BB Configuration Guide€¦ · Web view4. April 2002. March 2010. EnglishEnglish Internal Maintenance (193) SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany Building Block Configuration

EHP4 for SAP ERP 6.0

March 2010

English

Internal Maintenance (193)

SAP AGDietmar-Hopp-Allee 1669190 WalldorfGermany

Building Block Configuration Guide

SAP Best Practices Internal Maintenance (193): Configuration Guide

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Content1 Purpose................................................................................................................................... 5

2 Preparation.............................................................................................................................. 5

2.1 Prerequisites.................................................................................................................. 5

3 Configuration........................................................................................................................... 5

3.1 Settings PM Basics........................................................................................................5

3.1.1 Maintain Maintenance Planning Plant.......................................................................5

3.1.2 Assign Maintenance Planning Plant to Maintenance Plant........................................5

3.1.3 Define Default Values for Component Item Categories.............................................6

3.1.4 Activate Default Value for Current Date as Basic Date.............................................7

3.1.5 Define Default Values for Units of Operation.............................................................7

3.1.6 Maintain Value Categories........................................................................................8

3.1.7 Assign Cost Elements to Value Categories...............................................................8

3.1.8 Assign Value Categories to Maintenance Cost Key Figures.....................................9

3.1.9 Define Version for Cost Estimates for Orders..........................................................10

3.1.10 Define Employees Responsible for Work Centers...................................................11

3.1.11 Define Object Information Key.................................................................................11

3.2 Settings for CO – Create Settlement Profile................................................................12

3.3 Settings Internal Maintenance.....................................................................................14

3.3.1 Configure Order Types............................................................................................14

3.3.2 Assign Order Types to Maintenance Plants............................................................14

3.3.3 Change Goods Movements Documentation for Order............................................15

3.3.4 Default Value for External Procurement..................................................................15

3.3.5 Define Access Sequence for Determining Address Data........................................16

3.3.6 Default Values for Task List Data and Profile Assignments.....................................17

3.3.7 Settlement Rule: Define Time and Distribution Rule...............................................17

3.3.8 Maintain Default Values for Control Keys for Order Types......................................18

3.3.9 Assign Costing Parameters and RA Keys...............................................................18

3.3.10 Define Change Docs, Collective Purc. Req. Indicator, Oper. No.............................19

3.3.11 Define Partner Determination Procedure and Partner Function..............................20

3.3.12 Set Scheduling Parameters.....................................................................................20

3.3.13 Define Control Parameters for Completion Confirmations.......................................21

3.3.14 Define Priority Type for Orders................................................................................22

3.3.15 Assign Object Information Keys to Order Types......................................................22

3.3.16 Assign Number Range Group for Service Orders...................................................23

3.4 Master Data – Define Work Center..............................................................................23



Internal Maintenance

1 PurposeThis configuration guide provides the information you need to set up the configuration of this building block manually.

If you do not want to configure manually and prefer an automated installation process using BC Sets and other tools, refer to the installation guide of this building block.

2 Preparation

2.1 PrerequisitesBefore you start installing this scenario, you must install prerequisite building blocks. For more information, see the Building Block Prerequisites Matrix for SAP Best Practices Baseline Package.

3 Configuration

3.1 Settings PM Basics3.1.1 Maintain Maintenance Planning Plant

UseIn this step, you define the planning plant for service processing.

Procedure1. Access the activity using the following navigation options:

Transaction Code SPRO

IMG Menu Enterprise Structure Definition Plant Maintenance Maintain maintenance planning plant

2. On the Change View “Planning Plant”: Overview screen, choose New Entries.

3. Make the following entries:

Planning plant Name 1 Name 2

1000 Division 1

4. Save your settings and go back.



3.1.2 Assign Maintenance Planning Plant to Maintenance Plant

UseIn this step, you assign the planning plant for service processing to the logistics plant, which is already defined for the rest of the logistics procedures.



IMG Menu Enterprise Structure Assignment Plant Maintenance Assign maintenance planning plant to maintenance plant

2. On the Change view “ Allocation of PlanPlants to MaintPlants”: Overview, make the following settings:

Plnt Name 1 PlPl Name 1

1000 Division 1 1000 Division 1


3.1.3 Define Default Values for Component Item Categories

UseIn this work step, you can determine the proposal values for the item categories of the order components.



IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders General Data Define Default Values for Component Item Categories

2. On the Change view “Item category default values for component assignment”: Overview, make the following settings:

Mat.type Plnt Item Category

1000 N

HALB 1000 L

NLAG 1000 N




3.1.4 Activate Default Value for Current Date as Basic Date

UseIn this step, you can define for which plants the current date should be proposed as a basic date for the order.



IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders General Data Activate Default Value for Current Date as Basic Date

2. On the Change view “ Current Date Default for Basic Dates in Maintenance Ord”: Overview, make the following settings:

Planning Plant Default current date

1000 x


3.1.5 Define Default Values for Units of Operation

UseIn this step, you define the default Values for Units for Operation in the planning plant.



IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders General Data Define Default Values for Units for Operation

2. On the Change view “ Operation units for duration/Work”: Overview, make the following settings:

Planning Plant Norm.duratn un. Unit text Unit for Work Unit text

1000 H Hour H Hour




3.1.6 Maintain Value Categories

UseIn this step, you define the Values for Units for Operation in the planning plant.


Transaction Code OIK1

IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Basic Settings Settings for Display of Costs Maintain Value Categories

2. Set the user component PM and the controlling Area 1000.

3. On the Change view “ maintenance value categories PM”: Overview, choose New entries and make the following settings:

Val. Cat. Text UM Costs Revenues

YB1 internal activity X

YB2 stock material X

YB3 3rd party material X

YB4 3rd party services X

YB5 travel costs X

4. Select all items, choose Goto Translation.

5. Select language FRENCH, choose Copy (Enter).

6. Enter the following data for language German:

Val. Cat. Language Text

YB1 French Activité interne

YB02 French Article en stock

YB3 French Article de prestation

YB4 French Service de prestation

YB5 French Frais de voyage

7. Confirm the entries with Enter.


3.1.7 Assign Cost Elements to Value Categories

Use


SAP Best Practices Internal Maintenance (193): Configuration Guide In this step, you assign cost elements to value categories.


Transaction Code OIK2

IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Basic Settings Settings for Display of Costs Assign Cost Elements to Value Categories

2. Set the controlling Area 1000.

3. On the Change view “ View maintenance: Cost Element Value Category Assgt”, choose New entries for each Val. Cat. (value category) and make the following settings:

Val. Cat. From cost elem. To cost element Cost elem. Group

YB1 4500_CE

YB2 1200_CE

YB3 610000

YB4 610500

YB5 1900_CE


3.1.8 Assign Value Categories to Maintenance Cost Key Figures

UseIn this section, you can allocate value categories to PM cost key figures predefined by SAP.



IMG Menu Plant Maintenance and Customer Service Information Systems for Plant Maintenance and Customer Service Assign Value Categories to Maintenance Cost Key Figures

2. On the Change view “Allocation of value categories to cost key figures”: Ov, choose New entries and make the following settings:

CostkeyFig Value cat.

IAMATKOSE YB2

IAMATKOSF YB3

IAPERKOSE YB1



IAPERKOSF YB4

IASONSTKOS YB5


3.1.9 Define Version for Cost Estimates for Orders

UseIn this step you can define a version for the cost estimate of PM orders.


Transaction Code OIKS

IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Basic Settings Settings for Display of Costs Define Version for Cost Estimates for Orders

2. On the Change View “Maintain estimated cost version”: Overview screen, make the following settings.

3. Enter the following data:

Field Name Description

Version PM PM/CS estimated costs


5. To maintain the French Description, log on to the system with logon language French, repeat steps 1 and 2 and enter the following data:


Version PM PM/CS Coûts estimés



3.1.10 Define Employees Responsible for Work Centers

UseIn this step you can store the person or the group of people responsible for maintaining the master data of a particular work center.

Procedure1. To carry out the activity, choose one of the following navigation options:


IMG Menu Plant Maintenance and Customer Service Maintenance Plans, Work Centers, Task Lists and PRTs Work Centers General Data Define Employees Responsible for Work Centers

2. On the Change View “Person Responsible for Work Centers”: Overview screen, make the following settings.


Plnt Pers. Respons. Person responsible for work center

1000 YB1 Person responsible Services


3.1.11 Define Object Information Key

UseIn this step you can define the object information key. The object information also contains history data from the PM Information System and data from the notifications and orders executed.

Procedure1. To carry out the activity, choose one of the following navigation options:


IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Object Information Define Object Information Keys

2. On the Change View “Object Info parameters”: Overview screen, choose the button New Entries and make the following settings.


Object Info

YB

4. Enter the following data in the area: Reference for notification and class selection:

Object SubObject Structure



x

5. Enter the following data in the area: Info system – time frame and threshold values:

No. Days

Breakdnreported NotifsCreated

Orders created

Processg days

CompletedNotif

Compl. Orders

365 3 5 3 10 5 3

6. Enter the following data in the area: Info system Notifications – selection and automatic display:

SelComplNotifs OutstdgNotifs Sel. Days CompletedNotifs

x X 365 x

7. Enter the following data in the area: Contract – automatic display:

None If contract Message if no contract

x

8. Enter the following data in the area: Classification – views and display:

Automatic view Display view Characteristics

x


3.2 Settings for CO – Create Settlement Profile

UseThe settlement profile controls various parameters related to settlement.

Prerequisites An allocation structure and a PA transfer structure need to have been created.



IMG Menu Controlling Product Cost Controlling Cost Object Controlling Product Cost by Sales Order Period-End Closing Settlement Create Settlement Profile

2. Choose New Entries and enter the data below:

3. Then choose Details for each new entry and enter the remaining data:

Profile Text

YBSVI1 Internal Service/ Cost Center

Actual costs/costs of sales



To Be Settled in Full X

Can be settled

Not for settlement

Default Values

Allocation Structure YL

PA Transfer Struct.

Default object Type CTR

Source Structure

Indicators

100% Validation X

%-Settlement X

Equivalence No’s X

Amount Settlement

Var. to co. bsd. PA

Valid receivers

G/L account N

Cost center 1

Order N

WBS Element N

Fixed asset N

Material N

Network N

Profit. Segment N

Sales order N

Cost objects N

Order item N

Business proc. N

Real est. object N

Other parameters

Document type SA

Max.no.dist.rls 10

Residence time 3


SAP Best Practices Internal Maintenance (193): Configuration Guide 4. Save your entries.

3.3 Settings Internal Maintenance

3.3.1 Configure Order Types

UseIn this step, you make all of the settings regarding the order types used during the process.

Procedure1. Access the activity using one of the following navigation options:

Transaction Code OIOA

IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Functions and Settings for Order Types Configure Order Types

2. On the Change View “Maintenance Order Types”: Overview screen, choose New Entries


Order Type Description Settlement Profile Release immediately

YBSI Internal Repair Order YBSVI1

4. Save your entries.

3.3.2 Assign Order Types to Maintenance Plants

UseIn this activity, you assign the order types to the maintenance plant. This enables service processing in the plant.


Transaction Code OIOD

IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Functions and Settings for Order Types Assign Order Types to Maintenance Plants

2. On the Change View “Valid Order Types By Planning Plant”: Overview screen, choose New Entries.




PlPl Name 1 Type Order Type text

………. ……………….

1000 Production Plant 1000 YBSI Internal Repair Order

………… ……………


3.3.3 Change Goods Movements Documentation for Order

UseIn this step, you specify that all the movements of materials for the service order are documented and assigned to the order.



IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Functions and Settings for Order Types Goods Movements for Order Define Documentation for Goods Movements for the Order

2. On the Change View “Goods Movement Documentation for Order”: Overview screen, choose New Entries.


Plnt Type PurchOrder PlGoodsLss UnplGoodsLss GR refrbshmnt

1000 YBSI x x x


3.3.4 Default Value for External Procurement

UseIn this step, you define the profiles for external procurement of services and materials.

In the external processing profile, you can store default values to generate purchase requisitions from maintenance or service orders.





IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Functions and Settings for Order Types Create Default Value Profiles for External Procurement

2. On the Change View “Default Value Profile for PM External Operation Data”: Overview screen, choose New Entries.

3. Make the following settings:

Extern profile

Profile Cost element

Purchasing Org.

Purch. Group

Material Group

YBSVM1 External material 608000 1000 100 YBSVM1

YBSVS1 Procured Services 610500 1000 101 YBSVS1


3.3.5 Define Access Sequence for Determining Address Data

UseIn this work step, you can define the access sequence for determining address data.

The address data is used to provide the delivery address for the one-time address of the purchase requisition.



IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Order Functions and Settings for Order Types Define Access Sequence for Determining Address Data

2. On the Change View “Assign Partner Determination Procedure to Order”: Overview screen, select the PlPL 1000 and the type YSPI.


PlPL Type Typ A1 A2 A3 A4 A5

YBSI 1000 OKP 1 2 3 4 5


3.3.6 Default Values for Task List Data and Profile Assignments

Use


SAP Best Practices Internal Maintenance (193): Configuration Guide In this IMG activity you define which default values should be copied to the order data for order processing.



IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Functions and Settings for Order Types Default Values for Task List Data and Profile Assignments

2. On the Change View “Screen Ref. Object, General Profiles, Task List Presett”: Overview screen, choose New Entries.


Plant Order Type

Short text Extern Profile

Mat. Profile

Maint Profile

Meas Unit Extern Oper

1000 YBSI Internal Repair Order

YBSVS1 YBSVM1 0000001 H

Task List data

OperSelection

WrkCntrSelect Renumber Incl.once.comp

Oper.sorting

X X X X X


3.3.7 Settlement Rule: Define Time and Distribution Rule

UseIn this step, you can define for each order type the time by which the settlement rule must be maintained during order processing.



IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Functions and Settings for Order Types Settlement Rule: Define Time and Creation of Distribution Rule

2. On the Change View “Time for settlement rule, Distribution Rule for Sub-Ord”: Overview screen, make the following entries.


Order Cat Settlement rule Time Distrib. Rule sub-order

YBSI Mandatory for completion No special handling of sub-orders




3.3.8 Maintain Default Values for Control Keys for Order Types

UseIn this step, you can determine which control key is proposed in the operations of maintenance orders for the combination maintenance plant and order type.



IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Functions and Settings for Order Types Control Key Maintain Default Values for Control Keys for Order Types

2. On the Change View “Control Key default”: Overview screen, select the planning plant 1000 and order type YBSI and choose Details.


Field User Action and Values

Control key PM01


3.3.9 Assign Costing Parameters and RA Keys

UseIn this step, you define the parameters for the correct calculation of costs in the service order.


Transaction Code OIOF

IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Functions and Settings for Order Types Costing Data for Maintenance Orders Assign Costing Parameters and Results Analysis Keys

2. On the Change View “Calculation Parameters for MaintOrders”: Overview screen, select plant 1000, order type YBSI.

3. Choose Details and make the following settings.

Plant Order Type Planned var. cal. Actual var. cal. Results Analysis Key

1000 YBSI PM01 PM01

4. Choose Back.


SAP Best Practices Internal Maintenance (193): Configuration Guide 5. Save your entries.

3.3.10 Define Change Docs, Collective Purc. Req. Indicator, Oper. No.

UseIn this step, you can define:

Whether changes to the order header are recorded using documents and are displayed in the form of an action log

The increment at which numbers for the individual operations should be assigned

Whether just one purchase requisition (collective purchase requisition) should be generated for external material and operations for each order

Whether reservations or purchase requisitions relevant to materials planning should be generated when an order is created or only when the order is released

Whether the net price should be copied unchanged from the purchase requisition into the purchase order



IMG Menu Plant Maintenance and Customer Service Maintenance and Service Orders Define Change Docs, Collective Purc. Req. Indicator, Operation No. Interval

2. On the Change View “Increment for Automatic Operation Number ”: Overview screen, make following entries.

Plnt Type MatStatChngeDoc

Increment

OrdStChgDc

CollReqstn

Res/PurRq

PCD active

Work-flow

Change doc

1000 YBS1

0010 X X 2 From release

X x

NetOrder Pr

OPStatChangeDoc PRTStatChangeDoc

x x




3.3.11 Define Partner Determination Procedure and Partner Function

UseIn this step, you define the partners for plant maintenance and customer service.



IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Order Partner Define Partner Determination Procedure and Partner Function

2. On the Change View “Assign Partner Determination Procedure to Order”: Overview screen, select the type YBSI.


Order Type

PartnerSchema Customer Function of Specific Search

Spl. Crtn Funct.p.

YBSI PM X


3.3.12 Set Scheduling Parameters

UseIn this activity, you set all of the scheduling parameters in the order types used during the process.


Transaction Code OPU7

IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Scheduling Set Scheduling Parameters

2. On the Change View “Specify Scheduling Parameters”“ Overview screen, select the plant 1000, order type SM01 and choose Details.


Plant Order Type Prod Scheduler

Adjust Dates Scheduling Type

Automatic Scheduling

1000 YBSI * Adjust basic dates, adjust Dep. Reqmts to operation date

Forwards X


SAP Best Practices Internal Maintenance (193): Configuration Guide 4. Save your entries and choose Back.

5. Repeat steps 2 to 4 for the order types SM02 and SM03.


3.3.13 Define Control Parameters for Completion Confirmations

UseIn this step, you set the assignment required for completion confirmation of the service orders.


Transaction Code OIOR

IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Completion Confirmations Define Control Parameters for Completion Confirmations

2. On the Change View “Confirmation Parameters”; Overview screen, select the entries in the table below and follow the procedure described in steps 3 and 4:

Plnt Name 1 Type Description of order type

1000 Production Plant 1000 YBSI Service order

3. Choose Details.


Order Type Field Value

YBSI Default Values

Propose Dates X

Propose Activities X

HR Update

No HR update X


3.3.14 Define Priority Type for Orders

UseIn this step, you define the priority types and assign to the service orders.

Procedure


SAP Best Practices Internal Maintenance (193): Configuration Guide 1. Access the activity using one of the following navigation options:


IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders General Data Define Priorities

2. Choose the activity Define Priority Types for Orders

3. On the Change View “Priority type per order type”: Overview enter the following data

Type Name PrTyp Priority type

YBSI Internal Repair Order SM Service priorities

4. Save your entries and go back.

3.3.15 Assign Object Information Keys to Order Types

UseIn this step you can assign an object information key to each order type.


Transaction Code OIOJ

IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Object Information Assign Object Information Keys to Order Types

2. On the Change View “Object Info for Order Type”; Overview screen, make the following entries

OrTyp Description ObjectInfo

YBSI Internal Repair Order YB

3. Save your entries and go back.

3.3.16 Assign Number Range Group for Service Orders

UseIn the following process you assign number range groups for service orders. This process is needed to create an order.

Prerequisites Order type is set up.




Transaction Code OION

IMG Menu Plant Maintenance and Customer Service Maintenance and Service Processing Maintenance and Service Orders Functions and Settings for Order Types Configure Number Ranges

2. Choose .

3. Select Modules.

4. Position your cursor on the order type you wish to assign (YBSI) in the Not Assigned area in the lower section of the screen.

5. Choose (Select Element (F2)).

6. Choose .

7. Choose to save your entries.

8. Confirm the dialog box Transport number range intervals with Continue (Enter).

Result Order types are assigned to number ranges.

3.4 Master Data – Define Work Center

UseIn this activity, you create the work center.

Procedure1. Access the transaction using one of the following maintenance options:

Transaction code IR01

SAP menu Logistics Customer Service Service Agreements Environment Work Centers Work Center Create

2. On the Create Work Center: Initial Screen, enter the data and choose Enter.

Field Name Description User Action and Values

Plant 1000

Work center SERV01



Field Name Description User Action and Values

Work center cat. 0005

3. On the Create Work Center screen, enter the data provided in the following table:

Tab Page Field Name Description User Action and Values Comment

Description Services: Work Center Technical Serv.

Basic Data Person responsible

YB1

Usage 004

Standard value key

SAP0

4. For additional languages go to Extras Short texts.

5. Choose New entries.



Lang. FR

Object name Poste de travail services

7. Confirm the entries with ENTER.

Default values Control key PM01

Capacities Capacity category 002 Press Enter for the next screen

Capacity planer grp A

Factory calendar ID 01

Base unit of meas. H

Start 07:00:00

Finish 16:30:00

Length of breaks 00:30:00

Capacity utilization 100

No.of.indiv.cap 10

Relevant for finite scheduling

X

Long-term-planning X

8. Choose Back.

Capacities Other formula SAP008

Scheduling Capacity category 002



Other formula SAP004

Costing Start date 12.12.2007

End Date 31.12.9999

Cost center 1321

ActType Int. Proc. 101 / SAP008 Enter the Formula key for costing in the second field


ResultThe system issues the message Work center ISP-Tech in plant 1000 was created.


BB Configuration Guide€¦ · Web view4. April 2002. March 2010. EnglishEnglish Internal Maintenance (193) SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany Building Block Configuration

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