Board Action Information Sheet Action Item # 1.1 Submitted by Mr. Alan Johnson Action Month March, 2015 Person Accountable Mr. Alan Johnson A. DESCRIPTION OF THE REQUEST: "What and Why" Third and Final Reading of Revised Board Policy #005 - Local Board Procedures. B. RELEVANT FACTS: "Who, When, Where, and Cost" Remove Strike through information Bold items are New C. OTHER IMPORTANT INFORMATION: "Attachments may be added" D. RECOMMENDATION FOR ACTION: "What action is the Board being asked to take?" It is the recommendation of the Administration to the Woodland Hills Board of School Directors to approve Revised Board Policy #005 - Local Board Procedures.
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Board Action Information Sheet
Action Item # 1.1 Submitted by Mr. Alan Johnson
Action Month March, 2015 Person Accountable Mr. Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Third and Final Reading of Revised Board Policy #005 - Local Board Procedures.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Remove Strike through information
Bold items are New
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration to the Woodland Hills Board of School Directors to approve Revised Board Policy
#005 - Local Board Procedures.
Page 1 of 4
No. 005
SECTION: LOCAL BOARD PROCEDURES
WOODLAND HILLS SCHOOL DISTRICT
TITLE: ORGANIZATION
ADOPTED: March 9, 1983
REVISED: January 20, 1999
REVISED:
005. ORGANIZATION
Section 1. Organization Meeting
SC 401 The school directors shall meet and organize annually during the first week in December. Notice of the time and place of the organization meeting shall be given to all members of the Board of School Directors by mail at least five (5) days before the proposed meeting by the Secretary of the Board. The organization meeting shall be a regular meeting.
Section 2. Order
SC 421 The organization meeting shall be called to order by the Secretary of the Board who shall preside over the election of a temporary President from among the hold-over members of the Board. The Secretary of the Board shall be secretary of the meeting. The certificates of the election or appointment of all new school directors shall be read, and a list of the legally elected or appointed and qualified school directors prepared by the temporary President.
SC 402 The temporary President shall administer the oath or affirmation of office to such school directors as have not previously taken and subscribed the same.
Section 3. Officers
Election of officers shall be by a majority of those present and voting. Where no such majority is achieved on the first ballot, a second ballot shall be cast for the two (2) candidates who received the greatest number of votes.
a. The school directors shall annually, during the first week in December, elect from their members a President and Vice-President who shall serve for one (1) year.
Page 2 of 4
005. ORGANIZATION - Pg. 2
SC 404
SC 436, 438
b. The school directors shall annually, during the month of May, elect a Treasurer who shall serve for one (1) year beginning the first day of July after such election. The Treasurer may be a corporation duly qualified and legally authorized to transact a fiduciary business in the Commonwealth, and s/he shall not be a member of the Board.
The school Treasurer shall not enter upon his/her duties until s/he has furnished bond in accordance with law and with the approval of the Board. The school Treasurer shall be compensated in such a manner and at a rate as the Board shall determine.
c. The school directors shall, during the month of May in every fourth year, elect a Secretary who shall serve a term of four (4) years beginning the first day of July following such election.
Vacancies in any office shall be filled by the school directors and such appointed officers shall serve for the remainder of the unexpired term.
SC 404, 405, 514 The same school director may not hold more than one (1) office of the Board. No employee of the Board shall serve, temporarily or permanently, as an officer of the Board. Officers of the Board may be removed from office for incompetency, intemperance, neglect of duty, violation of the school laws of the Commonwealth, or other improper conduct, provided that the officer charged shall have been given due notice of the reasons therefore and an opportunity for a hearing and provided that said removal has been approved by the affirmative vote of a majority of the full number of school directors, provided said number constitutes at least a majority of the quorum.
Section 4. Appointments
The Board shall appoint:
SC 683 a. A tax collector, where a tax collector is not elected to collect taxes, or where there is a vacancy or where an elected tax collector refuses to qualify.
SC 1410 b. School physician.
SC 1410 c. School dentist.
The Board may appoint:
SC 406, 324 a. A school solicitor.
Page 3 of 4
005. ORGANIZATION - Pg. 3
SC 434 b. An Recording Secretary.
SC 406 c. An independent auditor.
SC 516 d. Delegates to a state convention or association of school directors.
SC 406 e. Such other assistants, clerks and employees as the Board deems proper.
SC 514 Appointees of the Board may be removed from office for incompetency, intemperance, neglect of duty, violation of the school laws of the Commonwealth, or other improper conduct, provided that the appointee so charged shall have been given due notice of the reasons therefore and an opportunity for a hearing and provided that said removal has been approved by the affirmative vote of a majority of the full number of school directors.
Section 5. Resolutions
The Board may at the organization meeting but shall prior to July 1 next following:
SC 621 a. Designate a depository for school funds.
SC 106 b. Designate a newspaper of general circulation as defined in accordance with law.
SC 421 c. Designate a day, place and time for regular meetings.
Section 6. Committees
Committees of school directors shall, when specifically charged to do so by the Board, conduct studies, make recommendations to the Board and act in an advisory capacity, but shall not take action on behalf of the Board.
Members shall be appointed by the President who shall serve as an ex-officio member on all committees and who shall appoint the Superintendent as an ex-officio member of all committees.
A member may request (or refuse) appointment to a committee. Refusal to serve on any one committee shall not be grounds for failure to appoint a member to another committee.
Each Board committee shall be convened by a chairperson who shall report for the committee and shall be appointed by the President.
Page 4 of 4
005. ORGANIZATION - Pg. 4
The President may appoint at the organization meeting or as soon after the organization meeting as practicable members of the Board to the following standing committees where they shall serve a term of one (1) year:
a. Personnel.
b. Curriculum.
c. Finance.
d. Athletic.
e. Buildings and Grounds.
f. Transportation.
g. Policy.
h. School Safety/Community Relations
i. Contracts.
j. C.O.I.P.
k. Food Service/Transportation.
The President shall appoint Board representatives to other groups as necessary.
Ad hoc committees may be created and charged by action of a majority of the school directors or the President of the Board.
Action Month March, 2015 Person Accountable Mr. Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Third and Final Reading of revised policy #335 - Employees Family and Medical Leaves.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
This policy combines:
Policy #335 - Administrative Employees Family and Medical Leaves
Policy #435 - Professional Employees Family and Medical Leaves
Policy #535 - Classified Employees Family and Medical Leaves
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the administration to approve revised policy #335 - Employees Family and Medical Leaves
Page 1 of 2
No. 335
SECTION: EMPLOYEES
TITLE: FAMILY AND MEDICAL LEAVES
ADOPTED:
REVISED:
WOODLAND HILLS
SCHOOL DISTRICT
335. FAMILY AND MEDICAL LEAVES
1. Authority 29 U.S.C. Sec. 2601 et seq 29 CFR Part 825
The Board shall provide eligible administrative, professional and support employees with unpaid leaves of absence in accordance with the Family And Medical Leave Act, hereinafter referred to as FMLA.
Employee requests for FMLA leave shall be processed in accordance with law, Board policy and administrative regulations.
2. Delegation of Responsibility
The Superintendent shall develop and disseminate administrative regulations to implement FMLA leave for eligible employees.
29 U.S.C. Sec. 2619
The district shall post, in conspicuous places in the district customarily used for notices to employees and applicants, a notice regarding the provisions of the FMLA and the procedure for filing a complaint.
Employee requests for leave, both FMLA and non-FMLA, shall be submitted in writing on a district form to the
Director of Human Resources.
3. Guidelines 29 U.S.C. Sec. 2611, 2612
Employees’ eligibility for FMLA leave shall be based on the criteria established by law.
29 U.S.C. Sec. 2612
Eligible employees shall be provided up to twelve (12) workweeks of unpaid leave in a twelve-month period for the employee's own serious health condition; for the birth, adoption, foster placement or first-year care of a child; to care for a seriously ill spouse, child or parent; or to address specific qualifying exigencies pertaining to a member of the Armed Forces alerted for foreign deployment or during foreign deployment.
29 U.S.C. Sec. 2612
Eligible employees shall be provided up to twenty-six (26) workweeks of unpaid leave in a single twelve-month period to care for an ill or injured covered servicemember.
335. FAMILY AND MEDICAL LEAVES - Pg. 2
Page 2 of 2
29 CFR Sec. 825.200
The district shall utilize a rolling twelve-month period measured backwards from the date leave is used to determine if an employee has exhausted his/her FMLA leave in any twelve-month period.
29 U.S.C. Sec. 2612
When an employee requests an FMLA leave and qualifies for and is entitled to any accrued paid sick, vacation, personal or family leave, the employee is required to utilize such paid leave during the FMLA leave.
29 U.S.C. Sec. 2612 References:
Family And Medical Leave Act – 29 U.S.C. Sec. 2601 et seq.
Family And Medical Leave Act, Title 29, Code of Federal Regulations – 29 CFR Part 825
Board Policy – 000, 813
NOTES:
Both spouses – 29 U.S.C. Sec. 2612, 29 CFR Sec. 825.201
Board Action Information Sheet
Action Item # 1.3 Submitted by Mr. Alan Johnson
Action Month March, 2015 Person Accountable Mr. Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Second Reading of New Board Policy No. 209.1 Food Allergy Management.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
Page 1 of 6�
No. 209.1�
SECTION: PUPILS
WOODLAND HILLS SCHOOL DISTRICT
TITLE: FOOD ALLERGY MANAGEMENT
ADOPTED:
REVISED:
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209.1. FOOD ALLERGY MANAGEMENT�
1. Purpose The Board is committed to providing a safe and healthy environment for students with severe or life-threatening food allergies and shall establish policy to address food allergy management in district schools in order to:
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1. Reduce and/or eliminate the likelihood of severe or potentially life-threatening allergic reactions.
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2. Ensure a rapid and effective response in the case of a severe or potentially life- threatening allergic reaction.
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3. Protect the rights of students by providing them, through necessary accommodations when required, the opportunity to participate fully in all school programs and activities, including classroom parties and field trips.
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The focus of food allergy management shall be on prevention, education, awareness, communication and emergency response.
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2. Authority SC 1422.3
The Board adopts this policy in accordance with applicable state and federal laws and regulations, and the guidelines established jointly by the PA Department of Education and PA Department of Health on managing severe or life-threatening food allergies in the schools.
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3. Definitions Food allergy - an abnormal, adverse reaction to a food that is triggered by the body’s immune system.
Page 2 of 6
209.1. FOOD ALLERGY MANAGEMENT - Pg. 2�
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Medical Plans of Care - written documents individualized for a particular student with a severe or life-threatening food allergy to address the student’s needs throughout the school day, including:
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1. Emergency Care Plan (ECP) - a medical plan of care based on the information provided in the student’s Individualized Healthcare Plan (IHP) and distributed to all school personnel who have responsibilities for the student which specifically describes how to recognize a food allergy emergency and what to do when signs or symptoms of these conditions are observed.
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2. Individualized Healthcare Plan (IHP) - a medical plan of care that provides written directions for school health personnel to follow in meeting the individual student’s healthcare needs. The plan describes functional problem areas, sets goals for overcoming problems, and lists tasks/interventions to meet the goals. The IHP shall include a Food Allergy Medical Management Plan developed by a student’s personal healthcare team and family, which shall outline the student’s prescribed healthcare regimen and be signed by the student’s board-certified allergist, family physician, physician assistant or certified registered nurse practitioner.
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Pol. 113 �
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Pol. 103.1
3. Related Services Component in Individualized Education Program (IEP) -
that part of an IEP for a student receiving special education and related services which includes reference to development and implementation of an IHP and ECP for students with a documented severe or life-threatening food allergy as well as identifying the medical accommodations, educational aids and services to address the student’s needs.
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4. Section 504 Service Agreement - a medical plan of care which references development and implementation of an IHP and ECP as well as other accommodations, educational aids and services a student with a documented severe or life-threatening food allergy requires in order to have equal access to educational programs, nonacademic services and extracurricular activities as students without food allergies.
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4. Guidelines Prior to enrollment in the district or immediately after diagnosis of a food allergy, appropriate medical plans of care such as an ECP, IHP, Section 504 Service Agreement and/or IEP shall be developed for each student identified with a food allergy. Plans shall be developed by the school nurse, in collaboration with the student’s healthcare provider, the student’s parents/guardians, district or school nutrition staff, the student, if appropriate, and any other appropriate persons.
Page 3 of 6
209.1. FOOD ALLERGY MANAGEMENT - Pg. 3�
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Where a medical plan of care is developed, it should carefully describe the plan for coverage and care of a student during the school day as well as during school- sponsored activities which take place while the student is under school jurisdiction during or outside of school hours. Medical plans of care shall include a component which provides information to the school nutrition service regarding each student with documented severe or life-threatening food allergies.
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Pol. 210, 210.1 Medical plans of care should include both preventative measures to help avoid accidental exposure to allergens and emergency measures in case of exposure, including administration of emergency medication.
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A complete set of a student’s current medical plans of care related to food allergies shall be maintained by the school nurse. Information or copies of the different components of a student’s medical plans of care shall be provided to appropriate personnel who may be involved in implementation of the medical plans of care.
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Accommodating Students With Disabling Special Dietary Needs�
Pol. 103.1, 113 Students with food allergies may be identified, evaluated and determined to be disabled, in which case the district shall make appropriate accommodations, substitutions or modifications in accordance with the student’s medical plans of care.
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The district must provide reasonable accommodations, substitutions or modifications for students with disabling dietary needs. The student’s physician shall determine and document if the student has a disabling dietary need. Examples of a disability under this policy would include metabolic conditions (e.g., diabetes), severe food allergies or cerebral palsy.
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7 CFR Sec. 15b.40
Students who fall under this provision must have a written medical statement signed by a licensed physician, which shall be included with the student’s IHP. The medical statement must identify:
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1. The student’s special dietary disability.
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2. An explanation of why the disability restricts the student’s diet.
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3. The major life activity(ies) affected by the disability.
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4. The food(s) to be omitted from the student’s diet.
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5. The food or choice of foods that must be provided as the substitute.
Page 4 of 6
209.1. FOOD ALLERGY MANAGEMENT - Pg. 4�
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Accommodating Students With Nondisabling Special Dietary Needs�
The district may, at its discretion, make appropriate accommodations, substitutions or modifications for students who have a special dietary need but who do not meet the definition of disability, such as a food intolerance or allergy that does not cause a reaction that meets the definition of a disability. The decision to accommodate such a student shall be made on a case-by-case basis.
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Students who fall under this provision must have a written medical statement signed by a physician, physician assistant or certified registered nurse practitioner identifying the following:
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1. The medical or other special dietary condition which restricts the student’s diet.
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2. The food(s) to be omitted from the student’s diet.
3. The food or choice of foods to be substituted.
Confidentiality�
Pol. 113.4, 209, 216
The district shall maintain the confidentiality of students with food allergies, to the extent appropriate and as requested by the student’s parents/guardians. District staff shall maintain the confidentiality of student records as required by law, regulations and Board policy.
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5. Delegation of Responsibility Pol. 121, 246,
808, 810
The Superintendent or designee, in coordination with the school nurse, school nutrition services staff, and other pertinent staff, shall develop administrative regulations to implement this policy or adopt as administrative regulations the suggested guidelines developed by the Pennsylvania Departments of Education and Health and National School Boards Association (NSBA) guidance on managing severe or life-threatening food allergies in district schools, including all classrooms and instructional areas, school cafeterias, outdoor activity areas, on school buses, during field trips, and during school activities held before the school day and after the school day.
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Administrative regulations should address the following components:�
Pol. 146 �
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Pol. 210, 210.1
1. Identification of students with food allergies and provision of school health services.
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2. Development and implementation of individual written management plans.
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3. Medication protocols, including methods of storage, access and administration.
Page 5 of 6
209.1. FOOD ALLERGY MANAGEMENT - Pg. 5�
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Pol. 246 �
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Pol. 113.4, 209, 216
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Pol. 805
4. Development of a comprehensive and coordinated approach to creating a healthy school environment.
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5. Communication and confidentiality. �
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6. Emergency response.
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7. Professional development and training for school personnel.
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8. Awareness education for students.
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9. Awareness education and resources for parents/guardians.
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10. Monitoring and evaluation.�
The Superintendent or designee shall annually notify students, parents/guardians, staff and the public about the district’s food allergy management policy by publishing such in handbooks and newsletters, on the district’s website, and through posted notices and other efficient methods.
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References:
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School Code – 24 P.S. Sec. 1422.1, 1422.3
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State Board of Education Regulations – 22 PA Code Sec. 12.41
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Family Educational Rights and Privacy Act – 20 U.S.C. Sec. 1232g
Individuals With Disabilities Education Act – 20 U.S.C. Sec. 1400 et seq.
Section 504 of the Rehabilitation Act of 1973 – 29 U.S.C. Sec. 794
Americans With Disabilities Act – 42 U.S.C. Sec. 12101 et seq.
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Nondiscrimination on the Basis of Handicap in Programs or Activities Receiving Federal Financial Assistance, Title 7, Code of Federal Regulations – 7 CFR Part 15
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Nondiscrimination on the Basis of Disability, Title 28, Code of Federal Regulations – 28 CFR Part 35
Page 6 of 6
209.1. FOOD ALLERGY MANAGEMENT - Pg. 6�
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Family Educational Rights and Privacy, Title 34, Code of Federal Regulations – 34 CFR Part 99
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Nondiscrimination on the Basis of Handicap, Title 34, Code of Federal Regulations – 34 CFR Part 104
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Individuals With Disabilities Education, Title 34, Code of Federal Regulations – 34 CFR Part 300
FOOTBALL ADMISSIONS/WPIAL - BASKETBALL ADMISSIONS 3,206.00 3,206.00 DUES & FEES WPIAL EVENT - ADMISSIONS - WRESTLING - MISCELLANEOUS INCOME 1,000.00 1,000.00 FUNDS FROM GENERAL FUND - ATHLETIC DEPT - DUES AND FEES - ATHLETIC DEPT - START UP MONEY -
ATHLETIC DEPT - SUPPLIES -
BASEBALL - DUES AND FEES -
BASEBALL - SUPPLIES -
BASEBALL- OFFICIALS - HIGH SCHOOL -
BASEBALL- OFFICIALS- JUNIOR HIGH -
BASKETBALL - DUES AND FEES 175.00 (175.00)
BASKETBALL - SUPPLIES -
BASKETBALL - SECURITY -
BASKETBALL- OFFICIALS - HIGH SCHOOL 4,845.00 (4,845.00)
BASKETBALL- OFFICIALS- JUNIOR HIGH 400.00 (400.00)
BOWLING FEES 246.50 (246.50)
CONTRACTED PROFESSIONAL SERVICES 1,169.38 (1,169.38) CROSS COUNTRY FEES - FIELD HOCKEY - DUES AND FEES - FIELD HOCKEY - OFFICIALS - FOOTBALL - OFFICIALS - JUNIOR HIGH - FOOTBALL - SUPPLIES - FOOTBALL- OFFICIALS - HIGH SCHOOL - FOOTBALL- CONTRACTED PROFESSIONALS - FOOTBALL - SECURITY - GOLF - DUES & FEES - GOLF - SUPPLIES - MEALS / REFRESHMENTS 101.15 (101.15) RIFLE - DUES & FEES - RIFLE - OFFICIALS - RIFLE - SUPPLIES - SOCCER - DUES AND FEES - SOCCER- OFFICIALS - SOCCER - SUPPLIES - SOFTBALL - DUES AND FEES - SOFTBALL - OFFICIALS - SOFTBALL - SUPPLIES - SWIMMING/DIVING - DUES AND FEES - SWIMMING/DIVING - OFFICIALS - JUNIOR HIGH - SWIMMING/DIVING - OFFICIALS- HIGH SCHOOL 770.00 (770.00) SWIMMING/DIVING - SUPPLIES - TENNIS - DUES AND FEES - TRACK & FIELD- DUES AND FEES 2,010.00 (2,010.00) TRACK AND FIELD - OFFICIALS - HIGH SCHOOL - TRACK AND FIELD - OFFICIALS - JUNIOR HIGH - TRACK AND FIELD - SUPPLIES -
UNIFORMS - HIGH SCHOOL -
UNIFORMS - JUNIOR HIGH -
VOLLEYBALL - DUES AND FEES - VOLLEYBALL - OFFICIALS - HIGH SCHOOL - VOLLEYBALL - OFFICIALS - JUNIOR HIGH - VOLLEYBALL - SUPPLIES - WRESTLING - DUES AND FEES - JUNIOR HIGH 200.00 (200.00) WRESTLING - DUES AND FEES -HIGH SCHOOL - WRESTLING - OFFICIALS - HIGH SCHOOL 390.00 (390.00) WRESTLING - OFFICIALS - JUNIOR HIGH - WRESTLING - SUPPLIES - ESCHEAT
Action Item # 2.4 Submitted by Michael A. Gigliotti
Action Month March, 2015 Person Accountable Alan N. Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Approval of the Budgetary Transfers for the month of March 2015.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration that the Budgetary Transfers be accepted as detailed.
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Board Action Information Sheet
Action Item # 2.5 Submitted by Michael A. Gigliotti
Action Month March, 2015 Person Accountable Alan N. Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
The District has several accounts available for transfer to the primary Scholarship Account. The Judge Hawkins, PAWS, and the
Wukich Accounts were specific scholarship accounts with a combined balance of $516.17 which could then be utilized for the
scholarships awarded annually to the Woodland Hills students through the Guidance Department.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
These accounts have minimal balances and have been inactive for several years. Judge Hawkins has a balance of $38.08,
normally $250.00 would be awarded; PAWS has a balance of $290.64, normally 8-10 students would receive $300.00 each; and
the Wukich Scholarship Fund has a balance remaining of $187.45, normally $2,000.00 would be awarded. These funds would be
added to the primary Scholarship fund since these funds do not have enough individually to award what was originally intended.
The new balance of the Scholarship account would then be $28,432.03
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the administration to transfer the balances of the Judge Hawkins, PAWS and Wukich Scholarhip Fund
to the primary Scholarship account.
Board Action Information Sheet
Action Item # 2.6 Submitted by Michael A. Gigliotti
Action Month March, 2015 Person Accountable Alan N. Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
The administration is requesting permission to advertise for a Request for Proposal of single audit services for five school years
ending in 2020 (2016-2020).
B. RELEVANT FACTS:"Who, When, Where, and Cost"
The District's current contract is expiring with the audit for the 2014-2015 school year.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the administration to seek independent audit services for five years beginning with the school year
ending in 2016 and continuing through the school year ending 2020.
Woodland Hills School District Request for Proposal for Auditing Services
Page 1 of 7
WOODLAND HILLS SCHOOL DISTRICT
Request for Proposal for Audit Services
Invitation for Proposal
The Woodland Hills School District is soliciting proposals from independent certified public accounting firms to provide auditing services to the school district for the school’s fiscal years ending June 30, 2016, 2017, 2018, 2019, and 2020.
The point of contact with the Woodland Hills School District is Michael Gigliotti, Business Manager/Board Secretary at (412) 731-1300, ext. 0133.
In order to be considered for selection, Audit Firm proposals must be received in a sealed envelope clearly marked “AUDIT SERVICES REQUEST FOR PROPOSAL”, delivered to the Woodland Hills School District, 2430 Greensburg Pike, Pittsburgh, PA 15221. Bids will be accepted until April 2, 2015 by 1:30 PM at which time and place there will be a public opening and reading of proposals received.
Faxed or e-mailed proposals will not be accepted.
No proposal may be withdrawn before 90 days after the date of the opening of the proposals. Tentative plans call for the Woodland Hills Board of School Directors to review the proposals and to take action to award a contract at its Legislative meeting on April 8, 2015.
The Woodland Hills Board of School Directors reserves the right to reject any or all proposals and to waive, at its discretion, any irregularities, mistakes, omissions, or informalities relative thereto. If any proposal is accepted by the School District, a letter from the Board Secretary will evidence the awarding contract within 20 days of the Legislative Meeting at which the contract was awarded.
The Request for Proposal for Audit Services and specifications may be obtained from Michael Gigliotti, Business Manager/Board Secretary, Woodland Hills School District, 2430 Greensburg Pike, Pittsburgh, PA 15221, as well as the district’s web site at www.whsd.net.��Any questions should be directed to Mr. Gigliotti by e-mail at [email protected].
Woodland Hills School District Request for Proposal for Auditing Services
Page 2 of 7
Specifications for Proposal
Term of Agreement
The Woodland Hills School District fiscal year ends on June 30. The Audit Firm shall execute and complete the annual audit between July 1st and October 1st of the subsequent fiscal year. The Audit Firm shall complete and have available the audit reports by October 15th of the subsequent fiscal year.
Qualifications
Eligible accounting firms shall meet the following specifications:
� Shall have no obligations or interests that conflict with the best interests of Woodland Hills School District
� Shall have the professional proficiency to provide the services requested � Shall have credible experience auditing Pennsylvania school districts � Shall be familiar with the Pennsylvania School Systems Manual of Accounting
and Related Financial Procedures, the PA Public School Code of 1949, as amended; and with the Federal and State Single Audit Act regulations and guidelines and recent bulletins and directives related to school finance issued by the Pennsylvania Department of Education (PDE) and the PA Auditor General’s Office
� Shall be knowledgeable of the regulations and accounting statements of the Governmental Accounting Standards Board, particularly Statement No. 34 (GASB Statement #34) and Statement No. 68 (Accounting and Financial Reporting for Pensions).
� Shall have at least one Pennsylvania public school district as a current client
Scope of Audit
The District funds to be audited are as follows:
� General Fund � Special Revenue Funds:
- Capital Reserve Fund - Athletic Fund
� Capital Project Fund � Debt Service Fund � Enterprise Fund (Food Service) � Trust and Agency Funds:
- Student Activity Funds - Scholarship Funds
� General Long-Term Debt Accounts � General Fixed Asset Accounts � Construction Projects � Federal Programs
Woodland Hills School District Request for Proposal for Auditing Services
Page 3 of 7
The audit firm shall observe the adequacy of the District’s systems of internal control of financial records and systems for the fiscal years ending June 30th. Any material weaknesses shall be noted and appropriate recommendations shall be reviewed with the Business Manager and the Superintendent of Schools and shall be included in a Management Letter to the Woodland Hills Board of School Directors.
The District shall reserve the right to request copies of any of the working papers prepared in conjunction with the audit engagement at no additional cost to the District. Such working papers shall be provided on a timely basis, regardless of the status of any current agreements between the District and the audit firm. The audit shall comply with the Single Audit Act implemented by the Federal Office of Management and Budget in accordance with circular A-133 and any subsequent announcements, as applicable.
Audit confirmations (legal, financial, and others) will be prepared by the audit firm in final form and mailing costs will be borne by the auditor.
It is expected that the auditor shall perform the following in the normal course of the audit:
� Provide a certified audit of the school district’s financial records encompassing all funds, including the Food Service and Student Activities Fund
� Analysis of income and expense accounts (other income, sale of assets, legal expenses)
� Completion of various internal control questionnaires and single audit checklists � Auditors’ Report � Notes to Financial Statements � Schedule of Expenditures of Federal Awards � All other schedules and opinions to be included in the Single Audit Report � Annual Report of Revenues and Expenditures for all Special Revenue Funds � Schedule of Major/Non-Major Fund Determination � Government-wide Financial Statements � File the Data Collection Form for Reporting on Audits of States, Local
Governments, and Non-Profit Organizations � Assist the Business Office Staff with the preparation of the Annual Financial
Report (AFR) to the Department of Education.
It is expected that the following records of the District’s real estate tax collectors will be reviewed and tested:
� Tax collector’s ‘Annual Reconciliation” as required by Act 169 of the Commonwealth
� Confirmation of the District assessment, per taxing district, with the District’s contracted agent used to prepared tax duplicate
� Monthly reports to the District in a format prescribed by the Department of Community and Economic Development (DCED), or other format as approved by the District
Woodland Hills School District Request for Proposal for Auditing Services
Page 4 of 7
� Detail list of taxpayer collections by deposit or month to support information contained on monthly reports to the District
� Review of official change orders affecting the tax collectors’ annual reconciliation � Review of and confirmation of unpaid list of taxpayers as shown on tax
collector’s annual reconciliation � Testing of reasonableness of discounts issued and penalties received as shown on
tax collector’s monthly reports � Comparison of annual reconciliation components with prior year information for
reasonableness
The above procedures will be considered as part of the audit of the District’s financial statements; therefore separate audit reports by tax collector will not be required.
Audit Standards
The examination of the District’s records shall be done in accordance with generally accepted auditing standards, as adopted by the AICPA and GASB Statement No. 1, “Codification of Auditing Standards and Procedures,’ for state and local governments.
Form of Proposal
Proposals shall be presented as follows:
1. Brief statement of understanding of the work to be done and a positive commitment to perform the work within the specified time period.
2. Presentation of names of the individuals who will be authorized to make representations on behalf of the audit firm, including title, address, and telephone number of each (profile of the Audit Firm).
3. Reference list of public school district audit clients including the types of services performed and the length of service with each district.
4. The level of the firm’s technical experience in preparing school audit reports (auditors experience summary).
5. The firm’s approach to performing the audit to include at least the following: (i) type of audit program used, (ii) use of statistical sampling, (iii) organization of the audit team and estimate of total job hours, (iv) management letter, (v) assistance expected from District staff, and (vi) timeline for conducting the audit.
6. The fixed fee quote for the audit for the fiscal school years 2016, 2017, 2018, 2019, & 2020. The audit proposal may not be withdrawn for a period of ninety (90) days from the date the proposals are opened. A quote form is attached to this Request for Proposal for Auditing Services.
Woodland Hills School District Request for Proposal for Auditing Services
Page 5 of 7
Evaluation of Proposal
Proposals will be evaluated using the following criteria:
� Auditing experience with Pennsylvania public school districts � Evidence in proposal the submitting firm clearly understands the scope of the
audit services to be performed � Technical experience of the audit firm � The experience and professional qualifications of the audit staff � Cost of the auditing services � Other supportive considerations as documented by the firm submitting the
proposal
Additional Information
� The District will not be liable for any cost incurred in the preparation of proposals.
� The submission of a proposal shall be prima facie evidence that the firm submitting the proposal has full knowledge of the scope, nature, quantity and quality of work to be performed; the detailed requirements of the specifications; and the conditions under which the work is to be performed.
� The firm submitting the proposal shall furnish the District such additional information as the District may reasonably require.
� The District will not be liable and will not pay for any costs not included in the proposal. Specifically, it will not be subject to any fees for “extra work.”
� The auditing firm will be responsive to the District’s requests for advisory assistance to school district administration throughout the school year including but not limited to assistance with audits of State and Federal agencies. The auditing firm will advise as necessary to enable the school to be compliant with regulatory agencies.
� The District reserves the right to conduct pre-contract negotiations with any potential firms that have submitted proposals.
� The District reserves the right to reject any and all proposals. It retains sole discretion to accept the proposal it considers most favorable to its interest, and the right to waive minor irregularities in the proposals. The District further reserves the right to reject all proposals and seek new proposals when such a process is in the best interest of the District.
Woodland Hills School District Request for Proposal for Auditing Services
Page 6 of 7
WOODLAND HILLS SCHOOL DISTRICT
Request for Proposal for Auditing Services
Request For Proposal
For Auditing Services
For the Fiscal Years Ending June 30
2016, 2017, 2018, 2019, & 2020
(Return this form as the Cover Page of your Auditing Services Proposal)
Name of Audit Firm
Address
Contact Person
Telephone Number
E-mail Address
Web Site Address
FIRST, the undersigned have carefully examined the Request For Proposal for Auditing Services in accordance with the specifications of the proposal and agree to furnish and perform the specified audit services for the Woodland Hills School District (the “District”) within the time limits specified for the amounts indicated below.
SECOND, the following quotation prices are listed as firm for a period of ninety (90) days after the due date of this Request for Proposal.
THIRD, the audit firm agrees to maintain a record of their percent of audit time by Federal Program as a percent of total audit time, so that the cost of the audit can be allocated to various Federal Programs.
FOURTH, if the audit firm in addition to the specified audit services performs services, the audit firm will supply time records and service descriptions to validate any invoiced charges.
Woodland Hills School District Request for Proposal for Auditing Services
Page 7 of 7
FIFTH, the audit firm agrees to do the auditing services for the amounts quoted as follows:
Auditing Services for 2015-2016 $
Auditing Services for 2016-2017 $
Auditing Services for 2017-2018 $
Auditing Services for 2018-2019 $
Auditing Services for 2019-2020 $
SIXTH, the audit firm’s staffing fee structure, hourly rates and other costs will be as follows:
Signature Date
Title or Office
Board Action Information Sheet
Action Item # 2.7 Submitted by Michael A. Gigliotti
Action Month March, 2015 Person Accountable Alan N. Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Appointment of Deputy Tax Collectors
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Act 164 was amended in 2014 and requires tax collectors to appoint a Deputy Tax Collector in the event of a catastrophic event.
So far, five of the District's tax collectors have submitted their appointments for approval. Once approved, the tax collectors will
submit to the Surety Company to be kept on file.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"Braddock Hills - Cheryl Sorrentino
Churchill - Mary Lou Duerring
East Pittsburgh - Margaret A. Lydic
Forest Hills - Thomas S. Barr
Wilkins - Linda V. Porado
(Please see attached)
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration that the Appointment of these Deputy Tax Collectors be approved.
Board Action Information Sheet
Action Item # 2.8 Submitted by Michael A. Gigliotti
Action Month March, 2015 Person Accountable Alan N. Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
There are 29 parcels within the RIDC complex that reside within two of the District's municipalities - East Pittsburgh and Turtle
Creek. Of the 29 parcels, there were 21 parcels that were appealed with the County reassessment of 2013. Of those parcels
appealed, the re-assessed value was determined to be $39,411,900, which was considerably higher than the 20%-30% increase
anticipated for a Commercial site within the District (an increase from approximately $13,360,000). After much negotiations with the
property owner and municipalities, a settlement of $19,766,800 for 2013 and 2014 was agreed upon. The value for 2015 was set at
$21,178,943.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
The property tax for all parcels for both 2013 and 2014 were paid at discount. The refund calculations are attached. The refund for
both 2013 and 2014 will result in a net refund of $431,249.24 for each year. Four of the parcels will need to be re-billed totaling
$44,156.62 which will offset the refund payment of $475,405.86 for both 2013 and 2014.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
The District established an escrow account to ensure the funds would be available for any refunds due to these large Commercial
properties under appeal. The amount established for the RIDC parcels was approximately $425,000.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration that the Board accept the proposed settlement value of $19,766,800 for 2013 and
2014 and $21,178,943 for 2015 for the parcels located within the RIDC complex, also know as Keystone Commons.
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Board Action Information Sheet
Action Item # 3.1 Submitted by Angel Boyd
Action Month March, 2015 Person Accountable Al Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Section A: Authorization for Leaves
Section B: Authorization for Retirement/Resignation
Section C: Authorization to Hire Professional Staff
Section D: Authorization to Hire Non-Professional Staff
Section G: Authorization for Miscellaneous
B. RELEVANT FACTS:"Who, When, Where, and Cost"
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
The Board is requested to provide authorization on the above items at the Board Meeting on March 11, 2015.
Board Action Information Sheet
Action Item # 4.1 Submitted by Gerald Chessman
Action Month March, 2015 Person Accountable Alan N. Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Permission to approve installation of a 6" fire line tap off the 16" main on Sycamore Avenue for Alterations to the Woodland Hills
Academy in the amount of $14,178.90 with funding from Fund 39.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Name of Individual or Firm: The Wilkinsburg Penn Joint Water Authority
Address: 2200 Robinson Blvd., Wilkinsburg, PA 15221
Budget Data
Total Contract Amount $14,178.90 General Fund Supplemental Fund(s)
Rate of Payment $ per Supplemental Fund 39Funds
Accounts Charged
Fund Function Object
Funding
Source Budget YTD Exp. Cost
39 4600 330 $15,000,000 $3,852,306.12 $14,178.90
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
After completion of the work, the deposit will be applied against the actual cost to the Authority for the work performed. If the
deposit exceeds the actual cost, the excess will be returned.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration to install a 6" fire line tap on Sycamore Avenue for Alterations to the Woodland Hills
Academy.
Board Action Information Sheet
Action Item # 4.2 Submitted by Gerald Chessman
Action Month March, 2015 Person Accountable Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Permission to purchase a Ford Super Duty F-550.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Name of Individual or Firm: Kenny Ross Ford
Address: 11250 Route 30 North Huntingdon, PA 15642
Budget Data
Total Contract Amount $54,219.72 General Fund General Fund
Rate of Payment $ per SupplementalFunds
Accounts Charged
Fund Function Object
Funding
Source Budget YTD Exp. Cost
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
The truck is part of COSTARS.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of administration to purchase a Ford Super Duty F-550.
Board Action Information Sheet
Action Item # 4.3 Submitted by Gerald Chessman
Action Month March, 2015 Person Accountable Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Request permission to enlist the services of HHSDR Architects/Engineers to develop bid specifications for the High School Weight
Room repair.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Name of Individual or Firm: HHSDR
Address: 130 7th Street Pittsburgh PA 15222
Budget Data
Total Contract Amount TBD General Fund Supplemental Fund(s)
Rate of Payment $ Supplemental Fund 39Funds
Accounts Charged
Fund Function Object
Funding
Source Budget YTD Exp. Cost
39 4600 330 $4,268,729 TBD
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
Request permission to enlist the services of HHSDR Architects/Engineers to develop bid specifications for the High School Weight
Room Project. HHSDR Architects/Engineers fee will be at an hourly rate not to exceed 7% of construction costs plus
reimbursables. Funding for this project will be from Fund 39. Total estimated cost of project is $466,750.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Facility Committee to enlist the services of HHSDR Architects/Engineers to develop bid
specifications for the High School Weight Room repair.
Board Action Information Sheet
Action Item # 4.4 Submitted by Gerald Chessman
Action Month March, 2015 Person Accountable Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Permission to replace Junior High School Pool area doors.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Name of Individual or Firm: AB Specialties, Inc.
Address: 534 Braddock Ave.Turtle Creek, PA 15145
Budget Data
Total Contract Amount $23,900 General Fund Supplemental Fund(s)
Rate of Payment $ per Supplemental Capital ReserveFunds
Accounts Charged
Fund Function Object
Funding
Source Budget YTD Exp. Cost
32 4600 330 $23,900 NA $23,900
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
Attached is the quote. The work will be completed during the summer of 2015. Funding will be the Capital Reserve.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation to purchase to replace Junior High School Pool area doors.
Board Action Information Sheet
Action Item # 4.5 Submitted by Gerald Chessman
Action Month March, 2015 Person Accountable Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Request permission for the use of facilities by outside organizations for the 2014-2015 and 2015-2016 school year.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
See attached for outside groups
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the administration to permit the use of facilities by outside organizations for the 2014-2015 and
2015-2016 school year.
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Board Action Information Sheet
Action Item # 4.6 Submitted by Gerald Chessman
Action Month March, 2015 Person Accountable Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Permission to enter into an agreement with CEOT for lead based paint consulting and testing services.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Attached is the agreement.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
Funding for the service will be from contingency for the Academy renovation project.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of administration to enter into an agreement with CEOT.
Board Action Information Sheet
Action Item # 6.1 Submitted by Reginald Hickman
Action Month March, 2015 Person Accountable Alan N. Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Student Adjudication No. 7 (M.B-C)
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Hearing was held on February 17, 2015.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
Adjudication hearing information was sent home in a confidential envelope with the weekly board packet.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration to the Board of School Directors to approve the ruling effective immediately of
Student Adjudication No. 7.
Board Action Information Sheet
Action Item # 6.2 Submitted by Reginald Hickman
Action Month March, 2015 Person Accountable Alan N. Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Student Adjudication No. 8 (M.J.)
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Hearing was held on February 17, 2015.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
Adjudication hearing information was sent home in a confidential envelope with the weekly board packet.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration to the Board of School Directors to approve the ruling effective immediately of
Student Adjudication No. 8.
Board Action Information Sheet
Action Item # 7.1 Submitted by Licia Lentz
Action Month March, 2015 Person Accountable Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Approval of the 7th Grade Curriculum Planning Guide.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
7th Grade Curriculum Planning Guide will be sent separately.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration to the Board of School Directors to approve the 7th Grade Curriculum Planning
Guide.
Board Action Information Sheet
Action Item # 7.2 Submitted by
Action Month March, 2015 Person Accountable
A. DESCRIPTION OF THE REQUEST:"What and Why"
The Pennsylvania Association of Federal Programs Coordinators annual conference will be held this year at Seven Springs in
Champion, PA from May 3rd to May 6th. The administration seeks permission for three Act 93 personnel (Licia Lentz, Renee
Englert and Norman Catalano) and the Business Manager (Mike Gigliotti) to attend.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Name of Individual or Firm:
Address:
Budget Data
Total Contract Amount $ General Fund Supplemental Fund(s)
Rate of Payment $ per Supplemental Title I Federal Programs GrantFunds
Accounts Charged
Fund Function Object
Funding
Source Budget YTD Exp. Cost
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
1. The conference details the changes in the federal regulations, monitoring procedures and financial practices necessary to
maintain the Title grants.
2. Allocations and Consolidated Application information is disseminated for the 2015-16 grant.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is recommended that the board approve the three Act 93 personnel and the Business Manager to attend.
Board Action Information Sheet
Action Item # 10.1 Submitted by Gerald Chessman
Action Month March, 2015 Person Accountable Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Permission to advertise an RFP for Printing Services.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Attached is the RFP for printing services.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of administration to advertise an RFP for Printing Services.
Board Action Information Sheet
Action Item # 10.2 Submitted by Gerald Chessman
Action Month March, 2015 Person Accountable Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Permission to select X for the Erate wireless backbone proposal.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Name of Individual or Firm:
Address:
Budget Data
Total Contract Amount $ General Fund General Fund
Rate of Payment $ per SupplementalFunds
Accounts Charged
Fund Function Object
Funding
Source Budget YTD Exp. Cost
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
The proposals will be opened March 5, 2015 and a recommendation will be made after the proposals are opened.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
Board Action Information Sheet
Action Item # 12.1 Submitted by Mr. Alan Johnson
Action Month March, 2015 Person Accountable Mr. Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Approval for the Woodland Hills High School Marching Band and Images to travel to the Gator Bowl Festival in Jacksonville,
Florida. The students will leave on December 27, 2015 returning January 2, 2015.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Itinerary is attached
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the administration to approve the Woodland Hills High School Marching Band and Images to travel to
the Gator Bowl Festival in Jacksonville, Florida. The students will leave on December 27, 2015 returning January 2, 2015.
Board Action Information Sheet
Action Item # 12.2 Submitted by Mr. Alan Johnson
Action Month March, 2015 Person Accountable Mr. Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Motion to approve proposal from Reynolds Construction Services for District wide facility study.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
Name of Individual or Firm: Reynolds Construction
Address:
Budget Data
Total Contract Amount $22,000.00 General Fund Supplemental Fund(s)
Rate of Payment $ per Supplemental 2005 BondFunds
Accounts Charged
Fund Function Object
Funding
Source Budget YTD Exp. Cost
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
The cost of the study is $22,000.00. Reynolds will conduct study of all District facilities for the following objectives:
Prepare a facilities condition report for each structure that will include scope of work for any needed upgrades and cost estimates
for any upgrades.
Review possible programmatic changes to include impact of changed student populations and also to consider possibility of adding
career and technical education programs at Woodland Hills High School.
Develop a cash flow analysis to estimate annual financial impact from maximizing possible reimbursements, energy savings that
maybe available and potential administrative savings.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration to the Board of School Directors to approve the proposal from Reynolds
Construction Services for District wide facility study at a cost of $22,000.00.
Board Action Information Sheet
Action Item # 12.3 Submitted by Mr. Alan Johnson
Action Month March, 2015 Person Accountable Mr. Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Request approval for the Superintendent to make such applications as are necessary to the PA Department of Education to have
the Rankin Promise Program Center re-designed as an official school within the Woodland Hills School District.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
By designating Rankin as a school on its own, it will receive an Administrative Unit Number (AUN) and will also have its own
budget centers, SPP rankings and building principal/assistant principal as determined by the Board.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration that the Board approve the Superintendent to make application to the Department
for the Rankin Program.
Board Action Information Sheet
Action Item # 12.4 Submitted by Mr. Alan Johnson
Action Month March, 2015 Person Accountable Mr. Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Request approval of the appointment of Dr. Debbie Vereen as Director of Pupil Personnel Services effective July 1, 2015.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
This will be a lateral movement with no change in salary or benefits.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
In addition to supervising Pupil Personnel Services, Dr. Vereen will also be charged with initiating parent and community outreach
and engagement activities under the 'Other Duties as Assigned' section of the Job Description. She will also have nominal
responsibility for managing the two (2) planned Pre-K classrooms that are to be located at the Benjamin Fairless Administrative
and Early Childhood Center.
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration to the Board of School Directors to approve Dr. Debbie Vereen as Pupil Personnel
Services Director effective July 1, 2015.
Board Action Information Sheet
Action Item # 12.5 Submitted by Mr. Alan Johnson
Action Month March, 2015 Person Accountable Mr. Alan Johnson
A. DESCRIPTION OF THE REQUEST:"What and Why"
Request adoption of the Superintendent's Building Principal Staffing Plan for the 2015-2016 school year.
B. RELEVANT FACTS:"Who, When, Where, and Cost"
The Superintendent has designated a slate of building administrators for the 2015-2016 school year.
C. OTHER IMPORTANT INFORMATION:"Attachments may be added"
D. RECOMMENDATION FOR ACTION:"What action is the Board being asked to take?"
It is the recommendation of the Administration to the Board of School Directors to approve the Building Principal slate as