AX 2009 Presentation

Microso

ft Dynamics

AX

Microso

ft Dynamics

AX

2009 Implementa

tion in

2009 Implementa

tion in

JAWDAT

JAWDAT

Meeting AgendaMeeting Agenda 1. Familiarize ICM Team with JAWDAT1. Familiarize ICM Team with JAWDAT

2. Project Vision and Objectives2. Project Vision and Objectives

3. Main Benefits of MS Dynamics Axapta3. Main Benefits of MS Dynamics Axapta

4. Step by Step Implementation Methodology4. Step by Step Implementation Methodology

5. License & Implementation Cost 5. License & Implementation Cost

6. Savings in Terms of Cost & other benefits 6. Savings in Terms of Cost & other benefits

ICM Software House is a leading Business Services provider ICM Software House is a leading Business Services provider in Middle East & Pakistan since 1997 and our senior team in Middle East & Pakistan since 1997 and our senior team members has more exposure in IT Business since 1979. members has more exposure in IT Business since 1979.

We are dealing in following areas;We are dealing in following areas;

- - Provide ERP solutions, MS Dynamics & Oracle. Provide ERP solutions, MS Dynamics & Oracle. - Training ERP solutions up to Corporate level.- Training ERP solutions up to Corporate level.

- Software Development & Support.- Software Development & Support.

- Database Administration & Support. - Database Administration & Support.

- Data Warehousing for large scale Enterprises. - Data Warehousing for large scale Enterprises.

- Advanced Business Data Replication.- Advanced Business Data Replication.

- Web-enabled Applications to different Enterprises.- Web-enabled Applications to different Enterprises. - Provide Financial Services & Business Intelligence- Provide Financial Services & Business Intelligence

Project Vision & ObjectivesProject Vision & Objectives JAWDAT JAWDAT want to comply with Modern technologies to want to comply with Modern technologies to

meet the new competitive challenges, due to rapid growth meet the new competitive challenges, due to rapid growth of the Construction Industry in KSA. of the Construction Industry in KSA.

The complex nature of the industry creates an urgent need The complex nature of the industry creates an urgent need to find business tools that enable them to respond quickly to find business tools that enable them to respond quickly to market shifts.to market shifts.

JAWDAT require a scalable and capable business solution JAWDAT require a scalable and capable business solution that satisfies its business functional requirements.that satisfies its business functional requirements.

The successful implementation of such solutions shall The successful implementation of such solutions shall addresses functional and technical requirements of addresses functional and technical requirements of JAWDAT in a cost-effective and timely manner.JAWDAT in a cost-effective and timely manner.

Main Benefits of ERP SystemMain Benefits of ERP System Access critical information-—faster, easier, and in greater Access critical information-—faster, easier, and in greater

detail—for better decision making.detail—for better decision making. Streamline Business Processes.Streamline Business Processes. Integrate different department’s information.Integrate different department’s information. Reduce costs through better resource management.Reduce costs through better resource management. Manage Project’s Estimation / Budgeting / Costing more Manage Project’s Estimation / Budgeting / Costing more

effectively.effectively. Streamline Revenue Generation & Allocation.Streamline Revenue Generation & Allocation. Reduce operational costs thru Inventory control.Reduce operational costs thru Inventory control. Establish long-term contracts with Customers & Vendors.Establish long-term contracts with Customers & Vendors. Integrate with other Microsoft Business tools.Integrate with other Microsoft Business tools. Get detailed employee information instantly.Get detailed employee information instantly. Streamline the hiring process.Streamline the hiring process. Comply easily with government requirements.Comply easily with government requirements.

Main Scope of WorkMain Scope of WorkFinancial SeriesFinancial Series

MS Dynamics Axapta 2009 Financial I & IIMS Dynamics Axapta 2009 Financial I & II MS Dynamics Axapta 2009 Fixed AssetsMS Dynamics Axapta 2009 Fixed Assets

Trade & LogisticsTrade & Logistics MS Dynamics Axapta 2009 Trade & Logistics IMS Dynamics Axapta 2009 Trade & Logistics I Warehouse ManagementWarehouse Management

Project AccountingProject Accounting MS Dynamics Axapta 2009 Project MS Dynamics Axapta 2009 Project

Accounting I & IIAccounting I & II

HRMSHRMS MS Dynamics Axapta 2009 Human ResourceMS Dynamics Axapta 2009 Human Resource

Financials SeriesFinancials Series The complete implementation of MS Dynamics Axapta 2009 The complete implementation of MS Dynamics Axapta 2009

Financials (GL, Bank, AP, AR, FA) will cover all your Financials (GL, Bank, AP, AR, FA) will cover all your Finance related business requirements.Finance related business requirements.

We redesign your Chart of account, on the basis of We redesign your Chart of account, on the basis of modular approach as per latest business requirements.modular approach as per latest business requirements.

All the currently used coding schemes for Customers, All the currently used coding schemes for Customers, Projects, Vendors, Banks, Fixed Assets, LC & LGs will be Projects, Vendors, Banks, Fixed Assets, LC & LGs will be redesign as per Axapta requirements. redesign as per Axapta requirements.

All type of Ledgers / Journals / Vouchers / Transactions All type of Ledgers / Journals / Vouchers / Transactions will be identified and cater for in the system.will be identified and cater for in the system.

The Fixed Assets at company level will be identified & The Fixed Assets at company level will be identified & depreciated as per company policy.depreciated as per company policy.

Identify & fulfill all the Management reporting needs. Identify & fulfill all the Management reporting needs. All this exercise will help you in controlling your business All this exercise will help you in controlling your business

in a better way and expedite it many fold.in a better way and expedite it many fold.

Project AccountingProject Accounting As we are the As we are the pioneer in computerization of Projects pioneer in computerization of Projects

related activities in Construction Industry of Saudi Arabia, related activities in Construction Industry of Saudi Arabia, (17 companies of Isam Khairy Kabani (IKK) group and Al-(17 companies of Isam Khairy Kabani (IKK) group and Al-Harbi Trading & Contracting Co), Harbi Trading & Contracting Co), therefore you will better therefore you will better utilize our expertise in your business area. utilize our expertise in your business area.

The Project Accounting modules will manage your whole The Project Accounting modules will manage your whole project cycle from Enquiries, Quotations, Estimation, project cycle from Enquiries, Quotations, Estimation, Budgeting plus your daily routine transactions related to Budgeting plus your daily routine transactions related to Manpower, Sub Contractors, Materials & Project handling Manpower, Sub Contractors, Materials & Project handling expenses with generation of your Project Invoicing on expenses with generation of your Project Invoicing on timely basis including calculation of Advances & timely basis including calculation of Advances & Retentions. Retentions.

It will also assist you, during Estimation & Budgeting as It will also assist you, during Estimation & Budgeting as well as measuring your profitability at every stage of your well as measuring your profitability at every stage of your projects. projects.

Supply Chain ManagementSupply Chain ManagementThe MS Dynamics Axapta 2009 Trade & Logistics The MS Dynamics Axapta 2009 Trade & Logistics

(Procurement, Inventory, CRM, Sales & Ordering) will cover (Procurement, Inventory, CRM, Sales & Ordering) will cover your all the main business activities and your all the main business activities and on the basis of on the basis of our long exposent ure of working with different our long exposent ure of working with different Multinational organizationsMultinational organizations, we will stream line your , we will stream line your business needs by re-engineering your processes up to business needs by re-engineering your processes up to prevailing standard business procedures in all over the prevailing standard business procedures in all over the world.world.

Give your business a superior competitive advantage, with Give your business a superior competitive advantage, with easy-to-use stock analysis tools and flexible reporting easy-to-use stock analysis tools and flexible reporting capabilities that deliver rich access to detailed, capabilities that deliver rich access to detailed, consolidated inventory and ordering information.consolidated inventory and ordering information.

Multiple locations thru Warehouse Management module will Multiple locations thru Warehouse Management module will assist you to utilize your inventory stocks up to Maximum assist you to utilize your inventory stocks up to Maximum level and your Projects planning will be enhanced many level and your Projects planning will be enhanced many fold. fold.

Trade & Logistics - ProcurementTrade & Logistics - Procurement

Take control of your business processes, build lasting Take control of your business processes, build lasting vendor relationships, and minimize costs. vendor relationships, and minimize costs.

Advanced automation reduces the time and effort to manage Advanced automation reduces the time and effort to manage purchase order processes.purchase order processes.

Robust capabilities empower employees with tools to track Robust capabilities empower employees with tools to track and manage vital commitments on the fly and information and manage vital commitments on the fly and information to make smart business decisions.to make smart business decisions.

Get instant answers to questions and maintain complete Get instant answers to questions and maintain complete purchasing audit control with detailed information tracking purchasing audit control with detailed information tracking and management capabilities, and track and analyze and management capabilities, and track and analyze purchase activity with a comprehensive selection of purchase activity with a comprehensive selection of reports.reports.

Establish long-term contracts with vendors. Establish long-term contracts with vendors.

Monitor your landed costs more effectively.Monitor your landed costs more effectively.

Human Resource ManagementHuman Resource Management

We will assist your HR routine issues through We will assist your HR routine issues through following functionalities of Axapta HRM Module.following functionalities of Axapta HRM Module.

Organization Units and Positions Organization Units and Positions Employee AdministrationEmployee Administration Payroll & Employees expenses ManagementPayroll & Employees expenses Management Recruitment ProcessRecruitment Process Managing Absence & LeavesManaging Absence & Leaves Managing Skills & their developmentManaging Skills & their development Managing Employees TrainingManaging Employees Training Employee Services Employee Services

Implementation MethodologyImplementation Methodology

Business Process ArchitectureBusiness Process Architecture

The objective of Business Process Architecture is The objective of Business Process Architecture is to provide the framework for combining change to provide the framework for combining change in business processes with implementation of in business processes with implementation of software applications. software applications.

In this process, standard templates are used to In this process, standard templates are used to map the application’s functions and features to map the application’s functions and features to standard business processes. standard business processes.

The project team can examine the processes The project team can examine the processes appropriate for the application and then make appropriate for the application and then make business-focused decisions either to change business-focused decisions either to change the current processes to suit the application or the current processes to suit the application or to customize the application.to customize the application.

Business Process DefinitionsBusiness Process DefinitionsThe objective of Business Requirements Definition The objective of Business Requirements Definition

is to define the business requirements of the new is to define the business requirements of the new applications system. These requirements are applications system. These requirements are used as input to the Future Process Model.used as input to the Future Process Model.

The Business Requirements Scenarios, list the The Business Requirements Scenarios, list the necessary steps for executing a business necessary steps for executing a business function within a business process; some of the function within a business process; some of the steps may be application-specific, and some may steps may be application-specific, and some may be manual. be manual.

To confirm that business needs are met, later we To confirm that business needs are met, later we will map these requirements against application will map these requirements against application functions and features in Business functions and features in Business Requirements Mapping.Requirements Mapping.

Business Requirements MappingBusiness Requirements MappingThe objective of Business Requirements Mapping is to create The objective of Business Requirements Mapping is to create

an acceptable and feasible solution that is proven and an acceptable and feasible solution that is proven and becomes well documented.becomes well documented.

The objective of mapping is to ascertain the fitness for use of The objective of mapping is to ascertain the fitness for use of application features in satisfying detailed business application features in satisfying detailed business requirements expressed at a business process step level requirements expressed at a business process step level — and then to make a formal disposition of any and all — and then to make a formal disposition of any and all identified gaps. identified gaps.

Each business process step relates to one or more Each business process step relates to one or more application screens, reports, and inquiries. As a starting application screens, reports, and inquiries. As a starting point, use the approved Business Requirements Scenarios point, use the approved Business Requirements Scenarios for a given business process. Usually this means that the for a given business process. Usually this means that the mapping team has a formal statement of requirements and mapping team has a formal statement of requirements and their sources.their sources.

Application and Technical ArchitectureApplication and Technical Architecture

The objective of Application and Technical Architecture is to The objective of Application and Technical Architecture is to design information systems architecture to realize the design information systems architecture to realize the business vision. business vision.

The process takes the business and information systems The process takes the business and information systems requirements and develops a blueprint for deploying and requirements and develops a blueprint for deploying and configuring the system.configuring the system.

Module Design and BuildModule Design and Build

The objective of Module Design and Build is to focus on the The objective of Module Design and Build is to focus on the design and development of customizations to satisfy design and development of customizations to satisfy functionality gaps identified during Business functionality gaps identified during Business Requirements Mapping. Requirements Mapping.

Data Conversion & MigrationData Conversion & MigrationThe objective of Data Conversion is to convert and test all The objective of Data Conversion is to convert and test all

necessary legacy data for the operation of the new system. necessary legacy data for the operation of the new system.

The first step is to explicitly define the data as business The first step is to explicitly define the data as business objects to be converted, along with their source systems. objects to be converted, along with their source systems.

A business object is a physical or logical object of A business object is a physical or logical object of significance to a business. significance to a business.

Business objects include Customers, Projects, Vendors, Business objects include Customers, Projects, Vendors, Items, etc…, we also need this data for business system Items, etc…, we also need this data for business system testing.testing.

Most of the Data directly imported thru defined Templates.Most of the Data directly imported thru defined Templates.

DocumentationDocumentationThe objective of Documentation is to augment the standard The objective of Documentation is to augment the standard

MS Dynamics Axapta 2009 Applications manuals with MS Dynamics Axapta 2009 Applications manuals with specific information about the organization’s application specific information about the organization’s application extensions and specific business procedures.extensions and specific business procedures.

Business System Testing & Business System Testing & Performance TestingPerformance Testing

The objective of Business System Testing is to test the The objective of Business System Testing is to test the quality of all of the elements of the application system. quality of all of the elements of the application system.

Business System Testing emphasizes a common planning Business System Testing emphasizes a common planning approach for all types of testing and advocates the reuse approach for all types of testing and advocates the reuse of deliverable components to test successively larger of deliverable components to test successively larger aspects of the application system.aspects of the application system.

Parallel run with all legacy system’s options & reports, till we Parallel run with all legacy system’s options & reports, till we get desired results up to minimum level of acceptance for get desired results up to minimum level of acceptance for switching completely to new system. switching completely to new system.

Adoption and LearningAdoption and LearningAdoption and Learning focuses on the use and acceptance of Adoption and Learning focuses on the use and acceptance of

new applications by all users and the optimization of new applications by all users and the optimization of organizational performance, including the trainings of all organizational performance, including the trainings of all level of Key Users & Management.level of Key Users & Management.

Project Team StructureProject Team Structure

Critical Success FactorsCritical Success Factors Provide strong executive sponsorship and management support of Provide strong executive sponsorship and management support of

the project mission and project team.the project mission and project team. Establish a clear understanding of how to balance the dynamics of Establish a clear understanding of how to balance the dynamics of

time, scope, and budget related to the project’s activities.time, scope, and budget related to the project’s activities. Maintain adequate project staffing for the expected goals and timeline Maintain adequate project staffing for the expected goals and timeline

to be met.to be met. Define clear roles and responsibilities for the project team members Define clear roles and responsibilities for the project team members

in order to assure accountability, ownership, and quality.in order to assure accountability, ownership, and quality. Identify a committed and well-informed Project Manager and project Identify a committed and well-informed Project Manager and project

teams that have a thorough understanding of the project mission, teams that have a thorough understanding of the project mission, goals and milestones.goals and milestones.

Maintain a complete and streamlined project management and Maintain a complete and streamlined project management and implementation methodology.implementation methodology.

Establish a clear and well-defined decision-making process that Establish a clear and well-defined decision-making process that ensures timely and well thought-out decisions.ensures timely and well thought-out decisions.

Develop and update, as appropriate, the management and project Develop and update, as appropriate, the management and project teams with a thorough understanding of the known project risks and teams with a thorough understanding of the known project risks and assumptionsassumptions..

Project Control ProceduresProject Control Procedures

Status MeetingsStatus Meetings Change RequestsChange Requests Software Incident ReportingSoftware Incident Reporting

S.NO

Module Description Cost in EURO

Cost in SAR

Comments

1. Financial I &II2. Fixed Assets3. Trade & Logistics 4. Warehouse Management5. Project I 6. Additional Facilities

-Three Dimensions-Company Accounts-Domains-Business Analysis -FRx Currency Translation-FRx Report Manager-Application Integration Framework-Enterprise Portal Framework-Record level security-Database Log -Marketing Automation-Sales Force Automation-CRM Professional Server-Production I-Electronic Banking-Telemarketing

Total Cost for Minimum 10 Users 35,322 162,481

Additional cost will be added per extra user

7. Human Resource Management for 251--300 employees

4,871

22,407 Not included in Above Package

8. Project II 2,707

12,452 Not included in Above Package

Grand Total 42,900 197,340

Microsoft Dynamics AX 2009 License Cost Microsoft Dynamics AX 2009 License Cost

Description Man days

Man days Charges

Cost in USDCost in SAR

Project Management 25 300 7,500 28,125 System Analysis 30 300 9,000 33,750 Function Requirement Documentation 30 300 9,000 33,750 Gap Fit & EDD 45 300 13,500 50,625 Key user training 30 300 9,000 33,750 End user training 45 300 13,500 50,625 Tech. training 6 300 1,800 6,750 System Configuration 30 300 9,000 33,750 Master Data Collection 15 300 4,500 16,875 Opening Balances 15 300 4,500 16,875 Piloting 25 300 7,500 28,125 Security 4 300 1,200 4,500MS SQL Server 2008 Preparation & Installation 2 300 600 2,250

MS Dynamics AX 2009 Installation at Server & Clients 3 300 900 3,375System Support for next 3 months 25 300 7,500 28,125

  Total Implementation cost 200  60,000 225,000 Discounts       25,000 Net Implementation cost       200,000

Implementation cost of MS Dynamics Axapta 2009

Phase Amount %

Signing of Contract50,000 25%

On Delivery of Key Users Training20,000 10%

On Delivery of Analysis Phase20,000 10%

On completion of Gap fit Analysis40,000 20%

On Completion of Parallel Run / Testing30,000 15%

On Completion of Deployment & End User Training 20,000 10%

On Go Live10,000 5%

On completion of one month Support10,000 5%

Grand Total200,000 100%

Payment Schedule

Saving in terms of cost & other benefits after ERPSaving in terms of cost & other benefits after ERPDetail of Activities 1 Time

Cost SRNos Averag

e Salary

Cost per month

Cost per Year

1 -- Normally Finance, Purchases, HR & Projects & Stores Departments need 30 to 40 employees for their routine tasks and they have so many duplication of information every were, most of time they are engaged in reconciliation with each other plus the individual legacy system did not provide all information at same platform & patterns as required by the Management and other information users like vendors, subcontractors, Customers etc.

  30 5,000 150,000 1,800,000

2 -- After successful implementation of Axapta, you need 15 to 20 trained persons, due to less work load in reconciliation and most of the data is interconnected with each other like Payroll information is interconnected with HR Department plus Project department has entered their actual expenses on daily basis and no need to compile them again. The Customers & Vendor's balances tallied at every stage and you always have correct & authentic information.

  15 6,000 60,000 720,000

3 -- Savings in Controlling of Inventory, You exactly know where, what & How many stock available, plus their other parameters like their average cost, expiry date, minimum level, vendor info, etc. can be access any time.

MS - Dynamics AX 2009 License & Up gradation cost 200,000       30,000

MS - Dynamics AX 2009 Implementation & Support Cost 200,000       30,000

Hardware & Net working plus their Maintenance cost 100,000       20,000

Total 500,000       80,000

Net Saving in cost         1,000,000

What Do We Need From You?What Do We Need From You?

CommitmentCommitment ParticipationParticipation FeedbackFeedback Vacation Time In AdvanceVacation Time In Advance

Let’s Go !!Let’s Go !! But you are always welcomeBut you are always welcome