April 2, 2021 Board Meeting
Welcome message from author
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
ITEM 1
ITEM 2
Public Comments
Please use the GoToMeeting chat function to alert staff if you
wish to make a Public Comment. Alternatively, you may write
in your public comment to [email protected]
and staff will read the comment aloud.
Public comments should be limited to approximately 240
words or two (2) minutes per comment.
3.2 Rail Commission/ACE Monthly Expenditure
3.3 ACE Monthly Fare Revenue
3.4 ACE Ridership
3.7 Washington Update
ITEM 4
Approve a Resolution of the Board of Commissioners of the San Joaquin
Regional Rail Commission Authorizing the Execution of Amendments to a
Lease Agreement, Trust Agreement, Site Lease, as well as a Preliminary and
Final Official Statement and a Certificate Purchase Contract; Making Certain
Determinations Relating Thereto; Authorizing Certain Other Actions in
Connection Therewith, in connection with the Refunding of 2010 Taxable
Series A-2 Certificates of Participation (COPs), and Authorizing the Chair and
Executive Director to Execute Any and All Necessary Documents
(Nick Perez and Steve Pressley) (Regular Voting Members)
The Financing Team
Peter Shellenberger, Eric Heidel
Bond Counsel: Nossaman LLP
Underwriter: Royal Bank of Canada (RBC)
Tom Yang, Derek Eckhart, Jason Chin
Conduit Issuer: California Transit Finance Corporation (CTFC)
Josh Shaw
Staff – Nila Cordova, Angela Miller, Jackie Miramontes, Brian Schmidt, David Ripperda, Steve Pressley, and Nick Perez
Since March 5th Board Item
Follow up to March 5th Bond Refunding Information
Item
3/22 – Received A2 Rating with Stable Outlook
3/26 - California Transit Finance Corporation (CTFC)
Board Approved SJRRC refunding
The Debt Service Reserve Fund (the “DSRF”)
includes the full release of the DSRF for the 2010 COPs. A new DSRF will be established for the 2021 Refunding COPs.
Debt Service Fund Release includes $843k in prior
principal set-aside, $598k in prior interest set-aside, and $441k in prior subsidy set-aside.
Sources
Financing Costs 327,042.94
Additional Proceeds 475.19
Total Uses 31,062,827.84
2022 $775,000 $1,018,316 $1,793,316
2023 $820,000 $971,150 $1,791,150
2024 $860,000 $930,150 $1,790,150
2025 $900,000 $887,150 $1,787,150
2026 $945,000 $842,150 $1,787,150
2027 $985,000 $794,900 $1,779,900
2028 $1,035,000 $745,650 $1,780,650
2029 $1,085,000 $693,900 $1,778,900
2030 $1,135,000 $639,650 $1,774,650
2031 $1,190,000 $582,900 $1,772,900
2032 $1,250,000 $523,400 $1,773,400
2033 $1,295,000 $473,400 $1,768,400
2034 $1,340,000 $421,600 $1,761,600
2035 $1,395,000 $368,000 $1,763,000
2036 $1,450,000 $312,200 $1,762,200
2037 $1,500,000 $254,200 $1,754,200
2038 $1,555,000 $194,200 $1,749,200
2039 $1,620,000 $132,000 $1,752,000
2040 $1,680,000 $67,200 $1,747,200
Total $22,815,000 $10,852,116 $33,667,116
through 2040
Over the life of the bonds, the refunding saves the commission$4.7 million in net PV savings, or 16.8%
This accounts for the current federal subsidy,
which will no longer be needed
Refunded Bonds Summary
Call Date 5/1/2031
Refunded Maturities 2021-2040
Refunded Par 27,885,000.00
Refunding Bonds Summary
Delivery Date 4/28/2021
Escrow Yield 0.00%
2021 $17,808 ($17,808)
Amendment No. 1 to Lease Agreement
Contains the provisions relating to the leasing of the Project to the Commission
Amendment No. 1 to Trust Agreement
Contains the provisions relating to the actual issuance of the Certificates (amount,
maturity, payment dates, etc.)
Disclosure document provided to the investors which describes the Certificates,
the security for repayment, the Commission and the Project.
A final Official Statement will be posted on April 5th.
Amendment No 1 to Site Lease, Continuing Disclosure Agreement, Certificate
Purchase Contract
April 5th Post Final Official Statement
Week of April 5th Pre-Pricing, Investor Outreach
Week of April 12th Price Certificate of Participation (COPs)
Week of April 26th Close COPs
FISCAL IMPACT
Fiscal Impact:
The proposed refunding transaction will reduce annual debt service paid by the Commission through
2040. Under current market conditions, debt service savings is approximately $360,000 annually
through 2040, or $6.4 million through the life of the COPs. This equates to $4.6 million in present value terms. According to our financial advisors at PFM, a minimum threshold for refinancing is a
savings range of 3% to 5%. When the present value savings is divided by the par amount of the
refunded COPs ($4,600,000 / $27,885,000) it yields a savings percentage of 16.7%, these savings
are subject to interest fluctuation.
RECOMMENDATION
Recommendation:
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Authorizing the Execution of Amendments to a Lease Agreement, Trust
Agreement, Site Lease, as well as a Preliminary and Final Official Statement and a
Certificate Purchase Contract; Making Certain Determinations Relating Thereto;
Authorizing Certain Other Actions in Connection Therewith, in connection with the
Refunding of 2010 Taxable Series A-2 Certificates of Participation (COPs), and
Authorizing the Chair and Executive Director to Execute Any and All Necessary
Documents (Regular Board Members)
Approve a Resolution of the Board of Commissioners of the
San Joaquin Regional Rail Commission Authorizing and
Directing the Executive Director to Sign and Submit the
Fiscal Year 2020/2021 State Transit Assistance Application
to Claim Alameda County Transportation Commission
Apportionment for the ACE Service in the Amount of
$164,909
BACKGROUND
The State Transit Assistance (STA) provides funding for allocation to local transit agencies to
fund a portion of the operations and capital costs associated with local mass transportation
programs
The funds claimed are from Alameda County Transportation Commission's STA
apportionment for the Operating Budget
Total FY 2020/2021 ACE STA Claim: $164,909
• Funds will be expended on fuel for the ACE Locomotives
FISCAL IMPACT & RECOMMENDATION
Fiscal Impact:
There is no change to the approved Fiscal Year 2020/2021 ACE Operating Budget.
Recommendation:
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Authorizing and Directing the Executive Director to Sign and Submit the
Fiscal Year 2020/2021 State Transit Assistance Application to Claim Alameda County
Transportation Commission Apportionment for the ACE Service in the Amount of
$164,909
Approve a Resolution of the Board of Commissioners of the
San Joaquin Regional Rail Commission Authorizing the
Executive Director to Submit and Execute Any and All Grant
Applications, Agreements, Certifications and Assurances and
Any Other Documents Necessary to Claim $289,994 from the
Low Carbon Transit Operations Program (LCTOP) for Operating
Expenses Related to Restoring Service to pre COVID-19 Levels
(Dylan Casper) (Regular and Special Voting Members)
BACKGROUND
funding to transit operators throughout the State.
Funds are generated through quarterly cap-and-trade auctions and are made available on
an annual basis to operators.
Created to:
• Reduce greenhouse gas (GHG) emissions and improve mobility, with an emphasis on
serving Disadvantaged Communities.
• Fund expenditures that directly enhance or expand transit service by supporting new or
expanded bus or rail services.
• Provisions in the FY 2020/2021 guidance include, restoring service that was suspended
due to the COVID-19 Pandemic.
LCTOP PAST AND CURRENT PROJECTS
Past SJRRC/ACE LCTOP projects included:
• ACE Means-Based Discount Program:
• Low-income Ticketing Assistance (2020)
2021 SJRRC/ACE LCTOP Project:
• ACE COVID-19 Service Restoration
ACE COVID-19 SERVICE RESTORATION PROGRAM
FY 2020/2021 LCTOP funding in the amount of $289,994 has been made available to
SJRRC
SJRRC has identified the need for additional funding related to restoring the ACE service to
pre-COVID-19 levels.
ACE is currently operating two daily roundtrips on weekdays and has begun reviewing the
need to reintroduce the third daily roundtrip train from Stockton to San Jose.
LCTOP funding will be used to restore service to pre-COVID-19 levels of 4 daily round trips
from Stockton to San Jose.
FISCAL IMPACT & RECOMMENDATION
Fiscal Impact:
Allocated LCTOP funding will be included in the FY 21-22 Operating Budget.
Recommendation:
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Authorizing the Executive Director to Submit and Execute Any and All
Grant Applications, Agreements, Certifications and Assurances and Any Other
Documents Necessary to Claim $289,994 from the Low Carbon Transit Operations
Program (LCTOP) for Operating Expenses Related to Restoring Service to pre COVID-19
Levels .
Approve a Resolution of the Board of Commissioners of the
San Joaquin Regional Rail Commission Approving Contract
Change Order #02 ($53,095) to Agreement 21-R-01-00
(Lathrop/Manteca Station Shuttle Pullout Project) with Diede
Construction, Inc. with a Revised Not to Exceed Amount of
$528,979 and Authorizing the Executive Director to Execute Any
and All Documents Related to the Project
(David Ripperda) (Regular Voting Members)
BACKGROUND
The parking lot for the ACE Lathrop/Manteca Station is at or beyond capacity
under normal (pre COVID-19) operating conditions. In addition to the parking
provided at the station, two local transit operators, Manteca Transit and Modesto
Area Express (MAX) provide shuttle service to the lot from other, off-site
parking areas.
In October 2020 SJRRC awarded Diede Construction. Inc. a contract to
construct the Lathrop/Manteca Station Shuttle Pullout. Diede was the lowest,
most responsive, and responsible bidder with the original bid amount of
$458,144. As of March 2021, all improvements for the shuttle pullout along
Yosemite Avenue have been completed.
BACKGROUND
BACKGROUND
Completion of the shuttle service pullout along West Yosemite Avenue will facilitate
improved bus service times and will improve circulation within the lot.
BACKGROUND
Contract Change Order #01
issued under the Executive
Director’s contract authority
removal and replacement of
barrier will be installed at the
back edge of the concrete
walkway to prevent further
damage from tree roots.
CONTRACT CHANGE ORDER #2: SLURRY SEAL ENTIRE LOT
In the original contract provisions Diede was responsible for restriping the northern
three rows of parking stalls at the ACE Lathrop-Manteca Station parking lot. After
further examination of the existing asphalt condition, it was determined that the
surface condition does not allow for the striping to be installed and still be legible to
passengers. The striping on the remainder of the parking lot is in the same condition.
The existing asphalt pavement and striping dates to the original construction of the
parking lot and is over twenty years old.
Applying a slurry seal coating and restriping the entire parking lot will provide clear
direction to passengers navigating the parking lot and will help maintain the asphalt
pavement in a state of good repair. The $53,095 cost for Contract Change Order #2
exceeds the Executive Director’s contract authority and Board approval is
necessary.
CONTRACT CHANGE ORDER #2: SLURRY SEAL ENTIRE LOT
Constructing the new transit service pullout along West Yosemite Avenue will facilitate
improved bus service times and will improve circulation within the lot.
Placement of the slurry
one weekend, allowing
Fiscal Impact:
The funding sources for this agreement are Measure K and Low Carbon Transit
Operations Program (LCTOP). Expenses associated with this agreement are identified in
the SJRRC/ACE Fiscal Year 2020/2021 Capital Budget. No increase in the amounts
identified in the Capital Budget are necessary.
Recommendation:
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Approving Contract Change Order #02 ($53,095) to Agreement 21-R-01-00
(Lathrop/Manteca Station Shuttle Pullout Project) with Diede Construction, Inc. with a
Revised Not to Exceed Amount of $528,979 and Authorizing the Executive Director to
Execute Any and All Documents Related to the Project.
(Regular Voting Members)
Approve a Resolution of the Board of Commissioners of the
San Joaquin Regional Rail Commission Approving a
Reimbursement Agreement with Union Pacific Railroad for
Preliminary Engineering Services for the Lathrop Transfer
Station Project for an Amount Not-to-Exceed $125,000 and
Authorizing the Executive Director to Execute Any and All
Documents Related to the Projects
(David Ripperda) (Regular Voting Members)
BACKGROUND
project is currently in the final design
phase. When constructed the
provide a vital transportation hub for the
community by connecting the current
ACE service to San Jose with to the
new Sacramento and Merced ACE
Extensions (Valley Rail).
BACKGROUND
Construction of the new station will require modifications to Union Pacific Railroad tracks for
the new station platform and pedestrian overcrossing. This project is required to begin
service to Ceres/Merced.
Staff is requesting to enter into a reimbursement agreement with the UPRR for a Preliminary
Engineering Services agreement for UPRR to complete reviews and approvals necessary to
enter into a UPRR Construction & Maintenance (CM) Agreement for the project.
FISCAL IMPACT & RECOMMENDATION
Fiscal Impact:
The funding source for this agreement is part of the SB 132 funding for the North
Lathrop Transfer Station Project. Expenses associated with this agreement are
identified in the SJRRC/ACE Fiscal Year 2020/2021 Capital Budget. Future Capital
Budgets will identify all costs occurring in the upcoming fiscal years. The Executive
Director shall have authority to amend this agreement on behalf of the SJRRC within
their designated spending authority.
Recommendation:
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Approving a Reimbursement Agreement with Union Pacific Railroad for
Preliminary Engineering Services for the Lathrop Transfer Station Project for an
Amount Not-to-Exceed $125,000 and Authorizing the Executive Director to Execute
Any and All Documents Related to the Projects.
ITEM 9
Work from Home Information Gathering Project
At the end February/beginning of March, Staff planned a ‘Work from Home’ Information
Gathering Project.
Passenger Surveying
Employer Outreach
Initial High-Level Insights
First Passenger Survey using the word ‘Telecommute’ was confusing to passengers.
Passengers anticipate modest overall effect on their ‘Work from Home’ patterns.
Employers are largely not prepared to release information regarding future
‘Work from Home’ patterns.
University and College partners anticipate ramping up from virtual to hybrid
to full in-person schedules
• 57% of respondents working from home exclusively.
• Only 21% working in the office every day.
21.07%
5.58%
57.64%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
Never A few days per month 1 day per week 2 days per week 3 days per week 4 days per week 5 days per week
During the Corona virus pandemic, how often are you working from home?
Pre-Pandemic Work from Home Patterns
• Nearly 50% of respondents working from home at least some of the time pre-pandemic.
50.10%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
Never A few days per month 1 day per week 2 days per week 3 days per week 4 days per week 5 days per week
Before the Corona virus outbreak, how often did you work from home?
• 67% are determining their anticipated post-pandemic in office/work from
home mix without employer communication.
Employer Communication of Work from Home Patterns
32.37%
67.63%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
Yes No
Has your employer indicated any change to the amount of time working in the
office vs. working from home?
• 27% anticipating not working from home post-pandemic – down from 50.1% pre-pandemic.
• 73% anticipating working from home at least some of the time – up from nearly 50% pre-pandemic.
Post-Pandemic Work from Home Patterns
27.22%
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
Never A few days per month 1 day per week 2 days per week 3 days per week 4 days per week 5 days per week
After the vaccine is widely distributed/your place of employment is allowed
to resume additional in-person work, how many days do you anticipate working from home?
• Controlling for inadequate responses in the 4-Day and 5-Day respondent pools, on
average, respondents anticipate working from home an additional 1.06 days/wk.
Potential Net Effect of Results
1.25
0.71
0.41
-0.97
-2.38
-3.00
-2.50
-2.00
-1.50
-1.00
-0.50
0.00
0.50
1.00
1.50
2.00
Never A Few Days Per Month 1 Day 2 Day 3 Day 4 Day 5 Day
Avg. Days Increase
these results due to low response rate.
Employer Outreach Efforts
In an effort to take a multi-faceted approach to future ‘Telecommute/Work from Home’
patterns, staff developed an outreach plan to employers.
Call Known Employers with Relationships
Cold Call Employers from Recent Passenger Surveys
Reach Out to Non-Responsive Cold Calls via LinkedIn and Other Means
Staff has reached out to employers with the Following Goals:
Judge Future ‘Telecommute/Work from Home’ patterns
Bolster or Begin Relationship Building for Future Ridership Recovery Efforts
Gather Information Regarding Transit Subsidy Program
Employer Outreach Efforts
Employer Discussion Guide:
When do you anticipate employees coming back to the office?
When employees return, how will their days in the office change?
If offered, who qualifies for the transit benefit?
How is the transit benefit promoted?
Employer Outreach Efforts
Employer Outreach Results Summary:
Staff has reached out to 194 employers – this outreach is ongoing
Employers are almost exclusively indicating a 100% current ‘Telecommuting/Work from
Home’ status with a few hybrid exceptions
Employers are largely not prepared to release information regarding future
‘Work from Home’ patterns
Employers are not comfortable releasing information to non-employees
Employers have stated hopes to have a plan by the 3rd or 4th quarter
Staff will continue efforts to establish contacts and relationships and repeat
efforts during third quarter to judge changes in future plans
University and College Partner Insight
Staff has reached out to the ACE Pilot College Program participating Universities and
Colleges:
Staff asked about plans for Spring and Fall 2021 semesters.
University and College Partner Insights
San Jose State University
SJSU currently operating within its phase 2 of "Adapt a Plan" which is currently operating on
a virtual schedule and with limited in person classes
SJSU Staff estimate that 40% of students will return to campus in the Fall for in-person
classes and 60-70% of on-campus housing will be filled
Santa Clara University
Classes resumed in Spring with a hybrid schedule, in-person and virtual
Plans to return to 100% in-person classes for graduate and undergraduate
students in Fall 2021
Las Positas College
LPC is currently virtual-only for Spring 2021 with a limited amount of in person learning
LPC plans to move to hybrid program for Fall 2021
Staff will be checking back with the schools to closer to the Fall semester
Summary of Key Takeaways
Key Takeaways:
Passengers anticipate modest overall effect on their ‘Work from Home’ patterns.
Employers are largely not prepared to release information regarding future
‘Work from Home’ patterns.
University and College partners anticipate ramping up in-person learning.
Staff will continue to work in all of these areas with a focus on July/Aug for a key
horizon to judge changes in intentions and plans.
ITEM 10
May 7, 2021 – 8:00 am
ITEM 2
Public Comments
Please use the GoToMeeting chat function to alert staff if you
wish to make a Public Comment. Alternatively, you may write
in your public comment to [email protected]
and staff will read the comment aloud.
Public comments should be limited to approximately 240
words or two (2) minutes per comment.
3.2 Rail Commission/ACE Monthly Expenditure
3.3 ACE Monthly Fare Revenue
3.4 ACE Ridership
3.7 Washington Update
ITEM 4
Approve a Resolution of the Board of Commissioners of the San Joaquin
Regional Rail Commission Authorizing the Execution of Amendments to a
Lease Agreement, Trust Agreement, Site Lease, as well as a Preliminary and
Final Official Statement and a Certificate Purchase Contract; Making Certain
Determinations Relating Thereto; Authorizing Certain Other Actions in
Connection Therewith, in connection with the Refunding of 2010 Taxable
Series A-2 Certificates of Participation (COPs), and Authorizing the Chair and
Executive Director to Execute Any and All Necessary Documents
(Nick Perez and Steve Pressley) (Regular Voting Members)
The Financing Team
Peter Shellenberger, Eric Heidel
Bond Counsel: Nossaman LLP
Underwriter: Royal Bank of Canada (RBC)
Tom Yang, Derek Eckhart, Jason Chin
Conduit Issuer: California Transit Finance Corporation (CTFC)
Josh Shaw
Staff – Nila Cordova, Angela Miller, Jackie Miramontes, Brian Schmidt, David Ripperda, Steve Pressley, and Nick Perez
Since March 5th Board Item
Follow up to March 5th Bond Refunding Information
Item
3/22 – Received A2 Rating with Stable Outlook
3/26 - California Transit Finance Corporation (CTFC)
Board Approved SJRRC refunding
The Debt Service Reserve Fund (the “DSRF”)
includes the full release of the DSRF for the 2010 COPs. A new DSRF will be established for the 2021 Refunding COPs.
Debt Service Fund Release includes $843k in prior
principal set-aside, $598k in prior interest set-aside, and $441k in prior subsidy set-aside.
Sources
Financing Costs 327,042.94
Additional Proceeds 475.19
Total Uses 31,062,827.84
2022 $775,000 $1,018,316 $1,793,316
2023 $820,000 $971,150 $1,791,150
2024 $860,000 $930,150 $1,790,150
2025 $900,000 $887,150 $1,787,150
2026 $945,000 $842,150 $1,787,150
2027 $985,000 $794,900 $1,779,900
2028 $1,035,000 $745,650 $1,780,650
2029 $1,085,000 $693,900 $1,778,900
2030 $1,135,000 $639,650 $1,774,650
2031 $1,190,000 $582,900 $1,772,900
2032 $1,250,000 $523,400 $1,773,400
2033 $1,295,000 $473,400 $1,768,400
2034 $1,340,000 $421,600 $1,761,600
2035 $1,395,000 $368,000 $1,763,000
2036 $1,450,000 $312,200 $1,762,200
2037 $1,500,000 $254,200 $1,754,200
2038 $1,555,000 $194,200 $1,749,200
2039 $1,620,000 $132,000 $1,752,000
2040 $1,680,000 $67,200 $1,747,200
Total $22,815,000 $10,852,116 $33,667,116
through 2040
Over the life of the bonds, the refunding saves the commission$4.7 million in net PV savings, or 16.8%
This accounts for the current federal subsidy,
which will no longer be needed
Refunded Bonds Summary
Call Date 5/1/2031
Refunded Maturities 2021-2040
Refunded Par 27,885,000.00
Refunding Bonds Summary
Delivery Date 4/28/2021
Escrow Yield 0.00%
2021 $17,808 ($17,808)
Amendment No. 1 to Lease Agreement
Contains the provisions relating to the leasing of the Project to the Commission
Amendment No. 1 to Trust Agreement
Contains the provisions relating to the actual issuance of the Certificates (amount,
maturity, payment dates, etc.)
Disclosure document provided to the investors which describes the Certificates,
the security for repayment, the Commission and the Project.
A final Official Statement will be posted on April 5th.
Amendment No 1 to Site Lease, Continuing Disclosure Agreement, Certificate
Purchase Contract
April 5th Post Final Official Statement
Week of April 5th Pre-Pricing, Investor Outreach
Week of April 12th Price Certificate of Participation (COPs)
Week of April 26th Close COPs
FISCAL IMPACT
Fiscal Impact:
The proposed refunding transaction will reduce annual debt service paid by the Commission through
2040. Under current market conditions, debt service savings is approximately $360,000 annually
through 2040, or $6.4 million through the life of the COPs. This equates to $4.6 million in present value terms. According to our financial advisors at PFM, a minimum threshold for refinancing is a
savings range of 3% to 5%. When the present value savings is divided by the par amount of the
refunded COPs ($4,600,000 / $27,885,000) it yields a savings percentage of 16.7%, these savings
are subject to interest fluctuation.
RECOMMENDATION
Recommendation:
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Authorizing the Execution of Amendments to a Lease Agreement, Trust
Agreement, Site Lease, as well as a Preliminary and Final Official Statement and a
Certificate Purchase Contract; Making Certain Determinations Relating Thereto;
Authorizing Certain Other Actions in Connection Therewith, in connection with the
Refunding of 2010 Taxable Series A-2 Certificates of Participation (COPs), and
Authorizing the Chair and Executive Director to Execute Any and All Necessary
Documents (Regular Board Members)
Approve a Resolution of the Board of Commissioners of the
San Joaquin Regional Rail Commission Authorizing and
Directing the Executive Director to Sign and Submit the
Fiscal Year 2020/2021 State Transit Assistance Application
to Claim Alameda County Transportation Commission
Apportionment for the ACE Service in the Amount of
$164,909
BACKGROUND
The State Transit Assistance (STA) provides funding for allocation to local transit agencies to
fund a portion of the operations and capital costs associated with local mass transportation
programs
The funds claimed are from Alameda County Transportation Commission's STA
apportionment for the Operating Budget
Total FY 2020/2021 ACE STA Claim: $164,909
• Funds will be expended on fuel for the ACE Locomotives
FISCAL IMPACT & RECOMMENDATION
Fiscal Impact:
There is no change to the approved Fiscal Year 2020/2021 ACE Operating Budget.
Recommendation:
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Authorizing and Directing the Executive Director to Sign and Submit the
Fiscal Year 2020/2021 State Transit Assistance Application to Claim Alameda County
Transportation Commission Apportionment for the ACE Service in the Amount of
$164,909
Approve a Resolution of the Board of Commissioners of the
San Joaquin Regional Rail Commission Authorizing the
Executive Director to Submit and Execute Any and All Grant
Applications, Agreements, Certifications and Assurances and
Any Other Documents Necessary to Claim $289,994 from the
Low Carbon Transit Operations Program (LCTOP) for Operating
Expenses Related to Restoring Service to pre COVID-19 Levels
(Dylan Casper) (Regular and Special Voting Members)
BACKGROUND
funding to transit operators throughout the State.
Funds are generated through quarterly cap-and-trade auctions and are made available on
an annual basis to operators.
Created to:
• Reduce greenhouse gas (GHG) emissions and improve mobility, with an emphasis on
serving Disadvantaged Communities.
• Fund expenditures that directly enhance or expand transit service by supporting new or
expanded bus or rail services.
• Provisions in the FY 2020/2021 guidance include, restoring service that was suspended
due to the COVID-19 Pandemic.
LCTOP PAST AND CURRENT PROJECTS
Past SJRRC/ACE LCTOP projects included:
• ACE Means-Based Discount Program:
• Low-income Ticketing Assistance (2020)
2021 SJRRC/ACE LCTOP Project:
• ACE COVID-19 Service Restoration
ACE COVID-19 SERVICE RESTORATION PROGRAM
FY 2020/2021 LCTOP funding in the amount of $289,994 has been made available to
SJRRC
SJRRC has identified the need for additional funding related to restoring the ACE service to
pre-COVID-19 levels.
ACE is currently operating two daily roundtrips on weekdays and has begun reviewing the
need to reintroduce the third daily roundtrip train from Stockton to San Jose.
LCTOP funding will be used to restore service to pre-COVID-19 levels of 4 daily round trips
from Stockton to San Jose.
FISCAL IMPACT & RECOMMENDATION
Fiscal Impact:
Allocated LCTOP funding will be included in the FY 21-22 Operating Budget.
Recommendation:
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Authorizing the Executive Director to Submit and Execute Any and All
Grant Applications, Agreements, Certifications and Assurances and Any Other
Documents Necessary to Claim $289,994 from the Low Carbon Transit Operations
Program (LCTOP) for Operating Expenses Related to Restoring Service to pre COVID-19
Levels .
Approve a Resolution of the Board of Commissioners of the
San Joaquin Regional Rail Commission Approving Contract
Change Order #02 ($53,095) to Agreement 21-R-01-00
(Lathrop/Manteca Station Shuttle Pullout Project) with Diede
Construction, Inc. with a Revised Not to Exceed Amount of
$528,979 and Authorizing the Executive Director to Execute Any
and All Documents Related to the Project
(David Ripperda) (Regular Voting Members)
BACKGROUND
The parking lot for the ACE Lathrop/Manteca Station is at or beyond capacity
under normal (pre COVID-19) operating conditions. In addition to the parking
provided at the station, two local transit operators, Manteca Transit and Modesto
Area Express (MAX) provide shuttle service to the lot from other, off-site
parking areas.
In October 2020 SJRRC awarded Diede Construction. Inc. a contract to
construct the Lathrop/Manteca Station Shuttle Pullout. Diede was the lowest,
most responsive, and responsible bidder with the original bid amount of
$458,144. As of March 2021, all improvements for the shuttle pullout along
Yosemite Avenue have been completed.
BACKGROUND
BACKGROUND
Completion of the shuttle service pullout along West Yosemite Avenue will facilitate
improved bus service times and will improve circulation within the lot.
BACKGROUND
Contract Change Order #01
issued under the Executive
Director’s contract authority
removal and replacement of
barrier will be installed at the
back edge of the concrete
walkway to prevent further
damage from tree roots.
CONTRACT CHANGE ORDER #2: SLURRY SEAL ENTIRE LOT
In the original contract provisions Diede was responsible for restriping the northern
three rows of parking stalls at the ACE Lathrop-Manteca Station parking lot. After
further examination of the existing asphalt condition, it was determined that the
surface condition does not allow for the striping to be installed and still be legible to
passengers. The striping on the remainder of the parking lot is in the same condition.
The existing asphalt pavement and striping dates to the original construction of the
parking lot and is over twenty years old.
Applying a slurry seal coating and restriping the entire parking lot will provide clear
direction to passengers navigating the parking lot and will help maintain the asphalt
pavement in a state of good repair. The $53,095 cost for Contract Change Order #2
exceeds the Executive Director’s contract authority and Board approval is
necessary.
CONTRACT CHANGE ORDER #2: SLURRY SEAL ENTIRE LOT
Constructing the new transit service pullout along West Yosemite Avenue will facilitate
improved bus service times and will improve circulation within the lot.
Placement of the slurry
one weekend, allowing
Fiscal Impact:
The funding sources for this agreement are Measure K and Low Carbon Transit
Operations Program (LCTOP). Expenses associated with this agreement are identified in
the SJRRC/ACE Fiscal Year 2020/2021 Capital Budget. No increase in the amounts
identified in the Capital Budget are necessary.
Recommendation:
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Approving Contract Change Order #02 ($53,095) to Agreement 21-R-01-00
(Lathrop/Manteca Station Shuttle Pullout Project) with Diede Construction, Inc. with a
Revised Not to Exceed Amount of $528,979 and Authorizing the Executive Director to
Execute Any and All Documents Related to the Project.
(Regular Voting Members)
Approve a Resolution of the Board of Commissioners of the
San Joaquin Regional Rail Commission Approving a
Reimbursement Agreement with Union Pacific Railroad for
Preliminary Engineering Services for the Lathrop Transfer
Station Project for an Amount Not-to-Exceed $125,000 and
Authorizing the Executive Director to Execute Any and All
Documents Related to the Projects
(David Ripperda) (Regular Voting Members)
BACKGROUND
project is currently in the final design
phase. When constructed the
provide a vital transportation hub for the
community by connecting the current
ACE service to San Jose with to the
new Sacramento and Merced ACE
Extensions (Valley Rail).
BACKGROUND
Construction of the new station will require modifications to Union Pacific Railroad tracks for
the new station platform and pedestrian overcrossing. This project is required to begin
service to Ceres/Merced.
Staff is requesting to enter into a reimbursement agreement with the UPRR for a Preliminary
Engineering Services agreement for UPRR to complete reviews and approvals necessary to
enter into a UPRR Construction & Maintenance (CM) Agreement for the project.
FISCAL IMPACT & RECOMMENDATION
Fiscal Impact:
The funding source for this agreement is part of the SB 132 funding for the North
Lathrop Transfer Station Project. Expenses associated with this agreement are
identified in the SJRRC/ACE Fiscal Year 2020/2021 Capital Budget. Future Capital
Budgets will identify all costs occurring in the upcoming fiscal years. The Executive
Director shall have authority to amend this agreement on behalf of the SJRRC within
their designated spending authority.
Recommendation:
Approve a Resolution of the Board of Commissioners of the San Joaquin Regional Rail
Commission Approving a Reimbursement Agreement with Union Pacific Railroad for
Preliminary Engineering Services for the Lathrop Transfer Station Project for an
Amount Not-to-Exceed $125,000 and Authorizing the Executive Director to Execute
Any and All Documents Related to the Projects.
ITEM 9
Work from Home Information Gathering Project
At the end February/beginning of March, Staff planned a ‘Work from Home’ Information
Gathering Project.
Passenger Surveying
Employer Outreach
Initial High-Level Insights
First Passenger Survey using the word ‘Telecommute’ was confusing to passengers.
Passengers anticipate modest overall effect on their ‘Work from Home’ patterns.
Employers are largely not prepared to release information regarding future
‘Work from Home’ patterns.
University and College partners anticipate ramping up from virtual to hybrid
to full in-person schedules
• 57% of respondents working from home exclusively.
• Only 21% working in the office every day.
21.07%
5.58%
57.64%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
Never A few days per month 1 day per week 2 days per week 3 days per week 4 days per week 5 days per week
During the Corona virus pandemic, how often are you working from home?
Pre-Pandemic Work from Home Patterns
• Nearly 50% of respondents working from home at least some of the time pre-pandemic.
50.10%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
Never A few days per month 1 day per week 2 days per week 3 days per week 4 days per week 5 days per week
Before the Corona virus outbreak, how often did you work from home?
• 67% are determining their anticipated post-pandemic in office/work from
home mix without employer communication.
Employer Communication of Work from Home Patterns
32.37%
67.63%
0.00%
10.00%
20.00%
30.00%
40.00%
50.00%
60.00%
70.00%
80.00%
Yes No
Has your employer indicated any change to the amount of time working in the
office vs. working from home?
• 27% anticipating not working from home post-pandemic – down from 50.1% pre-pandemic.
• 73% anticipating working from home at least some of the time – up from nearly 50% pre-pandemic.
Post-Pandemic Work from Home Patterns
27.22%
0.00%
5.00%
10.00%
15.00%
20.00%
25.00%
30.00%
Never A few days per month 1 day per week 2 days per week 3 days per week 4 days per week 5 days per week
After the vaccine is widely distributed/your place of employment is allowed
to resume additional in-person work, how many days do you anticipate working from home?
• Controlling for inadequate responses in the 4-Day and 5-Day respondent pools, on
average, respondents anticipate working from home an additional 1.06 days/wk.
Potential Net Effect of Results
1.25
0.71
0.41
-0.97
-2.38
-3.00
-2.50
-2.00
-1.50
-1.00
-0.50
0.00
0.50
1.00
1.50
2.00
Never A Few Days Per Month 1 Day 2 Day 3 Day 4 Day 5 Day
Avg. Days Increase
these results due to low response rate.
Employer Outreach Efforts
In an effort to take a multi-faceted approach to future ‘Telecommute/Work from Home’
patterns, staff developed an outreach plan to employers.
Call Known Employers with Relationships
Cold Call Employers from Recent Passenger Surveys
Reach Out to Non-Responsive Cold Calls via LinkedIn and Other Means
Staff has reached out to employers with the Following Goals:
Judge Future ‘Telecommute/Work from Home’ patterns
Bolster or Begin Relationship Building for Future Ridership Recovery Efforts
Gather Information Regarding Transit Subsidy Program
Employer Outreach Efforts
Employer Discussion Guide:
When do you anticipate employees coming back to the office?
When employees return, how will their days in the office change?
If offered, who qualifies for the transit benefit?
How is the transit benefit promoted?
Employer Outreach Efforts
Employer Outreach Results Summary:
Staff has reached out to 194 employers – this outreach is ongoing
Employers are almost exclusively indicating a 100% current ‘Telecommuting/Work from
Home’ status with a few hybrid exceptions
Employers are largely not prepared to release information regarding future
‘Work from Home’ patterns
Employers are not comfortable releasing information to non-employees
Employers have stated hopes to have a plan by the 3rd or 4th quarter
Staff will continue efforts to establish contacts and relationships and repeat
efforts during third quarter to judge changes in future plans
University and College Partner Insight
Staff has reached out to the ACE Pilot College Program participating Universities and
Colleges:
Staff asked about plans for Spring and Fall 2021 semesters.
University and College Partner Insights
San Jose State University
SJSU currently operating within its phase 2 of "Adapt a Plan" which is currently operating on
a virtual schedule and with limited in person classes
SJSU Staff estimate that 40% of students will return to campus in the Fall for in-person
classes and 60-70% of on-campus housing will be filled
Santa Clara University
Classes resumed in Spring with a hybrid schedule, in-person and virtual
Plans to return to 100% in-person classes for graduate and undergraduate
students in Fall 2021
Las Positas College
LPC is currently virtual-only for Spring 2021 with a limited amount of in person learning
LPC plans to move to hybrid program for Fall 2021
Staff will be checking back with the schools to closer to the Fall semester
Summary of Key Takeaways
Key Takeaways:
Passengers anticipate modest overall effect on their ‘Work from Home’ patterns.
Employers are largely not prepared to release information regarding future
‘Work from Home’ patterns.
University and College partners anticipate ramping up in-person learning.
Staff will continue to work in all of these areas with a focus on July/Aug for a key
horizon to judge changes in intentions and plans.
ITEM 10
May 7, 2021 – 8:00 am
Related Documents
