Blanket Purchase Orders Training Presentation for Supply Chain Platform: BAE Systems July 2012.

Blanket Purchase Orders

Training Presentation for

Supply Chain Platform: BAE Systems

July 2012

Course Objectives

• After completing this course, you should be able to:

> Understand the blanket order process in SCP

> Explain the various blanket order states and action options

> Access and print a blanket order

> View blanket order details and attachments

> Respond to a blanket order

> Review changes to a blanket order

SCP-BAES: Copyright 2012 Exostar LLC. All Rights Reserved. Proprietary and Confidential 322-2

Blanket Order Business Process

322-3SCP-BAES: Copyright 2012 Exostar LLC. All Rights Reserved. Proprietary and Confidential

Business Process

1. Blanket Order: Buyers publish blanket orders to their suppliers

2. Blanket Order Response: Suppliers should respond to the blanket order

3. Blanket Order Changes: Buyers may publish changes or cancellations to previously published blanket orders. Suppliers are typically expected to respond.

Blanket Order Responses

Blanket Order (BPO)

BuyerSupplier

1

2

Blanket Order Changes or Cancellations 3


Supplier/Buyer Actions for Blanket Orders

• New - blanket orders are loaded into SCP in a New state, with all line items in a New state.

• Updated – this is a state change by the buyer, to indicate a change to the blanket order.

• Accepted – supplier accepts the order line.

• Acknowledge with Exceptions – supplier acknowledges the request, but with proposed changes

• Cancelled – the buyer can move a blanket order line to the ‘Cancelled’ state.

• Closed – the buyer can move a blanket order line to the ‘Closed’ state.

• Archived – any blanket order line that has been ‘Accepted’ or ‘Closed’ and has not been updated in 120 days will move the ‘Archived’ state.


View Blanket Orders


Blanket Order Structure

• The blanket order has information at two levels:> Header> Blanket line items

• Each line item represents an item to be purchased. It does not provide the release schedule for the item. That is handled through a separate ‘release’ process.

Order

Line Item

Header

Line Item

• A blanket order defines the agreement for an item to be procured from a supplier.

• It usually contains the start and end date for the agreement, total quantity and the price.


View Blanket Orders


View List of Blanket Order Lines


View Blanket Order Details


View Buyer Message


View Attachment to Blanket Order


Print Attachments

1

2

3


Respond to Blanket Orders


Accept a Blanket Order

• You will receive an email alert when you have new blanket orders in SCP.


An ‘Accepted’ Blanket Order


‘Acknowledge with Exceptions’ – Blanket Order


• You can edit the ‘Promise Qty’ and ‘Supplier Price’ fields on a blanket order.

‘Acknowledge with Exceptions’ – Blanket Order


• You can edit the ‘Promise Qty’ and ‘Supplier Price’ fields on a blanket order.• ‘Supplier Message’ is a required field if you acknowledge with exceptions.

Order Response Buttons Are Missing…

• For blanket orders, ‘Accept’ and ‘Acknowledge with Exceptions’ are end states. This means that once ALL of the lines in an order have moved to ‘Accepted’ or ‘Acknowledged with Exceptions’, then the action buttons for these two states are no longer available.

• Note: If a change order comes through for any line in the order, then the ‘Accept’ and ‘Acknowledge with Exceptions’ buttons will reappear for all lines.


Blanket Order Changes


Blanket Order Alerts


Closed/Cancelled Blanket Orders


Search Archived Blanket Orders


Shipments and Invoices for Blanket Orders

• For shipments and invoices against blanket orders, you should follow the same process that you use with BAE Systems today (not through SCP).

• If you also receive discrete orders in SCP, then you may be expected to ship or invoice against them in SCP.

• For all business processes, your BAE Systems buyer will determine which process workflows should be handled in SCP.


Section Summary

We have learned…

• How to access new blanket orders

• How to print the attached schedule agreement from BAE Systems

• How to accept blanket orders

• How to view blanket order changes


Blanket Purchase Orders Training Presentation for Supply Chain Platform: BAE Systems July 2012.

Documents

blanket order scpbaes

exceptions blanket order

blanket order changes

blanket order process

accepted blanket order

blanket order structure

blanket order alerts

blanket order review