Air Education and Training Command Air Education and Training Command I n t e g r i t y - S e r v i c e - E x c e l l e n c e Enlisted Enlisted Performance Performance Reports Reports MSgt Chris Trainor AETC/DPAAS 05 Sep 2002
Mar 27, 2015
Air Education and Training CommandAir Education and Training Command
I n t e g r i t y - S e r v i c e - E x c e l l e n c e
Enlisted Enlisted
Performance Performance
ReportsReports
MSgt Chris Trainor
AETC/DPAAS
05 Sep 2002
TEAM RANDOLPH NCO ORIENTATION COURSE
EVALUATING PERFORMANCE
• Why?– Document performance...both good and bad
– Differentiate among performers
– Provide feedback to ratee (expectations, objectives)
• How?– Ratings (1-5) are descriptions not precise measurements
– Your description of the ratee’s duty performance
– Endorsements
• You!– Make it happen...when it’s supposed to happen
– Make sure it’s done right
TEAM RANDOLPH NCO ORIENTATION COURSE
EPR’S IMPACT
• EPRs impact Personnel Decisions:– Assignments– Promotions– Retraining– Awards/Recognition
Proceed thoughtfully...!
Write someone else’s report like you would like yours written
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SelectionRecord
TEAM RANDOLPH NCO ORIENTATION COURSE
GROUND RULES
• Don’t make Assumptions:- Know what the form looks like
- Know the basic rules about what’s allowed/not allowed- Always refer to AFI 36-2406
• Approach:- Focus on writing techniques...not all rules are applicable …rules
are apt to change within commands
TEAM RANDOLPH NCO ORIENTATION COURSE
• Two purposes:– Evaluate performance– Recommend for promotion, increased responsibility
• Emphasis: Duty performance– Performance is more broadly defined (i.e., conduct on/off
duty; training; PME; education)
• Strategically place “hard-hitting” bullets
EPRS
TEAM RANDOLPH NCO ORIENTATION COURSE
DUTY TITLE AND JOB DESCRIPTION
• Job description is more important
• Clearly describe ratee’s duties– Specific tasks they perform– Selectivity of ratee’s assignment– Scope and level of responsibility
• Make sure to include:– Dollar value of projects ratee manages– Number of people they supervise– Significant additional duties
TEAM RANDOLPH NCO ORIENTATION COURSE
CHECKLIST
• Review performance or records thoroughly
• Make a list of accomplishments
• Select the most significant accomplishments
• Organize them into a sequence for max impact
• Write all bullets...use where they’ll count most
• Don’t use several bullets when one will do
• Open with a line that grabs attention
• Close with a line that captures potential
• Write bullets in Action – Result – Impact format
• When you’re done...revise, revise, revise
TEAM RANDOLPH NCO ORIENTATION COURSE
ACCOUNTABILITY AND EVALUATIONS
• Render fair, accurate, unbiased evaluations– Document both good and bad performance
• Don’t ignore misconduct, poor performance– You’re not helping anyone or saving a career– You’re hurting our top performers and good citizens
• Your boss can’t tell you how to rate your people– But...he/she can evaluate your standards and your
judgment– Maintain documentation to substantiate strong
views
TEAM RANDOLPH NCO ORIENTATION COURSE
• Know who you rate on
• Know when ratee EPR is due• Review Personnel Information File (PIF)• Review Unit Personnel Record Group (UPRG) at the
Military Personnel Flight (MPF)• Review Unfavorable Information File (UIF)
ACOUNTABILITY AND EVALUATIONS (CON’T)
TEAM RANDOLPH NCO ORIENTATION COURSE
BASIC GUIDELINES
• WHAT FORM TO USE:
– AF FORM 910 (AB-TSGT) 20000601 (EF-V2)– AF FORM 911 (MSGT-CMSGT) 200000601 (EF-V2)
TEAM RANDOLPH NCO ORIENTATION COURSE
BASIC GUIDELINES (CON’T)
• General Instructions (EPR Shell)– NAME– SSN– GRADE– DAFSC– UNIT– PAS/DRID– DATES– SUPV________DAYS (SUPERVISION BEGAN)____
TEAM RANDOLPH NCO ORIENTATION COURSE
BASIC GUIDELINES (CON’T)
• EPR Forms:
– Section I - Ratee Identification Data– Section II - Job Description– Section III - Evaluation of Performance– Section IV - Promotion Recommendation– Section V - Rater’s Comments – Section VI - Endorser's Comments– Section VII - Commander’s Review
TEAM RANDOLPH NCO ORIENTATION COURSE
BASIC GUIDELINES (CON’T)
• SECTION I: Ratee Identification Data
– All information should match the EPR shell • Exception: Number of days supervision may not match the
shell– For example: deduct 30 days consecutive TDY, leave, etc.
(Annotate the reason for the reduction in number of days in Item 6. Remarks section of the EPR Shell or attach a copy of orders, leave form, etc.)
TEAM RANDOLPH NCO ORIENTATION COURSE
– SECTION II: JOB DESCRIPTION
• 1. Duty Title – Ensure duty title agrees with the EPR shell, if not,
annotate the corrected title on the shell
• 2. Key Duties, Tasks, and Responsibilities – Ensure duties are related to the mission
BASIC GUIDELINES (CON’T)
TEAM RANDOLPH NCO ORIENTATION COURSE
• SECTION III : Evaluation of Performance
– Check the block that accurately describes ratee’s
performance– Comments should be compatible with and support the
ratings– Blocks are not used for promotion points, but shows
the potential for increased responsibility– Evaluators show disagreement by placing initials in the
block accurately describing ratee's performance
BASIC GUIDELINES (CON’T)
TEAM RANDOLPH NCO ORIENTATION COURSE
• SECTION III : Evaluation of Performance (Con’t)
– Significant Disagreement– Non-concur Block– If the rating block already contains the initials of a
previous evaluator, the next evaluator MUST provide one or more reasons/statement in their comments/endorsement block on the back of the report
BASIC GUIDELINES (CON’T)
TEAM RANDOLPH NCO ORIENTATION COURSE
• SECTION IV: Promotion Recommendation
– Raters consider the ratee’s duty performance and
promotion potential and how ratee compares with
others in the same grade– Promotion comments are allowed in sections V, VI and
VII (AF FM 911) primarily to complement the overall
rating in section IV
BASIC GUIDELINES (CON’T)
TEAM RANDOLPH NCO ORIENTATION COURSE
• SECTION V: Rater’s Comments
– Must be in bullet format– Write bullets in Action – Result – Impact format – Comments describing performance must be compatible
with ratings in Section III and IV– Start with positive statements– Proof Statement: the next bullet should substantiate the
individual’s performance with facts, figures or specific
accomplishments
BASIC GUIDELINES (CON’T)
TEAM RANDOLPH NCO ORIENTATION COURSE
• SECTION V: Rater’s Comments (Con’t)
- The last bullet should show future utilization - Communicate the individual’s potential to assume
additional responsibility, suggest levels of assignment, etc.- Show professional development (PME) resident and
correspondence courses for their grade- Recognition - Outstanding achievement, special trophies- Academic education especially CCAF
BASIC GUIDELINES (CON’T)
TEAM RANDOLPH NCO ORIENTATION COURSE
• SECTION VI: Endorser's Comments
- Place the single most important accomplishment during
the reporting period- Save biggest achievements for this area - Close the endorsement by communicating the
individual’s potential to assume additional
responsibility
BASIC GUIDELINES (CON’T)
TEAM RANDOLPH NCO ORIENTATION COURSE
• SECTION VII: Commander’s Review
- This is where the CC exercises influence over the
quality of reports sent to file - This is where the CC ensures comments in reports are
not exaggerated or have ratings reflecting inflationary
tendencies
BASIC GUIDELINES (CON’T)
TEAM RANDOLPH NCO ORIENTATION COURSE
• REFERRAL REPORTS:
- Contain one or more ratings in the far left block of any
performance factor- Promotion recommendation of “1” will be referred to
ratee for comments or rebuttal- Comments that refer to behavior not meeting acceptable
standards of personal conduct, character, or integrity- Ratee normally has 10 calendar days from receipt of
EPR to provide comments
BASIC GUIDELINES (CON’T)
TEAM RANDOLPH NCO ORIENTATION COURSE
Questions?