Birch Bay Community Club 2016 INSIDE Board Minutes 2/3 Little Free Library 4 Adult Poker 5 Bridge Club 5 Bunco 5 Music Group 5 Citations 5 Classifieds 5 Social Club 6/7 Pizza Nite 7 Golf News 8/9 Yacht Club 10/11 Calendar 12 AUTUMN CRAFT BAZAAR SATURDAY, OCT 8 10AM-4PM BIRCH BAY VILLAGE CRAFTERS WILL BE IN THE CLUBHOUSE WITH THE LATEST IN ARTS & CRAFTS. EARLY XMAS SHOPPING AVAILABLE. SUPPORT YOUR LOCAL CRAFTERS REMINDER IF YOU SIGNED UP TO PICK UP YOUR NOVEMBER PACKET Please pick up your November An- nual Meeting packet. Packets should be ready for pick up in the BBV of- fice by October 7, 2016. If you did not sign up packets will be mailed. The November packet will include the following: The 2017 Budget Newsletter Any recent rule changes The November General Meeting will be held on Friday, November 4, 2016 at 8pm at the BBVCC Clubhouse (with an open forum beginning at 7:30pm). OCTOBER BULLETIN NOTE: The BBVCC office does not keep a lot of cash/change in the office, therefore we cannot give back more than $20 in change. If you are paying a bill with cash, please try to have either exact change or as close to exact change as you can get. Thank you
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Birch Bay Community Club 2016 OCTOBER BULLETIN Bulletin.pdfBirch Bay Community Club 2016 INSIDE Board Minutes 2/3 Little Free Library 4 Adult Poker 5 Bridge Club nual Meeting packet.
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Birch Bay Community Club 2016
INSIDE
Board Minutes 2/3
Little Free Library 4
Adult Poker 5
Bridge Club 5
Bunco 5
Music Group 5
Citations 5
Classifieds 5
Social Club 6/7
Pizza Nite 7
Golf News 8/9
Yacht Club 10/11
Calendar 12
AUTUMN CRAFT
BAZAAR
SATURDAY, OCT 8 10AM-4PM
BIRCH BAY VILLAGE CRAFTERS
WILL BE IN THE CLUBHOUSE WITH
THE LATEST IN ARTS & CRAFTS.
EARLY XMAS SHOPPING
AVAILABLE.
SUPPORT YOUR LOCAL CRAFTERS
REMINDER
IF YOU SIGNED UP
TO PICK UP YOUR
NOVEMBER PACKET
Please pick up your November An-
nual Meeting packet. Packets should
be ready for pick up in the BBV of-
fice by October 7, 2016. If you did
not sign up packets will be mailed.
The November packet will include
the following:
The 2017 Budget
Newsletter
Any recent rule changes
The November General Meeting will
be held on Friday, November 4, 2016
at 8pm at the BBVCC Clubhouse
(with an open forum beginning at
7:30pm).
OCTOBER BULLETIN
NOTE:
The BBVCC office does not keep a lot of
cash/change in the office, therefore we
cannot give back more than $20 in
change. If you are paying a bill with cash, please try to have either exact change or
as close to exact change as you can get.
Thank you
Page 2 Birch Bay Village Bulletin - October 2016
BOARD MINUTES Call to Order: Jim Lockie called the meeting to order at
6:30pm.
Closed Session: Motion made by Dawn Baker, seconded
and carried to move into a “closed session”.
Litigation: Ken Hoffer updated the Board on the status of
some litigation. A meeting will be scheduled with Scot
Swanson, Jim Lockie, Ken Hoffer and any other interest-
ed/available Board Member to discuss options.
Open Session: Motion made by Harry Shearer, seconded
and carried to move back into an “open session” at
7:15pm.
Agenda: Jim Lockie requested that the Agenda be altered to
move the approval of the 2017 Budget immediately after
roll call.
Motion made by Harry Shearer, seconded and car-
ried to approve the Agenda with the requested
amendment.
2017 Budget: Motion made by Cliff Mallory, seconded and
carried to approve the 2017 Budget as presented, and
that is be submitted to membership for confirmation.
Committee Reports:
ACC: Tom Wright
New member request: Motion made by Dawn Baker, se-
conded and carried to approve Mark St. Germaine to the
ACC.
Tree trimming survey: The Tree Trimming Sub-
Committee created a survey for members, and would
like the survey to be included in the November packet.
They would also like the due date to be November 11 so
that members can bring it to the November 4 meeting. A
final copy will be sent to the office. An electronic survey
will be considered.
Culvert sub-committee: The ACC would like a couple
members of the ACC and Roads & Drainage Committee
to be a part of a sub-committee to discuss when culverts
should be required. Terry Sullivan will see that the Roads
& Drainage Committee discusses the proposal at their
next meeting.
Checklist updates & disclaimer: The ACC added a few
lines to the checklists making sure that applicants under-
stand that they are responsible, and no special meeting
will be scheduled for incomplete applications.
Checklist review: The ACC is willing to receive their
packet on the Friday morning before their meeting if it
allows more time for staff to review the applications and
ensure accuracy.
Golf:
Phase 2: The golf course architect will be laying out the
area for the chipping green. The architect will be attend-
ing the Golf Meeting on Friday.
Practice cage: The golf staff would rather the practice
cage is not reinstalled due to safety. It is currently
planned to be moved to the Sports Court area.
Extra concrete: An owner doing work on Salish asked for
some of the broken concrete from the old patio. If he
does not use all of it, Steve Brand will use some around
the lakes.
Meetings: The Golf Meetings have been moved to the first
Friday of the month to allow for more time before the
Board Meeting.
Phase 2: Ken Hoffer will create an SOW for Phase 2 (as
well as 3 & 4 when it iscloser to their time). The phases
will need to be reviewed by the Board, but if they are
just landscape ACC approval might not be needed.
Marina: Jim Thomson
Dock consultant: The references for Marine Structures
Engineering were more than adequate.
Motion made by Terry Sullivan, seconded and carried to
accept Marine Structures Engineering’s bid, total cost not
to exceed $25,000.
Bulletin board: A bulletin board for the marina is still un-
der discussion. The bigger concern was getting relevant
information to boaters (projects, etc.).
Fish cleaning station: A fish cleaning station is still being
discussed. The Board will need more details if they are
going to consider one.
Gas Dock suggestions: The requests for items for the
Gas Dock, brought up at last month’s homeowner’s
presentation, are still being considered.
Hoses: The committees is discussing possibly putting two
hoses at the wash-down area, but in the past people have
stolen the hoses and nozzles.
Roads & Drainage:
Open ditches: The committee would like to fill certain
ditches, but will need to work with the property owners.
Some of the ditches are considered “hazards”.
What to charge homeowners could be a discussion for the
“culvert sub-committee”.
Road cracks: Crack sealing the second half of BBVCC is
still planned for this year. When an overlay is done we
need to make sure that cracks are properly sealed; the
cracks on Kayak/Kispiox are coming through the new
overlay.
New Business:
RV Club: Motion made by Harry Shearer, seconded and
carried to approve the formation of a BBVCC RV Club.
Bob Webber is the current organizer.
Page 3 Birch Bay Village Bulletin - October 2016
Financials:
Unpaid dues: Down to $25,000 of unpaid dues, but most
of them are on a payment plan.
ACC: Nine (9) new home constructions have been ap-
proved so far, budgeted for five (5).
Transfers: Owner transfers are at 68, budgeted for 55; the
rental transfer fees are still behind budget.
Reserve interest: Ken Hoffer will ask the bookkeeper to
split the reserve interest.
Total wages: The financial statement had a mistake on
wages which are at 62.79% of budget.
End of year: If there is money left in supplies, items will be
stocked for next year.
Clubhouse storage: There are still some items left to be
done with the Clubhouse attic. Harry Shearer will make
sure everything is completed soon. He would like to
meet with Rick Whitaker to discuss options about mov-
ing items up and down from the attic.
Clubhouse Windows: Ken Hoffer will work on getting
more quotes for the windows. In the meantime Jim Lock-
ie requested that staff reattach the molding.
Golf contract: Golf is now paying for all their utilities.
Golf Course Phase 1: Ken Hoffer asked that all the mon-
ey for the golf contractor be put under the Phase 1 pro-
ject even though it will be over budget. That way all costs
associated with the project will be in the same area.
Contingency: So far a compactor for the track hoe, some
folding chair dollies for the clubhouse, and solar vents for
the outside restrooms has been taken out of contingen-
cy.
Manager’s Report:
Congress of Harbormasters: BBVCC is now a member
of the Congress of Harbormasters. Steve Freitas and
Terry Smith will be attending a conference in Bremerton
from October 11-14, 2016. Next year the conference
will be in Anacortes so it will be easier to attend.
Slough work: Ken Hoffer is in communication with
BBWARM and Whatcom County Public Works, they are
planning to clear out the Slough; Ken does not have a set
date yet.
Fire suppression system: Work should start in a week or
two.
Pool open: Volunteers have been taking care of the pool
from 9:00am to noon Monday through Friday. It will
probably remain open until the end of the month. Part of
the agreement was that they would be responsible for
cleaning since there are no more Pool attendants to do
the work.
Pool schedule: Ken Hoffer will make sure a meeting is
scheduled earlier next year with everyone interested in
the pool schedule. That way a final one can be sent with
the June packet.
Correspondence:
Feedback letters: The Board appreciated some of the
feedback from members.
Noncompliance:
List: Completed items can be taken off after 2 months.
Action Items:
Changing banks: The Board would like Ken Hoffer to at
least research what some other banks have to offer.
BOARD MINUTES CONT’D
911 ADDRESS POSTS/SIGNS
Please contact the BBV office to put your name on the
list and arrange to get either an address post, house
number sign or mailbox sign. The more signs or-
dered, the cheaper they are. Having a visible reflector-
ized address makes is easier for emergency personnel
to find your house, if there is indeed an emergency.
To get an idea of what the signs look like, check out
the address post in front of the BBV office,
as well as the address sign on the side of the
building.
Price range is approximately
$20-$35.
Call the office: 360-371-7744
Page 4 Birch Bay Village Bulletin - October 2016
LITTLE FREE LIBRARY An Introduction to the Little Free Library-LFL
www.littlefreelibrary.org
The first Little Free Library (LFL) sprouted in Hudson, Wisconsin in
2009. It was the brainchild of Todd Bol; it was dedication to his
mother a former teacher and a lifelong reader. At present (2016),
there’s over 44,000 little libraries throughout the nation and neigh-
boring continents. Their purpose is to spread literacy for all ages,
promote the love of reading and bring communities together. It’s not
uncommon to see families lingering around a LFL viewing or return-
ing books or movies, or stocking shelves with new books to share
with others. Most LFL’s carry books for all ages, but many specialize
in certain genres. The village saw a need for children’s literature, and
agreed that a LFL may be the answer to that problem.
The little library concept was presented to and approved by the
Board over the summer; the blueprints were okayed by the ACC,
and our first library was crafted by our own Pete Hellstrom. Soon a
LFL stocked with children’s Literature was in the works for the low-
er gate area. If you have young children at home, this could be a
great outing. The library has a number of young reader books and
picture books. Do you have Grandchildren coming for the weekend?
Could you use some new reading material? or Yikes! You need a
book report on Monday? Check it out!
The library works entirely on a donations. There is a donation box
at the lower gate. Children and their parents can donate books on
their way to catch the school bus, and scan the library after school
for a good read. A number of folks have driven by garage sales, thrift
shops, or used book stores and load up on good sales to donate.
We have DVD donations as well. I put them in the library on Friday
afternoon; they’ve flown off the shelves by Saturday morning.
It’s YOUR library for the Village. It’s exciting to see it working well
already.
If you have questions, suggestions or donations, you can contact me