Making a powerpoint presentation Means showcasing yourself !
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Making a powerpoint presentation
Means showcasing yourself !
Who are you ?
• Are you plain as this sheet .
Who are you ?
• Are you basically clean but sometimes loud
Who are you ?
• Or are you clear, short, crisp and stern!
Who are you ?
• Are you fixed in opinions...• OR OPEN IN YOUR VIEWS
Who are you ?
• Are you casual today • Or are you formal today
Do you want your audience / viewer to feel...
• Easy and relaxed about you and your business ...
Do you want your audience / viewer to feel...
• Do you want to showcase your achievements ?
Do you want your audience / viewer to feel...
• Or do you want his to start acting on something !!!
Do you want to showcase your achievements only
Or....Are you also proud of who you
are !
Points to remember when preparing a presentation :
• Its shows who you are • It shows your intelligence• It shows your experience • It shows your strengths and your weaknesses• It shows how you think • It shows you can ...or that you cant !• It makes you memorable • It represents your presence • It shows YOU !
JUST LIKE YOU ,your presentation style should be :
• Same always • A little different sometimes• Predictable / fun / serious ...like you • Easy to ready • Easy to remember among other presentations just like you • Should remind the viewer of you • Should confirm the veiwers beliefs of you • Should help the veiwer understand • Should help you make your point clearly • Should flow easily
THE HEROS AND HEROINES • TITLE • BACKGROUND• LAYOUT • FONT • COLOR SCHEME • INDEX• FLOW AND SEQUENCE OF TOPICS• FOCUS / BRING TO ATTENTION • HIGHLIGHTS • SHOWCASE ...• HIDE...• SUMMARISE
TITLE SLIDE
• Use to clearly communicate what is the project about .
• Sometimes simple statements work best specially for financial presentations
• If it is about people , use emotions and logos• Dont put too much but dont put too little • If the title is exciting, people will want to read
whats inside• Its like the poster of a movie
BACKGROUND• Should add to the interest • Should connect to the main theme • Should be soft and not very jarring • Easily readable text on background • Make it a watermark • Make it transparent • Select dull images• Take black and white • Avoid emotions or disturbing images • Take neutral images – sunset vs sunrise / grass vs water / rays vs
ripples / horizon vs planets
LAYOUT
• Simple layout for basic communication • Side by side for comparatives • Two by one for data and images or graphs • Insert smart art top or bottom • Adjust the font of the text • Everything should be visible from a distance • Nothing should overlapp • Be careful and check slide show version always
FONT - Just like your personality.
• The font should be in suitable colors• Correct font size which can be read• Font should communicate the mood • The size of the fonts should change just like our
voice level changes when we are angry or happy • The font position should change just like your
position in a room among other people • The font should be
COLOR • Use colors you like • If you like pink pls resign right now !• Use neutral colors• Avoid bright colors• Avoid jarring or different colors• Use complementary colors • Save a color wheel on your desktop• Copy color schemes from other presentations • Use the color schemes from ppt options • Use dark / bold and light in same slide to be safe • Use one color to highlight statement – never red unless critical
INDEX• Use numbers • Use sub numbers • Keep it as small as possible • Use only max 3 words per line • Dont explain the index• Dont make it complicated • Ensure the flow makes sense• Make the index like your work day • Use common sense – an index is not to show how much you
know !• Keep the page interesting – use image or logos
FLOW AND SEQUENCE
• First write on a paper • Make changes on paper• Then copy to index• Should be logical like your work • Keep changing till it makes sense• Take another opinion • See it three times in one day 1 hour apart • Make changes in normal layout and in slide show view • Use slide sorter view to change sequence
FOCUS – BRING TO ATTENTION
• Not more than one thing per page to be highlighted• Highlight in any way – underline , change color ,
bold, italic, box, smart art , clipart, image , graph • Write text so as to close a statement • Show reason logic and result • Use small to big font • Avoid exclamations unless its a strong point • Avoid ..., ,,,, and other gimmicks
HIGHLIGHTS
• Use boxes, color, fonts and space to create highlights on every page
• Reader should know what is the focus on this page
• Leave space around what is important • Highlights can be created with data / graphs /
images and smart art on same page carefully• Be very clear on what is important on the page
SHOWCASE
• Sometimes you can use one page in the middle of all slides to showcase specials
• Always insert a new slide and change layout • Use very diff modes of color layout and font • Go back to same layout once done to maintain
continuity • Never copy from other ppt as formats wont copy • Always showcase in the middle , never in the start
or the end
HIDE
• Ppts cant hide anything • They can only be avoided • If you want to hide anything dont create fancy
presentations • Create a simple layout and put in the facts • Colorful mistakes are still mistakes
SUMMARISE
• Always take the highlighted points and make a summary page towards the end
• Have an actionables page • Us excel to show action / fpr/ date • Show commitment • Show planning • Show skills of management • Show strengths.
Using the MS Powerpoint options
• Home • Insert • Design • Animations • Slide show • Review• View• Format
Smart art is critical !
• What happens next • How things work • How will it happen • Many things can happen
Using excel and word
• If you want to make changes and your boss likes dynamic excel sheets – always paste as excel link
• Else always save as bitmap • For heavy files – save as hyperlink and save file
in same folder as ppt • Convert heavier ppts into pdf files • Word docs can be pasted as images or simple
text
Using the NET .
• Images- google images • Statements – type names of famous people• Quotes- google quotes or quote dictonaries • Backdrops – pictures • Logos- brands• Clips – youtube links• Cliparts – word or ppt • Videos – youtube • Hyperlinks- wed site address / url
How to start
• Is it necessary or can it be done in excel or word
• How many slides • what do you want to communicate • How do you want to communicate • What do you want showcased • Remember this is a part of you .
How to start • Choose the layout • Choose / fix / appy and save the background or plain • Apply and save the common images, logos, • Make a title / working title 1st sheet • Write the index on paper• Create the required no of slides• Select the individual slide layouts • Fill in all headers as per index paper• Start from slide 1 • Go sequentially from 1 onwards • Change as you go • Change index immediately • Dont use colors till the basic text is done • Keep collection of images / clips ready in pictures folder and use when needed• Check spellings per slide before moving on / keep spell check on • Keep same layout for common message slides• Change layout when message changes • Apply colors when basic work is done • Position images suitably • Complete all work without animation
Use help feature
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