Page 1 of 59 CIA 52 -2016 REQUEST FOR BID (RFB) for Professional Consultancy Services to undertake baseline studies, partner in the development of an urban design plan, land use enablement and rezoning of the Swartklip Site Airports Company of South Africa RFB reference number: CIA 52 2016 BID SUBMISSION DEADLINE: 22 January 2018 Bidding Company Name Representative Name CSD Registration Number Signature Date RFB Timelines Bid Invitation 16 October 2017 Compulsory Briefing Session will be held on the 20 th November 2017. Briefing Presentation Site Inspection Cape Town International Southern Office Block Old Denel Administration Building, Morgenster & Swartklip Roads Interchange, Mandalay Enquiries closing date and time 16 January 2018 at 12 noon RFB submission closing date and time 22 January 2018 at 12 noon
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Page 1 of 59 CIA 52 -2016
REQUEST FOR BID (RFB) for Professional Consultancy Services to undertake baseline studies, partner in the development of an urban design plan, land use enablement and rezoning of the Swartklip Site
Airports Company of South Africa
RFB reference number: CIA 52 2016
BID SUBMISSION DEADLINE: 22 January 2018
Bidding Company Name
Representative Name
CSD Registration Number
Signature
Date
RFB Timelines
Bid Invitation 16 October 2017
Compulsory Briefing Session will be held on the
20th November 2017.
Briefing
Presentation
Site Inspection
Cape Town
International
Southern Office
Block
Old Denel
Administration
Building,
Morgenster &
Swartklip Roads
Interchange,
Mandalay
Enquiries closing date and time 16 January 2018 at 12 noon
RFB submission closing date and time 22 January 2018 at 12 noon
Page 2 of 59 CIA 52 -2016
INDEX
Section 1: Instructions to Bidders
1.1 Obtain RFB document
1.2 Submission of response
1.3 Alternative Bids
1.4 Late Bids
1.5 Clarification and Communication
1.6 Bid Responses
1.7 Disclaimers
1.8 No Contact Policy
1.9 Conflict of Interest
1.10 Validity period
1.11 Confidentiality of information
1.12 Anti-Corruption Hotline
Section 2: Submission of Proposal/Bid
2.1 Terms and conditions
2.2 Response format and content
Section 3: Background, Purpose and Scope of work
3.1 Background
3.2 Purpose
3.3 Scope of works
Section 4: Preference Points and Price
4.1 Preference Points Claims
4.2 The Maximum Points for Bid
4.3 Definitions
4.4 Adjudication Using a Point System
4.5 Award of Business where Bidders have scored equal Points Overall
4.6 Points Awarded for Price
4.7 Points Awarded for B-BBEE Status Level of Contribution
Page 3 of 59 CIA 52 -2016
Section 5: Evaluation Criteria
5.1 Overview
5.2 Evaluation Approach
5.3 Pre-qualification Criteria
5.4 Mandatory Requirements
5.5 Functionality/ Technical
5.6 Price and B-BBEE
Section 6: Insurance Requirements
Section 7: Mandatory Returnable Documents / Information
Appendix A Declaration form
Appendix B Declaration of forbidden practices form
Appendix C Acceptance of RFB terms and conditions
Appendix D Pricing Schedule
Appendix E Tax Matters Confirmation
Appendix F B-BBEE Certificate
Appendix G Schedule of Bidder’s Experience
Appendix H CSD Registration
Appendix I SBD 6.1 – B-BBEE Declaration
Appendix J SBD 6.2 – Local Content
Page 4 of 59 CIA 52 -2016
SECTION 1: INSTRUCTIONS TO BIDDERS
1.1 Obtain RFB documents and Briefing Session
Bid documents will be available at National Treasury website (e-tender) as from 16 October 2017.
Award can only be made to Bidders who are registered with National Treasury (CSD) and whose
Tax Matters has been declared in order by SARS.
A Briefing Session will be compulsory.
1.2 Submission of response
Bidders must submit bid documentation bound in envelopes/files together with an electronic copy. The
envelope/file must be clearly marked on the outside with the following details:
• ACSA Location where the tender will close
• Bidding entity’s name
• Bidding entity’s return address
• Full description of the tender and tender reference number
The documents must be kept in the sequence and format they have been issued, signed and completed
by a person who has been given authority to act on behalf of the bidding entity. The bottom of each page
of the bid documents must be signed or stamped with the bidder’s stamp as proof that the bidder has read
the bid documents. Bid documents must be submitted before 22 January 2018 using the following
method(s):
Hardcopy submission:
The hardcopy of the bid documents must be deposited into the Tender Box at Cape Town International
Airport located at the address below:
Airports Company South Africa
Ground Floor
Southern Office Block
Reception Area
NB: Four hardcopy Proposals must be handed in (an original printed copy and 3 printed copies of the
original) together with an electronic copy of the bid document on digital media. The original copy will be the
legal and binding copy, in the event of discrepancies between any of the submitted documents; the original
copy will take precedence.
1.3 Alternative Bids
As a general rule, ACSA only accepts bids which have been prepared in response to the tender invitation.
However, for this tender alternative bids will be accepted provided the alternative bid is accompanied by
the original bid response which materially complies with the specifications of this tender invitation. The
alternative bid will only be considered where the bidder has submitted together with its alternative bid, an
offer which materially complies with the requirements of this tender. Alternative bids will also be evaluated
using the pre-determined evaluation criteria stipulated in this tender document.
Page 5 of 59 CIA 52 -2016
1.4 Late Bids
Bids which are submitted after the closing date and time will not be accepted.
The bidding entity has the relevant experience in town and regional planning. If a new entity, then at least 1 of the directors must have at least 5 years as a town and regional planner.
>10 years’ experience 20 12 20
>8 <10 years’ experience 15
>5 <8 years’ experience 12
The lead planner is registered as a professional planner with the South African Council for Planners. No points will be allocated without proof of registration.
Category A Classified Professional Planner
10 6 10
Category B Classified Professional Planner
8
Category C Classified Professional Planner
6
Provision of reference letters indicating successful completion of town and regional planning applications within the last 10 years. The projects must demonstrate experience of similar complexity as this bid.
The letters provided indicate detail of work completed, value of work and successful completion thereof.
10 5 10
The letters provided indicate successful completion of work only
5
The letters provided indicate no detail in letters
0
Organogram indicating resources and experience level of resources.
Engineering The bidding entity has the relevant experience in engineering. If a new entity, then at least 1 of the directors must have at least 5 years as an engineer.
>10 years’ experience 20 12 20
>8 <10 years’ experience 15
>5 <8 years’ experience 12
The lead engineer is registered as a professional engineer with the Engineering Council of South Africa. No points will be allocated without proof of registration.
Category A/B Classified Professional Engineer
10 6 10
Category C Classified Professional Engineer
8
Category D Classified Professional Engineer
6
Page 23 of 59 CIA 52 -2016
Provision of 3 reference letters demonstrating experience of leadership and/or participation in a project of similar complexity as this bid.
3 letters provided indicating detail of work completed, value of work and successful completion thereof.
10 5 10
3 letters provided indicating successful completion of work only
7
3 letters provided however no detail indicated in letters
5
Organogram indicating resources and experience level of resources
The bidding entity has the relevant experience in the architectural profession. If a new entity, then at least 1 of the directors must have at least 5 years as a professional architect.
>10 years’ experience 20 12 20
>8 <10 years’ experience 15
>5 <8 years’ experience 12
The lead architect is registered as a Professional Architect with the South African Council for the Architectural Profession. No points will be allocated without proof of registration.
>10 years’ experience 10 5 10
>8 <10 years’ experience 7
>5 <8 years’ experience
5
Provision of 3 reference letters of architectural work of a similar scope completed, together with basic designs of such work in order to understand the architectural versatility of the firm
3 letters provided indicating detail of work completed, value of work and successful completion thereof.
10 5 10
3 letters provided indicating successful completion of work only
7
3 letters provided however no detail indicated in letters
5
Organogram indicating resources and experience level of resources
Property Valuations The bidding entity has the relevant experience in property valuations. If a new entity, then at least 1 of the directors must have at least 5 years as a professional property valuator experience.
>10 years’ experience 20 12 20
>8 <10 years’ experience 15
>5 <8 years’ experience 12
The lead valuer is registered with the South African Institute of Valuers. No points will be allocated without proof of registration.
>10 years’ experience 10 5 10
<10 years' experience 5
Provision of 3 reference letters of valuation performed of a similar scope and/or complexity.
3 letters provided indicating detail of work completed, value of work and successful completion thereof.
10 5 10
3 letters provided indicating successful completion of work only
7
3 letters provided however no detail indicated in letters
5
Organogram indicating resources and experience level of resources
Quantity Surveying The bidding entity had the relevant experience in the quantity surveying profession. If a new entity then at least 1 of the directors must have at least 5 years as a professional quantity surveyor.
>10 years’ experience 20 12 20
>8 <10 years’ experience 15
>5 <8 years’ experience 12
The lead quantity surveyor is registered as a Professional Quantity Surveyor with the Association of South African Quantity Surveyors. No points will be allocated without proof of registration.
>10 years’ experience 10 5 10
>5 <10 years’ experience 7
<5 years' experience 5
Provision of 3 reference letters of quantity surveying work done in the past 5 years indicating complexity and value of the project of a similar scope and/or complexity.
3 letters provided indicating detail of work completed, value of work and successful completion thereof.
10 5 10
3 letters provided indicating successful completion of work only
7
3 letters provided however no detail indicated in letters
5
Page 25 of 59 CIA 52 -2016
Organogram indicating resources and experience level of resources
Property Developers The bidding entity has the relevant experience in commercial property development. If a new entity, then at least 1 of the directors must have at least 5 years’ experience as a professional architect.
>10 years’ experience 20 12 20
>8 <10 years’ experience 15
>5 <8 years’ experience 12
The entity has undertaken commercial property developments of a cumulative value of at least R50 million in the past 5 years.
>R55million 10 5 10
>R50million <R55million 7
=R50million 5
Provision of 3 reference letters of property developments undertaken including value of total development, development type and timeframe of property development of a similar scope and/or complexity.
3 letters provided indicating detail of development type completed, value of work and successful completion thereof.
10 5 10
3 letters provided indicating successful completion of work only
7
3 letters provided however no detail indicated in letters
5
Organogram indicating resources and experience level of resources.
The bidding entity has the relevant experience in Environmental Management. If a new entity, then at least 1 of the directors must have at least 5 years as practising Environmental Practitioner
>10 years’ experience 20 12 20
>8 <10 years’ experience 15
>5 <8 years’ experience 12
The lead Environmental Practitioner is registered with the Board for the Environmental Assessment Practitioners. No points will be allocated without proof of registration.
>10 years’ experience 10 5 10
>6 <10 years' experience 7
<6 years' experience 5
Page 26 of 59 CIA 52 -2016
Provision of 3 reference letters of environmental projects completed in the last 5 years, together with complexity and time frames associated with the environmental assessments of a similar scope and/or complexity.
3 letters provided indicating detail of work completed, value of work and successful completion thereof.
10 5 10
3 letters provided indicating successful completion of work only
7
3 letters provided however no detail indicated in letters
5
Organogram indicating resources and experience level of resources.
Land Surveyor The bidding entity has the relevant experience in the land surveying profession. If a new entity then at least 1 of the directors must have at least 5 years as a professional land surveyor.
>10 years’ experience 20 12 20
>8 <10 years’ experience 15
>5 <8 years’ experience 12
The lead surveyor is registered as a Professional Surveyor with the SA Geomatics Council. No points will be allocated without proof of registration
>10 years’ experience 10 5 10
>8 <10 years’ experience 7
<8 years’ experience 5
Provision of 3 reference letters of land surveillance work undertaken in the last 5 years, together with extent of work completed of a similar scope and/or complexity.
3 letters provided indicating detail of work completed, value of work and successful completion thereof.
10 5 10
3 letters provided indicating successful completion of work only
7
3 letters provided however no detail indicated in letters
5
Organogram indicating resources and experience level of resources
The bidding team lead has the relevant experience in assessing, designing, implementing and recording a community & stakeholder engagement process using proven methodologies.
>10 years’ experience 20 12 20
>8 <10 years’ experience 15
>5 <8 years’ experience 12
Provision of 3 reference letters/reports of successful engagement projects undertaken in the last 5 years, together with extent of work completed of a similar scope and/or complexity.
3 letters/reports provided indicating detail of work completed, value of work and successful completion thereof.
20 10 20
3 letters/reports provided indicating successful completion of work only
14
3 letters/reports provided however no detail indicated in letters
10
Organogram indicating resources, qualifications and experience level of resources
I/ We _________________________________________________________________ hereby declare that we
have not been found guilty of any illegal activities relating to corruption, fraud, B-BBEE fronting, anti-competitive
practices and/or blacklisted by an organ of State Owned Company, etc. and/or any other forbidden practices.
I/We declare the following:
Description Penalty Organ of State / State Owned Company
a)
b)
Furthermore, I/ we declare that to the best of my/ our knowledge there is / are no further practices to be declared
or which are in the process of being finalised. The following are alleged practices which have not yet been
finalised.
Description Organ of State / State Owned Company
a)
b)
This declaration was signed on _______ of ____________________________ 2016.
Name:
Designation:
Signature:
Page 36 of 59 CIA 52 -2016
APPENDIX C: ACCEPTANCE OF RFB TERMS AND CONDITIONS
TO: Supply Chain Management Office
Airports Company South Africa SOC Ltd
Bid Reference No: CIA 52 -2016
1. Bidder’s Name and Contact Details
Bidder:
Physical Address:
Correspondence to be addressed to:
Fax Number:
Phone numbers:
Email Address:
Contact Person:
Page 37 of 59 CIA 52 -2016
2. Proposal Certification
We hereby submit a Proposal in respect of the provision of Staff Refreshment at Cape Town International
Airport.
• We acknowledge that ACSA’s terms and conditions (as amended and mutually agreed between
the parties if necessary) shall apply to the agreement with the successful Bidder/s,
• We have read, understand and agree to be bound by the content of all the documentation
provided by ACSA in this Request for Proposal.
• We accept that ACSA’s Bid Adjudication Committee decision is final and binding.
• We certify that all forms of Proposal as required in the Proposal document are included in our
submission.
• We certify that all information provided in our Proposal is true, accurate, complete and correct.
• This Proposal is specific to this project only; it has no impact, influence or effect on any other
project for which a Proposal may be submitted.
• The undersigned is/are authorized to submit and sign the Proposal that shall be binding on closure
of the Proposal submission.
• The Proposal is binding on this Tenderer for a period which lapses after one hundred and twenty
(120) days calculated from the closing date of proposal submission.
Thus done and signed at on this the day of 2017
Signature:
Name:
For and behalf of:
Tendering entity name:
Capacity:
Page 38 of 59 CIA 52 -2016
APPENDIX D – PRICING SCHEDULE
Pricing Data
Activity Schedule: Estimated cost of work per discipline
Total estimated Project Cost (excluding fees and VAT)
Baseline Studies
Stakeholder Engagements
Urban Planning
Land enablement
Baseline Studies Estimated value
Fees as per the relevant council Offered fees
STAGE OF SERVICES ACCORDING TO
PROJECT STAGES
% of basic
fee for
each stage
AMOUNT %
Discount
Offered
OFFERED FEE
SUB-TOTAL (Excluding VAT)
ADD 14% VAT
TOTAL (Including VAT) (Excluding recoverable expenses, which will be covered under Disbursements)
Page 39 of 59 CIA 52 -2016
Stakeholder Engagements Estimated value
Fees as per the relevant council if
applicable
Offered fees
STAGE OF SERVICES ACCORDING TO
PROJECT STAGES
% of basic
fee for
each stage
AMOUNT %
Discount
Offered
OFFERED FEE
SUB-TOTAL (Excluding VAT)
ADD 14% VAT
TOTAL (Including VAT) (Excluding recoverable expenses, which will be covered under Disbursements)
Urban Planning Estimated value
Fees as per the relevant council Offered fees
STAGE OF SERVICES ACCORDING TO
PROJECT STAGES
% of basic
fee for
each stage
AMOUNT %
Discount
Offered
OFFERED FEE
SUB-TOTAL (Excluding VAT)
ADD 14% VAT
TOTAL (Including VAT) (Excluding recoverable expenses, which will be covered under Disbursements)
Page 40 of 59 CIA 52 -2016
Land enablement Estimated value
Fees as per the relevant council if
applicable
Offered fees
STAGE OF SERVICES ACCORDING TO
PROJECT STAGES
% of basic
fee for
each stage
AMOUNT %
Discount
Offered
OFFERED FEE
SUB-TOTAL (Excluding VAT)
ADD 14% VAT
TOTAL (Including VAT) (Excluding recoverable expenses, which will be covered under Disbursements)
DISBURSEMENTS
(Allowance for reimbursable expenses)
Estimated value
Disbursements as per Department for Public Works’ published
Rates of Reimbursable Expenses unless stated otherwise
elsewhere in this document. (Note that disbursements should be
estimated on the basis that the service provider will be based in
Cape Town.)
Description TOTAL
(R)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
SUB-TOTAL (Excluding VAT)
ADD 14% VAT
TOTAL (Including VAT)
Page 41 of 59 CIA 52 -2016
Project teams should make allowance for all communication and material commensurate with a project of this
nature and value. This will include, but not be limited to, printing of concept / prelim drawings, detailed design
drawings and user drawings for approval and 3D drawings. / representations… etc.
Note that sub-consultants will be subject to prior approval by ACSA.
OFFERED FEE SUMMARY FOR SERVICES
TOTAL
1. Total Offered Fee for
2. Total Offered Fee for
3. Total Offered Fee for
4. Total Offered Fee for
5. DISBURSEMENTS
6. Contingency
SUB-TOTAL (Excluding VAT)
ADD 14% VAT
TOTAL PROFESSIONAL FEES (Including VAT)
Page 42 of 59 CIA 52 -2016
APPENDIX E: CONFIRMATION OF TAX MATTERS
(Bidder to attach confirmation of Tax Matters issued by SARS)
Valid Tax Clearance Certificate A valid Tax Clearance Certificate from the South African Revenue Services (SARS) shall be attached to this Schedule. Each party to a Consortium/Joint Venture shall submit a separate Tax Clearance Certificate.
(Bidder to attach Certified BBB-EE Certificate from approved certification agency)
B-BBEE Certificate Attach BEE Verification Certificate to this page. Notes to tenderer:
1. The tenderer shall attach to this form a valid original or original certified copy of the B-BBEE verification
certificate issued in accordance with the revised Notice of Clarification published in Notice 444 of 2015 of
Government Gazette No.38799 on 15 May 2015 by the Department of Trade and Industry.
2. In the event of a joint venture (JV), a consolidated B-BBEE verification certificate in the name of the JV
shall be attached, as well as a valid B-BBEE verification certificate for each member of the JV.
3. The attached verification certificate and the associated assessment report shall identify:
(a) The name and domicilium citandi et executandi of the tenderer. (b) The registration and VAT number of the tenderer. (c) The dates of granting of the B-BBEE score and the period of validity. (d) The expiry date of the verification certificate. (e) A unique identification number. (f) The standard and/or normative document, including the issue and/or revision used to evaluate the
tenderer. (g) The name and/or mark/logo of the B-BBEE verification agency or registered auditor. (h) The category (Generic, QSE, Exempt) in which the tenderer has been measured. (i) The B-BBEE status level. (j) The South African National Accreditation System (SANAS) logo on the verification certificate once
verification agencies have been accredited. (k) The B-BBEE procurement recognition level. (l) The score achieved per B-BBEE element. (m) The % black shareholding. (n) The % black women shareholding. (o) The % black persons with disabilities (p) The value added status of the tenderer.
4. The Employer will not be responsible to acquire data that it needs for its own reportingsystems and which may not form part of a verification agency’s standard certificate format.
The tenderer, at its own cost, must acquire any missing specified data listed in 3 above fromits selected verification agency or registered auditor and have it recorded on the certificate. Alternatively, such missing data must be supplied separately, but certified as correct by the same verification agency or registered auditor and also attached to this form. Signed __________________________ Date _________________________ Name __________________________ Position _________________________ Tenderer: ______________________________________________
Page 44 of 59 CIA 52 -2016
APPENDIX G: SCHEDULE OF BIDDER EXPERIENCE
The description should be put in tabular form with the following headings:
BIDDER EXPERIENCE
RELEVANT PROJECT NAME
PROJECT VALUE
START DATE
COMPLETION DATE
DESCRIBE RELEVANT DETAILS
LETTER OF REFERAL
YES
NO
1.
2.
3.
4.
BIDDER SHOULD LIST THE PROJECTS AND SUBMIT LETTERS OF COMPLETION FOR EACH PROJECT. A FINAL PAYMENT CERTIFICATE WILL SUFFICE or a LETTER from the Principal Consultant stating that the project has been brought to completion.
The undersigned, who warrants that he / she is duly authorised to do so on behalf of the enterprise, confirms that the contents of this schedule are within my personal knowledge and are to the best of my belief both true and correct.
Signed Date
Name Position
Tenderer
Number of sheets, appended by the tenderer to this Schedule....................... (If nil, enter NIL).
Tenderers are to note valid objections (if any) or alternatively their recommendations. All recommendations will be at the client’s discretion
Name and address of proposed Sub Consultants
Recommended tender price submitted
Objections
1
2
3
4
5
6
7
Signed
Date
Name
Position
Tenderer
Page 46 of 59 CIA 52 -2016
The CV’s and proof of necessary qualifications of the following key personnel to reflect the following:
Project Lead
Individual has managed all aspects of a baseline project and has been involved in client liaison, project reporting, project planning, and overall management on behalf of a client. The Project Lead
will need to, at a minimum, plan the works; oversee sub-consultant’s inputs and requirements; manage on going sub-consultants; ensure that all requirements needed are met on the study and
see to it that deliverables are met leading up to report completion.
Name:
Date of Birth:
Current Employer:
Job Description and
Qualifications:
Relevant Years’ Experience
(Relevant, i.e. as an overall Project Manager)
Relevant Experience with Private Public Sector Clients:
YES
or
NO
Project 1 Name:
Start:
Completion:
Client:
Outline of Responsibilities and Duties:
Project 2 Name:
Start:
Completion:
Client:
Outline of Responsibilities and Duties:
Project 3 Name:
Start:
Completion:
Client:
Outline of Responsibilities and Duties:
Page 47 of 59 CIA 52 -2016
The CV’s and proof of necessary qualifications of the following key personnel to reflect the following:
Town Planning / Urban Design
Individual has managed all aspects of a project of this nature and complexity, including extensive client liaison, project reporting, project planning and overall management. The Town Planning / Urban Design Lead will be instrumental in the team bringing expertise and experience in guiding
the project to deliver the end goal of an Urban Plan.
Name:
Date of Birth:
Current Employer:
Job Description and
Qualifications:
Relevant Years’ Experience
(Relevant, i.e. as an overall Project Manager)
Relevant Experience with Private Public Sector Clients:
YES
or
NO
Project 1 Name:
Start:
Completion:
Client:
Outline of Responsibilities and Duties:
Project 2 Name:
Start:
Completion:
Client:
Outline of Responsibilities and Duties:
Project 3 Name:
Start:
Completion:
Client:
Outline of Responsibilities and Duties:
Page 48 of 59 CIA 52 -2016
The CV’s and proof of necessary qualifications of the following key personnel to reflect the following:
Environmental Specialist Individual has managed all aspects of an environmental baseline studies and has been involved in
reporting, planning, overall execution on behalf of a client.
Name:
Date of Birth:
Current Employer:
Job Description and
Qualifications:
Relevant Years’ Experience
(Relevant, i.e. as an environmental specialist)
Relevant Experience with
Public Sector Client:
YES
or
NO
Key experience in relevant projects: It is to be noted that ‘relevant projects’ refers to baseline study projects in a retail/commercial /industrial environment.
Project 1 Name:
Start:
Completion: Client:
Outline of Responsibilities and Duties:
Project 2 Name:
Start: Completion:
Client: Outline of Responsibilities and Duties:
Project 3 Name:
Start: Completion:
Client: Outline of Responsibilities and Duties:
Page 49 of 59 CIA 52 -2016
The CV’s and proof of necessary qualifications of the following key personnel to reflect the following:
Transport Engineer Individual has managed all aspects of a baseline project and has been involved in extensive client
liaison, project reporting, project planning and overall management on behalf of a client. The Transport Project Lead will need to as a minimum plan the works, oversee sub-consultant’s inputs and requirements, manage on going sub-consultants, ensure that all requirements needed are met
on the study and see to it that deliverables are met leading up to report completion.
Name:
Date of Birth:
Current Employer:
Job Description and
Qualifications:
Relevant Years’ Experience (Relevant, i.e. as an overall Site
Agent / Site Manager)
Relevant Experience with Public Sector Client:
YES
or
NO
Key experience in relevant projects: It is to be noted that ‘relevant studies’ refers to in a retail/commercial /industrial environment.
Project 1 Name:
Start: Completion:
Client:
Outline of Responsibilities and Duties:
Project 2 Name: Start:
Completion:
Client: Outline of Responsibilities and Duties:
Project 3 Name:
Start: Completion:
Client: Outline of Responsibilities and Duties:
Page 50 of 59 CIA 52 -2016
The CV’s and proof of necessary qualifications of the following key personnel to reflect the following:
Community Engagement Lead The individual has the capacity, experience and competency necessary to lead the assessment,
design and implementation of an engagement framework with multiple stakeholders and partners, to include them in a participatory planning process and to translate their priorities into planning
documents. They will also be responsible for surveys, assessments, the writing and maintaining of
accurate and timely documentation, records and databases.
Name:
Date of Birth:
Current Employer:
Job Description and
Qualifications:
Relevant Years’ Experience
(Relevant, i.e. as an overall Site Agent / Site Manager)
Relevant Experience with
Public Sector Client:
YES
or
NO
Key experience in relevant projects: Facilitating community and stakeholder involvement such
as in a Public Participation Process.
Project 1 Name: Start:
Completion:
Client: Outline of Responsibilities and Duties:
Project 2 Name:
Start:
Completion: Client:
Outline of Responsibilities and Duties:
Project 3 Name: Start:
Completion: Client:
Outline of Responsibilities and Duties:
Page 51 of 59 CIA 52 -2016
APPENDIX H: CENTRAL SUPPLIER DATABASE (CSD) REGISTRATION
(Bidder to attach proof of CSD Registration)
Registration to the National Treasury’s Central Supply Database
The tenderer / bidder shall provide a printed copy of the Active Supplier listing on the National Treasury Central Supplier Database. (www.treasury.gov.za) In the case of a joint venture(JV), the bidder shall provide printed copies of the Active Supplier Listing on the National Treasury Central Supplier Database for each member of the JV. Bidders who are not registered on the Central Supplier Database and should attach proof of their application for registration. In the case of a Joint Venture, a printed copy of the Active Supplier Listing must be provided for each member of the Joint Venture.
I ………………………………. from ……………………… in my capacity as ……………………………………….….
declares that we commit to following ACSA’s Transformation and Empowerment Specifications as outlined in the
tender documentation and as outlined herein.
Please indicate by marking a YES –
The bidder is notified by marking
- YES – where the consultant commits and is recognised as qualified or
- NO - where the consultant does not commit and is deemed as non-responsive and will not be
considered as qualified.
Transformation Imperative
Description Consultant Commitment
Yes No
Sub Consultant The Consultant commits to use at least 30% Designated sub consultants
an EME which is at least 51% owned by black people
an EME which is at least 51% owned by black people who are youth
an EME which is at least 51% owned by black people who are women
Signed at ……………………………………….………. On this day ………………………………………….. 2017 Signature: …………………………………..………….. Capacity: ………………………………………….……. Witness: …………………………………………………. Date:………………………………………………………… Witness: …………………………………………………. Date:…………………………………………………………
Page 53 of 59 CIA 52 -2016
Appendix J SBD 6.2 – Local Content
Joint Venture Agreement
(Bidder to attach agreement/Memorandum of Understanding between the party/s.)
Indicate the type of tendering structure by marking with an X where applicable:
Unincorporated Joint Venture (registration number for each member of the JV)
Incorporated JV
Please complete the following:
Name of lead partner/member of JV
CIPC Registration Number (for each individual company /JV member)
VAT Registration number (for each individual company /JV member)
CIDB Registration number (for each individual company /JV member)
Shareholding organogram breakdown (for each individual company / JV member) clearly identifying percentages owned by individual shareholders (full names and ID numbers) and other entities (provide full legal/trading name and respective identifying registration / trust members
Contact Person
Telephone number
E-mail address
Postal address (also each member of the JV)
Physical Address (also each member of the JV)
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ACSA TERMS AND CONDITIONS
This RFP is open to South African Registered Bidders and overseas. All legal requirements for tax and customs must be
observed and the cost is for the bidder.
ACSA reserves the right to award the contract on the basis of RFP submitted or to negotiate at the option of ACSA terms and
conditions suitable to this RFP; and by submission of its RFP the proposer agrees to be legally bound thereby if its RFP is
accepted by ACSA.
ACSA or its duly appointed representatives shall be the sole adjudicators of the RFP s received. The decision shall be final
and no discussion or correspondence regarding the reason for the acceptance or rejection of any RFP will be
furnished except as required by law.
ACSA shall not be liable for any expense incurred by any proposer in the preparation and submission of its RFP.
If the RFP has been awarded on the strength of information furnished by a proposer, which information proves to have been
incorrect, in addition to any other legal remedy it may have, ACSA may at any time during the life of the contract:
(a) Recover from the relevant proposer all costs, losses or damages incurred by it as a result of the award and/or
(b) Cancel the award of the RFP and/or contract and claim any damages, which it may have suffered or will suffer
as a result of having to make less favorable arrangements.
If a written contract has been concluded between the parties and ACSA exercises the right to cancel such contract, the
proposer shall be liable to pay for losses sustained and/or additional costs or expenditure incurred by ACSA as a result of
such cancellation and having to make alternative arrangements. ACSA shall furthermore have the right to recover such losses,
damages or additional costs by means of set off against monies due or which may become due to the proposer in terms of the
said contract. Otherwise ACSA may process a claim in terms of a performance bond provided for due fulfillment of the contract
by the proposer. Until such time as the amount of such losses, damages or additional costs have been determined, ACSA
shall retain such monies for any loss or damage, which ACSA may suffer or has suffered.
If ACSA and the successful proposer fail to enter into and execute a formal written contract within thirty (30) days of the award
as a result of the proposer’s failure to comply with the representation made in his/her RFP , then the RFP may be deemed
null and void. ACSA’ s aforesaid rights are without prejudice and in addition to any other rights that ACSA may have in order
to claim damages.
ACSA reserves the right to amend the terms and conditions of this RFP at any time prior to finalization of the contract between
the parties and shall not be liable to any proposer or any other person for damages of whatsoever nature which they may have
suffered as a result of such amendment. All RFP s are submitted at the entire risk of the proposer.
All agreements arising from RFP s submitted in terms hereof (including any negotiations that follow) shall not be binding on
ACSA, its officers, employees or agents unless reduced to writing and signed by a duly authorized representative of ACSA in
accordance with applicable laws and policy.
ACSA reserves the right to postpone the closing date for submission of RFP s or to withdraw the RFP at any time.
Works must be executed in the name of the business actually tendering to perform the supply, installation and maintenance,
and if awarded the contract it must be signed by an authorized representative of the proposer. In the case of a joint venture or
partnership, evidence of such authorisation from all members must be included. In the case of a joint venture RFP, officers
authorized by both entities must sign the RFP form. The address and telephone numbers of the proposer must appear in B-
BBEE Vendor form
The foreign exchange values for the imported content shall be indicated in the country of source and in US Dollar. The
exchange rates used in calculating the SA Rand value must be clearly stated in the Schedule of rates, in the RFP.
Page 55 of 59 CIA 52 -2016
The following is of utmost importance to ensure the smooth and efficient payment of invoices:
✓ Ensure that a proper procurement process was followed and a PO number is obtained before any goods are delivered
or services are rendered.
✓ The above PO number must be reflected on the invoice. ACSA will not pay any suppliers if they have delivered any
goods or services without a PO number. Even if you have a signed contract with ACSA, you STILL need a PO
number. Please ensure that you receive a PO number from ACSA which you then can quote on all your invoices that
relate to that contract.
✓ An invoice will only be accepted at the Contact Centre if it has an ACSA Purchase Order (PO) number. Invoices
without a PO number will be returned directly to the supplier, and will not be forwarded to the SSC for processing.
✓ Please provide business with a delivery note or a copy tax invoice to assist them in processing the goods receipt as
soon as the goods are delivered or the service rendered.
✓ Please deliver or post the original invoices to the relevant Contact Centre, and to speed up the process you can email
the invoice in PDF format to [email protected]. The original invoice should not be handed to business.
✓ Ensure that you obtain a reference number for your invoice submission as you would require this number for any
future correspondence and as proof of submission.
✓ Please contact the Contact Centre only for any queries as the SSC will not receive any further direct queries.
✓ Payment by means of Electronic funds transfers.
✓ At present Airports Company South Africa affects all payments by means of the Electronic Funds Transfer (EFT). We
do not issue any cheques any more.
✓ Invoices will be paid on the last working day of the month following the invoice date e.g. if an invoice date is 15 April
2010, it will be paid on the 31 May 2010, unless ACSA has contractually in writing committed to different payment
terms. Invoices must be submitted in time for payment.
✓ Should you have different payment terms negotiated in writing with Airports Company South Africa, please mail this
signed contract to [email protected] in order to ensure that your payment is made in time.
✓ If you have been paid historically via cheque, you need to ensure that you submit your correct banking details to us
to be loaded on our system. Please in this instance ensure that you do the following:
o Email a copy of a cancelled cheque to [email protected] as proof of your banking details
The RFP Submission shall be in English.
Binding Arbitration Provision
It is a condition of participation in this RFP process and the proposer and ACSA agree that should any dispute or difference
arise between any proposer and ACSA:
• Concerning the purport or effect of the RFP documents or of anything required to be done or performed there under.
• Concerning any aspect of the RFP process to anything done or decided there under: or
• Concerning the validity of the award of the RFP to any proposer or the failure to award same to any proposer, then
such dispute or difference shall be finally resolved by arbitration.
Such arbitration shall be by a single arbitrator who shall be:
Page 56 of 59 CIA 52 -2016
• Selected by agreement between the parties, or failing such agreement nominated on the application of any party by the
Arbitration Foundation of Southern Africa (AFSA).
• The arbitrator shall have power to open, review and revise any certificate, opinion, decision, requisition or notice relating
to all matters in dispute submitted to him/her and to determine all such matters in the same manner as if no such certificate,
opinion, decision, requisition or notice had been issued.
• Upon every or any such reference, the costs of an incidental to the reference and award shall be in the discretion of the
arbitrator, who may determine the amount of the costs, or direct them to be taxed as between attorney and client or as
between party and party and shall direct by whom and to whom and in what manner they shall be borne and paid.
• The award of the arbitrator shall be final and binding on the parties and any party shall be entitled to apply to the Courts
to have such award made an order of court.
• Save as set out in this clause, the arbitration shall be conducted in accordance with the rule of the Arbitration Foundation
of Southern Africa.
• The arbitration shall be held in Johannesburg in the English language.
RFP Acceptance
• ACSA reserves the right to reject: -
a. Incomplete RFP s
b. Late RFP s
c. Conditional RFP s.
d. Non-compliant RFP s with one or more of the procedural and administrative criteria.
• ACSA reserves the right to withdraw the RFP at any time without giving rise to any obligation to be
responsible for any loss or financial damage which may be incurred or suffered by any Proposer.
• ACSA reserves the right to weigh criteria and is not obligated to offer this opportunity to the highest financial
proposer nor any responsibility for expenses or loss, which may be incurred by any Proposer in preparation
of his RFP.
• Proposers may include with their RFP s any descriptive matter, which, if referred to in the RFP, will form
part of the RFP. In case of any discrepancy, however, the issued RFP and Contract Documents and
information completed therein by the Proposer, will be considered as the valid and binding RFP.
• ACSA reserves the right to award portions of the RFP to different proposers and is not obligated to accept
the whole or only one RFP for purposes of the award of the contract or contracts.
• Proposers may be asked to revise, clarify and/or provide additional information during the RFP evaluation
process. These requests would require immediate action and responded to in writing within two (2) working
days of the receipt of such request.
ACCEPT ACCEPT WITH AMENDMENT/S DO NOT ACCEPT
COMPANY NAME: ___________________________________________________________________________________
REPRESENTATIVE NAME AND SURNAME: ______________________________________________________________
Form of Offer and Acceptance Offer The employer, identified in the acceptance signature block, has solicited offers to enter into a contract for the procurement of: APPOINTMENT OF PROFESSIONAL SERVICES FOR A BASELINE STUDY AT THE SWARTKLIP CIA 52-2017 The tenderer, identified in the offer signature block, has examined the documents listed in the tender data and addenda thereto as listed in the returnable schedules, and by submitting this offer has accepted the conditions of tender. By the representative of the tenderer, deemed to be duly authorized, signing this part of this form of offer and acceptance, the tenderer offers to perform all of the obligations and liabilities of the consultant under the contract including compliance with all its terms and conditions according to their true intent and meaning for an amount to be determined in accordance with the conditions of contract identified in the contract data. THE OFFERED TOTAL OF THE PRICES INCLUSIVE OF VALUE ADDED TAX IS: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
This offer may be accepted by the employer by signing the acceptance part of this form of offer and acceptance and returning one copy of this document to the tenderer before the end of the period of validity stated in the tender data, whereupon the tenderer becomes the party named as the consultant in the conditions of contract identified in the contract data. Company Name . . . . . . . . . . . . . . . . . . . . . . . . . . . .
By signing this part of this form of offer and acceptance, the employer identified below accepts the tenderer’s offer. In consideration, thereof, the employer shall pay the consultant the amount due in accordance with the conditions of contract identified in the contract data. Acceptance of the tenderer’s offer shall form an agreement between the employer and the tenderer upon the terms and conditions contained in this agreement and in the contract that is the subject of this agreement.
Page 58 of 59 CIA 52 -2016
Deviations from and amendments to the documents listed in the tender data and any addenda thereto as listed in the tender schedules as well as any changes to the terms of the offer agreed by the tenderer and the employer during this process of offer and acceptance, are contained in the schedule of deviations attached to and forming part of this agreement. No amendments to or deviations from said documents are valid unless contained in this schedule. The tenderer shall within two weeks after receiving a completed copy of this agreement, including the schedule of deviations (if any), contact the employer’s agent (whose details are given in the contract data) to arrange the delivery of any bonds, guarantees, proof of insurance and any other documentation to be provided in terms of the conditions of contract identified in the contract data. Failure to fulfill any of these obligations in accordance with those terms shall constitute a repudiation of this agreement. Notwithstanding anything contained herein, this agreement comes into effect on the date when the tenderer receives one fully completed original copy of this document, including the schedule of deviations (if any). Unless the tenderer (now consultant) within five working days of the date of such receipt notifies the employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall constitute a binding contract between the parties. The contract period commences two (2) weeks from the date of this agreement, or date of site handover, whichever is earlier.
By the duly authorised representatives signing this agreement, the employer and the tenderer agree to and accept the foregoing schedule of deviations as the only deviations from and amendments to the documents listed in the tender data and addenda thereto as listed in the tender schedules, as well as any confirmation, clarification or changes to the terms of the offer agreed by the tenderer and the employer during this process of offer and acceptance. It is expressly agreed that no other matter whether in writing, oral communication or implied during the period between the issue of the tender documents and the receipt by the tenderer of a completed signed copy of this Agreement shall have any meaning or effect in the contract between the parties arising from this agreement.