BOARD OF DIRECTORS MEETING AGENDA Tuesday ...haarimages.fnistools.com/.../haardecember2015agenda.pdfHUNTSVILLE AREA ASSOCIATION OF REALTORS® BOARD OF DIRECTORS MEETING AGENDA 535

HUNTSVILLE AREA ASSOCIATION OF REALTORS® BOARD OF DIRECTORS MEETING AGENDA

535 Monroe Street, Huntsville, AL Tuesday, December 15th, 2015

8:30 am

CALL MEETING TO ORDER OPIE BALCH

I. INVOCATION

II. PLEDGE OF ALLEGIANCE

III. CONSENT AGENDA OPIE BALCH

a) Motion to approve the HAAR Consent Agenda/Minutes

IV. TREASURER’S REPORT JIM HOEKENSCHNIEDER

a) October Financials

b) F&B Committee Report

V. PRESIDENT REMARKS OPIE BALCH

VI. CEO REMARKS JOSH MCFALL

VII. COMMITTEE REPORTS

a) Governmental Affairs SHA JARBOE

b) ARPAC GINNY BRANDAU

c) Affiliate Director LISA GLISSON

d) North Alabama CRS SHARITA WHITEHEAD

e) WCR MONICA SANFORD

f) YPN Huntsville BRANDI CAGLE

VIII. OTHER BUSINESS

a) Bylaws Committee LANDA PENNINGTON

b) Forms Committee

ADJOURN MEETING

The HAAR Officers, Directors and Committee Chairs Orientation will commence immediately following the O&D meeting. Breakfast will be provided.

IMPORTANT DATES

Jan. 9th HAAR Gala Jan. 19th HAAR/NALMLS O&D Meetings Feb.23-25 AAR Conference

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BOARDOFDIRECTORSMEETING

OF

THEHUNTSVILLEAREAASSOCIATIONOFREALTORS®

December15th,2015  

CONSENT AGENDA      

(Items listed on the Consent Agenda are expected to be routine and non‐controversial and, unless the Board directs that an item be held for further discussion, the entire CONSENT AGENDA will be acted upon for block approval. If the Board directs that an item listed on the CONSENT AGENDA be held for further 

discussion, the item will be addressed under “Other Business.”)   

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HAARConsentAgendaDecember15th,2015

ITEM PAGE  Approval of the November 2015 Minutes 3-8 Approval of the Nov. 19th Electronic Minutes 9 Approval of the December 3rd SC Minutes 10 November Committee Reports 11 November-December Membership Report 12 NALMLS October Statistics           13

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HUNTSVILLE AREA ASSOCIATION OF REALTORS® OFFICERS & DIRECTORS MEETING MINUTES

November 17th, 2015

Present: President Opie Balch, President‐Elect Kathy Mann, MLS President Larry Carroll, Secretary/Treasurer Jim Hoekenschnieder, Ginny Brandau, Paul Buxton, Lisa Glisson, Betty Hughes, Sha Jarboe, Jim Johnson, Julie Lockwood, Zelda Lanza, Terry Lewis, Valerie Miles, Landa Pennington, Cindi Peters, Rod Schumann, Robert Simons, Bill Stewart, Regina Underwood, Rod Weaver, Sharita Whitehead, Mark Williams  Absent:  Brandi Cagle, Lynn Kilgore, Monica Sanford   Staff: Arely Jaimes, Katy Fitzgerald, Tammy Owen, Rhonda Ricketts, Josh McFall  Other: Matt Curtis   At a meeting of the Officers and Directors, held at 535 Monroe Street, Huntsville, AL., 35801, the meeting was called to 

order by President Opie Balch at 10:30 a.m., Central Standard Time. MOTION: To approve the HAAR Consent Agenda.  Motion Carried.   Motions made by the NALMLS Officers and directors were presented.   MOTION: To approve the motions passed by NALMLS O&D.  Motion Carried.   

TREASURERS REPORT                                                                                                                                  a                    

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 There being no questions, the financials are to be filed for audit. .   

PRESIDENT REMARKS                                                                                                                               i                                    President, Opie Balch, updated the Board of Directors on Elbert Balch’s health and explained that due to this she was not able to attend the NAR Conference.   President, Opie Balch, welcomed Josh McFall, HAAR’s new CEO.  

CEO REMARKS                                                                                                                                               i      CEO, Josh McFall, thanked everyone for the opportunity to be part of such a great Association. Josh gave an update on the office visits he had made since starting at HAAR back on November 2nd.   

COMMITTEE REPORTS                                                                                                                                 c  Governmental Affairs Chair, Sha Jarboe, announced their November meeting was cancelled due to low participation. Sha will be calling committee members to ask their opinion on how the committee can be better. With the committees input the committee will prepare for next year. 2016 is an election year therefore organization will be key to having a successful year.   Sha encouraged the Board of Directors to respond to the Calls for Action sent from NAR and emphasized the importance of doing so.  

  ARPAC Committee Chair, Ginny Brandau, reported she had visited several member offices encouraging them to contribute their fair share to ARPAC.  Ginny also updated the BOD as to the contributions collected as of November ($59,722). The $59,722 collected reflect at 41% member participation.   

Cindi Peters for WCR President, Monica Sanford, announced they had met their goal to donate to Harris Home for 

children.   

CRS President, Sharita Whitehead, reminded the Board of Directors that CRS in changing over to a new model. The CRS State leadership team has been inducted and moving forward there will be 5 official networking groups. They hope that these networking groups will encourage more participation.   

Other Business                                                                                                                                              i                                              Bylaws Committee Motions‐Presented by bylaws committee chair, Landa Pennington.  

 MOTION: To approve adding Section 3 to Article III‐Jurisdiction of the HAAR Bylaws, to read:  Section 3:  

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HAAR Policies and Procedures approved by HAAR Board of Directors to define/clarify the HAAR Bylaws are herein incorporated into these Bylaws.  Rationale: to reflect that all HAAR policies supplement and further define our Bylaws and are officially incorporated therein. 

 Motion Carried.   

MOTION: To approve the Standing Committees Policy (Appendix A) Motion Carried.   

MOTION: To approve the HAAR Dues Schedule Policy (Appendix B)  Questions regarding the placement of the Policy arose. MOTION: To send policy to Bo Harrison for review.  Motion Carried.  

President Elect, Kathy Mann, presented the following directors to serve as State Directors:     

Opie Balch 

Larry Carroll  

Roy Claytor 

Julie Lockwood 

Valerie Miles 

Jean Nelson 

Cindi Peters 

Presidents position‐Kathy Mann 

MOTION: To appoint the previously state as State Directors.  Motion Carried.  

   President Elect, Kathy Mann, presented members of the Personnel Committee:  

A Past President‐ Steve Cawthon MLS President ‐ ? Director ‐ Mike James Member‐At‐Large‐Betty Hughes Member‐At‐Large‐ Jan Wells Ex officio (pres.)Kathy Mann  

MOTION: To approve the Personnel Policy Committee as presented.  Motion Carried.    Julie Lockwood nominated Valerie Miles for the position of 2016 NALMLS President.   There was a second.   President, Opie Balch, asked if there were any other nominations.  

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 Betty Hughes nominated Rod Weaver for the position of 2016 NALMLS President.  Ginny Brandau brought up moving Roy Claytor to NALMLS President and appoint a new Treasurer Secretary.   Meeting was moved to Executive Session. Non‐voting members and members being discussed were asked to step out (10:16 am).  Meeting was moved to regular session (11:43 am).    MOTION: Send back to Nominating Committee to solicit nominations and then present to O&D.  Motion Carried.  The proposed 2016 Calendar was emailed to the BOD:  MOTION: To approve the 2016 Calendar.  Motion Carried.  

 There being no other business the meeting adjourned 11:45 am. Minutes respectfully submitted by Arely Jaimes for Jim Hoekenschnieder  

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(AppendixA)SUBJECT: STANDINGCOMMITTEESSOURCE: HAAR Bylaws, Article XIII Section 1. Standing Committees

The President shall appoint from among the REALTOR® Members, subject to confirmation by the Board of Directors, the following committees:

Finance & Budget Education Grievance Orientation Governmental Affairs Personnel Policy ARPAC Professional Standards Bylaws Caravan Forms Realtor Expo

The Finance and Budget Committee shall be composed of the President Elect, the President of the Multiple Listing Service, the Secretary/Treasurer, and six (6) REALTOR® Members who shall be appointed to serve for three (3) year terms and staggered so that two (2) members are appointed each year. The Secretary/Treasurer shall serve as Chairman of the Finance and Budget Committee. If any appointed Member should move into an Officer position during his/her appointed term, the current President shall appoint a REALTOR® Member to complete the remainder of the term, subject to approval of the Board of Directors.

The Professional Standards Committee shall be composed of up to fifty (50) members from whose membership hearing panels will be selected in accordance with the procedures established within the Code of Ethics and Arbitration Manual as said Manual may, from time to time, be amended.

The Grievance Committee shall be composed of up to nine (9) members and function in accordance with the procedures established within the Code of Ethics and Arbitration Manual as said Manual may, from time to time, be amended. Appointments will be for three (3) year terms with appointments staggered so that approximately one-third (1/3) of the committee membership is appointed each year.

The Bylaws Committee will be composed of the Secretary/Treasurer, the Second Vice President and other members willing to serve.

The Personnel Policy Committee will be structured and function as follows: The Personnel Policy Committee shall consist of five (5) Members, who shall be appointed by the President and approved by the Board of Directors. Members of the committee shall elect a chairperson during January of each year.

Committee Position Source of Appointment Term of Appointment 1 MLS President For Term of Office 2 Elected Directors For Term of Office 3 General Membership Two (2) Years 4 General Membership Two (2) Years 5 A Past President Two (2) Years Regarding the personnel policy committee: should a member serving in a General Membership position be selected to fill a Board of Directors vacancy, that member will continue to serve as a member of the Personnel Policy Committee through the end of that year. At the beginning of the next year A replacement for the person who was selected to fill the Director vacancy will be named by the current incoming President to fill the General Membership position on the Personnel Policy Committee, with approval of the Board of Directors. Any other vacancies occurring on the Personnel Policy Committee during the year shall be filled by the current President, with approval of the Board of Directors. The President shall be an ex-officio, non-voting member of this committee. (02-13)

Committee Chairman will be limited to two (2) consecutive years (4-97)

Past Presidents are a special resource and shall serve as advisors to the President, Association leadership, and staff, and shall meet as needed. (11-01)

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(Appendix B) 

SUBJECT: HAARDUESSCHEDULEREFERENCE: HAAR Bylaws, Article X- Dues and Assessments

HUNTSVILLE AREA ASSOCIATION OF REALTORS®

New REALTOR®

Applicant: (checks payable to HAAR)

MONTH HAAR (LOCAL)

DUES

HAAR APPLICATION

FEE

NAR (NATIONAL)

NAR ASMT

AAR (STATE)

DUES

AAR APPLICATION

FEE

TOTAL

January $111.00 $400.00 $120.00 $35.00 $170.00 $100.00 $936.00 February $101.75 $400.00 $110.00 $35.00 $155.83 $100.00 $902.58 March $92.50 $400.00 $100.00 $35.00 $141.67 $100.00 $869.17 April $83.25 $400.00 $90.00 $35.00 $127.50 $100.00 $835.75 May $74.00 $400.00 $80.00 $35.00 $113.33 $100.00 $802.33 June $64.75 $400.00 $70.00 $35.00 $99.17 $100.00 $768.92 July $55.50 $400.00 $60.00 $35.00 $85.00 $100.00 $735.50

August $46.25 $400.00 $50.00 $35.00 $70.83 $100.00 $702.08 September $37.00 $400.00 $40.00 $35.00 $56.67 $100.00 $668.67

October $27.75 $400.00 $30.00 $35.00 $42.50 $100.00 $635.25 November $18.50 $400.00 $20.00 $35.00 $28.33 $100.00 $601.83 December $9.25 $400.00 $10.00 $35.00 $14.17 $100.00 $568.42

Returning REALTOR Applicant:

If returning agent paid dues in the prior year, (s)he owes the dues in full for the current year plus a $100 AAR processing fee for a total of $936.00 payable to HAAR.

If there has been a lapse in payment for the prior year, the new applicant dues and fees schedule applies.

Returning Realtors®

must complete orientation requirements if inactive for 6 months or longer. A returning agent will need to re-apply to HAAR as follows:

o Returning within 0 – 2 months: no application fee o Returning within 2 – 6 months: ½ application fee is due o Returning after 6 months: full application fee is due + attend orientation

--------------------------------------------------------------------------------------------------------------------------------- OPTIONAL: A Key is available to REALTORS® and Appraisers only. Prices vary.

AN APPOINTMENT IS NECESSARY TO GET A KEY.

AFFILIATE FEES (make check payable to HAAR)

MONTH HAAR DUES AAR DUES TOTAL DUES

January $105.00 $170.00 $275.00 February 96.25 155.83 $252.08 March 87.50 141.67 $229.17 April 78.75 127.50 $206.25 May 70.00 113.33 $183.33 June 61.25 99.17 $160.42 July 52.50 85.00 $137.50

August 43.75 70.83 $114.58 September 35.00 56.67 $91.67

October 26.25 42.50 $68.75 November 17.50 28.33 $45.83 December 8.75 14.17 $22.92

Appraisers who hold AFFILIATE membership and wish access to Sold Data will pay:

$50 application fee to NALMLS plus $87/quarter.

Last revision: January, 2015

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HUNTSVILLE AREA ASSOCIATION OF REALTORS OFFICERS AND DIRECTORS ELECTRONIC MEETING MINUTES

November 19th , 2015

ELECTRONIC NOTICE SENT TO: President Opie Balch, President‐Elect Kathy Mann, MLS President  Larry Carroll, Secretary/Treasurer Jim Hoekenschnieder, Attorney Bo Harrison, Ginny Brandau, Paul Buxton, Lisa Glisson, Betty Hughes, Sha  Jarboe,  Jim  Johnson,  Julie  Lockwood, Zelda  Lanza, Terry  Lewis, Valerie Miles,  Landa Pennington, Cindi Peters, Rod Schumann, Robert Simons, Bill Stewart, Regina Underwood, Rod Weaver, Mark Williams ELECTRONIC RESPONSE RECEIVED FROM: Ginny Brandau, Paul Buxton, Lisa Glisson, Sha Jarboe,   Jim Johnson, Zelda  Lanza,  Terry  Lewis,  Valerie Miles,  Landa  Pennington,  Cindi  Peters,  Rod  Schumann,  Robert  Simons,  Bill  Stewart, Regina Underwood, Rod Weaver, Mark Williams ELECTRONIC NOTICE SENT TO ASSOCIATION STAFF: Josh McFall, Katy Fitzgerald and Arely Jaimes 

The following was sent via email on November 19th, 2015.

Your URGENT action is needed on the following issue: 

At the November HAAR O&D meeting President Elect, Kathy Mann, presented the 2016 State Directors. One of the names presented was Landa Pennington. Landa will be serving on AAR’s Executive Committee and will not able to finish the last year of her term as a HAAR State Director. At this time we need to replace Landa Pennington as a HAAR State Director. Please see motion below:

Motion: To approve Betty Hughes as 2016 State Director, to serve a one year term.

We ask that you please submit your vote for this motion ASAP.  

Voting will close Today, November 19th, at 4pm.  

 MOTION PASSED.   

Minutes respectfully submitted by Arely Jaimes

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HUNTSVILLE AREA ASSOCIATION OF REALTORS®

OFFICERS & DIRECTORS MEETING MINUTES

December 3rd, 2015 9am

Present: President Opie Balch, President‐Elect Kathy Mann, Secretary/Treasurer Jim Hoekenschnieder, Bo Harrison, Paul 

Buxton, Betty Hughes, Sha Jarboe, Jim Johnson, Terry Lewis, Zelda Lanza, Julie Lockwood, Valerie Miles, Cindi Peters, 

Monica Sanford, Rod Schumann, Robert Simons, Bill Stewart, Regina Underwood, Rod Weaver, Mark Williams 

Present via conference call: Landa Pennington, and Ginny Brandau, 

Excused Absence: Brandi Cagle, Lisa Glisson, Lynn Kilgore, Sharita Whitehead, MLS President Larry Carroll 

At a special called meeting of the Officers and Directors, held at 535 Monroe Street, Huntsville, AL., 35801, the meeting was called to order by President Opie Balch at 9 am Central Standard Time.   President, Opie Balch, welcomed the Board of Directors.   Bo Harrison covered the confidentiality and conflict of interest statements.    MOTION: To go into executive session.  

MOTION PASSED. 

During executive session the Board of Directors heard a report from the 2015 Nominating Committee.  

Executive session was adjourned.  

MOTION: To add Sha Jarboe, Landa Pennington and Craig Lamar to the slate of nominees, originally composed of Valarie 

Miles and Rod Weaver.  

MOTION PASSED. 

MOTION: To present the slate of candidates to HAAR membership for a vote.  

MOTION FAILED.  

Since the previous motion failed the Board of Directors was charged with filling the MLS President vacancy.  

Bylaws: SECTION 7 ‐VACANCIES.   

Vacancies  among  the  Officers  and  Directors  shall  be  filled  by  the  Board  of  Directors  until  the  next  annual 

election, or at its option, a special election may be called to fill the vacancy. 

Any appointment  to an unexpired Director position  that exceeds 12 months  shall  fall under  the definition of 

term limits as stated under Article X1 Section 3 C. (07‐10) 

A paper vote was taken.  

Results: Valerie Miles was elected to serve at the 2016 NALMLS President.  

Meeting adjourned at 10:03 am.  

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HAARCommitteeReports1ARPAC- No report BYLAWS – “ Coming Soon” CARAVAN- Nothing to report. FINANCE & BUDGET- No report FORMS – There will be two forms presented at the December O&D meeting. GRIEVANCE-Nothing to report. GOVERNMENTAL AFFAIRS- No report EDUCATION COMMITTEE – No report ORIENTATION – Nothing to report PROFESSIONAL STANDARDS- Nothing to report. REALTORS in Action- Nothing to report

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HAAR MEMBERSHIP REPORT New Members from 11/09/15 to 12/08/15  

The Huntsville Area Association of REALTORS® has received the following applications:  0  Designated REALTOR® Applications, 15  REALTOR® Applications and 2   Affiliate Applications.   

 REALTOR® 

 AGENT NAME                                               COMPANY NAME Russell Bowling                                                 New Home Star Alabama Valesia “Vikki” Caffie      Weichert REALTORS‐The Space Place Connie Cummings                                            Weichert REALTORS‐The Space Place Corrie Ann Edmondson                                   Quest Real Estate, LLC Lee Gavitt                                                           Exit Realty North Charles “Ronnie” Knox                                     Re/Max Unlimited Connor Nuckles         Intero Real Estate Services Amy MacDonald                                                Zeriss Realty, LLC Kelli Malace                                                        Matt Curtis Real Estate Matt McDowell        Weichert REALTORS‐The Space Place Apryl Murphy                                                     Exit Realty North Connor Nuckles           Intero Real Estate Services Heather Olson                                                     Keller Williams Elizabeth Power                                                  Matt Curtis Real Estate Arelis Rodriguez                                                  Amanda Howard Real Estate  

 AFFILIATE 

RESPONSIBLE PERSON           COMPANY NAME James Froman        Churchill Mortgage Rachel Jarrett        Stephens Millirons, P.C.       

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Alabama Housing Statistics Reporting Form 

North Alabama Multiple Listing System, Inc. NALMLS 

Board: Huntsville Area Association of Realtors  November 2015 

   Monthly Totals (representative of previous form). 

  # Sold in Month  Average Sales Price 

Median Selling Price 

Average Days on Market 

# of Units on the Market 

Total  390  202,612  175,000  78  2849 

# Pending this 

Month Average Pending 

Price Median Pending 

Price Average Days on 

Market # of Units 

Currently Pending 

Total  210  206,289  195,000  78  558 

   By Property Type (Please mark NR if MLS System cannot retrieve these figures) 

# Sold this 

Month  Average Selling Price Median Selling 

Price Average Days on 

Market # of Units on the 

Market 

Existing SF (Single Family, and 

Garden/Patio)  293  180,264  154,000  94  2207 

Condo and Townhomes (New 

and Existing)  10  96,190  60,950  125  98 

New Construction (Single Family, Garden/Patio)  87  290,109  286,071  20  544 

390  2849

Price Distribution 

Price Range     # of Total Sales  Average DOM # of Current Active 

Listings    

$99,999 or UNDER     79 94 384   

$100,000‐$124,999     37 84 211   

$125,000‐$149,999     37 79 271   

$150,000‐$199,999     72 65 566   

$200,000‐$249,999     50 82 382   

$250,000‐$299,999     34 73 356   

$300,000‐$349,999     34 52 206   

$350,000‐$399,999     17 93 150   

$400,000‐$449,999     14 56 94   

$450,000‐$499,999     7 94 54   

$500,000‐$549,999     3 117 38   

$550,000‐$599,999     2 93 32   

$600,000‐$649,999     0 0 19   

$650,000‐$699,999     2 222 24   

$700,000‐$749,999     0 #DIV/0!  5   

$750,000‐$799,999     0 #DIV/0!  12   

$800,000 OR OVER     2 135 45