowhichwasaninterestinglearningexperience.Studentshadagreatopportunitytosharetheirskillsandprojects.Theexperiencegavehergenuineappreciationforteacherswhohavedonegrantwritingandadvocatedfortheirprograms.Theyareinnovatorsandmaximizetheirfunding.

EXECUTIVESESSION TrusteeSaylesmadeamotiontoadjournandreconveneinexecutivesessionunder Idaho Code Section 74‐206 (1) (a) to consider hiring a public officer,employee,staffmemberorindividualagent,whereintherespectivequalitiesof


October13,2015

individualsaretobeevaluatedinordertofillaparticularvacancyorneed;74‐206(1)(b)toconsidertheevaluation,dismissalordiscipliningof,ortohearcomplaintsorchargesorchargesbroughtagainst,apublicofficer,employee,staffmemberor individual agent, orpublic school student;74‐206 (1) (f) tocommunicate with legal counsel for the public agency to discuss the legalramificationofandlegaloptionsforpendinglitigation,orcontroversiesnotyetbeinglitigatedbutimminentlylikelytobelitigated.ThemerepresenceoflegalcounselatanexecutivesessiondoesnotsatisfythisrequirementunderIdahoCode.ThemotionwassecondedbyTrusteeJokiandChairmanDeantookarollcalloftheboardforapproval.TrusteeJokivotedyes,TrusteeSaylesvotedyes,TrusteeMadsen voted yes, Trustee Vuittonet voted yes and Chairman Deanvotedyes.Theboardmovedintoexecutivesessionat9:04p.m.

Theboardrecessedat10:17p.m.andreconvenedinregularsession.(executivesessionminutesareattached)

ADJOURNMENT TrusteeSaylesmoved,TrusteeJokisecondedandthevotewasunanimousto

adjournthemeetingat10:18p.m. __________________________________________________________________________ ChairmanClerk

SCHOOL BOARD EXECUTIVE SESSION MEETING MINUTES October 13, 2015

Date, Place & Time Trustee Sayles moved to go into executive session pursuant to

Idaho Code sections 74-206(1(a), (b) & (f). Trustee Joki seconded. A roll call was held and all Trustees voted “aye.” The motion passed unanimously. The executive session of the Board of Trustees, West Ada School District, convened on Tuesday, October 13, 2015, at 9:05 p.m., at the District Service Center, 1303 E. Central Drive, Meridian, Idaho.

Trustees in Attendance Chairman Tina Dean, Dr. Russell Joki, Dr. Julie Madsen, Carol Sayles, and Mike Vuittonet.

EXECUTIVE SESSION

Discussion was held regarding personnel matters, threats of litigation received by the District, and discussion with legal counsel pursuant to Idaho Code §§ 74-206(1)(a), (b), and (f). Executive Session ended at 10:17 p.m. and the regular session resumed. Motion to adjourn the regular meeting made by Trustee Sayles and Seconded by Trustee Joki. The motion to adjourn was unanimously approved and the meeting adjourned at 10:18 p.m.

Chairman Dean Board Clerk Duncan

SCHOOL BOARD MEETING MINUTES October 13, 2015 · 2015-11-13 · Page 3 Board Meeting Minutes October 13, 2015 Consent Agenda – cont. Non‐resident student enrollment requests for

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