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Slide 1
Amanda Bennett FairPlay Enterprises Ltd Workshop 3 Standards,
Systems and Controls
Slide 2
Aims of the Workshop Delegates will have a better understanding
of: Principle 5 minimum expectations and board behaviours Risk
management and the role of the board in managing risk Delegation of
authority through committees and executives FairPlay
Slide 3
Standards, Systems and Controls The Board needs to be conscious
of the standards it should operate to, and its role in exercising
appropriate and effective control over the organisation Principle
5, Voluntary Code of Good Governance FairPlay
Slide 4
Minimum expectations Complying with regulatory and legal
requirements for the organisation Ensuring legal obligations,
including those on use of personal data, are understood and
implemented appropriately across the organisation Assessing risks
to the organisation and developing mitigation plans FairPlay
Slide 5
Principle 5 - Standards, Systems and Controls
Slide 6
Risk is - the uncertainty surrounding events and their outcomes
that may have a significant effect, either enhancing or inhibiting:
operational performance achievement of aims and objectives meeting
expectations of stakeholders FairPlay
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Risk Management The discipline of: Identifying and assessing
all the risks you are exposed to Setting risk appetite for those
risks aligned to strategic objectives Deploying the resources
needed to control and monitor the risks; and Reporting and
re-assessing those risks in a documented and evidenced framework
FairPlay
Slide 8
Risk appetite is - the amount and type of risk that an
organisation is willing to take in order to meet its strategic
objectives Institute of Risk Management FairPlay
Slide 9
Activity In groups of 2 or 3: Identify 1-2 strategic risks that
NGBs are likely to face (your own examples are welcome) Discuss
what mitigating action could be put in place (has been put in
place) Consider who owns the risk What does the board do next?
FairPlay
Slide 10
Headline examples the organisation Business areaRiskMitigation
StrategyFail to achieve goalsOperational planning FinanceGrant
reductionCommercial strategy ReputationSocial media disputePolicy
framework and education PeopleLoss of intelligenceSuccession
planning InformationLoss of dataData protection policy
AssetsFacility health and safetyPolicy and procedure review
FairPlay
Slide 11
Headline examples role of the board Business areaRiskMitigation
StrategyFail to achieve goalsMonitor delivery against strategic
goals FinanceGrant reductionReview and sign off commercial strategy
ReputationSocial media disputeEnsure policy framework and education
in place PeopleLoss of intelligenceSuccession planning ensure board
and senior exec recruitment plan in place InformationLoss of
dataData protection and privacy policies developed, and training
delivered AssetsFacility health and safetyPolicy and procedure
review
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Risk Matrix
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Residual risk
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Residual risk heat map
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Effective behaviours I take a firm position in protecting the
principles of good governance agreed in our organisation I ensure
that I am up-to-date with the organisations risk register and am
proactive in anticipating any potential threats to the organisation
I offer or encourage creative actions to mitigate potential risks
FairPlay
Slide 16
Effective behaviours (2) I conduct a detailed review of our
board papers, and any additional organisational data, KPIs and
targets, to understand our progress, performance and challenges as
an organisation I encourage us to empower the CEO/Executive so that
they can take accountability and responsibility FairPlay
Slide 17
Ineffective behaviours Fail to deliver on my commitments as a
board member Turn up unprepared for board meetings Get bogged down
in discussing operational detail Resist change or new ways of doing
things Keep quiet if I have concerns about the organisation
FairPlay
Slide 18
The art of delegation Principle 5 Practical Consideration:
Ensuring authority is delegated appropriately and that checks and
balances are in place to manage inappropriate use of decision
making responsibilities FairPlay
Slide 19
Activity In groups of 2-3: Read the case study provided Discuss
the situation presented in the case study Consider the questions
and how good practice could be applied FairPlay
Slide 20
The art of delegation Nurture the line management relationship
Ensure clarity of outcomes, outputs and KPIs Set individual
objectives Create responsibility Clarify accountability Agree
limits of authority* Stay in touch Challenge progress ask good
questions Monitor and measure performance Reward success and be
honest about failure *responsibility without authority creates
discontent FairPlay
Slide 21
Governance structures Who Board Committees Staff Volunteers
FairPlay What Finance Time limited projects, e.g. a major event
Media and communications Elite sport Sports development
Remuneration
Slide 22
Delegation through - Staff Job descriptions Annual work plans
Support and challenge Review and plan Line management FairPlay
Committees Terms of reference Outputs Timeframes Limits of
authority Reporting processes Oversight