ASME C&S Training Module B2 MODULE B - PROCESS SUBMODULES B1. Organizational Structure B2. Standards Development: Roles and Responsibilities B3. Conformity.

ASME C&S Training Module B2ASME C&S Training Module B2

MODULE B - PROCESS

SUBMODULESB1. Organizational StructureB2. Standards Development: Roles and ResponsibilitiesB3. Conformity Assessment: Roles and ResponsibilitiesB4. Initiating Standards ProjectsB5. Consensus Process for Standards DevelopmentB6. The Basics of Parliamentary ProcedureB7. The Appeals ProcessB8. International Standards DevelopmentB9. ASME Conformity Assessment Programs

ASME C&S Training Module B2ASME C&S Training Module B2

DATE SLIDE CHANGE

REVISIONS

B2. Standards Development: Roles and Responsibilities

Volunteers and Staff

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 4

OBJECTIVES

This submodule will– Describe the roles and responsibilities of ASME

volunteers and staff in the development of codes and standards

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 5

AGENDA

I. The Volunteer/Staff Partnership

II. Volunteer Roles & Responsibilities

III. Staff Roles & Responsibilities

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 6

I. THE VOLUNTEER/STAFF PARTNERSHIP

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 7

THE ASME PARTNERSHIP

“This is a partnership of volunteers and staff. Together we are the source of ASME’s strengths. This partnership truly represents a premier society.”

Keith Thayer, Past President ASME

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 8

THE VOLUNTEER ROLE

• ASME By-Laws, Article B5.1.3

The primary role of volunteer members of boards and committees will be to – Determine policies– Develop programs– Conduct studies– Prepare reports– Advise the council to which that board or

committee reports on matters pertaining to specific assignments

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 9

THE STAFF ROLE

• ASME By-Laws, Article B5.1.4

The primary role of staff assigned to boards and committees will be to perform operations that are required to meet the objectives of the board or committee on a continuing basis. Working under broad lines of policy established by the board or committee, the staff will – Initiate programs– Actively engage in the work– Make operating decisions necessary to carry

forward the programs in a dynamic and efficient manner

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 10

VOLUNTEER/STAFF ROLES – THE REALITY

Governance

Administration and budgets

Decides what

Decides how and by whom

Makes policy

Carries out policy

Sets goals

Plans to achieve goals

Reviews plans

Implements plans

Monitors progress

VolunteersResponsible Involved Responsible Involved

Staff

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 11

II. VOLUNTEER ROLES & RESPONSIBILITIES

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 12

DO YOU KNOW?

1. How is the volunteer program organized?

2. What is the role of the volunteer?

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 13

DO YOU KNOW?

3. How many C&S volunteers are there?

4. What is the category of interest balance of the volunteers?

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 14

DO YOU KNOW?

5. How are volunteers recruited?

6. Who makes the decisions?

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 15

DO YOU KNOW?

7. How is the system of communication structured and maintained?

8. How much time is the volunteer expected to give to the organization?

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 16

DO YOU KNOW?

9. How is the volunteer’s work reviewed and rewarded?

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 17

III. STAFF ROLES & RESPONSIBILITIES

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 18

STAFF RESPONSIBILITIES

1. Policies and Procedures

2. Staff organization

3. Responsibility to the committees to which staff member is assigned

4. Understanding the role of the volunteer

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 19

COMMITTEE RESPONSIBILITIES OF STAFF

• Key responsibilities– Preparation and distribution of agendas and

minutes– Processing of letter ballots and other recorded

votes– Committee personnel actions and maintenance

of records– Interaction with volunteers and outside

organizations

(cont’d)

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 20

COMMITTEE RESPONSIBILITIES OF STAFF

• Key responsibilities (cont’d)– Handling of technical interpretations– Timing of submittals for publication– Record retention– Coordinating approval of contractual

agreements

• Support staff– Administrative– Publishing

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 21

SUMMARY

I. The Volunteer/Staff Partnership

II. Volunteer Roles & Responsibilities

III. Staff Roles & Responsibilities

ASME C&S Training Module B2ASME C&S Training Module B2 Slide 22

REFERENCES

– Council on Codes and Standards Procedures• www.asme.org/cns/departments/Council/Public /index.html

– Assignment of Duties to the Council on Codes and Standards by the Board of Governors

– Standards Committee Procedures– Supervisory Board Procedures

• www.asme.org/cns/departments/CCindex.html– Manual for Development of ASME Codes and Standards

• www.asme.org/cns/departments/procedures.html