AMOS ONBOARD USER GUIDE FOR ABAN

Manual Section ONBAORD AMOS TASKS Page 1

AMOS ONBOARD USER GUIDE FOR ABAN

Prepared by SpecTec Asia Pacific Pte Ltd

Project Name

: ABAN

Document : Purchase User Guide Project By : SpecTec Asia Pacific Pte Ltd Written By : Chinta Srinivasan & Team Version No. : 1.0 Release Date : 30 September 2009


Overview This guide has been created for ABAN based on the handover from Premium Drilling which gives step by step instructions of how to use Amos Business Suite. This user guide provides step by step instructions complete with screenshots for each task you have to carry out in AMOS. Roles

• Material Management Group

o Specialist Inventory o Assistant Inventory o Material Coordinator

• Purchasing Group

o Director of Procurement and Material Management o Specialist Procurement o Assistant Procurement o Coordinator Logistics - Local

• Operation Group

o Director Operations o Manager Operations o Rig Manager o Assistant Rig Manager o Driller o Assistant Driller o Derrick man o Floor man o Barge Engineer o Crane Operator o Roustabout o Chief Mechanic o Mechanic o Motorman o Chief Electrician o Electrician o Technician Electronic o HSE Coordinator o Catering


Material Coordinator Tasks

• Create a Requisition. • Receiving Stock. • Stock item in/out. • Stock control. • Create Stock locations.

Manual Section Material Coordinator Page 4

Material Coordinator ‘ Create a Requisition Manually

(1) Go to Purchase àForms. The following filter will be displayed:

(2) Click OK and the Forms window opens.


(3) Click New icon and you will see the below window:

(4) Click OK and you will see the Form window as below with a newly generated Form number.


(5) Fill in the details as into the fields that are squared red. • Fill out the title of the requisition • Starting the following to differentiate between the different regions: (H) ’ Houston, (S)

’ Singapore, (L) ’ Local, (U) ’ Urgent. • Select budget code or check the box to budget at line item level • Double click on the Latest Delivery Date to get a calendar & select the date • Select the Priority of the item being requisitioned. • Using the tabs, go to Details ’ Input as much information into the details tab to ensure

that the buyer has all the information he requires

(6) Highlighting the Form go to Options à Line Items or just double click and the Line

Items page will be opened for the Form.

(7) Click the icon to input the line items. Search for the part number using the lookup button. Maker Ref will be automatically updated when the part is chosen. If the part is not found in the system you need to request your head office to create a new SFI number.


(8) Search for the component of this part to be ordered (if the part is used by many

components and not sure which one to choose you may ask the person who asks for this spare part).

(9) Fill the quantity and unit, Go to the details tab and fill in all other information which you

wish to pass to the buyer. Click Save icon.

(10) Continue the steps 7 to 9 above in case you want to add more line items.

(11) Close the Line Items window by clicking .


Creating a Requisition from Stock Wanted

(1) Go to the menu Stock à Wanted. You will see the below filter.

(2) Enter the Component Criteria or the details From SFI No ’ To SFI No and click OK which opens the Stock Wanted window with the spares related to the criteria entered in the filter.


(3) Fill in the Wanted quantity for the spares required. Enter the For Component number

(generally it should be the first 8 digits of the spare part number. If the part belongs to different types of components, just check and enter the correct number so that this will help to provide the vendors information while sending RFQ“s)

(4) Go Edit à Select all which will check the boxes before the Number. It should look

something as below.

(5) Click Save icon.

(6) Now go to Options à Generate Form


(7) Check the box List newly created forms and click OK. (8) You will see the Forms window opened with a new form generated having the title

”Automatically Created Form‘.

(9) Fill the details as below: • Fill out the title of the requisition • Starting the following to differentiate between the different regions: (H) ’ Houston, (S)

’ Singapore, (L) ’ Local, (U) ’ Urgent. • Select budget code or check the box to budget at line item level • Double click on the Latest Delivery Date to get a calendar & select the date • Select the Priority of the item being requisitioned.

Using the tabs, go to Details ’ Input as much information into the details tab to ensure that the buyer has all the information he requires


(10) Highlighting the Form go to Options à Line Items or just double click and you will see the form opened with the line items (which were selected through Stock Wanted window).

(11) Any changes in the quantities can be done by people onboard only before the Purchase Requisition is approved and before the replication takes place.

(12) Continue filling all the other information required in the requisition form, follows steps

as shown in section ’Create a new Requisition,, except the line items had been inputted.


Creating a Requisition (For Services, Training and Rental)

1. Go to Purchase àForms. The following filter will be displayed:

2. Click OK and the Forms window opens.


3. Click New icon and you will see the below window:

4. Click OK and you will see the Form window as below with a newly generated Form number.


• Fill in the details as into the fields that are squared red. • Fill out the title of the requisition • Starting the following to differentiate between the different regions: (H) ’ Houston, (S) ’ Singapore, (L) ’ Local, (U) ’ Urgent. • Select budget code or check the box to budget at line item level • Double click on the Latest Delivery Date to get a calendar & select the date • Select the Priority of the item being requisitioned. • Using the tabs, go to Details ’ Input as much information into the details tab to

ensure that the buyer has all the information he requires

5. Highlighting the Form go to Options à Line Items or just double click and the

Line Items page will be opened for the Form.

6. Click the icon to input the line items. Search for the part number using the lookup button. Maker Ref will be automatically updated when the part is chosen. If the part is not found in the system you need to request your head office to create a new SFI number. Make sure the relevant Budget Code is selected for the each line item.


7. The screen should look somewhat as below:

8. No SFI Code for Expenses if the line item is selected for Expenses.

9. You can mix up different budget codes for different line items to prevent from

splitting the requisition. Then click save icon and click close.


. Material Coordinator ‘ Stock Received

Receiving the complete P.O.

1. There is a new button in AMOS that activates the new receive procedure.

2. This button cannot be used unless a valid document is available and if this is pressed while in a wrong place it will generate the following error message:

3. To receive the PO for example R-DD1-07-00919 go to Purchase à Forms and

enter the Form No and click OK.


4. The Purchase Order Form window appears.

5. Now to receive the PO click the new ”Receive P.O.‘ icon


6. You will see the following screen opened:

7. The explanation details for the various items shown in the figure above are

given below:

• SAVE button is used for Receipts done • CLOSE button if clicked before clicking SAVE button will close the screen

without saving. If you click SAVE and then click CLOSE the system will still save though.

• Receiving Column: The information in this column is already populated with the number of the Material Receipt (1st point of receipt) which cannot be changed even if physically items are not received or have received more in quantity. This is how it is designed for premium drilling.

• Choose Location Button: System receives into the default location. However if a different location is desired click this button and chose the alternative. For options you can click. Pressing CANCEL would leave instead the previous option unchanged.


• Confirm Checkbox: You need to confirm which Material Receipt you are receiving either from PANALPINA or from a local Purchase (which have already a first point of receipt). Check the box will instruct the system to load the inventory of the quantity that is being received.

• NOTE: Until the SAVE button is pressed no changes are made to the system.

8. The information in the above screen is briefly explained as below:

(1) The Receipt of the Material Receipt (2). There is also some informative data split in sections: 3) Order Lines A Material Receipt (1st Point of Receipt) cannot exists without the originating P.O. Here you can view the following data: Ordered This is the quantity ordered in the Line Item of the Purchase Order. Factor This is the Unit of Measure multiplier factor. This is used to convert for instance boxes of 12 items to individual items when purchased. When purchasing 10 items with Factor 10 the amount of items received in the stock is 100. The Base Price column is divided by 10 when calculating the individual price of the parts received. Discount This is the discount percentage applied to the Line Item


Order Lines Received This is the quantity for each line item received. It is typically the sum of all Material Receipt quantity delivered.

4) Material Receipts In this section you will see the MR number that is always printed out in the Packing List (or Transport Document) that you use to Receive in the Inventory a Purchase Order. Use this number as a reference to KNOW which Line Item can be received. Delivered This is the First Point of Receipt quantity for the individual line item and material receipt displayed. MR Received This is the quantity for each Material Receipt received vs the quantity delivered. From the P.O. Receive user interface this number will be equal to the Delivered Quantity as the user cannot receive less or more than the First Point of Receipt. MR Number This is either the PANALPINA Material Receipt Number or the Local Purchase First Point of Receipt code. Local Purchase First Point of Receipt are identified by a special code starting with L-MR-<rig>-Year-Number. PANALPINA MR numbers are numeric only.


Transport Document No This is either the PANALPINA packing list number or a Local Purchase packing list document. Local Purchase Packing List numbers are identified by a special code starting with L-TD-<rig>-Year-Number. PANALPINA Transport Document numbers start with ”PH‘. Base Price This is the unit price of the Line Item converted in the Base Currency (USD) at the time the first point of received was received in PANALPINA.

9. Once everything are ok, then click the SAVE button. System will load the

inventory for all those items that appear in the RECEIVING COLUMN. The PO will be filed if there is nothing more to be received.

Manual Section Material Coordinator 凫 Stock Item In/Out Page 22

Material Coordinator ‘ Stock Item In/Out (1) Go to STOCK à In/Out of Stock.

The following should be displayed.

(1) Select the trans. Type that you wish to do the transaction (2) If the transaction is …USED“, the item needs to be issued out under the work order

number. The WO number is provided by rig supervisor who requires this part. (3) If the transaction is …SOLD“, you then need to select the destination of a rig or an

operator you sold to. The required form and procedures for this option are available on company intranet.

(4) Input the stock item number (5) Fill in quantity (6) Fill in budget code (7) By clicking on …New Entry“, you will be able to add another item if you wish to. To

delete, click on …Delete Entry“. (8) Press Ok

Manual Section Material Coordinator 凫 Stock Items Page 23

Material Coordinator ‘ Stock Items

(1) Go to STOCK à Stock Items and you will see the filter.

(1) Search for the stock item you wish to work on by filling the number or

%name%, (2) Press OK

List of all items related to criteria you input will be listed.


(1) You can set stock maximum, stock minimum, reorder level, reorder

quantity and all other information which you have (2) To relocate one item from this location to the other, click on …ADD“ under

stock location

(3) Select the new location (4) Press OK. The new location has been added in.

(5) Go to Options (6) Move씒


(7) Select the source location (8) Destination location (9) Input the quantity you wish to move. (10) Press OK.

To check if this item has any outstanding ordered, click on …Outstanding Forms“ tab

To view all stock transactions for this item, click on …Stock Transactions“ tap


To link this item to a component (as advised by rig supervisor).

(1) Highlight the item (2) Go to Options (3) Link to Component씒 The following will be displayed

(4) Normally, rig supervisor would give the component number, which needs to input it into component number If not, click on to search for that component you wish to link to.

(5) Press OK.

Manual Section Material Coordinator 凫 Stock Control Page 27

Material Coordinator ‘ Stock Control

(1) To do the Stock Control, go STOCK à CONTROL

The following will be displayed.

You can filter by stock number, location, class or name of the item, press OK and you will see the following will be displayed.

Update the actual stock that you found in Actual column, and Press SAVE.

Manual Section Material Coordinator 凫 Stock Locations & Upload an attachment Page 28

Material Coordinator ‘ Creat Stock Locations

(1) Go to File àOpen Register àLocations.


Go to Edit à New Record which creates a new record.


The following displayed.

Enter the name of location and code and Press OK.

Material Coordinator ‘ Upload Attachment

(1) Go to File à Open Register à Attachment and/or References.


(2) Press OK and following window is displayed.


(3) Select New and (4) Select source of your file (it is either IMAGES or PDF), Enter Code and

Name of your file, Check the box Store in DB (5) Click on Reference to browse attachment from your computer. (6) Save

Manual Section Operations 凫 Tasks Page 31

Rig Manager o Approving requisition forms raised by MATCO. o Monitoring the whole rig on the maintenance compliance by looking at

work orders overdue. Barge Engineer and Assistant Rig Manager

o Searching and monitoring work orders overdue for your department. Barge Engineer needs to include Chief Mechanic, Chief Electrician, and Electronic Technician, Mechanic, Motorman, Electrician, HSE coordinator, catering and Crane Operator. ARM needs to include ARM, Driller, Assistant Driller, and Derrick man.

o Printing planned work orders for crane operators, catering by Barge Engineer and. for A.D, Driller, and Derrick man by ARM.

o Reporting work done for Crane Operator and catering to be done by Barge Engineer. A.D, Driller, Derrick man work orders to be reported by ARM.

o Completing and filing or rejecting work orders done by everyone in your department.

o Approving or rejecting work requests raised by everyone in your department. o Create a work request for an unexpected job. o Requesting service from unplanned work orders o Updating Counters o Raising the requisition form from stock wanted. o Informing the work order number to MATCO for any items issued out from the

Warehouse. o Advising MATCO on setting min and max stock. o Informing MATCO to link parts to certain equipment which are not listed.

Chief Mechanic, Chief Electrician, Electronic Technician, HSE Coordinator.

o Search for overdue and due today work order. o Print out overdue work order for your subordinates o Report work order done. o Creating work request for unexpected work in your department o Search for unplanned work orders for your department o Search for revised work orders and report work done on it. o Updating counters on equipment related to his department. o Raising requisition form from stock wanted. o Informing the work order No to MATCO for any items issued out from the

Warehouse. o Advising MATCO on setting min and max stock. o Informing MATCO on board to link parts to a certain equipment which are not

list

Manual Section Rig Manager 凫 Approve Requisition Page 32

Rig Manger ‘ Approve Requisition.

(1) Select Purchase à Forms

The following will be displayed:

(1) In approval, select …waiting my approval“ (2) Press OK. All the requisition forms waiting for RM approval should be displayed, similar as the following:


(1) Highlight the requisition form which you wish to approve (2) Go to Option, select Line items

It will be similar as the following

You can:

(1)Change the quantity to be ordered (2) Or Delete of the line item if you wish to (3) Save

(4) Close the line item screen to go back the requisition form screen.


(1) Check the box of the requisition form you wish to approve, (2) Go to Option, Change Approval Target.

Change approval screen will be popped up as the following

Click on …Grant approval“.

Click on Save

And continue with the above steps to carryout the Approval for next Requisition Forms.

Manual Section Rig Manager 凫 Search Work Order Overdue Page 35

Rig Manager - Search for work orders overdue

(1) Go to menu Maintenance à Work Orders. You will see the filter as below:

(1) By default overdue and Due Now boxes have been checked. (2) Press OK All work orders overdue by everyone on the rig will be displayed. It will be similar like the following:

From this list you will be able to have overview of how your rig is up to date with the maintenance work orders.

Manual Section Barge Engineer, ARM 凫 Work Order Overdue Page 36

Barge Engineer, ARM ‘ Overdue Work Orders.

(1) Go to menu Maintenance à Work Orders. You will see the filter as below

(1) Highlight the disciplines in your department you wish to view. To select

multiple disciplines, highlight the first discipline required & then holding the CTRL key, scroll down & highlight any other disciplines you wish to display.

(2) Double click if you wish to select date

(3) By default, 2 boxes …due now“ and …overdue“ have been checked.

(4) Press OK.

Manual Section Barge Engineer, ARM 凫 Work Order Overdue Page 37

All overdue and due today work orders for the disciplines you highlighted should be displayed. It will be similar like the following:

From this list you will be able to have overview of how your department is up to date with the maintenance work orders.

Manual Section Barge Engineer, ARM 凫 Print Work Orders Page 38

Barge Engineer, ARM - Print Work Orders

(1) Go to Edit à Select All. This will check all the work order boxes.

(2) Click the print icon or go to File à Print. You will see the following window displayed.

Manual Section Barge Engineer, ARM 凫 Print Work Orders Page 39

Select the options under Output Format as List and under Sort Output by as Due Date and click Print Preview which shows you the preview of the work orders list as below:

Manual Section Barge Engineer, ARM 凫 Report Work Done Page 40

Barge Engineer, ARM - Report Work Done (Barge Engineer needs to report work orders done in AMOS for Crane Operator and catering/ ARM reports for A.D, Driller and Derrick man) Search for work orders overdue and due today for relevant disciplines as the first step before proceeding.

(1) Highlight the work order to be reported.

(2) Go to Option à Workflow or click the workflow icon (3) You will see the below window.

(1) Select …09 Report“ and resulting status “09 work done“. (2) Press OK. You will see the Report Work window as below:


(1) On the Details tab enter Total Duration (Hrs) i.e. time you spent on the work.

(2) Check with Rig Manager if there was any Down Time (Hrs) to be entered.

(3) If you wish to report work on an incomplete work order, uncheck the box

…Mark Work Order as Completed“.

(4) For equipment with running hour, enter the current running hours in …counter“ section. (you will see a box to enter the value

(5) Report History: Actually how the work had been done.


(5) The words ”Task Completed‘ ”Job Done‘ ”As per job description‘ or other similar statements are not acceptable. (6) If you wish to include your comments in next PM work order, check the box.

(7) Press to save the record. This completes reporting of the work order.

Manual Section Barge Engineer, ARM Page 43

Barge Engineer, ARM ‘ Complete/Reject Work Done.

(1) Go to Maintenance à Work Orders. (2) In the filter on the Basic tab select the Only Disciplines related to your

department. Now click on the Advanced tab

(3) Uncheck all the boxes under the …Include Work Orders of Status,

and just check ,09 Work Done,. (4) Press OK. All the work orders done by your department will be

displayed.


(5) Highlight the work order to approve and go to Options à Work flow or

click the work flow icon . You will see the following window.

(6) There are two options at this point. Accept will complete and file the work

order. Reject will return the work order with status …Revise WO Report which allows user to report the work order properly if the history is not updated properly.


Barge Engineer, ARM ‘ Approve/ Reject Work Requests.

(1) Go to Maintenance à Work Orders. Filter is seen. (2) Select the disciplines in the basic tab and go to Advanced tab and

uncheck all the boxes in …Include Work Orders of Status“, check “01 Work Request“ and click OK.

(3) All the work requests raised by your department should be listed as following.


(4) Highlight the work request and go to Options à Workflow or click

workflow icon . You will see the window as below.

(5) Accept will be lead to Unplanned WO. Reject will cancel the request.

Manual Section Barge Engineer, ARM 凫 Create Work Requests Page 47

Barge Engineer, ARM - Create a Work Request.

Often work is required to be carried out in emergency situations. The following explains the procedure for recording this emergency work in AMOS. This process should also be used for unscheduled routine work & should be completed prior to tasks being undertaken.

1. Go to Maintenance à Requisition Work씒 2. You will see the window as below:

3. Complete the work requisition as fully as possible:

(1) Title: This should be something relevant to the task at hand (2) Component and Function: enter the number of component that you

found from above step. Job Description: Normally leave it blank as this is an unexpected work Requested By: The user who created this request their name is seen

(3) Est. Dur (Hrs): Enter the number of hours expected (4) Planned Start: Double click in this box to bring up a calendar box,

select either a date in the past, future or today“s date (5) Priority: Select the priority of the job, 1 being the most urgent to 5

being the least Output Format: Leave output as ”work order‘


(6) Discipline: Select the job discipline who will carry out the work (7) Unexpected Work: Check this box Maint Criteria: Leave this blank unless planning the work in advance (8) Effect: This should give details of what has gone wrong with the

equipment ’ try to make this as detailed as possible (9) Cause: This should detail what caused the problem in the first place

or the suspected reason for the problem (10) Action Taken: Information here should include what action was

taken to rectify the problem or what is action is expected to be taken to fix the problem

(11) List New Work Order: Check this box. The result should be

something like the following:


(12) Press OK. You will see the work order window opened as below

This work request can be Accepted or Rejected as per the steps in the previous section.

Manual Section Barge Engineer, ARM 凫 Monitoring Counters Page 50

Barge Engineer, ARM - Request Service from Unplanned Work Order

At some point during a Work Order, there may be a requirement for a 3rd party service technician. To create this requisition, you need to go through steps (in the previous section) to create a work request, accept it to be unplanned work order (follow the steps in the previous section).

(1) Go to Maintenance à Work Orders. You will see the filter. (2) In the filter choose the criteria to open the relevant Work Order

(3) Go to Option à Workflow or click the workflow icon . You will see the below window

(4) Select the option “08 Request Service“ and click OK. You will see the

below window. Click OK


(5) You will see the below Form

(6) Type the appropriate Title. Select the vendor by clicking the look up button and enter the Latest Delivery Date by double clicking from the

calendar. Go to the details tab and fill in the information needed which will help the buyer to understand the details of the services that are required.

(7) Click Save icon once completed.


Barge Engineer, ARM ‘ Monitoring/ Update Counters

Counters must be updated at regular intervals otherwise AMOS will not be able to calculate the next maintenance date for parts or components that depend on the counters. Reported work cannot be saved if the work is dependent on a counter & the counter is not updated.

(1)Go to MAINTENANCE, (2) COUNTERS, UPDATE.

(1) Press OK. The following is displayed:


Take the list around to the counter read-out locations & update the list, and then update the readings. To update the readings,

(1) Click in the Current Value field to select the field, then type in the new value. The day“s date will be added to the Date Read field automatically.

(2) Click AMOS now updates the total running time for the parts and components controlled by the counters you have updated & recalculates the date due for all jobs.

Manual Section Barge Engineer, ARM 凫 Create a Requisition Page 54

Barge Engineer/ ARM ‘ Create a Requisition.

(1) Go to STOCK (2) WANTED



(1) Type in either the number or name of part, using the wild cards ( _ ) for numbers or ( % ) for text e.g. %wire% rope%. The more detail you fill in this filter related to the part that you are looking for, the shorter list you will have. (2) Press OK The following list will be displayed.

(1) Select the right part that you wish to order and fill in the quantity you wish

to order in WANTED column. (2) Check the box of item that you wish to order.

(3) Press Save , (4) Go Option, select GENERATE FORMS

The following should be displayed

(1) Check the box …list newly created forms“ (2) Press OK

Update form as you would a normal requisition. Provide all additional information you have in the details tap


(1) Highlight the words …Automatically Created Form“ & type in an appropriate title (2) Using the next to …Vendor“, select the vendor required. (3) Double click on …Latest Delivery Date“, this will bring up a calendar box

Select the latest date you require the part. (4)Go to the details tap and fill in all the information related, this will help the MATCO and the buyer to fully aware of what actual services that you requires.

(5) SAVE when you complete

Manual Section Ch. Mechanic, Ch. Electrician, ET, HSE 凫 Search for Work Order Overdue Page 57

Chief Mechanic, Chief Electrician, ET, HSE Coordinator - Search for Work Order Overdue. Search work orders overdue for your department. For Chief Mechanic needs to search for Chief Mechanic, Mechanic and Motorman, Chief Electrician needs to search for Chief Electrician, Electrician. Select MAINTENANCE, WORK ORDERS & the following will be displayed:

(2) Select MAINTENANCE, (3) WORK ORDERS



(5) Highlight the disciplines in your department you wish to view. To select

multiple disciplines, highlight the first discipline required & then holding the CTRL key, scroll down & highlight any other disciplines you wish to display.

(6) Double click if you wish to select date (7) By default, 2 boxes …due now“ and …overdue“ have been checked. (8) Press OK.

All overdue and due today work orders for the disciplines you highlighted should be displayed. It will be similar like the following:


From this list you will be able to have overview of how your department up to date with the maintenance works.

Manual Section Ch. Mechanic, Ch. Electrician, ET, HSE 凫 Print Work Orders Page 60

Chief Mechanic, Chief Electrician, ET, HSE Coordinator - Print work orders

(1) Check all the work order boxes which you wish to print out (2) Go to FILE (3) Select PRINT.

The following will be displayed

Ensure that the correct printer is selected in PRINTER SETUP, do not change any of the other settings. Press OK to print the work order(s).

Manual Section Ch. Mechanic, Ch. Electrician, ET, HSE 凫 Report Work Done Page 61

Chief Mechanic, Chief Electrician, ET, HSE Coordinator - Report Work Done. (Chief Mechanic needs to report work orders done by Mechanic, Motorman, Chief Electrician needs to report work orders done by electrican)

(4) Highlight the work order to be reported. (5) Go to Option (6) WORK FLOW

The following is displayed


(3) Select …09 Report“ and resulting status “09 work done“. (4) Press OK. The following is displayed:

(6) Enter Total Duration (Hrs) you spent on the work.


(7) Check with Rig Manager if there was any Down Time (Hrs) to be entered (8) If you wish to report work on an incomplete work order, uncheck the box

…Mark Work Order as Completed“. (9) For equipment with running hour, enter the current running hours in

…counter“ section. (10) Report History: Actually how the work had been done.

The history screen will be displayed as following:

(5) The words ”Task Completed‘ ”Job Done‘ ”As per job description‘ or other similar statements are not acceptable. (6) If you wish to include your comments in next PM work order, check the box.

(7) Press to save the record.

Manual Section Ch. Mechanic, Ch. Electrician, ET, HSE 凫 Create a Work Request Page 64

Chief Mechanic, Chief Electrician, ET, HSE Coordinator - Creating a Work Request Often work is required to be carried out in emergency situations. The following explains the procedure for recording this emergency work in AMOS. This process should also be used for unscheduled routine work & should be completed prior to tasks being undertaken First you need to search for the equipment that you worked or are going to work on.

(1) Go into MAIN, (2) Select FUNCTION HIERARCHY



Press F3, the following will be displayed:

(1) Type in either the number or name of item, using the wild cards ( _ ) for numbers or ( % ) for text e.g. %water% maker%. (2) Press OK or click on Find Next: This will find all instances within the tree stopping at each one in order. Once you find the equipment that you wish to work on, note down the component number. (1) Go to MAINTENANCE (2) REQUISITION WORK


The following is displayed


Complete the work requisition as fully as possible. (1) Title: This should be something relevant to the task at hand (2) Component and Function: enter the number of component that you found from above step. Job Description: Normally leave it blank as this is an unexpected work Requested By: your name should be displayed. (3) Est. Dur (Hrs): Enter the number of hours expected (4) Planned Start: Double click in this box to bring up a calendar box, select either a date in the past, future or today“s date (5) Priority: Select the priority of the job, 1 being the most urgent to 5 being the least Output Format: Leave output as ”work order‘ (6) Discipline: Select the job discipline who will carry out the work (7) Unexpected Work: Check this box Maint Criteria: Leave this blank unless planning the work in advance (8) Effect: This should give details of what has gone wrong with the equipment ’ try to make this as detailed as possible (9) Cause: This should detail what caused the problem in the first place or the suspected reason for the problem


(10) Action Taken: Information here should include what action was taken to rectify the problem or what is action is expected to be taken to fix the problem (11) List New Work Order: Check this box. The result should be like the following:

(12) Press OK The screen will change to the following:


This work request is now waiting for approval from Barge Engineer or ARM. One he approves, it will come back to you as an unplanned work order. Therefore, you need to search for unplanned work order if you raised any work request.

Manual Section Ch. Mechanic, Ch. Electrician, ET, HSE 凫 Search for Unplanned Work Orders Page 70

Chief Mechanic, Chief Electrician, ET, HSE Coordinator - Search for Unplanned Work Orders.




(1) Highlight all disciplines in your department (2) Go to Advanced

Uncheck all the boxes in …include Work Orders of Status“

(3) Check box “02 unplanned WO“ (4) Press OK.


You should get a list of all work requests to be approved by Barge Engineer or ARM to be unplanned work orders for your department

You can refer to the step 3.3 for report work done on these work orders.

Manual Section Chief Mechanic, Chief Electrician, ET, HSE Coordinator - Create a Requisition

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Chief Mechanic, Chief Electrician, ET, HSE Coordinator - Search for Revised Work Orders. If your work done is rejected by Barge Engineer or ARM, it will come back to you as a revised work order. To search for revised work order and find out why your work done is rejected, please follow steps below:




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(1) Highlight all disciplines in your department (2) Go to Advanced

Then go to ADVANCED


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Uncheck all the boxes in …include Work Orders of Status“

(3) Check “11 revise work order“. (4) Press OK.

You should get a list of all revised work order, rejected by Barge Engineer or ARM. You can refer to the step 3.3 for report work done on these work orders.


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Chief Mechanic, Chief Electrician, ET - Update Counters Counters must be updated at regular intervals otherwise AMOS will not be able to calculate the next maintenance date for parts or components that depend on the counters. Reported work cannot be saved if the work is dependent on a counter & the counter is not updated.

(1)Go to MAINTENANCE, (2) COUNTERS, UPDATE.

(1) Press OK. The following is displayed:


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Take the list around to the counter read-out locations & update the list, and then update the readings. To update the readings,

(3) Click in the Current Value field to select the field, then type in the new value. The day“s date will be added to the Date Read field automatically.

(4) Click AMOS now updates the total running time for the parts and components controlled by the counters you have updated & recalculates the date due for all jobs. You can print the equipment running hour list from AMOS as the following steps:

(1) Go to TOOLS


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(2) REPORTS.


(1) Click on COMPONENT REPORTS,


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(2) COMPONENT S ’ RUN TIME LIST (FUCTIONS). Double click on the current run time list.

Press OK.


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Chief Mechanic, Chief Electrician, ET, HSE Coordinator - Create a Requisition

(3) Go to STOCK (4) WANTED


(1) Type in either the number or name of part, using the wild cards ( _ ) for numbers or ( % ) for text e.g. %wire% rope%. The more detail you fill in this filter related to the part that you are looking for, the shorter list you will have.


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(2) Press OK The following list will be displayed.

(1) Select the right part that you wish to order and fill in the quantity you

wish to order in WANTED column. (2) Check the box of item that you wish to order.

(3) Press Save , (4) Go Option, select GENERATE FORMS

The following should be displayed

(1) Check the box …list newly created forms“ (2) Press OK

Update form as you would a normal requisition. Provide all additional information you have in the details tap


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(1) Highlight the words …Automatically Created Form“ & type in an appropriate title (2) Using the next to …Vendor“, select the vendor required. (3) Double click on …Latest Delivery Date“, this will bring up a calendar box

Select the latest date you require the part. (4)Go to the details tap and fill in all the information related, this will help the MATCO and the buyer to fully aware of what actual parts that you requires.

(5) SAVE when you complete.

AMOS ONBOARD USER GUIDE FOR ABAN

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