BEST PRACTICES FOR MIGRATING TO OFFICE 365 Arfan Sharif Dell Software Systems Consultant
Apr 15, 2017
BEST PRACTICES FOR MIGRATING TO OFFICE 365Arfan SharifDell SoftwareSystems Consultant
AGENDA
Key challenges Common migration mistakes Top five best practices Overview of Dell Software solutions for Office 365 migration Q&A
OFFICE 365 MIGRATION CHALLENGES
Risk of business disruption
#1 concern: data loss and downtime. This can: • Disrupt user
productivity• Halt business workflow• Swamp help deskIf something goes wrong, IT is blamed
Pressure to meet deadlines • Maintenance renewal• End of support• Complete acquisitionNative or manual methods won’t cut it
Tight timelines
Migrations require considerable expertise and resources• Needs to stay on budget• Most customers lack
internal expertise
Limited budget & resources
Migrations involve a lot of moving parts• Native tools involve a
manual process• Custom scripting is
time-consuming and error prone
Project complexity
$
FIVE COMMON MIGRATION MISTAKES
Poor planning
Limited visibility
Security & compliance risks abound
Ignoring AD sprawl
Moving to O365 requires a streamlined AD
No coexistence strategy
Inadequate recovery planning
No vision for managing new environment
BEST PRACTICES FOR MIGRATING TO OFFICE 365
1. Evaluate your existing environment2. Optimize your Active Directory3. Plan for coexistence4. Implement and test your recovery solution5. Choose the right migration partner
1) EVALUATE YOUR EXISTING ENVIRONMENT How many users and mailboxes will be involved in the
migration? What components and critical features must be preserved? What apps and business processes rely on the message
environment? Are there any critical timing considerations for the
organization or a particular department? Will the organization move everyone or just part of the
company? How do you plan to effectively manage your new
environment?
2) OPTIMISE ACTIVE DIRECTORY
A migration to Office 365 means a migration to Azure AD On-prem AD customers will synchronize to Azure AD It’s important to not drag your junk with you Azure AD’s security model is different than AD—need to mesh
the two!
WHAT DOES IT MEAN TO OPTIMIZE AD?
Normalize AD
Domains
Clean-up OU
Structure & Objects
Improve Security
Solid Provisioning /
De-Provisioning
3) PLAN FOR COEXISTENCEWHY DOES COEXISTENCE MATTER?1 Limited or inaccurate
directory updates
2Lack of free/busy information between systems
3 Inability to reschedule meetings
4 Improper handling of meeting cancelations
5 Improper processing of custom recurring meetings
6 Incomplete processing of assigned tasks
7Difficulty scheduling resources and conflicts between systems
8 Severed application workflow
These pitfalls =
inefficiency, user
disruption and $$$
4) IMPLEMENT AND TEST YOUR RECOVERY SOLUTION
Select a solution to restore and recover data
Create a virtual mirror of your production environment
Plan to respond quickly to e-Discovery requests
Test solution in advance to ensure future success
5) CHOOSE THE RIGHT MIGRATION PARTNER• Do you have any concerns about project success?• Do you have a large or complex environment?• Does your organization have the expertise in-house to complete the migration
without downtime or data loss?• Are you on a tight timeline?
• Reduce labor costs and the amount of internal resources used to complete the migration project
• Be an advisor and problem-solver when issues arise during the migration• Add expertise with knowledge from previous customers• Manage a migration from the beginning to end (helping prepare and design
your target environment)
What value can a migration partner add?
DELL SOFTWARE MIGRATION METHODOLOGY• 59M mailboxes migrated is DOUBLE our competition• 72M AD accounts migrated• 24x7, award-winning global support
Validation
Customer success
• Cut migration time by 83% (4 yrs 8 mos)• 50% reduction in IT migration support staff• Consolidated 27 AD forests for 10k users in 8 months
WHY DELL FOR OFFICE 365 MIGRATION? Deliver a ZeroIMPACT Migration with Dell Software + our world-class services and/or experienced Partners Migration differentiators End-to-End services differentiators
Pre-migration readiness• In-depth assessment• AD modernization and remediationMigration & coexistence• Directory & free/busy coexistence• Complex Exchange consolidations• Public Folders and .PSTs• 3rd-party email archives (Enterprise Vault, SourceOne)• On-prem SharePoint• Notes applications• Jive/Yammer migration• Tenant to Tenant Migrations
• Testing
• Network assessment and remediation
• Any changes to on-premises infrastructure
• Project management
• End user communication and training
• Post-migration support & remediation
• AND MUCH, MUCH, MUCH MORE!
Dell UC Analytics Assess, clean up and plan for the optimal future environment
Pre-
mig
ratio
n
Post
-mig
ratio
nExchange pre-migration insight reports (35 total)Inventory mailboxes
User mailbox details Top senders and recipients Mailbox delegates and
permissionsClean-up and archive
data Inactive mailboxes Groups details and activity
Get workforce activity insights
Provide usage reportingMulti-platform support
Office 365 Exchange Lync/Skype for Business Cisco Unified
Communications Manager
UC ANALYTICS: MAILBOX INVENTORY
MIGRATION MANAGER FOR EXCHANGE
MIGRATION MANAGER FOR EMAIL ARCHIVES
MIGRATION MANAGER FOR PSTS
MIGRATOR FOR NOTES TO EXCHANGE
COEXISTENCE MANAGER FOR NOTES
MIGRATOR FOR NOTES TO SHAREPOINT
QUESTIONS?
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