BASIS :REPUBLIC ACT NO. 9184 GOVERNMENT PROCUREMENT REFORM ACT MODERNIZE STANDARDIZE REGULATE ALL GOV’T PROCUREMENT ACTIVITIES SCOPE : GOODS.
Dec 26, 2015
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BASIS : REPUBLIC ACT NO. 9184GOVERNMENT PROCUREMENT REFORM ACT
MODERNIZE STANDARDIZE REGULATE
ALL GOV’T PROCUREMENT ACTIVITIES
SCOPE : GOODS & RELATED SERVICES INFRASTRUCTURE PROJECTS CONSULTING SERVICES
GOP OR FOREIGN FUNDED
GOOD GOVERNANCE
BACKGROUND
PLANNING
SOURCING & ORDERING
RECEIPT & STORAGE
DISTRIBUTION
ANNUAL PROCUREMENT
PLAN (APP)
PURCHASE ORDERS & CONTRACTS
SUPPLIES & MATERIALS IN
GOOD CONDITION
MEET END-USERS’ SUPPLY
REQUIREMENTS
PROCUREMENT DIVISION
MATERIALS MANAGEMENT
DIVISION
BACKGROUND
PLANNING
CONSOLIDATION OF APP INTO DOH APP
ProcDiv/
COBAC Secretariat
APPROVAL OF APP Secretary of Health
PREPARATION OF ANNUAL PROCUREMENT
PLAN (APP)
OFFICES, PROJECTS, PROGRAMS
WITHIN 3RD QTR
PRECEDING YEAR
REQ’D INFORMATION IN APP : TYPE OF CONTRACT TO BE EMPLOYED EXTENT/SIZE OF CONTRACT SCOPES/
PACKAGES PROCUREMENT METHODS TO BE
ADOPTED, INDICATING IF PROCUREMENT TASKS ARE OUTSOURCED
TIME SCHEDULE OF EACH PROCUREMENT ACTIVITY
BUDGET ALLOCATED FOR EACH PROVISIONS FOR EMERGENCIES
PLANNING
MAY BE UPDATED AS NECESSARY REQ’D FOR PROJECT IMPLEMENTATION
LOCAL FUNDING (GOP)
ALTERNATIVE MODES PER RA 9184:
PRESCRIBED MODEPUBLIC BIDDING
LOCAL SHOPPING LIMITED SOURCE BIDDING DIRECT CONTRACTING NEGOTIATED PROCUREMENT REPEAT ORDER
MODES OF PROCUREMENT
PURCHASE THRU PS-DBM
COBAC
< 1 Million ProcDiv
ProcDiv/
COBAC Secreariat
> 1 Million COBAC
FOREIGN- ASSISTED PROJECTS (FAPs) :
INTERNATIONAL COMPETITIVE BIDDING
INTERNATIONAL SHOPPING
MODES OF PROCUREMENT
NATIONAL COMPETITIVE BIDDING
NATIONAL SHOPPING
PURCHASE FROM INTERNATIONAL DONOR AGENCIES
COBAC
ProcDiv, End-user
COBAC or ProcDiv
SUBMISSION OF APPROVED PURCHASE REQUEST W/
CLEARANCE & CAF
VERIFICATION OF PR AGAINST APP
End-user
ProcDiv
SELECTION OF PROCUREMENT MODE
COBAC, ProcDiv, End-user
REQUISITION PROCESSING
ADVERTISEMENT 2 nationwide newspapers
DOH Intranet
G-EPS/PS-DBM
REVIEW & APPROVAL OF IAEB & BID DOCUMENTS
ProcDiv
COBAC
PRE- PROCUREMENT CONFERENCE
COBAC, ProcDiv, End-user
ISSUANCE OF BID DOCUMENTS
ProcDiv
MINIMUM
14 C D
PREPARATION OF INVITATION TO APPLY FOR ELIGIBILITY AND TO BID (IAEB) & BID DOCUMENTS
ProcDiv, End-user
PUBLIC BIDDING
PRE-BID CONFERENCE COBAC, ProcDiv, End-user & TWG
PREPARATION & ISSUANCE OF BID BULLETINS COBAC,
ProcDiv
BID OPENING (INCL. ELIGIBILITY CHECK)
COBAC, ProcDiv, End-user, TWG & Observers
BID PREPARATION Bidders
MIN - GOODS
15 C D
MAX - INFRA > 100
M - 90 C D
PUBLIC BIDDING
COBAC RESOLUTION
APPROVAL & ISSUANCE OF NOTICE OF AWARD
COBAC, ProcDiv
COBAC
PO/CONTRACT PREPARATION &
PROCESSING
ProcDiv, Signatories, Others
BID EVALUATION REPORT & POSTQUALIFICATION TWG
WITHIN 21 C D
WITHIN 10 C D
WITHIN 10 C D
PUBLIC BIDDING
APPROVAL OF PO/CONTRACT Signatories
FORWARD SERVED PO/CONTRACT TO MMD/
END-USER
ProcDiv
ISSUANCE OF APPROVED PO/CONTRACT & NOTICE
TO PROCEEDProcDiv
MAXIMUM 15 C D
WITHIN 2 CD
WITHIN 1 C D
SUBMISSION OF PERFORMANCE SECURITY
Supplier MAXIMUM 7 C D
PUBLIC BIDDING
MINIMUM
GOODS
MAXIMUM
INFRA CONSULTANCY
98 CD
112 CD
126 CD
201 CD
159 CD
194 CD
ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY
PUBLIC BIDDING
POSTING DOH Intranet
G-EPS/PS-DBM
REVIEW & APPROVAL OF RFQ DOCUMENTS
ProcDiv
ProcDiv
ISSUANCE OF RFQ DOCUMENTS
ProcDivAPPROX 5
C D
OPENING OF QUOTATIONS ProcDiv, End-user
WITHIN 1
C D
PREP’N OF REQUEST FOR QUOTATION DOCUMENTS
ProcDiv
LOCAL SHOPPING
TWGEVALUATION OF
QUOTATIONS
NOTIFICATION OF AWARD ProcDiv
PO/CONTRACT PREPARATION & PROCESSSING
ProcDiv, Signatories, Others
WITHIN 5 C D
APPROVAL OF PO/CONTRACT Signatories MAXIMUM
3 C D
WITHIN
7 C D
LOCAL SHOPPING
FORWARD SERVED PO/CONTRACT TO MMD/
END-USER
ProcDiv
ISSUANCE OF APPROVED PO/CONTRACT & NOTICE
TO PROCEED
ProcDivWITHIN
2 CD
WITHIN 1 C D
LOCAL SHOPPING
APPROXIMATELY 24 CD
ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY
NEEDS AT LEAST 3 QUOTATIONS
OTHER GOP MODES LIMITED SOURCE BIDDING
BIDDING THRU DIRECT INVITATION TO PRE-SELECTED SUPPLIERS
HIGHLY SPECIALIZED ITEMS OR MAJOR PLANT COMPONENTS
COBAC
PREPARATION & APPROVAL OF INVITATION TO APPLY FOR ELIGBILITY
AND TO BID & BID DOCUMENTS
ProcDiv, COBAC, End-user
SELECTION OF PROSPECTIVE BIDDERS
COBAC, End-user
ISSUANCE OF INVITATION FOR BIDS & BID DOCUMENTS TO
SELECTED BIDDERS
ProcDiv, End-user
PROCEEDS AS WITH USUAL
BIDDING PROCESS
DIRECT CONTRACTING PRICE QUOTATION SECURED DIRECTLY FROM A
SPECIFIC SUPPLIER
PROPRIETARY ITEMS (PATENTED OR COPYWRITED) OR FROM EXCLUSIVE DISTRIBUTORS
CRITICAL PLANT COMPONENTS
ProcDiv
SUBMISSION OF QUOTATION & CERTIFICATE OF EXCLUSIVE
DISTRIBUTORSHIPSupplier PROCEEDS
WITH USUAL PO/
CONTRACT PROCESSINGSUBMISSION OF CERTIFICATE
OF NO SUBSTITUTEEnd-user
OTHER GOP MODES
NEGOTIATED PROCUREMENT 2 BID FAILURES PURCHASE FROM ANOTHER GOV’T AGENCY EMERGENCY SITUATIONS
COBAC
TAKE-OVER OF CONTRACTS ADJACENT TO ON-GOING INFRA PROJECT
IDENTIFICATION OF SUPPLIERCOBAC, End-user
SCHEDULING OF NEGOTIATION MEETING
NEGOTIATION MEETINGCOBAC, ProcDiv, Supplier
ProcDIv
PROCEEDS WITH USUAL
PO/ CONTRACT
PROCESSING
OTHER GOP MODES
REPEAT ORDER ProcDiv
MADE WITHIN 6 MONTHS
SAME PRICE
WILL NOT RESULT IN SPLITTING OF CONTRACT
NOT > 25% OF QUANTITY OF ORIGINAL PURCHASE
SUBMISSION OF UPDATED QUOTATION
Supplier
PROCEEDS WITH USUAL
PO/ CONTRACT
PROCESSING
OTHER GOP MODES
PURCHASE THRU PS-DBM ProcDiv
PREPARATION & APPROVAL OF AGENCY PROCUREMENT REQUEST
VERIFICATION OF AVAILABILITY OF ITEMS
ProcDiv
ProcDiv
PREPARATION OF ADVANCE PAYMENT VOUCHER ProcDiv
COMMONLY USED ITEMS IN GOV’T AGENCIES AVAILABLE AT PS-DBM CATALOG
PAYMENT MADE IN ADVANCE
OTHER GOP MODES
REMITTANCE OF PAYMENT TO PS-DBM
PROCESSING OF ADVANCE PAYMENT VOUCHER
ProcDiv
End-user, Others
OTHER GOP MODES
INTERNATIONAL COMPETITIVE BIDDING (ICB)
INTERNATIONAL SHOPPING (IS)
NATIONAL COMPETITIVE BIDDING (NCB)
NATIONAL SHOPPING
PURCHASE FROM INTERNATIONAL DONOR AGENCIES
FAP MODES
US$ 500,000 &
ABOVE
US$ 500,000 &
ABOVE > US$
100,000 TO 499,999
> US$ 100,000 TO
499,999
UP TO US$ 100,000
UP TO US$ 100,000
NOT APPLICABLE
NOT APPLICABLE
LOAN AGREEMENT PROVISIONS
LOAN AGREEMENT PROVISIONS
US$ 100,000 &
ABOVE
US$ 100,000 &
ABOVE
> US$ 50,000 TO
99,999
> US$ 50,000 TO
99,999UP TO
US$ 50,000UP TO
US$ 50,000
NOT APPLICABLE
NOT APPLICABLE
LOAN AGREEMENT PROVISIONS
LOAN AGREEMENT PROVISIONS
ADBADB WB (ECD)
WB (ECD)
INTERNATIONAL COMPETITIVE BIDDING
ADVERTISEMENT
2 Nationwide Newspapers
DOH Intranet
G-EPS/PS-DBM
REVIEW & CONCURRENCE OF IFB & BID DOCUMENTS, & PUBLICATION OF SPN AT
INTERNATIONAL GAZETTES
ProcDiv
FUNDING BANK
PRE- PROCUREMENT CONFERENCE
COBAC, ProcDiv, End-user
14 CD
PREPARATION OF INVITATION FOR BIDS &
BID DOCUMENTS
Program/ End-user
REVIEW & CONCURRENCE OF IAEB & BID DOCUMENTS, & PUBLICATION OF SPN AT
INTERNATIONAL GAZETTES
FUNDING BANK
APPROX 7-14 CD
PRE-BID CONFERENCE COBAC, ProcDiv, End-user & TWG
PREPARATION & ISSUANCE OF BID BULLETINS COBAC,
ProcDiv
BID PREPARATION Bidders
ISSUANCE OF BID DOCUMENTS
ProcDiv
INTERNATIONAL COMPETITIVE BIDDING
COBAC RESOLUTIONCOBAC, ProcDiv
Funding Bank
BID EVALUATION & POSTQUALIFICATION TWG
WITHIN 21 C D
WITHIN 5 C D
BANK CONCURRENCEBANK CONCURRENCE
BID OPENING (INCL. ELIGIBILITY CHECK)
COBAC, ProcDiv, End-user, TWG & Observers
BANK CONCURRENCEBANK CONCURRENCE Funding Bank
WITHIN 14 CD
MAX 45 CD from the 1st
day of Publication
MAX 45 CD from the 1st
day of Publication
INTERNATIONAL COMPETITIVE BIDDING
APPROVAL & ISSUANCE OF NOTICE OF AWARD
ProcDiv, Signatories, Others
WITHIN 7 C D
APPROVAL OF CONTRACT Signatories MAXIMUM 15 C D
CONTRACT PREPARATION & PROCESSING
LSDLSD WITHIN 10 C D
SUBMISSION OF PERFORMANCE SECURITY
SupplierWithin 28 CD from receipt
of NOA
INTERNATIONAL COMPETITIVE BIDDING
ISSUANCE OF APPROVED CONTRACT FOR NOTARIZATION
ProcDiv WITHIN 1 CD
ISSUANCE OF CONTRACT & NOTICE TO PROCEED TO
SUPPLIER
ProcDiv WITHIN 1 C D
FORWARD SERVED CONTRACT TO MMD/ END-
USERProcDiv
WITHIN 1 C D
INTERNATIONAL COMPETITIVE BIDDING
APPROXIMATELY 148 C D
ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY
ADVERTISEMENT2 nationwide
newspapersDOH IntranetG-EPS/PS-DBM
ProcDiv
PREPARATION OF INVITATION FOR BIDS &
BID DOCUMENTS
Program/ End-user
INTERNATIONAL SHOPPING
14 C D
ISSUANCE OF BID DOCUMENTS
ProcDiv
PRE-BID CONFERENCE COBAC, ProcDiv, End-user & TWG
PREPARATION & ISSUANCE OF BID BULLETINS COBAC,
ProcDiv
BID PREPARATION Bidders
OPENING OF BIDS ProcDiv, End-user
30 CD from the 1st day of Publication to
opening of bids
INTERNATIONAL SHOPPING
30 CD from the 1st day of Publication to
opening of bids
TWGEVALUATION OF BIDS
WITHIN 5 C D
WITHIN
7 C D
COBAC RESOLUTION COBAC, ProcDivCOBAC, ProcDiv
FUNDING BANK
APPROVAL & ISSUANCE OF NOTICE OF AWARD
ProcDiv, Signatories, Others
WITHIN 7 C D
WITHIN
14 C D
INTERNATIONAL SHOPPING
SUBMISSION OF PERFORMANCE SECURITY
Supplier28 CD from receipt of
NOA
BANK CONCURRENCE FUNDING BANK
BANK CONCURRENCE
28 CD from receipt of
NOA
APPROVAL OF CONTRACT SignatoriesMAXIMUM
15 C D
CONTRACT PREPARATION & PROCESSING LSDLSD
WITHIN 10 C D
ISSUANCE OF APPROVED CONTRACT FOR NOTARIZATION
ProcDiv WITHIN 1 CD
INTERNATIONAL SHOPPING
ISSUANCE OF CONTRACT & NOTICE TO PROCEED TO
SUPPLIER
ProcDivWITHIN
1 C D
APPROXIMATELY 133 CD
ESTIMATED TIME FROM ADVERTISEMENT TO TURNOVER OF DOCUMENTS FOR DELIVERY
FORWARD SERVED PO/CONTRACT TO MMD/
END-USER
ProcDivWITHIN
1 C D
INTERNATIONAL SHOPPING
FAPS NATIONAL MODES
NATIONAL COMPETITIVE BIDDING :
PROCESS SAME AS PUBLIC BIDDING EXCEPT OPEN TO FOREIGN BIDDERS
NATIONAL SHOPPING
PROCESS SAME AS LOCAL SHOPPING BANK CONCURRENCE REQUIRED PRIOR
TO AWARD
PROVISION FOR DOMESTIC PREFERENCE BANK CONCURRENCE REQUIRED PRIOR
TO AWARD
DELIVERY OF GOODS PER PO REQUIREMENTS WITH
COMPLETE DOCUMENTATION
Supplier
NOTICE TO COA OF DELIVERY MMD
INSPECTION OF GOODS DOH Inspection Committee
SAMPLING OF GOODS NEEDING BFAD ANALYSIS
BFAD Inspector
LOCAL PURCHASES
BFAD TEST ANALYSIS BFAD
3 WD
TB DRUGS 10 W D OTHERS 15 WD
LOCAL PURCHASES
PREPARATION OF ALLOCATION LIST FOR DELIVERED ITEMS End-user
ISSUANCE OF ITEMS MMD
SHIPPING OF GOODS PER ALLOCATION LIST
PREPARATION OF INVOICE RECEIPT AND BILL OF LADING MMD
Forwarder
REQUISITION & ISSUE SLIP (RIS)
ACKNOWLEDGEMENT/INVOICE RECEIPT (AR/IR)
FOR SUPPLIES
FOR EQUIPMENT
FOREIGN PURCHASES
DELIVERY OF GOODS PER CONTRACT REQ’TS WITH
COMPLETE DOCUMENTATIONSupplier
Packing List
Commercial Invoice
Bill Of Lading
Computation Of Customs Duties
PREPARATION/PROCESSING OF REQUEST FOR RELEASE OF SHIPMENT FROM CUSTOMS
DELIVERY OF GOODS TO DOH WAREHOUSE
RELEASE OF SHIPMENT FROM CUSTOMS DOH Broker
DOH Broker
MMD
FOREIGN PURCHASES
NOTICE TO COA OF DELIVERY MMD
INSPECTION OF GOODS DOH Inspection Committee
SAMPLING OF GOODS NEEDING BFAD ANALYSIS BFAD
Inspector
BFAD TEST ANALYSIS BFAD
DISTRIBUTION PROCESS SAME AS GOODS FROM LOCAL
SUPPLIERS
End-user, MMD, Forwarder
OTHER SOURCES
EMERGENCY PURCHASES SAME PROCESS AS FOR LOCAL SUPPLIERS AD HOC INSPECTION COMMITTEE MAY BE
DESIGNATED
DONATIONS
DOCUMENTS PERTINENT FOR FOREIGN DONATIONS TO BE COURSED THRU BIHC
ITEMS HANDLED ACCORDINGLY WITH SOURCE (LOCAL OR FOREIGN)
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