Anne Arundel County Public Schools Intro to Online Data Systems For AP’s Oct 27 th and 28th, 2010 Mike Ballard Cathy Gillette.

Anne Arundel County Public Schools

Intro to Online Data SystemsFor AP’s

Oct 27th and 28th, 2010Mike Ballard

Cathy Gillette

Desired Outcomes: Participants will be able to:

Explain Strategic and Tactical Planning at the District, School and Classroom Levels

Identify and Access Data Sources that Inform Continuous School Improvement at the District, School and Classroom Levels

The “Flow”

Strategic Plan- Mission, Vision, Values, Goals- Measurable Indicators- out of five years- Yearly Targets- Action Steps aligned to goals

Central Office Department Plans- Aligned to Strategic Plan- Break down each action step- Include interim measures of progress- Feedback loop to strategic plan

School Improvement Plans- Aligned to Strategic Plan- Bring plan to the school house- Articulate priorities for the school- Provide the strategic vision- Feedback loop to Department Plans

Grade/Content Team Collaborative Planning- Aligned to School Improvement Plan- Bring plan to the classroom- Concentrate on how to meet needs of specific students- Feedback loop to School Improvement Plans

District Planning

Strategic

Conduct Needs Assessment

Determine Goals

Identify Indicators of Success

Set Targets

Develop Strategies, Action Steps, Monitoring and Evaluation Procedures

Communicate Plan

Tactical

Monitor Performance on Leading Indicators

Identify Strengths/Needs Are we doing what we said we we

would do?

Is it getting us where we want to go?

Communicate with Appropriate Stakeholders

e.g. OSP to Schools/OCR to Community

Feedback Loop

School Planning

Strategic - SIP

Conduct Needs Assessment

Determine Goals

Identify Indicators of Success

Set Targets

Develop Strategies, Action Steps, Monitoring and Evaluation Procedures

Communicate Plan

Tactical

Monitor Performance on Leading Indicators

Identify Strengths/Needs Are we doing what we said we we

would do?

Is it getting us where we want to go?

Communicate with Appropriate Stakeholders

e.g. Principal to Grade Group Leaders, IDT Leaders, Department Chairs

Feedback Loop

Classroom Planning (Collaborative)Strategic

Analyze Statements of Need in SIP

Identify Pertinent Action Steps and Monitoring Procedures from SIP

Incorporate into Planning Agendas

Tactical

Administer Formative Assessments

Diagnose Student Needs All Students, Student Groups,

Individual Students

Identify and Implement Strategies to Address Student Needs

Evaluate Effectiveness of Strategies based on Student Growth

Feedback Loop Daily Instruction/SIP/Strategic

Plan

Educational Data Warehouse

Consolidates and summarizes historical student data

Compares student performance data from year to year on a single screen

Includes reports of student demographic and performance data on a variety of assessments including the HSA, MSA, and SAT and AP

Educational Data Warehouse (EDW)

Electronic storage of historical data

Series of Reports

Calculates school improvement and district indicators

Relies on data from other systems: SASI, TOADS, SODS

Users: Central Office, School Leadership teams

Educational Data Warehouse Reports provide performance data of Goal 1 and Goal 2 of the Strategic Plan

Educational Data Warehouse:

Includes SIP Reports

Educational Data Warehouse:

Latest version Includes charts and graphs and allows them to be created by the user.

Exploring EDW

Open Internet Explorer

Log onto Intranet

Applications

Log onto EDW

STIS Contains 3 Systems

Student Dashboards

Testing Accommodations

Testing Attendance (High School Only)

STIS

Updated nightly Gathers data from other systems:

SASI

TIENET

Achievement Series

TOADS

Managed and created by the technology department collaborating with the Instructional Data Advisory committee

Student Dashboard

Allows easy access to up-to-date student testing information by school staff and central office employees

Contains 3 Student Testing Dashboards: Elementary, Middle, High Schools

Access: • Central Office: Directors, Coordinators, Resource Teachers• School Based: Administration, Guidance, Team Leaders,

Department chairs, Specialists

Access can be given to other schools in feeder allowing users to see data for incoming students or students who have matriculated to the next school.

High School Dashboard

Prototype for the Elementary and Middle School Dashboards

Conceived to assist in tracking of HSA requirements for graduation including the “Bridge Program” and 1602 requirement

Needed to search HSA proficiency and Bridge Program eligibility and participation

Exportable to Excel Multiple Reports available to meet needs

Student Search Search by multiple

categories including:

Gender Grade special services

status MSA or HSA

proficiency Ethnicity

Creates a list of students based on the search criteria

Search Results-MSA Dashboard Exportable to Excel to

allow easy manipulation of the data

Customizable to include:

Demographics MSA results for

multiple years Benchmark results Placement tests

Allows monitoring of students at school level or district level on key indicators

Search Results-HSA Dashboard Student information HSA information Credits earned HSA Graduation

requirement status Bridge Plan eligibility Additional Bridge plan

and AYP information included in Excel export

Individual Student Information Student Information Testing

Accommodations AACPS enrollment

history IEP and ELP key dates For core subject areas:

MSA or HSA Testing History

Course History Benchmark History Current Course and

Course Grades Placement tests History

Bridge Plan Tracking-HSA Dashboard HSA Testing

Information

Information on Bridge Plan Projects

Future Enhancements

New reports as needed

Dashboard (related systems)  upgrades:  Upgrading to facilitate the articulation process between Elementary

and Middle School  Broaden the scope of the Dashboard to include tracking of

interventions and the tracking of the effectiveness of the interventions. 

Increase the functionality of the custom export.  

Broadening the scope of the custom export to give teachers and staff more detailed student performance information.

Log onto Dashboard

Internet Explorer

Intranet

Applications

Student Testing Information System

Achievement Series

Captures results of Benchmark and other tests

Provides schools and the district with a variety of online reports immediately

Aggregates data by class, school, district, subject

Supplies detailed student level reports

Allows the monitoring of curriculum compliance in schools

Achievement Series:

Student 1

Student 2

Student 3

Student 4

Student 5

Student 6

Student 7

Student 8

Student 9

Student 10

Student 11

Student 12

Student 13

Student 14

Student 15

Student 16

Student 17

Student 18

Student 19

Provides an immediate overview of class performance.

Achievement Series:

Allows teachers to quickly note problem areas

Achievement Series:

Aligns performance on items to standards

Achievement Series:

Analyzes & displays items at the classroom, school, and district level

Achievement Series:

Provides district level reports

Logging onto Achievement Series

Internet explorer

www.achievementseries.com

SITE ID: Unique to your School

User Name-Same as AACPS

Password-First letter of last name in CAPS followed by 8 digit birthdate. Ex: B07211967