Athletic Compliance Office 2010 Administrative Specialists Educational Session

ICA Management Team Meeting

June 14, 2004

Athletic Compliance Office

2010 Administrative Specialists Educational

Session

September 22nd, 2010


June 14, 2004

Presentation Outline

2010-11 Athletic Compliance Staff Mission Statement Official Visits Unofficial Visits General Correspondence Recruiting Roles Booster Clubs Interpretations (Q & A) Wrap-up/Questions


June 14, 2004

2010-11 Compliance Staff

J.T. Bruett, Director

Jim Praska, Associate Director

Heath Senour, Associate Director

Justin Schemmel, Assistant Director

Andrea Smith, Assistant Director

Kristin Basballe, Financial Aid


June 14, 2004

Mission Statement

To maintain institutional control of Intercollegiate Athletics and protect the

integrity of the University by fostering a strong culture of compliance through comprehensive educational programming, development of a

service oriented proactive approach and a vigilant self-reporting system


June 14, 2004

Official Visits


June 14, 2004

Official Visits – 13.6

All official visit materials should be submitted to Andrea Smith.

The following items must be completed or submitted to approve an official visit: Accurate tracking form on file Transcripts from the prospect (may be

unofficial) Test score (ACT, SAT, PSAT, PLAN) The prospect must be registered with the

NCAA Eligibility Center


June 14, 2004

Official Visits – 13.6

** Review of Official Visit Tipsheet


June 14, 2004

Unofficial Visits


June 14, 2004

Unofficial Visits – 13.7

Off-campus meals may only include individuals certified to recruit off-campus (contact counts as a contact for that prospect).

Prospects may not receive ICA discounted rate to stay at the Radisson.

Prospects may not stay at off-campus apartments with student-athletes.


June 14, 2004

Unofficial Visits – 13.7

** Review of Unofficial Visits Tipsheet


June 14, 2004

Recruiting


June 14, 2004

Recruiting Materials – 13.4.1

Correspondence with prospects prior to September 1st of their junior year is prohibited.

Coaches may not: Forward recruiting correspondence

to a prospect prior to Sept. 1 of their junior year (letter/email) through a HS or club coach

Invite a specific freshmen or

sophomore on an unofficial visit through the HS/Club Coach


June 14, 2004

General Correspondence – 13.4.1.1(a)

General Correspondence – New Legislation:

Single sheet of institutional letterhead – no bigger than 8.5 x 11

No restrictions on design or content of one side – opposite side must be blank except for typed or handwritten messages

Additional pages must be white paper and black ink and must be blank except for typed or handwritten messages

Attachments may only include white paper with black ink and not created for recruiting purposes


June 14, 2004

General Correspondence – 13.4.1.1(a)

General Correspondence – New Legislation:

Envelopes may only include school name and logo (or athletics logo)

no bigger than 9 X 12 All institutional staff members may

prepare general correspondence


June 14, 2004

Printed Recruiting Materials – 13.4.1.1

** Review of printed recruiting materials tipsheet

Note Cards Postcard restrictions (NEW) Media Guides (NEW) Flash Drives/Jump Drives (NEW)


June 14, 2004

Electronic Correspondence – 13.4.1.2

Non-NLI Signees: limited to email and fax. All other forms of electronic correspondence (e.g., Instant Messenger, text messaging, etc.) are prohibited. NLI Signees: beginning the day after the prospect signs a NLI (or a 4-year transfer signs a tender or acceptance of admission), all forms of electronic communication (e.g., texts, facebook, etc.) are permissible.


June 14, 2004

Electronic Correspondence – 13.4.1.2

Non-NLI Signees: On or after May 1 of prospect’s senior year, no limit on forms of electronic communications, provided we have received financial deposit in response to offer of admission

E-mails are considered general correspondence


June 14, 2004

Social NetworkingGuidelines

*Review of Tipsheet


June 14, 2004

Recruiting Coordination

Functions


June 14, 2004

Recruiting Coordination – 11.7.1.2

• All recruiting coordination must be performed by a countable coach.

• Director of operations, volunteer coaches, quality control assistants, and administrative assistants may not perform any recruiting coordination functions.

• Except related clerical tasks

**Review the Recruiting Roles and Non-Coaching Staff Member Tipsheet.


June 14, 2004

Noncoaching Staff Member Exceptions – 11.7.1.2.2

• Day after a prospect signs a NLI, noncoaching staff members may make or receive telephone calls from that prospect

• On or after May 1, noncoaching staff members may make or receive telephone calls if we have received a financial deposit

• During transportation to and during official visit, noncoaching staff members may make and receive telephone calls from prospect

• Noncoaching staff members may make and receive telephone calls from prospects regarding institutional camp and clinic logistical issues


June 14, 2004

Booster Clubs

• One time a year, a booster club may finance an a team’s transportation expense to a recognition banquet, provided all expenses are paid through the athletic department, location of event is no more than 100 miles from campus and no tangible award is provided to member of the team (16.1.6.1).

• If a prospect is on campus during a booster function, we advise not to have the prospect appear at function as boosters and prospects may not have contact on or off campus.

• Awards received by student-athletes from booster clubs must be included in the award limitation calculations.

• Booster Clubs may not directly supplement a coach’s salary.


June 14, 2004

Q & A

GENERAL COMPLIANCE:

Q AND A


June 14, 2004

Q & A

Question: When sending printed recruiting materials to an international prospect, may we send this information via Fed Ex or UPS?


June 14, 2004

Q & A

Answer: Yes

An institution is permitted to use express mail delivery services to send printed recruiting materials to international prospects only.(Bylaw 13.4.1.1.1)


June 14, 2004

Q & A

Question: During a dead period, is it permissible for department staff members to send printed recruiting materials to prospective student-athletes?


June 14, 2004

Q & A

Answer: Yes

All staff members may prepare and send printed recruiting materials/general correspondence to prospects during a dead period.


June 14, 2004

Q & A

Question: Is it permissible for any athletic department staff member to attend an off-campus lunch with a prospect on an unofficial visit?


June 14, 2004

Q & A

Answer: No

Having an off-campus lunch with a prospect on an unofficial visit would be considered a contact. As such, it is only permissible for coaching staff members who have been certified to recruit off-campus to attend an off-campus lunch with a prospect on an unofficial visit.


June 14, 2004

Q & A

Question: When is it permissible to provide student-athletes with fruits, nuts and bagels?


June 14, 2004

Q & A

Answer: It is permissible to provide student-athletes with fruit, nuts and bagels at any time [16.5.2 (h)].


June 14, 2004

Q & A

Question: Is it permissible for a prospect to make an unofficial visit during a dead period? After he/she signed a NLI?


June 14, 2004

Q & A

Answer: No; Yes (NEW RULE)

During a dead period, no on or off-campus contacts are permitted.

However, after a prospect has signed aNLI with that institution, a prospectmay make an unofficial visit to thatinstitution during a dead period(13.02.5.4.2).


June 14, 2004

Q & A

Question: Who must sign off on a outside/unattached competition form?


June 14, 2004

Q & A

Answer: Under Big Ten rules, all outside/unattached competition must be approved by the Faculty Athletic Representative and Compliance. This form can be found on the gophersports web site.


June 14, 2004

Q & A

Question: How many occasional meals may a student-athlete receive during the fall semester?


June 14, 2004

Q & A

Answer: The Big Ten has recommended that four occasional meals per semester meets the occasional meal definition. The Occasional Meal Approval form can be found on the gophersports web site.


June 14, 2004

Q & A

Question: Is it permissible for us to provide parents of student-athletes soft drinks and snacks in conjunction with senior night?


June 14, 2004

Q & A

Answer: Yes

New legislation, effective January 16, 2010 does make it permissible for us to provide soft drinks and snacks to parents of student-athletes in conjunction with celebratory events and educational meetings (16.6.1.5).


June 14, 2004

Q & A

**Please note that at no other time may we provide the parents of student-athletes any snacks, including fruits, nuts, bagels, bottled water, soft drinks, etc.


June 14, 2004

Q & A

Question: Can members of the football team assist with a local Habitat for Humanity project?


June 14, 2004

Q & A

Answer: Yes

Per NCAA Bylaw 12.5.1.1, student-athletes can participate in community service projects if all of the conditions are met; most notably written approval is granted by Andrea Smith and the student-athlete does not miss class.


June 14, 2004

Q & A

Question: Can our women’s hockey program donate a signed hockey stick to the Hopkin’s High School athletic department for a silent auction to raise funds for the Hopkins High School athletic department?


June 14, 2004

Q & A

Answer: No

It is not permissible to donate or assist infund raising activities for a high schoolathletic department. This prohibition also includes donating items or assisting in fund-raising activities for club programs that consist of prospect aged students (9th grade and above).


June 14, 2004

QUESTIONS?

THANKS!

Athletic Compliance Office 2010 Administrative Specialists Educational Session

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