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Before Starting the CoC Application
The CoC Consolidated Application consists of three parts, the
CoC Application, the CoC PriorityListing, and all the CoC’s project
applications that were either approved and ranked, or rejected.All
three must be submitted for the CoC Consolidated Application to be
considered complete.
The Collaborative Applicant is responsible for reviewing the
following:
1. The FY 2019 CoC Program Competition Notice of Funding
Available (NOFA) for specificapplication and program requirements.
2. The FY 2019 CoC Application Detailed Instructions which provide
additional information andguidance for completing the application.
3. All information provided to ensure it is correct and current. 4.
Responses provided by project applicants in their Project
Applications. 5. The application to ensure all documentation,
including attachment are provided. 6. Questions marked with an
asterisk (*), which are mandatory and require a response.
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
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1A. Continuum of Care (CoC) Identification
Instructions:Guidance for completing the application can be
found in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
1A-1. CoC Name and Number: TN-504 - Nashville-Davidson County
CoC
1A-2. Collaborative Applicant Name: Metropolitan Development
& Housing Agency
1A-3. CoC Designation: CA
1A-4. HMIS Lead: Metropolitan Development & Housing
Agency
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
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1B. Continuum of Care (CoC) Engagement
Instructions:Guidance for completing the application can be
found in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
1B-1. CoC Meeting Participants.
For the period of May 1, 2018 to April 30, 2019, applicants must
indicatewhether the Organization/Person listed: 1. participated in
CoC meetings; 2. voted, including selecting CoC Board members; and
3. participated in the CoC’s coordinated entry system.
Organization/PersonParticipates
in CoC Meetings
Votes,including
selecting CoCBoard
Members
Participates in Coordinated Entry
System
Local Government Staff/Officials Yes Yes Yes
CDBG/HOME/ESG Entitlement Jurisdiction Yes Yes Yes
Law Enforcement Yes No No
Local Jail(s) Yes No No
Hospital(s) Yes Yes No
EMS/Crisis Response Team(s) No No No
Mental Health Service Organizations Yes Yes Yes
Substance Abuse Service Organizations Yes Yes Yes
Affordable Housing Developer(s) Yes Yes Yes
Disability Service Organizations Yes Yes Yes
Disability Advocates Yes Yes Yes
Public Housing Authorities Yes Yes Yes
CoC Funded Youth Homeless Organizations Yes Yes Yes
Non-CoC Funded Youth Homeless Organizations Yes No Yes
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
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Youth Advocates Yes Yes Yes
School Administrators/Homeless Liaisons Yes Yes Yes
CoC Funded Victim Service Providers Yes Yes Yes
Non-CoC Funded Victim Service Providers Yes No Yes
Domestic Violence Advocates Yes Yes Yes
Street Outreach Team(s) Yes Yes Yes
Lesbian, Gay, Bisexual, Transgender (LGBT) Advocates Yes Yes
Yes
LGBT Service Organizations Yes Yes Yes
Agencies that serve survivors of human trafficking Yes No
Yes
Other homeless subpopulation advocates Yes Yes Yes
Homeless or Formerly Homeless Persons Yes Yes Yes
Mental Illness Advocates Yes Yes Yes
Substance Abuse Advocates Yes Yes Yes
Other:(limit 50 characters)
VA, AIDS orgs, TN Conf Soc Welfare, Universities Yes Yes Yes
United Way Yes Yes Yes
Legal Organizations Yes No Yes
1B-1a. CoC’s Strategy to Solicit/Consider Opinions on
Preventing/EndingHomelessness.
Applicants must describe how the CoC:1. solicits and considers
opinions from a broad array of organizations andindividuals that
have knowledge of homelessness, or an interest inpreventing and
ending homelessness; 2. communicates information during public
meetings or other forums theCoC uses to solicit public
information;3. takes into consideration information gathered in
public meetings orforums to address improvements or new approaches
to preventing andending homelessness; and 4. ensures effective
communication with individuals with disabilities,including the
availability of accessible electronic formats, e.g., PDF.(limit
2,000 characters)
1. Nashville’s CoC Homelessness Planning Council (HPC) was
created July2018, unifying a formerly bifurcated governance system.
Participation of electedofficials, Metro departments, and the
business sector is up significantly. 450+individuals were invited
to receive HPC agendas via email/text. Meetings of 15committees,
including HMIS, Veterans, Data, Youth/Young Adults, & 2consumer
advisory boards are open to the public; over 85
individualsparticipate.An October survey solicited ways to
strengthen the system & is reaping results– more work done via
committees/regular reporting, attracting diversestakeholders, &
strategic planning.2. Ongoing exchange is assured via monthly
meetings of the HPC, committees,& CoC membership, held after
the Nashville Coalition for the Homeless, anetworking group of
service providers & people with lived experience.In June 2019,
a semi-annual Homelessness Symposium launch provided
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
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details about current grants, innovative approaches, & a new
quarterlycommittee newsletter.3. Committee & CoC General
meetings are publicly noticed. Public forums wereheld, and 30-day
public comment periods open, for the: HMIS P&P;
Charterrevision; CE P&P; and CoC/ESG Written Standards.
Comments wererecorded, & at times incorporated.In addition to
the HPC and its committees, 3 opportunities invite people withlived
experience to participate: a residents meeting for people
transitioned fromhomelessness; a Youth Action Board providing input
on the YHDP grant/relatedCoordinated Community Plan; & a
Consumer Advisory Board for adults.4. Part of Nashville’s
Metropolitan Government, the HPC follows ADAstandards, as does
Collaborative Applicant MDHA. Upon request, the CoC willoffer
assistance with language interpretation or other accommodation,
includingTDD. A woman on the Written Standards committee with lived
experience islegally blind; MDHA helps her with transportation
& prints drafts in 20-point fontfor readability.
1B-2. Open Invitation for New Members.
Applicants must describe: 1. the invitation process; 2. how the
CoC communicates the invitation process to solicit newmembers;3.
how the CoC ensures effective communication with individuals
withdisabilities, including the availability of accessible
electronic formats;4. how often the CoC solicits new members; and
5. any special outreach the CoC conducted to ensure
personsexperiencing homelessness or formerly homeless persons
areencouraged to join the CoC.(limit 2,000 characters)
1. Membership forms for 2019-20 were emailed to the CoC listserv
& as of mid-September have been completed by 52 individuals
and/or agencies. TheMembership form was expanded to add
descriptions of all 15 committees. Thishas bolstered membership
through campaigns coordinated by MDHA, the MetroHomeless Impact
Division (MHID), & the Nashville Coalition for the Homeless.2.
Regular solicitation efforts were enhanced by:•June 2019
Homelessness Symposium -invitations to board members of
serviceproviders, stakeholders of the United Way and Downtown
Partnership; mediaannouncements; emails to 4,000 community
members•Public announcement of CoC & Homelessness Planning
Council meetingsposted onlineOver 50 people were added to the CoC
listserv in 2019, bringing the total to503. During the Charter
revision, members identified stakeholders to participatein the
CoC/serve on the governance board. The Planning Council now
reflectsa broad array of interests not previously represented.3.
Monthly agendas of the CoC General meeting invite the public. These
aredistributed via email to the CoC listserv; membership forms are
emailed out tothe 500+ individuals on the listserv at least twice a
year. MDHA connected withEmpowerTN to review the electronic form
& suggest ways it can be moreaccessible to people with
disabilities.Semi-annual Symposia on Homelessness will serve as a
regular invitation;membership forms will be available at the
events. Quarterly newsletters will
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
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include information about how to become a CoC member.4. The CoC
has developed a Consumer Advisory Board (CAB), a prime avenuefor
people with lived experience to provide input on specific CoC
matters. Thiscommittee is working on expectations of staff,
training & incentives toparticipate, and alignment with similar
boards, such as the local Health Care forthe Homeless Council.
Nonprofits & outreach specialists from MHID areregularly
encouraged to invite new people to join the CAB.
1B-3. Public Notification for Proposals from Organizations Not
PreviouslyFunded.
Applicants must describe: 1. how the CoC notifies the public
that it is accepting project applicationproposals, and that it is
open to and will consider applications fromorganizations that have
not previously received CoC Program funding, aswell as the method
in which proposals should be submitted; 2. the process the CoC uses
to determine whether the project applicationwill be included in the
FY 2019 CoC Program Competition process; 3. the date(s) the CoC
publicly announced it was open to proposal; 4. how the CoC ensures
effective communication with individuals withdisabilities,
including the availability of accessible electronic formats; and 5.
if the CoC does not accept proposals from organizations that have
notpreviously received CoC Program funding or did not announce it
wasopen to proposals from non-CoC Program funded organizations,
theapplicant must state this fact in the response and provide the
reason theCoC does not accept proposals from organizations that
have notpreviously received CoC Program funding. (limit 2,000
characters)
1. Collaborative Applicant MDHA shares information on the CoC
fundingprocess at monthly CoC General & Homelessness Planning
Council meetings,on MDHA’s website & by email to a CoC listserv
of more than 500 people.On May 17, MDHA emailed the local CoC
renewal application. On 7/9, MDHAemailed HUD’s July 3 Competition
announcement & NOFA to renewal agencystaff & the
Performance Evaluation Committee. It contained local bonusamounts
available, and links to HUD CoC competition news, & was
forwardedJuly 17 to the CoC listserv. Interested agencies were
invited to a July 19informational session, attended by 11
individuals/8 agencies. On 7/25, MDHAemailed the local new project
application to all attending, and on 7/30 emailed itto over 500
individuals on the CoC listserv.The FY2019 funding availability was
posted on MDHA’s website, as was basicinformation about new project
components under bonus funding. Localapplication forms for renewal
and new projects were posted, with deadlines forboth to be
submitted via email to MDHA.MDHA met with one organization never
funded by CoC that serves victims oftrafficking– End Slavery TN.
The agency expressed interest, but concluded itwas not prepared to
apply. MDHA reached out to organizations that do notcurrently
receive CoC funds, but have in the past (YWCA, local DV provider)
tosolicit applications for the bonus.2. The CoC relies on the
Performance Evaluation Committee (PEC) to decide.All renewal
proposals will be included in the local competition, and criteria
fromHUD’s Rating & Ranking Tool were used to judge 2 new
project proposals,which met threshold requirements & are being
submitted.
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3.7/9 to renewal agencies & 7/17 to the 500+ people then on
the CoC listserv4.5. NA
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1C. Continuum of Care (CoC) Coordination
Instructions:Guidance for completing the application can be
found in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
1C-1. CoCs Coordination, Planning, and Operation of
Projects.
Applicants must select the appropriate response for each
federal, state,local, private, other organizations, or program
source the CoC included inthe planning and operation of projects
that serve individuals experiencinghomelessness, families
experiencing homelessness, unaccompaniedyouth experiencing
homelessness, persons who are fleeing domesticviolence, or persons
at risk of homelessness.
Entities or Organizations the CoC coordinates planning and
operation of projectsCoordinates with Planningand Operation of
Projects
Housing Opportunities for Persons with AIDS (HOPWA) Yes
Temporary Assistance for Needy Families (TANF) No
Runaway and Homeless Youth (RHY) Yes
Head Start Program Yes
Funding Collaboratives Yes
Private Foundations Yes
Housing and services programs funded through U.S. Department of
Justice (DOJ) Funded Housing andService Programs
Yes
Housing and services programs funded through U.S. Health and
Human Services (HHS) Funded Housing andService Programs
Yes
Housing and service programs funded through other Federal
resources Yes
Housing and services programs funded through State Government
Yes
Housing and services programs funded through Local Government
Yes
Housing and service programs funded through private entities,
including foundations Yes
Other:(limit 50 characters)
Faith-based/congregations Yes
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
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Behavioral/acute health Yes
1C-2. CoC Consultation with ESG Program Recipients.
Applicants must describe how the CoC: 1. consulted with ESG
Program recipients in planning and allocating ESGfunds; 2.
participated in the evaluating and reporting performance of
ESGProgram recipients and subrecipients; and 3. ensured local
homelessness information is communicated andaddressed in the
Consolidated Plan updates. (limit 2,000 characters)
1. MDHA benefits as the Collaborative Applicant &
administrator of Nashville’sConsolidated Plan. These functions are
in the same MDHA directorate & areintegrated at staff level for
efficient collaboration on CDBG, HOME, HOPWA &ESG programs. ESG
funding is prioritized annually through consultations
withstakeholders, such as CoC members, & awarded
competitively.The CE & CoC/ESG Written Standards committees
have merged into one, withmembers that include recipients of ESG
funding.2. In evaluating ESG funding requests, a review committee
is given monitoringreports & assessments on the quality of data
entered into HMIS. This year, the4-member ESG review committee
included one member of the CoCPerformance Evaluation Committee
(charged with rating & ranking), to furtherintegrate the two
processes.3. MDHA serves as the Collaborative Applicant and
oversees ESG, HOPWA,and Con Plan efforts. As the former HMIS Lead,
MDHA maintains a very closerelationship with the Metro Homeless
Impact Division, a local government entitythat now serves as the
HMIS Lead. Homelessness information is integrated intothe Con Plan.
MHDA contracted with the city’s Homeless Impact Division tohost
public input sessions for the 2018-2023 Consolidated Plan, designed
toprioritize key homelessness activities eligible for funding via
HUD block grantfunds, particularly ESG. Four of these sessions were
held through the month ofMarch 2018 – one at the meetings of the
local homeless Coalition and the CoCGeneral body. A special effort
was made to invite people with lived experienceand one session was
held at the Residents meeting for people who havetransitioned out
of literal homelessness.
1C-2a. Providing PIT and HIC Data toConsolidated Plan
Jurisdictions.
Applicants must indicate whether the CoCprovided Point-in-Time
(PIT) and Housing
Inventory Count (HIC) data to theConsolidated Plan jurisdictions
within its
geographic area.
Yes to both
1C-2b. Providing Other Data to ConsolidatedPlan
Jurisdictions.
Applicants must indicate whether the CoC
Yes
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
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ensured local homelessness information iscommunicated to
Consolidated Plan
Jurisdictions within its geographic area so itcan be addressed
in Consolidated Plan
updates.
1C-3. Addressing the Safety Needs of Domestic Violence,
DatingViolence, Sexual Assault, and Stalking Survivors.
Applicants must describe: 1. the CoC’s protocols, including
protocols for coordinated entry and theCoC’s emergency transfer
plan, that prioritize safety and incorporatetrauma-informed,
victim-centered services; and 2. how the CoC, through its
coordinated entry, maximizes client choicefor housing and services
while ensuring safety and confidentiality. (limit 2,000
characters)
1. Through strong collaborative partnerships, Victim Service
Providers (VSP)discuss cases (either without sharing identifying
information or with a release ofinformation) to prioritize safety
and coordinate emergency transfers if the needarises. VSPs attend
CE Care Coordination meetings to staff such issues.Guidance from
federal funding entities such as HUD & the Department ofJustice
helps shape policies and procedures to prioritize safety. ESG
GrantAgreements don’t disclose location of DV shelters, to ensure
records containingpersonally identifying information are kept
secure and confidential. All VSPsadhere to a trauma-informed care
model and provide victim-centered servicesthat are voluntary and
optional, promoting client choice and autonomy.2. The Mary Parrish
Center, a Nashville VSP, was awarded an FY18 DV Bonusgrant to build
a domestic violence CE with local partners, adding 2 staff
toincrease access for survivors to housing and support services
that prioritizesafety and confidentiality.Once a survivor is
identified, staff at an Access Point contacts a VSP forplacement.
If there are no DV shelter beds available, staff create a safety
planwith the survivor and remain in contact until a bed becomes
available. Asurvivor may be served at any CE access point, cannot
be denied access, and,once engaged, may select the agency from
which s/he prefers to receiveservices.The 2 primary DV agencies
take all necessary measures to protect clientinformation and
confidentiality. They obtain informed, written, and
reasonablytime-limited consent to collect and share clients’
personal information, storedelectronically in secure databases or
at times as hard-copy files in a lockedcabinet to which only
appropriate staff members have a key. The databases areHMIS
compatible and incorporate security features that protect
survivors’information: HIPAA compliance; data encryption; internet
connection managing;& automatic log-out.
1C-3a. Training–Best Practices in Serving DV Survivors.
Applicants must describe how the CoC coordinates with victim
servicesproviders to provide training, at least on an annual basis,
for: 1. CoC area project staff that addresses safety and best
practices (e.g.,trauma-informed, victim-centered) on safety and
planning protocols in
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
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serving survivors of domestic violence; and 2. Coordinated Entry
staff that addresses safety and best practices (e.g.,Trauma
Informed Care) on safety and planning protocols in servingsurvivors
of domestic violence.(limit 2,000 characters)
1. The YWCA offers training to CoC members and Coordinated Entry
(CE) staffon an annual basis, which includes the dynamics of power
& control in abusiverelationships, warning signs of domestic
violence in victims and abusers, andtrauma-informed communication
strategies to offer victims resources andassistance. Trainings
include best practices in safety planning that is trauma-informed
and victim-centered, action steps to assure safety or achieve a
desiredgoal, resource referrals such as the YWCA’s 24-Hour Crisis
& Support Helpline,and follow-up services imperative for
long-term safety and support.CoC coordination with victim service
providers occurs in meetings of the CoC,CE & the Nashville
Coalition for the Homeless. Partnerships among DVproviders and
providers of services not specific to DV survivors adhere toVAWA
guidelines.2. Last year, The Mary Parrish Center was awarded the DV
Bonus CE grant. Inconjunction with Metro Homeless Impact Division,
Metro’s Office of FamilySafety, YWCA, and Morningstar Sanctuary,
they have designed DV-specificCE. After researching other
communities in the country, the team created a CEassessment that is
trauma-informed, survivor-centered, and considers thispopulation’s
unique emotional and physical safety needs. The grant supports
2positions:Housing Intake Specialist - operates out of Metro
Nashville’s new family justicecenter, The Family Safety Center;
reaches survivors seeking other services,such as help obtaining an
order of protection, counseling, or legal advocacyservices; &
Mobile Housing Intake Specialist - meets survivors in the
communityso that they feel safe and it is convenient; conducts CE
assessments 3days/week at local DV shelters and will do outreach
into traditionallyunderserved communities to reach survivors with
highest barriers to accessingservices. The DV CE launched August 1
and the Housing Intake Specialist hasassessed over 80 households
for housing and support services.
1C-3b. Domestic Violence–Community Need Data.
Applicants must describe how the CoC uses de-identified
aggregate datafrom a comparable database to assess the special
needs related todomestic violence, dating violence, sexual assault,
and stalking.(limit 2,000 characters)
Information on need was determined using national data sources
as well ascollating data from 3 local domestic violence (DV)
providers.The YWCA collectsclient data in software called Efforts
to Outcomes (ETO), & Mary Parrish Centerin its EmpowerDB
system. Both are HMIS-compatible databases that uniquelyprotect
client data at domestic violence programs. To further assess the
scope,the CoC reviewed the Metro Police Department's Lethality
Assessments, PITcount data and broader HMIS statistics. Based on
data from the shelters andthe Metro Police Department, 26,000
households per year require some type ofdomestic violence
intervention & at least 2,000 households experience
literalhomelessness in Nashville as a result of these crises.Data
from 7/1/18-6/30/19 in the CE Preliminary Assessment in Nashville’s
HMISshowed 32% of households with a valid response had experienced
domestic
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violence at some point in their lives. Of those 534 households,
54% (286)reported that the experience had occurred within the past
year, and 41% (220)reported that they were currently fleeing that
violence.In late August 2019, 71 households were being served by
domestic violenceagencies, whose beds remain at capacity at all
times. With the implementationof the Lethality Assessment Program
by the city’s Police Department, thenumber of survivors seeking
services has doubled. While the increase insurvivors seeking safety
is positive, it highlights an increased need for safe,accessible
housing.Nationally, the average stay at shelter is 60 days for
victims, & the averagelength of time to secure any form of
housing is 6-10 months (Roofless Women’sAction Research
Mobilization). As a result, 31% of survivors in shelters return
totheir abusers because they are unable to obtain long-term housing
(Melbin,Sullivan & Cain, 2003). HUD reported in its 2013 Family
Options Study thatdomestic violence is the largest barrier for
homeless families to increase incomeor find housing.
*1C-4. PHAs within CoC. Attachments Required.
Applicants must submit information for the two largest PHAs or
the twoPHAs with which the CoC has a working relationship within
the CoC’sgeographic area.
Public Housing Agency Name % New Admissions into Public
Housingand Housing Choice Voucher Programduring FY 2018 who were
experiencing
homelessness at entry
PHA has General orLimited Homeless
Preference
PHA has a Preference forcurrent PSH programparticipants no
longer
needing intensivesupportive services, e.g.,
Moving On
MDHA- Housing vouchers 35.00% Yes-HCV Yes-HCV
MDHA- RAD Subsidized Housing 10.00% No No
1C-4a. PHAs’ Written Policies on Homeless Admission
Preferences.
Applicants must: 1. provide the steps the CoC has taken, with
the two largest PHAs withinthe CoC’s geographic area or the two
PHAs the CoC has workingrelationships with, to adopt a homeless
admission preference–if the CoConly has one PHA within its
geographic area, applicants may respond forone; or 2. state that
the CoC does not work with the PHAs in its geographic area.(limit
2,000 characters)
MDHA has adopted a homeless preference in its Housing Choice
VoucherProgram, dedicating 18 vouchers each month to referrals of
vulnerablehomeless persons, formalized via an MOU through June 30,
2020. However,there is currently not a homeless preference for new
admissions into RADSubsidized Housing. However, MDHA is open to
exploring the addition of sucha preference upon full implementation
of Coordinated Entry. MDHA leadershiphas become more engaged in
discussions on strengthening Nashville’s systemfor preventing and
ending homelessness and its role in that system.
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1C-4b. Moving On Strategy with Affordable Housing Providers.
Applicants must indicate whether the CoC has a Moving On
Strategy withaffordable housing providers in its jurisdiction.
No
1C-5. Protecting Against Discrimination.
Applicants must describe the actions the CoC has taken to
address allforms of discrimination, such as discrimination based on
any protectedclasses under the Fair Housing Act and 24 CFR
5.105(a)(2) – Equal Accessto HUD-Assisted or -Insured
Housing.(limit 2,000 characters)
In September 2017, MDHA submitted a Joint Assessment of Fair
Housing(AFH) for Nashville that analyzed barriers to securing &
retaining housingencountered by persons in protected classes. Later
entitled The Analysis toImpediments to Fair Housing Choice (AI), it
set forth 9 goals for mitigatingimpediments. MDHA will report
annually on strategies undertaken as part ofthe Consolidated Annual
Performance Report (CAPER) submitted to
HUD:http://www.nashville-mdha.org/?p=1857The needs of LGBTQ
individuals experiencing homelessness are particularlyprevalent
among youth and young adult populations. Data from the annualYOUth
Count/Point-in-Time Count & the 2016 Chapin Hall Voices of
YouthCount found that over 40% of Nashville’s homeless youth
population identifiesas LGBTQ.Over the past year, Oasis Center has
delivered over 20 trainings, reachingapproximately 450
professionals who work/will work with populations
currentlyexperiencing or at-risk of experiencing homelessness.
Trainings have covered:• Working with the local juvenile court to
modify assessment processes so courtpersonnel can more readily
identify when sexual orientation, gender identity,and gender
expression are issues relevant to runaway petitions and/orotherwise
pushing LGBTQ youth into the juvenile justice system (e.g., due
tofamily rejection);• Training for students of counseling &
social work (Lipscomb University), andmedical programs (Vanderbilt
University) on how to deliver culturally aware andappropriate
services for LGBTQ+ persons;• Collaboration with TN Department of
Children’s Services to provide “Open &Affirming Culture of
Care” training to foster parents, to reduce multipleplacements
& group home placements for LGBTQ youth; and•Partnering with
Tennessee Association of Alcohol, Drug, & other
AddictionServices to deliver LGBTQ+ cultural competency trainings
for employees ofagencies who provide prevention, treatment, and
recovery services.
*1C-5a. Anti-Discrimination Policy and Training.
Applicants must indicate whether the CoC implemented an
anti-discrimination policy and conduct training:
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1. Did the CoC implement a CoC-wide anti-discrimination policy
that applies to all projects regardless of funding source? No
2. Did the CoC conduct annual CoC-wide training with providers
on how to effectively address discrimination based on anyprotected
class under the Fair Housing Act?
Yes
3. Did the CoC conduct annual training on how to effectively
address discrimination based on any protected class under 24CFR
5.105(a)(2) – Equal Access to HUD-Assisted or -Insured Housing?
Yes
*1C-6. Criminalization of Homelessness.
Applicants must select all that apply that describe the
strategies the CoCimplemented to prevent the criminalization of
homelessness in the CoC’sgeographic area.
1. Engaged/educated local policymakers:X
2. Engaged/educated law enforcement:X
3. Engaged/educated local business leaders:X
4. Implemented communitywide plans:X
5. No strategies have been implemented:
6. Other:(limit 50 characters)
1C-7. Centralized or Coordinated Assessment System.
AttachmentRequired.
Applicants must: 1. demonstrate the coordinated entry system
covers the entire CoCgeographic area; 2. demonstrate the
coordinated entry system reaches people who areleast likely to
apply for homelessness assistance in the absence ofspecial
outreach; and 3. demonstrate the assessment process prioritizes
people most in needof assistance and ensures they receive
assistance in a timely manner.(limit 2,000 characters)
1. Access points exist throughout Nashville where the
Preliminary Assessmentis completed in HMIS for individuals &
families. Staff at each Access Pointassesses all households. Street
outreach programs act as mobile accesspoints.2. The Metro Homeless
Impact Division’s (HID) Homeless Outreach Teamcoordinates outreach
to identify all persons experiencing literal homelessness.
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
FY2019 CoC Application Page 14 09/26/2019
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Two new CE Specialists have been funded at the local VA to
assure fullparticipation of vets in CE. HID enrolls street vendors
of the homelessnewspaper The Contributor in HMIS and CE. CoC-funded
CE staff visit dayshelters, the library and other non-designated
entry points to identify people.During last winter’s overflow
shelter program, the HID outreach team conductedPreliminary
Assessments with people who avoid traditional shelters. A new DVCE
Advocate will inform survivors of CE assessment, provide mobile
advocacy& meet survivors where it is safe & convenient. If
a survivor is not able to meetin person, the assessment will be
conducted via phone.3. All persons experiencing a housing crisis
will complete the PreliminaryAssessment. Those experiencing literal
homelessness who identify housing asa goal will complete the
VI-SPDAT. People who are literally homeless but notquite prepared
to work towards housing continue to be engaged by outreach.The
VI-SPDAT is the CoC’s housing assessment tool and part of
theprioritization process, dependent on resource availability, and
the followingcriteria: chronically homeless (HUD); literally
homeless (HUD); VI-SPDATscore, considering discussion at Care
Coordination Meetings if a score does notrepresent the person’s
situation; length of time homeless; and date ofidentification (2
households with same score).Prioritization ensures those currently
experiencing chronic homelessness, or atrisk of such, are served as
quickly as possible. It is important to note that allagencies
participating in CE have program eligibility requirements.
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
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1D. Continuum of Care (CoC) Discharge Planning
Instructions:Guidance for completing the application can be
found in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
1D-1. Discharge Planning Coordination.
Applicants must indicate whether the CoC actively coordinates
with thesystems of care listed to ensure persons who have resided
in them longerthan 90 days are not discharged directly to the
streets, emergencyshelters, or other homeless assistance programs.
Check all that apply(note that when "None:" is selected no other
system of care should beselected).
Foster Care:X
Health Care:
Mental Health Care:X
Correctional Facilities:X
None:
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
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1E. Local CoC Competition
InstructionsGuidance for completing the application can be found
in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
*1E-1. Local CoC Competition–Announcement, Established
Deadline,Applicant Notifications. Attachments Required.
Applicants must indicate whether the CoC:
1. informed project applicants in its local competition
announcement about point values or other ranking criteria the CoC
woulduse to rank projects on the CoC Project Listings for
submission to HUD for the FY 2019 CoC Program Competition;
Yes
2. established a local competition deadline, and posted
publicly, for project applications that was no later than 30 days
before theFY 2019 CoC Program Competition Application submission
deadline;
Yes
3. notified applicants that their project application(s) were
being rejected or reduced, in writing along with the reason for
thedecision, outside of e-snaps, at least 15 days before the FY
2019 CoC Program Competition Application submission deadline;
and
Did notreject orreduceanyproject
4. notified applicants that their project applications were
accepted and ranked on the CoC Priority Listing in writing, outside
of e-snaps, at least 15 days before the FY 2019 CoC Program
Competition Application submission deadline.
Yes
1E-2. Project Review and Ranking–Objective Criteria.
Applicants must indicate whether the CoC used the following to
rank andselect project applications for the FY 2019 CoC Program
Competition:
1. Used objective criteria to review and rank projects for
funding (e.g., cost effectiveness of the project, performance data,
type ofpopulation served);
Yes
2. Included one factor related to improving system performance
(e.g., exits to permanent housing (PH) destinations, retention of
PH,length of time homeless, returns to homelessness, job/income
growth, etc.); and
Yes
3. Included a specific method for evaluating projects submitted
by victim services providers that utilized data generated from
acomparable database and evaluated these projects on the degree
they improve safety for the population served.
No
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
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1E-3. Project Review and Ranking–Severity of Needs and
Vulnerabilities.
Applicants must describe: 1. the specific severity of needs and
vulnerabilities the CoC consideredwhen reviewing and ranking
projects; and 2. how the CoC takes severity of needs and
vulnerabilities into accountwhen reviewing and ranking
projects.(limit 2,000 characters)
1. For many years, the CoC has relied upon volunteers serving on
thePerformance Evaluation Committee (PEC) to assist in the design
of the matrixused to score local projects. This year and in 2018,
the PEC modeled this onthe HUD Rating and Ranking Tool, customized
with a sliding scale for criteriabased on a desired improvement in
actual performance achieved from October1, 2017- September 30,
2018. Among the criteria were three markers forseverity of need-
more than one disability, zero income, and living on thestreets/ in
a place not meant for human habitation. MDHA and HID staffconducted
site visits to all CoC-funded agencies from late April through
mid-May 2019. These visits included a review of HMIS data quality,
error rates, &timeliness of entry, as well as a review of
client files. After the visits and a brief“grace period” for
agencies to clean up related data, Metro Homeless ImpactDivision’s
HMIS Administrator created a data report for each project pulled
fromfinal CoC Annual Performance Reports.2. The PEC requested
specific data points for this report; among them werethree
indicators of vulnerability - multiple disabilities, zero income,
and living in aplace not meant for human habitation. Each indicator
had a maximum score of10, creating a maximum subtotal of 30
“severity/high needs” points in a possible158-point total project
score.
1E-4. Public Postings–CoC Consolidated Application.
AttachmentRequired.
Applicants must: 1. indicate how the CoC made public the review
and ranking process theCoC used for all project applications; or 2.
check 6 if the CoC did not make public the review and ranking
process;and 3. indicate how the CoC made public the CoC
ConsolidatedApplication–including the CoC Application and CoC
Priority Listing thatincludes all project applications accepted and
ranked or rejected–whichHUD required CoCs to post to their
websites, or partners websites, at least2 days before the FY 2019
CoC Program Competition applicationsubmission deadline; or 4. check
6 if the CoC did not make public the CoC
ConsolidatedApplication.
Public Posting of Objective Review and RankingProcess
Public Posting of CoC Consolidated Applicationincluding: CoC
Application, CoC Priority Listing,Project Listings
1. EmailX
1. EmailX
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
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2. Mail 2. Mail
3. Advertising in Local Newspaper(s) 3. Advertising in Local
Newspaper(s)
4. Advertising on Radio or Television 4. Advertising on Radio or
Television
5. Social Media (Twitter, Facebook, etc.) 5. Social Media
(Twitter, Facebook, etc.)
6. Did Not Publicly Post Review and Ranking Process 6. Did Not
Publicly Post CoC Consolidated Application
1E-5. Reallocation between FY 2015 and FY 2018.
Applicants must report the percentage of the CoC’s ARD that
wasreallocated between the FY 2015 and FY 2018 CoC Program
Competitions.
Reallocation: 4%
1E-5a. Reallocation–CoC Review of Performance of Existing
Projects.
Applicants must: 1. describe the CoC written process for
reallocation; 2. indicate whether the CoC approved the reallocation
process; 3. describe how the CoC communicated to all applicants the
reallocationprocess; 4. describe how the CoC identified projects
that were low performing orfor which there is less need; and 5.
describe how the CoC determined whether projects that were
deemedlow performing would be reallocated.(limit 2,000
characters)
1. The written process includes annual monitoring of projects
described in #4,reviews of financial audits & HUD monitoring
results. It includes both voluntaryreallocation & involuntary –
which triggers a Performance Improvement Plan torestrict applying
for new projects until performance improves.2. The CoC Planning
Council approved the reallocation process on September11.3. The
Collaborative Applicant communicated the process at CoC general
&governance meetings since early 2018. A new process was
presented to thePlanning Council August 14 & to the CoC General
Membership on August 15, &will be implemented in 2020.4.
Grantees were monitored by the HMIS System Administrator &
MDHA’sHomeless Coordinator, who used HUD monitoring exhibits.
Client file reviewsfocused on eligibility, participant outcomes and
high-need populations served.HMIS data quality, timeliness of entry
& error rates were analyzed & comparedto documentation in
client files, & agencies granted time to correct
forinconsistencies. A custom report on metrics including exits to
permanenthousing, length of stay, access to income, &
high-needs populations for the
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
FY2019 CoC Application Page 19 09/26/2019
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year ending September 30 was reviewed by all Grantees &
submitted to thePEC, which added CE participation, Housing First
& utilization rates.A draft Rating & Ranking Tool was
presented to agencies at the July 19 CoCcompetition workshop. In
August, the PEC scored all projects incorporating asliding scale to
discriminate achievements & recommended reallocation of
1project. The CoC Planning Council approved the PEC project
rankingrecommendation on September 11.5. For 2019, the
newly-developed policy described above was not employed. Asmall
project had consistently struggled with verifying eligibility of
itsparticipants. Throughout 2018, the Collaborative Applicant
searched for a newagency to assume the project, to no avail. The
agency had no intent to renew,and funding was made available to new
projects.
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
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DV Bonus
InstructionsGuidance for completing the application can be found
in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
1F-1 DV Bonus Projects.
Applicants must indicate whether the CoC isrequesting DV Bonus
projects which are
included on the CoC Priority Listing:
Yes
1F-1a. Applicants must indicate the type(s) of project(s)
included in theCoC Priority Listing.
1. PH-RRHX
2. Joint TH/RRH
3. SSO Coordinated Entry
Applicants must click “Save” after checking SSO Coordinated
Entry toview questions 1F-3 and 1F-3a.
*1F-2. Number of Domestic Violence Survivors in CoC’s Geographic
Area.
Applicants must report the number of DV survivors in the
CoC’sgeographic area that:
Need Housing or Services 53.00
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
FY2019 CoC Application Page 21 09/26/2019
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the CoC is Currently Serving 71.00
1F-2a. Local Need for DV Projects.
Applicants must describe: 1. how the CoC calculated the number
of DV survivors needing housingor service in question 1F-2; and 2.
the data source (e.g., HMIS, comparable database, other
administrativedata, external data source).(limit 500
characters)
(1) At the time this application was developed, 71 households
were beingserved by domestic violence agencies with an additional
53 survivors were onthe DV CE list from the previous month. That
number was calculated by threevictim service providers, and the DV
CE coordinating agency.(2) Data was calculated based on information
at area domestic violenceshelters, within their internal databases.
Additionally, data was pulled from theDV CES list.
1F-4. PH-RRH and Joint TH and PH-RRH Project Applicant
Capacity.
Applicants must provide information for each unique project
applicantapplying for PH-RRH and Joint TH and PH-RRH DV Bonus
projects whichthe CoC is including in its CoC Priority
Listing–using the list featurebelow.
Applicant Name DUNS Number
YWCA of Middle Te... 101771749
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
FY2019 CoC Application Page 22 09/26/2019
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1F-4. PH-RRH and Joint TH and PH-RRH Project
Applicant CapacityDUNS Number: 101771749
Applicant Name: YWCA of Middle Tennessee
Rate of Housing Placement of DV Survivors–Percentage: 90.00%
Rate of Housing Retention of DV Survivors–Percentage: 90.00%
1F-4a. Rate of Housing Placement and Housing Retention.
Applicants must describe: 1. how the project applicant
calculated the rate of housing placementand rate of housing
retention reported in the chart above; and 2. the data source
(e.g., HMIS, comparable database, other administrativedata,
external data source). (limit 500 characters)
1.Housing placement and housing retention data was calculated
based on thehistorical data from Nashville’s two victim service
providers with rapid re-housing projects.2.The data source comes
from comparable databases.
1F-4b. DV Survivor Housing.
Applicants must describe how project applicant ensured DV
survivorsexperiencing homelessness were assisted to quickly move
intopermanent housing.(limit 2,000 characters)
YWCA operates a 65-bed emergency shelter for victims of domestic
violence,as well as a 24-Hour Crisis Helpline. Both the shelter and
crisis line are majorreferral sources for the Domestic Violence
Coordinated Entry System (CE).Survivors in the YWCA’s emergency
shelter are immediately connected to theCoordinated Entry System.
Each household is connected to an assignedYWCA case manager that
follows up with survivors within 48 hours after intake,and again
within 72 hours after intake. The sessions are designed to
supportsurvivors achieve their self-defined goals, including
permanent housing.One of Nashville’s VSPs, The Mary Parrish Center,
was awarded a DV BonusProject grant through the FY19 CoC DV to
build a domestic violencecoordinated entry system. The system
allows survivors in Nashville to quicklyaccess housing and support
services that prioritize safety and confidentiality.The Mary
Parrish Center’s Housing Intake Specialist operates from
Nashville’sFamily Safety Center to accommodate survivors seeking
other resourcesthrough the Family Safety Center. They also have a
Mobile Housing IntakeSpecialist who conducts CE assessments 3 days
a week at local DV sheltersand will do outreach into traditionally
underserved and marginalizedcommunities in order to reach survivors
who have the highest barriers toaccessing services. This allows the
YWCA’s proposed project to quickly workwith survivors on the CE
list and move them into permanent housing.
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
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1F-4c. DV Survivor Safety.
Applicants must describe how project applicant: 1. ensured the
safety of DV survivors experiencing homelessness by: (a) training
staff on safety planning; (b) adjusting intake space to better
ensure a private conversation; (c) conducting separate
interviews/intake with each member of a couple; (d) working with
survivors to have them identify what is safe for them asit relates
to scattered site units and/or rental assistance; (e) maintaining
bars on windows, fixing lights in the hallways, etc. forcongregate
living spaces operated by the applicant; (f) keeping the location
confidential for dedicated units and/or congregateliving spaces
set-aside solely for use by survivors; and 2. measured its ability
to ensure the safety of DV survivors the projectserved. (limit
2,000 characters)
1)a)The YWCA trains all staff on best practices in safety
planning that is trauma-informed and victim-centered.b)Intake will
always be completed in a private location. The YWCA’s HousingCase
Manager has a private office so that intake meetings are
confidential.Intake meetings in the community will be offered at
safe and convenient locationfor the survivor. The Family Justice
Center is another location where the YWCAcan hold private intake
meetings if the survivor prefers that location.c)YWCA staff will
always conduct separate intake interviews with each memberof a
couple.d)The YWCA’s proposed project is for tenant-based,
scattered-site rentalassistance. Survivors select an apartment of
their choosing in a location that issafe, confidential, and
convenient for them. An assigned Housing Navigator willhelp
identify units that meet each survivor’s individualized criteria,
and providethose resources to the survivor’s case manager.e)The
YWCA will not use congregant living as the proposed project is
fortenant-based, scattered-site rental assistance.f)The YWCA’s
proposed project is for tenant-based rentals at scattered sites.No
dedicated units will be set aside.
2)Survivors will be provided safety planning with their case
manager. A safetyplan is made up of action steps that will help
victims of domestic violencemaintain safety or achieve a desired
goal. Those steps can be categorized byany number of factors,
including Physical Safety, Economic Safety, EmotionalSafety, Sexual
Safety, Children Safety, Pet Safety and Secondary VictimSafety. The
more effective action steps are ones that victims can
immediatelyput into motion and feel empowered doing. Resource
referrals are always validaction steps, and the final step of any
safety plan can always be to contact theYWCA’s 24-Hour Crisis and
Support Helpline for additional resources, support,and admission
into the YWCA’s 24-hour emergency shelter.
1F-4d. Trauma-Informed, Victim-Centered Approaches.
Applicants must describe: 1. project applicant’s experience in
utilizing trauma-informed, victim-centered approaches to meet needs
of DV survivors; and
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
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2. how, if funded, the project will utilize trauma-informed,
victim-centeredapproaches to meet needs of DV survivors by:(a)
prioritizing participant choice and rapid placement and
stabilization inpermanent housing consistent with participants’
preferences;(b) establishing and maintaining an environment of
agency and mutualrespect, e.g., the project does not use punitive
interventions, ensuresprogram participant staff interactions are
based on equality and minimizepower differentials;(c) providing
program participants access to information on trauma, e.g.,training
staff on providing program participant with information
ontrauma;(d) placing emphasis on the participant’s strengths,
strength-basedcoaching, questionnaires and assessment tools include
strength-basedmeasures, case plans include assessments of program
participantsstrengths and works towards goals and aspirations;(e)
centering on cultural responsiveness and inclusivity, e.g.,
training onequal access, cultural competence, nondiscrimination;(f)
delivering opportunities for connection for program participants,
e.g.,groups, mentorships, peer-to-peer, spiritual needs; and(g)
offering support for parenting, e.g., parenting classes, childcare.
(limit 4,000 characters)
1)The YWCA has provided domestic violence services to Nashville
for over 40years. The YWCA’s Weaver Domestic Violence Center is the
largestemergency shelter for victims of domestic violence in the
state of Tennessee,and last year provided safe shelter to over 300
survivors and 250 children. TheWeaver Center is a model program in
utilizing trauma-informed and victim-centered services, and often
consults with other agencies across the state inthe design of their
services. YWCA also receives technical assistance from theNational
Network to End Domestic Violence to ensure the YWCA’s
housingprogram’s procedures and policies are trauma-informed and
victim-centered.2)a)Survivors select an affordable apartment of
their choosing in the community oftheir choice. Each household will
be offered the services of a Housing Navigatorto help identify a
affordable housing unit, however, all services are voluntaryand not
a condition of enrollment.b)The YWCA’s housing program’s policies
and procedures were designed toensure an environment of agency and
mutual respect. Survivors will be offeredthe services of a Case
Manager on a voluntary basis to ensure autonomy in theproject. All
supportive services are voluntary and not a condition of enrollment
inthe program. Services are designed to create safe housing options
forsurvivors and to improve their access to resources while
promoting dignity andself-efficacy.c)Survivors will receive access
to information on trauma from a trained CaseManager. In addition,
YWCA contracts with a licensed therapist (not charged tothis
project) to work with survivors across the spectrum and use
evidence-based modalities to address their trauma.d)The YWCA Case
Manager offers goal setting assistance to each survivor towork
towards their self-defined goals during the program. Case plans and
goalsetting includes strength-based assessments on topics such as
Education,Employment, Housing, Mental Health, Physical Health,
Social Support, Legal,Substance Abuse, Finances, Trauma, and
Parenting. Each household’s caseplan and goals are personalized,
and the YWCA’s case manager ensures goalsetting and assistance is
strength-based, and facilitates access to resources
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
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while promoting dignity and self-efficacy.e)YWCA trains staff on
equal access, cultural competence, andnondiscrimination. Each case
manager is also offered continuous professionaldevelopment annually
on best practices.f)All participants are offered monthly group
meetings, as well as linkingparticipants to resources in the
community that foster mentorships, peer-to-peersupport, and address
spiritual needs.g)Voluntary supportive services are offered to
parents, including linkingparticipants to parent groups as well as
childcare assistance. The proposedproject also includes financial
assistance for childcare if needed.
1F-4e. Meeting Service Needs of DV Survivors.
Applicants must describe how the project applicant met services
needsand ensured DV survivors experiencing homelessness were
assisted toquickly move into permanent housing while addressing
their safetyneeds, including:
- Child Custody - Legal Services - Criminal History - Bad Credit
History - Education - Job Training - Employment - Physical/Mental
Healthcare - Drug and Alcohol Treatment - Childcare
(limit 2,000 characters)
Each household that enters the YWCA’s Rapid Re-Housing program
is offeredsupportive services to alleviate many of the barriers
survivors face when movingquickly from a domestic violence
situation into permanent housing.
Each household is assigned a YWCA Case Manager that helps
develop anindividualized service plan, and offers support to
survivors to accomplish theirself-defined goals—this can include
services that address child custody, legalservices, criminal
history, credit, education, job training, employment, physicaland
mental healthcare, drug and alcohol treatment, and childcare. An
exampleof a self-defined goal may be to secure employment, which
may require help toidentify resources and strategies to develop a
resume, secure appropriate attirefor the job, and prepare for a job
interview. Supportive services meet the criticalgap in services to
provide safe and secure affordable housing with supportiveservices
to give our clients the opportunity to have meaningful
employment,transportation assistance, child care assistance and
housing counseling to helpthem make the transition to permanent
affordable housing and communityreintegration.
The Case Manager also provides clients with specific financial
assistanceneeded to accomplish their goals. Specific financial
assistance could includetransportation, childcare, tuition or books
for clients who choose to enroll inschool, and other needs as they
arise. In this way the project focuses on a
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
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holistic survivor-centered approach that provides housing and
supportiveservices to ensure safety and a successful transition
into permanent housing.
Applicant: Nashville/Davidson County CoC TN-504Project: TN-504
CoC Registration FY2019 COC_REG_2019_170651
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2A. Homeless Management Information System(HMIS)
Implementation
Intructions:Guidance for completing the application can be found
in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
2A-1. HMIS Vendor Identification.
Applicants must review the HMIS softwarevendor name brought
forward from FY 2018
CoC Application and update the information ifthere was a
change.
Wellsky
2A-2. Bed Coverage Rate Using HIC and HMIS Data.
Using 2019 HIC and HMIS data, applicants must report by project
type:
Project TypeTotal Number of Beds
in 2019 HICTotal Beds Dedicated
for DV in 2019 HICTotal Number of 2019
HIC Beds in HMISHMIS Bed
Coverage Rate
Emergency Shelter (ES) beds 1,162 81 62 5.74%
Safe Haven (SH) beds 0 0 0
Transitional Housing (TH) beds 364 20 203 59.01%
Rapid Re-Housing (RRH) beds 167 0 167 100.00%
Permanent Supportive Housing (PSH) beds 1,261 0 1,261
100.00%
Other Permanent Housing (OPH) beds 119 0 119 100.00%
2A-2a. Partial Credit for Bed Coverage Rates at or Below 84.99
for AnyProject Type in Question 2A-2.
For each project type with a bed coverage rate that is at or
below 84.99percent in question 2A-2., applicants must describe:
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1. steps the CoC will take over the next 12 months to increase
the bedcoverage rate to at least 85 percent for that project type;
and 2. how the CoC will implement the steps described to increase
bedcoverage to at least 85 percent.(limit 2,000 characters)
1. The CoC is aware of the need to increase Nashville’s HMIS
coverage ratesfor shelter & transitional beds. Outlined below
are key action items intended toincrease coverage.•Metro Social
Services’ Homeless Impact Division (HID) staff will work to openthe
system, & revise consent forms and MOUs with participating
agencies.•HID staff is working closely with the main local shelter
provider to executedata-sharing agreements and get all of their
beds into HMIS. This will increasethe local ES bed coverage to
nearly 100%.•Strengthen the Systems Capacity Committee ability to
identify efficiencyimprovements for HMIS.•Submit local government
budget requests to invest in HMIS during FY2019-20.•Nashville’s new
CoC governance structure unifies 2 formerly separate entitiesinto
1CoC Homelessness Planning Council, which first met July 2018. This
willstrengthen the city’s ability to advocate for systems
building.•During 2017 & 2018, the city transitioned from using
an outside database for itsCoordinated Entry (CE) data collection
to using HMIS, adding new users.2. MDHA applied for, & was
awarded, CoC funds under the 6% FY2018 bonusto expand HMIS staff
capacity, which will help provide data entry support for ourshelter
providers.In mid-August 2019, HUD announced a one-time HMIS
Capacity grant award toNashville of $150,000, which will improve
HMIS data quality in Nashville with:•Consultation services and
education for the new HMIS Lead staff, relevantHMIS committee
members, and HMIS end users to ensure the expertise tocreate a
sustainable and safe data-sharing environment;•Conferences, and
additional vendor trainings for HMIS Lead; &•Software to
present HMIS data in dashboards to the community and supportthe
utilization of data. In addition, the HMIS Lead will purchase
hardware toimplement a scan-in data collection to help gather
shelter data in real timethrough HMIS.
*2A-3. Longitudinal System Analysis (LSA) Submission.
Applicants must indicate whether the CoCsubmitted its LSA data
to HUD in HDX 2.0.
Yes
*2A-4. HIC HDX Submission Date.
Applicants must enter the date the CoCsubmitted the 2019 Housing
Inventory Count
(HIC) data into the Homelessness DataExchange (HDX).
(mm/dd/yyyy)
04/30/2019
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2B. Continuum of Care (CoC) Point-in-Time Count
Instructions:Guidance for completing the application can be
found in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
2B-1. PIT Count Date.Applicants must enter the date the CoC
conducted its 2019 PIT count (mm/dd/yyyy).
01/22/2019
2B-2. PIT Count Data–HDX Submission Date.Applicants must enter
the date the CoC
submitted its PIT count data in HDX(mm/dd/yyyy).
04/30/2019
2B-3. Sheltered PIT Count–Change in Implementation.
Applicants must describe: 1. any changes in the sheltered count
implementation, includingmethodology or data quality methodology
changes from 2018 to 2019, ifapplicable; and 2. how the changes
affected the CoC’s sheltered PIT count results; or 3. state “Not
Applicable” if there were no changes.(limit 2,000 characters)
Not Appicable
*2B-4. Sheltered PIT Count–Changes Due to
Presidentially-declaredDisaster.
Applicants must select whether the CoCadded or removed emergency
shelter,
No
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transitional housing, or Safe-Haven inventorybecause of funding
specific to a
Presidentially-declared disaster, resulting in achange to the
CoC’s 2019 sheltered PIT
count.
2B-5. Unsheltered PIT Count–Changes in Implementation.
Applicants must describe: 1. any changes in the unsheltered
count implementation, includingmethodology or data quality
methodology changes from 2018 to 2019, ifapplicable; and 2. how the
changes affected the CoC’s unsheltered PIT count results; or 3.
state “Not Applicable” if there were no changes.(limit 2,000
characters)
1. For the 2019 unsheltered PIT Count, the CoC used a survey
tool which waspiloted in the 2018 count. Several changes were made
to the survey usingrecommendations from participants in the count,
designed to simplify thequestions, & delete questions that did
not result in garnering much information.Outreach workers and
volunteers were trained to administer the survey as wellas how to
record the data collected from each person interviewed.
Ourcontinuum's geography was strategically divided to ensure
de-duplication aswell as assure full coverage. The canvassers
sought to interview all thoseidentified as unsheltered who were
awake, including all people over 18 and anyunaccompanied children.
For those who declined to be surveyed, anobservation form was
completed to ensure they were counted. Characteristicswere gathered
on all those observed and interviewed. Those interviewed wereasked
questions about demographics, citizen status, foster care
experience,domestic violence experience, homeless history to
determine chronicity,employment status, disabling conditions,
veteran status, level of education andlength of time in Nashville,
including reasons for relocating to Nashville ifapplicable.2.
Through a formal partnership with Vanderbilt University, analysis
by anhonors student found that approximately 30% of the city’s
total reportedunsheltered population was surveyed in 2018, while
40% was surveyed in 2019,Key findings included that of those
surveyed, 56% had been homeless for oneyear or less, 41% had not
used any shelter in the past year, 38% had noincome, with only 17
employed full-time.
*2B-6. PIT Count–Identifying Youth Experiencing
Homelessness.
Applicants must:
Indicate whether the CoC implementedspecific measures to
identify youth
experiencing homelessness in their 2019 PITcount.
Yes
2B-6a. PIT Count–Involving Youth in Implementation.
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Applicants must describe how the CoC engaged stakeholders
servingyouth experiencing homelessness to: 1. plan the 2019 PIT
count; 2. select locations where youth experiencing homelessness
are mostlikely to be identified; and 3. involve youth in counting
during the 2019 PIT count.(limit 2,000 characters)
1. Oasis Center and Launch Pad serve youth experiencing
homelessness inNashville and were integrally involved in preparing
for the night of the count.They designed a flyer for each PIT count
team that alerted count volunteers tocontact Launch Pad if any
persons aged 18-24 were found. This was publicizedin training the
night of the count. The agencies coordinated for young adultshelter
for 18-24 year olds at City Road Chapel UMC on the night of the
countfrom 7:30 p.m.-7:00 a.m. and designated funds to reimburse for
a cab/Uber/Lyftto get youth to shelter.Youth providers actively
participated on the CoC’s PIT Committee and in thePIT count itself.
At the youth shelter count, trained staff administered
acomprehensive survey with all consenting youth, capturing
additional data notrequired by HUD (sexual orientation, gender
identity, current/previous livingsituations, labor and sex
trafficking/exploitation, involvement with foster care,juvenile
& adult justice, employment, and education history). The
countidentified 46 18-24 year olds in emergency shelter, 7 in
transitional housing, and33 unsheltered young people.The CoC
integrated strategies to better identify and engage youth as part
of thePIT count, pinpointing locations where youth sleep/congregate
that may nothave been visited by primarily adult-focused street
outreach teams.2.
2B-7. PIT Count–Improvements to Implementation.
Applicants must describe the CoC’s actions implemented in its
2019 PITcount to better count: 1. individuals and families
experiencing chronic homelessness; 2. families with children
experiencing homelessness; and 3. Veterans experiencing
homelessness.(limit 2,000 characters)
1. Actions to better count persons experiencing chronic
homelessness includedre-defining boundaries of certain teams to
make them smaller and easier tocover more extensively. Questions in
the survey, conducted of all unshelteredpersons who were found
awake, were clarified and some deleted, withassistance on design
from street outreach workers, staff at veteran serviceorganizations
and Dr. Beth Shinn, nationally-renowned researcher onhomelessness
and Vanderbilt professor. Experienced outreach workers/ teamleads
canvassed heavily for months to identify all likely sleeping places
forpeople experiencing homelessness, and added locations to
Pinmaps. Thesurvey collected data such as first initial of first
name, and first 3 initials of lastname, which were compared with
other demographic data to assist withassuring de-duplication. Three
training sessions for count team members werescheduled in January-
one at the VA, one at MDHA’s training center andanother at the
Mission. Training focused on practicing this survey, and Leadsthen
trained their team members the night of the count before teams
deployed.2.
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3. Slight edits to the unsheltered survey were made, in an
effort to clarify a fewquestions.
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3A. Continuum of Care (CoC) SystemPerformance
InstructionsGuidance for completing the application can be found
in the FY 2019 CoC Program CompetitionNotice of Funding
Availability and in the FY 2019 CoC Application Detailed
Instructions. Please submit technical questions to the HUD Exchange
Ask-A-Question
athttps://www.hudexchange.info/program-support/my-question/
Resources: The FY 2019 CoC Application Detailed Instruction can
be found
at:https://www.hudexchange.info/e-snaps/guides/coc-program-competition-resources
The FY 2019 CoC Program Competition Notice of Funding Availability
at:https://www.hudexchange.info/programs/e-snaps/fy-2019-coc-program-nofa-coc-program-competition/#nofa-and-notices
Warning! The CoC Application score could be affected if
information isincomplete on this formlet.
*3A-1. First Time Homeless as Reported in HDX.
Applicants must:
Report the Number of First Time Homeless as Reported in HDX.
1,401
3A-1a. First Time Homeless Risk Factors.
Applicants must: 1. describe the process the CoC developed to
identify risk factors theCoC uses to identify persons becoming
homeless for the first time; 2. describe the CoC’s strategy to
address individuals and families at riskof becoming homeless; and
3. provide the name of the organization or position title that
isresponsible for overseeing the CoC’s strategy to reduce the
number ofindividuals and families experiencing homelessness for the
first time.(limit 2,000 characters)
1.HUD Universal Data Elements in the Coordinated Entry (CE)
PreliminaryAssessment identify persons becoming homeless for the
first time & at-riskhouseholds who need prevention/diversion -
staying with family/friends butbeing asked to leave/ facing
eviction. The Metro Homeless Impact Division(HID) leads Nashville’s
CE. Households are identified at multiple points of entry,including
shelters, schools and the criminal justice system. Access points
arelisted in a CE brochure distributed throughout the CoC. Families
with minorchildren can be referred to Metro Social Services,
dedicated CE point of entryfor families, for assessment and crisis
resolution. Last year, 87% of referrals toMetro Social Services
through CE/other mechanisms reported they were
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undergoing a housing crisis. The Metro Public Health
Department’s CommunityMental Health Systems Improvement (CMHSI)
workgroup identified highutilizers of hospitals, jails, and
shelters & supported the creation of a psychiatricER to divert
people in crisis from the criminal justice system &
preventhomelessness.2. After assessment, households are prioritized
for service/housing options suchas Rapid Rehousing, SROs, Section 8
vouchers set aside for homelesshouseholds, etc. Resolution also
includes diversion or prevention activities orassistance accessing
emergency shelter.A project supported by State TANF funds provides
diversion and preventionservices for families with minor children.
City Community Partnership Fundsprevent homelessness for 392
households, including 100 vets.Training on diversion techniques is
key. At an October 2018 workshop, localleaders gained insight on
integrating diversion into Nashville's Housing CrisisResolution
System. The HID provides quarterly trainings, including
strategiesfor prevention and diversion, for new staff at agencies
throughout the CoC.3. The Homeless Impact Division oversees this
strategy.
*3A-2. Length of Time Homeless as Reported in HDX.
Applicants must:
Report Average Length of Time Individuals and Persons in
Families Remained Homelessas Reported in HDX.
154
3A-2a. Strategy to Reduce Length of Time Homeless.
Applicants must: 1. describe the CoC’s strategy to reduce the
length of time individualsand persons in families remain homeless;
2. describe how the CoC identifies and houses individuals and
persons infamilies with the longest lengths of time homeless; and
3. provide the name of the organization or position title that
isresponsible for overseeing the CoC’s strategy to reduce the
length of timeindividuals and families remain homeless.(limit 2,000
characters)
1. The 2019 HDX Competition Report shows that the average length
of timepersons remained homeless rose from 136 nights in 2017 to
154 nights in 2018.Based on shelters & transitional housing
programs participating in HMIS, thisdata includes only 6% of
emergency shelter beds in Nashville. The HMIS Leadis working with
the Nashville Rescue Mission (runs ~ 94% of year-round shelterbeds)
to enter data into HMIS within the next year. Adopted CE Policies
&Procedures prioritize vulnerability & longevity for
housing and support services.By-Name Lists (BNLs) of veterans and
families guide discussions of high-priority cases at Care
Coordination Meetings. A 90 in 90 campaign waslaunched
October-December 2018 to house 90 homeless veterans in 90 days.A
5-year SAMHSA/BGHI grant at Centerstone’s Keys to Recovery
integratesbehavioral health and supportive services for
individuals/families whoexperience homelessness & have a
substance use/co-occurring disorder. Coresupports in securing
housing should reduce length of homelessness.YHDP funding will
result in a BNL of youth/young adults. MDHA will work with
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the HID and the CoC Data Committee to analyze HMIS & PIT
data on durationsof homelessness to determine any racial
disparities to address.2. HMIS data is used to identify and house
people undergoing long homelessdurations. The Homeless Impact
Division (HID) facilitates citywide CEcollaboration of 30 CoC
members focused on ending housing crises and linkingpeople to
resources. The HID regularly trains housing navigators, & hosts
bi-weekly Care Coordination Meetings to rapidly house households
based onacuity of need as measured by the VI-SPDAT and length of
time homeless, &determine other options for clients needing
less intensive interventions. The HIDis coordinating the CoC’s main
street outreach providers to ensure access toCE, enhance BNL for
single individuals & linkage to mainstream services.3.MDHA will
oversee implementation of this strategy.
*3A-3. Successful Permanent Housing Placement and Retention
asReported in HDX.
Applicants must:
Percentage
1. Report the percentage of individuals and persons in families
in emergency shelter, safe havens, transitional housing,and rapid
rehousing that exit to permanent housing destinations as reported
in HDX.
57%
2. Report the percentage of individuals and persons in families
in permanent housing projects, other than rapidrehousing, that
retain their permanent housing or exit to permanent housing
destinations as reported in HDX.
86%
3A-3a. Exits to Permanent Housing Destinations/Retention of
PermanentHousing.
Applicants must: 1. describe the CoC’s strategy to increase the
rate at which individualsand persons in families in emergency
shelter, safe havens, transitionalhousing and rapid rehousing exit
to permanent housing destinations; 2. provide the organization name
or position title responsible foroverseeing the CoC’s strategy to
increase the rate at which individualsand persons in families in
emergency shelter, safe havens, transitionalhousing and rapid
rehousing exit to permanent housing destinations; 3. describe the
CoC’s strategy to increase the rate at which individualsand persons
in families in permanent housing projects, other than
rapidrehousing, retain their permanent housing or exit to permanent
housingdestinations; and 4. provide the organization name or
position title responsible foroverseeing the CoC’s strategy to
increase the rate at which individualsand persons in families in
permanent housing projects, other than rapidrehousing, retain their
permanent housing or exit to permanent housingdestinations.(limit
2,000 characters)
1. Persons retaining permanent housing or exiting that housing
to anotherpermanent destination remained stable, but successful
exits to permanenthousing fell from 64% in 2017 to 57% in
2018.SAMHSA CABHI funds support rapid entry into permanent housing
& CriticalTime Intervention case management, an evidence-based
practice. CE quickly
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identifies and connects persons experiencing homelessness to
appropriatehousing and supports, with data showing 69 households
obtained permanenthousing each month in 2018. More direct access to
housing via CE referrals isoccurring: SRO/recovery units/supportive
housing at Urban Housing Solutions;Shelter Plus Care units; monthly
set-aside of 18 housing vouchers; & units atThe Next
Door.Incentives bolstering placement are:City funds $260,000 -
bonuses to lease to homeless vets, damages $120,000 - move-in
costsCDBG $124,000 - security/utility deposits, first month’s
rentPrivate Donations $ 18,000 - arrears preventing lease-up500
annual bus passes & housing navigationMonthly set-aside of 18
housing choice vouchersHealth Care for Homeless Veterans & VASH
support case management toconnect the most vulnerable homeless
Veterans to housing.Slated for 2020/21:Victory Hall - 29 units for
homeless VeteransCity plans 100 units of PSH downtownThe Village at
Glencliff - 24 units for medically vulnerable individualsCrossroads
Campus - 24 units for youth___ units of Youth/Vet/Dev Disabilities
units2. The Homeless Impact Division will oversee implementation of
this strategy.3. Supportive Services for Veteran Families helps
eligible veterans retainhousing. Critical Time Intervention (CTI)
case management increases housingretention to 83% for 120 high-need
formerly homeless individuals. HousingSpecialists nurture
relationships & are pro-active with landlords.
Wrap-aroundservices help families remain in housing.4. MDHA is will
oversee this strategy.
*3A-4. Returns to Homelessness as Reported in HDX.
Applicants must:
Percentage
1. Report the percentage of individuals and persons in families
returning to homelessness over a 6-month period asreported in
HDX.
8%
2. Report the percentage of individuals and persons in families
returning to homelessness over a 12-month period asreported in
HDX.
4%
3A-4a. Returns to Homelessness–CoC Strategy to Reduce Rate.
Applicants must: 1. describe the strategy the CoC has
implemented to identify individualsand persons in families who
return to homelessness; 2. describe the CoC’s strategy to reduce
the rate of additional returns tohomelessness; and 3. provide the
name of the organization or position title that isresponsible for
overseeing the CoC’s strategy to reduce the rateindividuals and
persons in families return to homelessness.(limit 2,000
characters)
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1. At the end of 2018, the HMIS Lead changed from MDHA to the
MetroHomeless Impact Division (HID), which will improve HMIS bed
coverage &functionality to better track recidivism by:Data
sharing- A spring 2019 survey found that the CoC wants to open HMIS
toshare data. In August of 2019, the Homelessness Planning Council
approved anew HMIS Policies & Procedures Manual that allows for
data sharing in HMIS.The new HMIS Lead is updating all required
legal documents to ensure datasafety.Increase bed coverage- HID was
awarded $150,000 in HMIS Capacity Buildingfunds to improve data
quality & add the main shelter provider data into HMIS.Measure
returns to homelessness; if any racial disparity in rates of
return, takesteps to better understand underlying reasons and
address the differences.2.Several CoC programs work to decrease
recidivism by hiring individuals toassist households with housing
stabilization: CTI case managers and housinglocators/retention
specialists at the Homeless Impact Division; Open TableNashville;
Safe Haven Family Shelter; & the VA support people placed
inhousing but who still require intensive interventions to retain
housing/improvestability. In August 2019, the CoC Homelessness
Planning Council adopted a 3-year community-wide Strategic Plan
with action steps to build a Housing CrisisResolution System,
including regular inventories of support services focused onhousing
retention, analyzing gaps on a regular basis exploring ways to fill
thoseas needed. In November 2018, SAMHSA awarded Park Center a $2.5
millionTreatment for Individuals Experiencing Homelessness grant,
which will serve500 individuals over 5 years with: outreach;
housing navigation and retention;disability benefit assistance
using the SOAR model; and referrals to psychiatrictreatment,
substance abuse treatment and employment assistance.3. MDHA will
oversee this strategy.
*3A-5. Cash Income Changes as Reported in HDX.
Applicants must:
Percentage
1. Report the percentage of individuals and persons in families
in CoC Program-funded Safe Haven, transitional housing,rapid
rehousing, and permanent supportive housing projects that increased
their employment income from entry to exit asreported in HDX.
22%
2. Report the percentage of individuals and persons in families
in CoC Program-funded Safe Haven, transitional housing,rapid
rehousing, and permanent supportive housing projects that increased
their non-employment cash income from entryto exit as reported in
HDX.
59%
3A-5a. Increasing Employment Income.
Applicants must: 1. describe the CoC's strategy to increase
employment income; 2. describe the CoC's strategy to increase
access to employment; 3. describe how the CoC works with mainstream
employm