Page 1 of 2 BOARD OF ALDERMEN PROPOSED AGENDA Bolivar City Hall January 8 th , 2013 7:00 p.m. CALL TO ORDER ROLL CALL PRAYER – TBD PLEDGE OF ALLEGIANCE – Alderman Terry Cornell MOTION TO ADOPT AGENDA 1. APPROVAL OF MINUTES – December 3 rd Special Council Meeting; December 11 th Work Session, Regular Meeting, and Executive Session; December 18 th Adjourned Council Meeting; and December 21 st Personnel Committee Meeting and Personnel Executive Session. 2. DECEMBER 2012 BILLS 3. FINANCIAL REPORTS 4. ADMINISTRATIVE REPORT a. Director of Public Works Report b. Fire Reports c. Police Reports d. City Clerk’s Report MAYORAL APPOINTMENTS, INTRODUCTIONS AND PROCLAMATIONS Appointment to Planning & Zoning Board: o Bill Little Introduction of new employees: o Jared M. Puryear — FT Water/Sewer Laborer o James Cyr — FT Parks/Cemetery Laborer CITIZENS REQUESTS 5. Special Event Permit – Roy Blunt YMCA of Bolivar Polar Bear Run NEW BUSINESS 6. BILL NO. __________ ORDINANCE NO. __________ Renew Line of Credit – Commerce Bank
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Page 1 of 2
BOARD OF ALDERMEN
PROPOSED AGENDA
Bolivar City Hall
January 8th
, 2013
7:00 p.m.
CALL TO ORDER
ROLL CALL
PRAYER – TBD
PLEDGE OF ALLEGIANCE – Alderman Terry Cornell
MOTION TO ADOPT AGENDA
1. APPROVAL OF MINUTES – December 3rd
Special Council Meeting; December 11th
Work
Session, Regular Meeting, and Executive Session; December 18th
Adjourned Council Meeting;
and December 21st Personnel Committee Meeting and Personnel Executive Session.
2. DECEMBER 2012 BILLS
3. FINANCIAL REPORTS
4. ADMINISTRATIVE REPORT
a. Director of Public Works Report
b. Fire Reports
c. Police Reports
d. City Clerk’s Report
MAYORAL APPOINTMENTS, INTRODUCTIONS
AND PROCLAMATIONS
Appointment to Planning & Zoning Board:
o Bill Little
Introduction of new employees:
o Jared M. Puryear — FT Water/Sewer Laborer
o James Cyr — FT Parks/Cemetery Laborer
CITIZENS REQUESTS
5. Special Event Permit – Roy Blunt YMCA of Bolivar Polar Bear Run
NEW BUSINESS
6. BILL NO. __________ ORDINANCE NO. __________
Renew Line of Credit – Commerce Bank
Page 2 of 2
7. Calendar of Events
o Next Regular Council Meeting – February 12th
, 2013
8. Minutes for reference:
o Parks & Recreation Minutes – CANCELLED
o Planning & Zoning Meeting Minutes – CANCELLED
EXECUTIVE SESSION
PURSUANT TO:
RSMo 610.021(1) Legal actions, causes of action or litigation….….
Executive Session pursuant to RSMo 610.021(3) Hiring, firing, disciplining or promoting
of particular employees………
RSMo 610.021(13) Individually identifiable personnel records, performance ratings or
records pertaining to employees or applicants for employment.…….
ADJOURN
If you have a need for special accommodations, please contact the City Clerk’s Office
24 hours prior to this meeting
Posted: 1/07/13
4:00 pm
Special Council Meeting, December 3, 2012 – Pg. 1
CITY OF BOLIVAR
SPECIAL COUNCIL MEETING
DRAFT MINUTES
December 3rd
, 2012
Present: Mayor John Best, Aldermen Terry Cornell, Steve Skopec, Darren Crowder, Chris
Warwick and Vicky Routh; City Administrator Darin Chappell and City Clerk Kimberly Strader;
Charlotte Marsch and daughter, Police Chief Steve Hamilton, Resource Development
Coordinator Tracy Slagle, Fire Chief Jim Ludden, Brent Watkins, Public Works Director Jerry
Hamby, Joe Cornell, and James Bradshaw.
Absent: Alderman Julie Bond; Alderman John Credille arriving at 6:01 p.m. and Alderman
Arleen Ferguson arriving at 6:05 p.m.
Call to Order: Mayor Best called the meeting to order at 6:00 p.m.
Preliminary Draft – 2013 Budget: City Administrator Darin Chappell presented his direction
for the 2013 Budget in which the budget would be based on zero tax revenue increase. A merit
increase up to but not to exceed three percent was agreed upon for current employees with no
cost-of-living increase given.
The Board requested additional options to review for proposed seewer rate increases with one
option including residential fees verses business fees.
The Parks Department budget was discussed. It was recommended to use capital improvement
dollars to cover any Parks fund deficits.
Adjournment: Alderman Cornell made a motion to adjourn. Alderman Credille seconded the
motion, which carried with seven ayes.
The meeting adjourned at 9:10 p.m.
________________________________
John F. Best, Mayor
ATTEST:
____________________________________
Kimberly Strader, City Clerk
Work Session, December 11, 2012- Pg. 1
CITY OF BOLIVAR
WORK SESSION
DRAFT MINUTES
December 11th
, 2012
Present: Mayor John Best, Aldermen Arleen Ferguson, Chris Warwick, Julie Bond, John
Credille, Steve Skopec, Darren Crowder, Vicky Routh, and Terry Cornell; City Administrator
Darin Chappell, City Clerk Kimberly Strader, Deputy City Clerk Sarah Honey and City Attorney
Donald Brown; Betsy Sandidge, Donald LaRochelle, Marie Anne LaRochelle, Public Works
Director Jerry Hamby, Ethel Mae Tennis, Fire Chief Jim Ludden, Charlotte Marsch, Ellie
Blevins, and Larry Ferguson.
Call to Order: Mayor Best called the meeting to order at 6:30 p.m.
Water/Sewer Rates: Mayor Best gave the Aldermen the opportunity to ask any questions they
may have concerning the proposed rate increase. The majority of the Council wanted to have
different options on the increased proposal with projected calculations of revenue for the
different proposals. It was also agreed upon by Council that more time was needed to get the
information of the increased rate proposals published in the local media to allow feedback from
the citizens. City Administrator Darin Chappell and City Clerk Kimberly Strader both agreed
they would present more options to Council by the next meeting within a weeks’ time during
which time the final budget would be brought before Council as well.
Speed Limit Reduction- Division Street: Concerned citizen Terry Goodwin presented a
petition for a reduction in speed limit on the length of Division Street starting at Highway D
stopping at the intersection of Main Avenue. Discussion of the possibility of additional 4-way
stops was held, and Public Works Director Jerry Hamby’s initial opinion is to allow for a
reduction in speed limit, but that adding 4-way stop signs at the four intersections would not be a
good idea with traffic during school hours. Most of the Aldermen agreed they would like to see
a flow of traffic with no stop signs, but the reduction in speed limit would be a good idea as long
as it was enforced. A suggestion to lengthening the school zone was also brought up. City
Administrator Darin Chappell wanted to do some investigation on the legalities of continuing the
school zone before anything was brought before the Council.
The meeting adjourned at 7:00 p.m.
_________________________________
ATTEST: John F. Best, Mayor
____________________________________
Kimberly Strader, City Clerk
Regular Council Meeting, December 11, 2012- Pg. 1
CITY OF BOLIVAR
REGULAR COUNCIL MEETING
DRAFT MINUTES
December 11th
, 2012
Present: Mayor John Best, Aldermen Arleen Ferguson, Chris Warwick, Julie Bond, John
Credille, Steve Skopec, Darren Crowder, Vicky Routh, and Terry Cornell; City Administrator
Darin Chappell, City Clerk Kimberly Strader, Deputy City Clerk Sarah Honey and City Attorney
Donald Brown; Betsy Sandidge, Donald LaRochelle, Marie Anne LaRochelle, Public Works
Director Jerry Hamby, Ethel Mae Tennis, Fire Chief Jim Ludden, Charlotte Marsch, Ellie
Blevins, and Larry Ferguson.
Call to Order: Mayor Best called the Regular Council Meeting to order at 7:00 p.m.
Prayer: Mayor John F. Best
Pledge of Allegiance: Alderman Bond
Adopt the Agenda: Alderman Ferguson made a motion to adopt the agenda. Alderman
Credille seconded the motion, which carried unanimously.
Approval of the Minutes: City Administrator Darin Chappell mentioned he was not present at
the November 8th
Personnel Committee Meeting or the Personnel Executive Session. Alderman
Bond made a motion to approve the minutes with the removal of Mr. Chappell’s stated presence
of said meeting. Alderman Crowder seconded the motion, which carried unanimously.
Bills for Payment: Alderman Credille made a motion to approve the bills for payment.
Alderman Warwick seconded the motion, which carried unanimously.
Financial Reports: Alderman Crowder made a motion to approve the financial reports.
Alderman Cornell seconded the motion, which carried unanimously.
Alderman Crowder asked which fund the audit would be paid from. City Clerk Kimberly
Strader answered the general fund with professional services probably being the specific general
ledger account. Alderman Crowder requested there be a separate general ledger account
designated for the audit costs, especially if the billing for the audit occurred in installments.
Administrative Report: With the reduction in staff due to illness sweeping across many of the
employees at City Hall, City Administrator Darin Chappell wanted to commend the staff on
keeping up the duties assigned as well as others helping out where needed.
Phase III of the Sidewalk Project was going well, unseasonable high temperatures in the month
of November and December had a big role in speeding along the process.
The WWTP continued assisting with the removal of trees surrounding the plant for the upcoming
mandated improvements scheduled to begin at the first of 2013.
Regular Council Meeting, December 11, 2012- Pg. 2
The Water Department has reported a meeting with the Department of Natural Resources
concerning the results from testing the water at the Airport. Mr. Chappell gave many kudos to
Kerrick Tweedy for the improvements to airport operations that have lead to the highest sales in
fuel since July!
Tracy Slagle, Resource Development Coordinator, was a part of a program that worked with
High School students. The students were put into ‘real life’ scenarios that depicted what their
lives would be like in a lower paying job verses what it would be like in a higher paying job.
The students seemed to have learned a lot from the program and appreciated the value of money
more after the exercise involving lower paying jobs.
Mr. Chappell commended the Fire Department in their efforts to assist our neighboring city of
Osceola during their recent tragedy. Fire Chief Jim Ludden credited their training as a great
resource in this situation. He reported on another fellow fire fighter thanking the Bolivar Fire
Department and said they didn’t think they could have handled the tremendous fire without the
help of Bolivar’s fire fighters.
Police Chief Steve Hamilton reported a serious threat was avoided due to the efforts of all the
staff in the Police Department. Mr. Chappell explained the new direction the Police Chief has
taken in the scheduling process. With the new staffing model, there will be no fewer than one
Lieutenant, one Corporal, and three Officers on duty at all times. Will provide opportunities
development and cross-training in different aspects of law enforcement for the entire police
force.
The Missouri Main Street Center will be hosting the final presentation of the Bolivar
Vision/Drury Group Project at 6:00 p.m. on December 13th
. A micro-lending seminar hosted by
Justine Peterson will kick off the night of the 13th
at 4:30 p.m. at Ralph’s Grill.
Alderman Crowder mentioned reports of continued wildlife sightings at the Airport. Mr.
Chappell reported continued efforts to work with the Missouri Department of Conservation to
get archery season ready to implement in the near future.
Alderman Warwick made a motion to accept the report as presented. Alderman Credille
seconded the motion, which carried unanimously.
Mayor Best generously donated $3,000 to the City of Bolivar and the employees for the purpose
of paying for the catering of the Employee Holiday Party and the remainder to be used for the
purchase of playground equipment at Dunnegan Memorial Park.
Regular Council Meeting, December 11, 2012- Pg. 3
CITIZENS REQUEST
Special Event Permit – Reckless Sports Softball League: Aaron Brisley was present to
answer any questions the Council may have about his request to use Fullerton ball fields for the
purpose of holding camps and tournaments during April thru June of 2013. Mr. Brisley
requested the fields be available to him as of March 1st for preparation of the fields with
maintenance work. He estimates between fifty to one hundred children participating in the
NIKE sponsored softball camp previously held in Jefferson City. Mr. Brisley also reported
working with the Bolivar YMCA in scheduling the events to make sure they don’t have any
conflicting times.
Alderman Warwick mention he had received a lot of positive feedback with encouragement from
the parents and many reporting they were ready for this type of event to take place.
Alderman Bond made the motion to approve the permit as presented. Alderman Cornell
seconded the motion, which carried unanimously.
NEW BUSINESS
Acceptance- MoDOT Land Conveyance, East Highway 32: Alderman Skopec made the
motion to accept the small parcel of land located near the WWTP from MoDOT. Alderman
Credille seconded the motion, which carried unanimously.