Administrative Guidelines for an Athletic Budget By: Michael Quinn (Aspiring Coastal Carolina University graduate student) Only for Fall and Spring classes.

Administrative Guidelines for an Athletic Budget

By: Michael Quinn (Aspiring Coastal Carolina University graduate student)

Only for Fall and Spring classes

Waccamaw High School Budget Procedures

1. Athletic Director sends an e-mail to every coach at the end of their season asking for specific needs for the next school year.

2. A.D. then prices out all of the requests with the school vendors, giving an estimated budget.

3. A.D. will take the estimated budget and meet with the school principal during the summer to begin prioritizing the requests of each sport to arrive at a projected budget.

4. A.D. will take this projected budget and meet with the Waccamaw High School’s Booster Club.

5. The Booster Club has the final say and will make cuts or approve the budget for the upcoming year.

6. Once the Booster Club approves the final budget, they will raise all of the funds to support this budget.

2010-2011 ATHLETIC BUDGET

Athletic Budget $30,800.00Football $8,000.00Volleyball $1,200.00Athletic Training $3,000.00Boys Cross Country $1,000.00Boys & Girls Swimming $1,000.00Cheerleading $1,000.00Girls Cross Country $1,000.00Girls Golf $1,000.00Girls Tennis $1,600.00Girls Basketball $1,000.00Boys Basketball $1,000.00Wrestling $1,500.00Boys Golf $1,000.00Boys Soccer $2,000.00Girls Soccer $3,000.00Girls Softball $3,000.00Baseball $2,000.00Boys Track $1,200.00Girls Track $1,500.00Boys Tennis $1,600.00

TOTAL $68,400.00

The following budget is for the 2010-2011 athletic calendar at Waccamaw High School

Preparing an Athletic Budget• After observing WHS’s budget procedures,

what do you think is the best way to prepare and administer an athletic budget for a middle/high school?

• At each desk spend two minutes coming up with at least two ideas that would improve this procedure at any high school.

• Please elect one person from each group as the spokesperson for your ideas.

Administrative Suggestions for Success

• According to “The 21 Responsibilities of a School Leader” by Marzano, Waters, and McNulty, I think the following responsibilities are vital for successfully administering an athletic budget.

• I have taken five responsibilities that I believe will help you become an effective principal in this area of your job description.

School Leadership that Works pg 41

Ideals/ Beliefs

• “ Human beings are at their best when they operate from a set of strong ideals and beliefs.”

• Every school should have an athletic handbook that includes the following:

1. Athletic Vision/ Mission Statement2. Information on all sports offered3. Ways to volunteer your time, talent, and treasure

School Leadership that Works pg 51

Input

• “Refers to the extent to which the school leader involves teacher (coaches) in the design and implementation of important decisions and policies.”

• The administration at each school should have a process that welcomes dialogue and feedback from their coaches about their respective sports.

School Leadership that Works pg 51

Communication

• “ This responsibility seems self evident- good communication is a critical feature of any endeavor in which people work in close proximity for a common purpose.”

• This is the backbone of every athletic program and there must be a lot of effort from the athletic director to make sure that everyone is on the same page from the students to the players to the coaches/teachers/administrative personnel to the parents to the community.

School Leadership that Works pg 46

Culture

• “Although a culture is a natural by-product of people working in close proximity, it can be a positive or negative influence on a school’s effectiveness.”

• If the school culture is positively working together, you will have less gossiping and complaints in your athletic program.

• Members of your program will learn how to go to the source when there is a problem or issue.

School Leadership that Works pg 47

Flexibility

• “Flexibility refers to the extent to which leaders adapt their relationship behavior to the needs of the current situation and are comfortable with dissent.”

• Every year the athletic director should be prepared for the unknown by having a positive attitude when problems arrive outside the projective budget.

School Leadership that Works pg 49

Conclusion

• After all my years teaching, coaching, and being an athletic director, the most important advice I have for this area of administration is to always provide authentic mechanisms of gratitude and appreciation for all the volunteers and booster club members each year at your school.

• The goal would be if someone gave a dollar or ten thousand, the donor would feel the same amount of appreciation.

“Its all about the kids!”A-Z

Links on How to Make a Budget

• http://financialplan.about.com/od/budgetingyourmoney/ht/createbudget.htm

• http://www.thedigeratilife.com/blog/index.php/2009/02/03/how-to-make-a-budget-steps-ynab-you-need-a-budget/

• http://www.wikihow.com/Create-a-Business-Budget