Federal Highway Administration Office of Civil Rights Presented By: Ann D. Wicks, NSTI Program Manager Annual Web Conference September 22, 2010
Federal Highway AdministrationOffice of Civil Rights
Presented By:
Ann D. Wicks, NSTI Program Manager
Annual Web ConferenceSeptember 22, 2010
National Summer Transportation Institute Program FHWA – Civil Rights
A diverse, well-qualified workforce for the transportation industry in the 21st
century.
Vis
ion
National Summer Transportation Institute Program FHWA – Civil Rights
Pr
og
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m O
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es
Provide awareness to middle and high school students on transportation careers.
Encourage middle and high school students to consider transportation-related courses of study in their higher education pursuits.
National Summer Transportation Institute Program FHWA – Civil Rights
Pr
og
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m F
un
din
gOn-the-Job Training/Supportive Services (OJT/SS) Program
OJT/SS Program Legislative Authority Title 23, United States Code, Section 140(a)(b) – Nondiscrimination
OJT/SS Program Regulatory Authority Title 23, Code of Federal Regulations, Part 230 - External Programs, Subpart A – EEO on Federal–aid Construction Contracts (Including Supportive ServicesSAFETEA-LU
National Summer Transportation Institute Program FHWA – Civil Rights
Statistical Data
National Summer Transportation Institute Program FHWA – Civil Rights
National Summer Transportation Institute Program FHWA – Civil Rights
$0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000
FY 2008
FY 2009
FY 2010
$2,696,901.00
$2,930,916.17
$3,715,750.40
$2,128,390.00
$2,853,869.48
$2,602,999.98
Allocated Requested
Fiscal Years 2008 - 2010 Funding Information
Fiscal Years 2008 - 2010 Host Site Information
National Summer Transportation Institute Program FHWA – Civil Rights
0 10 20 30 40 50 60 70
FY 2008
FY 2009
FY 2010
7
9
4
53
59
54
56
60
65
Number of SOWs Received Number of Approved SOWs
New Host Sites
Structure
Organizational
National Summer Transportation Institute Program FHWA – Civil Rights
Host SiteResidential or Nonresidential ProgramMiddle School Program (grades 7-9)
Focus on career explorationHigh School Program (grades 9-12)
Post-secondary education/transportation-related careers
Minimum of 15 Participants2-4 Week Program
NSTI Program
National Summer Transportation Institute Program FHWA – Civil Rights
Administration
Program
National Summer Transportation Institute Program FHWA – Civil Rights
Responsibilities
National Summer Transportation Institute Program FHWA – Civil Rights
Program ManagementDevelop GuidelinesProvide Technical Assistance and Administrative Guidance
Budget and FinanceAnalyze and Approve Budgets
Data and ReportsDevelop Data Collection InstrumentsPrepare Annual Report
Headquarters’ Civil Rights
National Summer Transportation Institute Program FHWA – Civil Rights
Program ManagementMonitor ProgramConduct Site VisitsProvide Technical Assistance and Administrative GuidanceRequest /Review/Approve and Submit Statements of Work Applications
Budget and FinanceFunding Status NotificationReimbursement of Funds
National Summer Transportation Institute Program FHWA – Civil Rights
FHWA Division Office
Program ManagementCooperative AgreementsProcurement Oversight and Requirements
Budget and FinanceReimbursement Guidelines
National Summer Transportation Institute Program FHWA – Civil Rights
State Transportation Agency (STA)
Develops, implements, and directs all phases of the STI:
Facilitate Sub-AgreementPoint of ContactTypes of STI
Residential or Non-ResidentialMiddle or High School
Conduct Periodic STI ReviewFinal ReportsBudget and Expenditures
Under the Leadership of a Project Director
Host Site
National Summer Transportation Institute Program FHWA – Civil Rights
Selection/Supervision of StaffLevel of Effort Changes NotificationStaff
Employment AgreementPosition DescriptionsTraining
Intermodal Advisory Committee Review CurriculumsPlan and Secure ResourcesTechnical Assistance
National Summer Transportation Institute Program FHWA – Civil Rights
Student Selection CriteriaRising 7-9 graders or 9-12 gradersCompleted or enrolled in a pre-algebra courseMinimum GPA of 2.0 on a 4.0 scaleInterest in engineering, science, transportation, or technology careersLetter of recommendation Written statement regarding participation in the program
National Summer Transportation Institute Program FHWA – Civil Rights
Notification/Acceptance PackagesNotification of selectionStudent/ parent agreementSTI guidelines or requirementsCertificate of healthRequired personal items and dress codesHousing regulationsPermission to tape or photograph form
National Summer Transportation Institute Program FHWA – Civil Rights
Orientation MeetingWhat is expected of participantsOverview of planned activitiesHost Site general informationReview of rules and regulations
Closing ProgramFeature the talents of the graduatesCertificates of CompletionAwards for Accomplishments
Director’s AwardFHWA AwardSTA Award
National Summer Transportation Institute Program FHWA – Civil Rights
Emergency EvaluationPlan, safety measures, facilities, and evacuation routes
Fire Drills and Natural DisastersStaff person to coordinate emergency evacuation activities
Buddy SystemEach participant should be assigned a “buddy”
Risk Assessment
National Summer Transportation Institute Program FHWA – Civil Rights
Emergency Response SystemIdentify All on- and -off campus emergency shelter facilities, hospitals, and infirmaries
Staff Alert SystemStaff rosterInstructions and alert protocol
National Summer Transportation Institute Program FHWA – Civil Rights
Incident ReportingDocuments all emergency incidentsComplete required incident report(s)
Participants with DisabilitiesA ground-level roomEmergency evacuations
Evacuate ground-floor exit with assigned “buddy”Move to the nearest stairwell to await emergency response personnelStaff ensures evacuation of disabled person(s)
National Summer Transportation Institute Program FHWA – Civil Rights
Conduct and Medical ReportsRequired to have medical and liability insurance coverage for the participantsInstruct staff with managing participant conduct and what action(s) to take when injuries occur
National Summer Transportation Institute Program FHWA – Civil Rights
WeeklyAcademic and Enhancement ProgramsClassroom Session(s)SpeakersField TripsFaculty/StaffHost Site Facilities
Overall ProgramAccomplish GoalsProgram Effectiveness
Evaluations
National Summer Transportation Institute Program FHWA – Civil Rights
Implementation
Program
National Summer Transportation Institute Program FHWA – Civil Rights
National Summer Transportation Institute Program FHWA – Civil Rights
Statement of Work (SOW) Application
Due by November 1 to Headquarters Civil Rights
Should not exceed 10 pages (Tables A-E does not count against the page limitation).
Letters of recommendation (Division Office and State Transportation Agency)
Prioritized – If more than one SOWsSubmitted via E-mail
National Summer Transportation Institute Program FHWA – Civil Rights
Program OverviewProgram Administration
RecruitmentStudent Selection ProceduresStaffing RequirementsProgram Cost Inter-Modal Advisory CommitteePartnersImplementation ScheduleProgram Curriculum Follow-up Survey of Participants
SOW Components
Host Site
State Transportation Agency
FHWA Division Office
FHWA Headquarters Civil Rights
FHWA Division Office
State Transportation Agency
Host SiteNational Summer Transportation Institute Program FHWA – Civil Rights
SOW Approval Process
Funding request should not to exceed $65,000FHWA Capped Budget Items:
Personnel+Fringe Benefits – Should notexceed 45% of total budgetIndirect Cost – Should not exceed 15% of direct cost
No-cost sharing requirementSummary
National Summer Transportation Institute Program FHWA – Civil Rights
Budget
Amendments Reviewed/approved by the STAs and FHWA Division OfficesDivision Offices must notify Headquarters Civil Rights on all budget changes
Identify whether funds are requested or in-kind
FoodReasonable costCost of snacks is disallowed
National Summer Transportation Institute Program FHWA – Civil Rights
National Summer Transportation Institute Program FHWA – Civil Rights
Annual Report
Due by October 15 to Headquarters Civil Rights
Should not exceed 15 pages (Sections I and III attachments does not count against the page limitation).
Word document
Times New Roman font-12/single-spaced
Photos – Jpeg and include captions
Follow established guidelines
Submitted via E-mail
National Summer Transportation Institute Program FHWA – Civil Rights
Program AdministrationAbstractCommittee, Partners and Staff InformationProgram ObjectivesStudent Selection ProcessDemographic Data SummaryMarketing
Program CurriculumAcademic Enhancement
Annual Report Components
Sports and Recreation (residential program)Evaluations Orientation and Closing Awards Programs
Follow-up SurveyPreliminary Financial Report RecommendationsAppendix
National Summer Transportation Institute Program FHWA – Civil Rights
Process
funding
National Summer Transportation Institute Program FHWA – Civil Rights
HCR approves budgetHCR allocates funds to the Division Office for obligation to its STASTA provide funding to host site by entering into a cooperative agreementEach host site follows its respective STA procurement rules and regulations
National Summer Transportation Institute Program FHWA – Civil Rights
Allocation of Funds
State Transportation Agency (STA)
STI Host Site
FHWA Division Office
(DO)
STI Host Site submits invoices to its STA STA submits paid invoices to FHWA DOFHWA DO reimburses STA
National Summer Transportation Institute Program FHWA – Civil Rights
Funding Reimbursement Process
Unexpended funds must be returned to HCR for redistribution.
National Summer Transportation Institute Program FHWA – Civil Rights
Redistribution of Funds
Sept 1 Request for ProposalsSept (1st week) Web Conference HeldOct 15 Annual Reports Due to HCRNov 1 SOWs Due to HCRNov – Jan 15 SOW Review/Rating CompletedFeb Funding Allocations ApprovedMar 15 Allocation Memos Sent to the
Division OfficesJun - Aug Implementation of STI Program
National Summer Transportation Institute Program FHWA – Civil Rights
Administrative Process Timeline
National Summer Transportation Institute Program FHWA – Civil Rights
Who Can Participate in the NSTI Program? Whom do I contact?
Any institution of higher education may apply to serve as a host site for this program. Interested parties should contact their STA and/or FHWA Federal-Aid Division Office. Specific contact information for the STAs, Division Offices, as well as previous STI host sites, can be found on FHWA’s HCR Web site (www.fhwa.dot.gov/civilrights) under the NSTI Program.
Ann D. Wicks NSTI Program Manager
E-Mail: [email protected]
Phone: 202-366-2213Fax: 202-366-1599
Contact Information
National Summer Transportation Institute Program FHWA – Civil Rights
TheEnd
National Summer Transportation Institute Program FHWA – Civil Rights