Board of County Commissioners Allen County, Ohio Pre-Construction Public Informational Meeting April 27, 2005.

Board of County Commissioners

Allen County, Ohio

Pre-Construction Public Informational Meeting

April 27, 2005

OVERVIEW OF TONIGHT’S MEETING

I. Meeting Objective

II. History of the Project

III. Proposed Sewer Layout

IV. Procedures for Completion of Project

V. Cost to Property Owners

VI. Tentative Project Schedules

VII. Questions

I. Meeting Objective

This project consists of providing sewer service to approximately 93 property owners in an area consisting of Lutz Rd., Shearin Ave., Early Ave., and a portion of Berryhill Rd.

This meeting will provide for public participation for the construction of the sanitary sewer improvement.

Discussion items will include proposed sewer line locations, tentative cost for construction, and schedules.

II. History of the Project

1/30/01 Informational Meeting #14/11/01 1st round of site testing 8 sites , slide

4/17/01 2nd round of site testing4/25/01 DPA Hearing #15/30/01 DPA Hearing #29/11/01 Commissioners authorize design7/24/03 County submits application for $570,000 ODOD, CDBG Competitive Water and Sewer Program, and application for $116,000 ODOD, Formula Block Grant Program.1/04 ODOD notifies County of lack of funds in the Competitive Water and Sewer Program.

II. History of the Project (cont.)

7/26/04 Informational Meeting #2 / CDBG Hearing

9/15/04 Commissioners approve CDBG applications

3/4/05 ODOD approves CDBG applications

4/27/05 Pre-Construction Meeting

III. Proposed Sewer Layout

Lutz Rd.

She

arin

Ave

.

Ear

ly A

ve..

Ber

ryhi

ll R

d.

Proposed Gravity Sewer

Force Main Sewer

U.S. 30

Cairo

ProjectArea

S.R

. 65

Pump Station

NNCairo Force Main

IV. Procedures for Completion of Project

Debt Service/Grant Funding:

A. Conduct Public Hearing (CDBG requirement).

B. Make application to ODOD for CDBG, Competitive Sewer and Water Program funding. C. Bid construction of project.D. Begin construction of project.

F. Complete construction of project.

G. Notification to property owners for connection to project.

E. Begin application process for LMI connection assistance.

H. Billing for Principal Debt Service.

V. Cost to Property Owners

Project Cost

Construction Cost $1,100,000Engineering (construction admin.) 40,700Inspection 25,000Interest during construction 15,000Miscellaneous (Easements, Permits, etc.) 21,000Contingency (5% Construction Cost) 50,000Bond Issuance (Legal) 7,000Project Cost $ 1,258,700

V. Cost to Property Owners (cont.)

1. Construction – Debt Service/Grant Funding:Total Project Cost = $1,258,700

Less $500,000 ODOD,CDBG Assistance

Less $100,000 CDBG Formula Assistance

Less Up To $75,000 County Assistance

Principal Debt Service Balance = $583,700

Principal Debt Service Charge per House

$583,700 ÷ 93 households = $6,276.34 per house

Quarterly Debt Service Charge per House

25 years: $108.60(4.75%) 20 years: $123.12(4.75%), $87.10(1%)

V. Cost to Property Owners (cont.)

B. Once a property owner has connected to the sewer line he or she can will receive a quarterly sewer bill. The breakdown of the County rates are listed below:

Month’s Billed Billing Date Due Date Cost

Jan-Feb-Mar May June $75.00

Apr-May-June Aug Sept $75.00

July-Aug-Sept Nov Dec $75.00

Oct-Nov-Dec Feb March $75.00

A. Abandonment of existing private sewage system/tanks and installation of a sanitary sewer lateral to the project. Approximate Cost - $1,200. Grant funding to cover this cost may be available for LMI customers.

2. Miscellaneous Non-Assessed Cost to Property Owners

V. Cost to Property Owners (cont.)

Summary of Cost to Property OwnersDescription Amount Payment

Method

Abandonment of Private System and Construction of New Service Lateral

$1,200 Cash or Grant Assistance

Quarterly Sewer Service Charge¹

$75 Check, Cash, or Automatic Debit

Quarterly Debt Service Charge²

$87.10 to $123.12

Check, Cash, or Automatic Debit

¹ County sewer rates are being evaluated for possible increases.

² This charge can be eliminated by cash payment Principal Debt Service ($6,276.34).

VI. Tentative Project Schedule

Description Debt Service/Grant

Bid Project May 2005

Begin Construction June 2005

Complete Construction November 2005

Order Connections December 2005

Project Wrap-Up Mtg. January 2006

Principal Debt Service Billing February 2006

Begin Quarterly Debt Service May 2006

VII. Questions

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