Aims Objectives importance

18

Aims •  To safeguard Scouts and Adult Leaders through awareness of risks (Environmental injury, Mental distress, Physical harm, Property loss) •  To abide by the Risk Management Policy (RMP) at all Scouting levels (Unit, Upazilla, District, Region, National, and International)

Objectives •  To create awareness about Risk Management in the context of Scouting •  To emphasise on the importance of RMP at all events adoption, implementation, effectiveness •  To inform members about risk management basics and their ability •  To provide guidelines for RMP specific to different levels •  To ensure the implementation of RMP •  To train members appropriately for risk management

Risk areas •  Programme & Training, camps, workshops, meetings, travel, special events,

•  Readiness, rescue and rehabilitation: natural disaster

•  Property owned and Income source at all levels

Risks to Adult Leaders •  Breaking rules •  Code of Conduct violation •  Denying youth in planning & operation •  Emotions •  Hazards of work •  Travel •  Unawareness

Risks to youth •  Academic engagement •  Family hindrance •  Insurance •  Medical facilities •  Training •  Physical abuse •  Physical weakness •  Communication •  Puberty •  Transportation •  Travel •  Water hazard

19

Risks to youth •  Academic engagement •  Family hindrance •  Insurance •  Medical facilities •  Training •  Physical abuse •  Physical weakness •  Communication •  Puberty •  Transportation •  Travel •  Water hazard

Case Presentation •  Bazaar •  Snakes •  Naked lamp •  Security •  General lightning

Emphasis on swimming •  1988 Munshiganj •  Dhaka Region Scouts Camp •  Scout drowned

Inspection Training •  1994 November •  Khulna Regional Training Centre •  Scout Leader Advanced Course •  Aerial Runway rope gave way •  Pulley fell on trainee’s head •  Fatal

"   Awareness

"   Ev

alua

tion

Improved road safety • 1996 Sylhet Lakkatura •  National Rover Moot •  Bus in roadside ditch •  5 Rover Scouts dead

2005 Savar •  Dhaka Metropolitan Scouts Camp •  Scout drowned

Strict camp rules and improved road •  2009 Brahmanbaria •  District Scouts Camp Grand Campfire •  Scouts jeep backed a Scout sleeping in the open in the dark •  Fatal

2011 Gaibandha •  Scout Leader Basic Course •  Two trainees enjoying cuppa tea by the roadside •  Passing truck overran them •  Fatal

Personal health •  2011 Khagrachari •  Power Camp •  Morning PT •  Scout died of heart failure

20

Risk Management in Scouting is the systematic application and treatment process which consists of

•  the identification of risks •  the analysis •  the implementation of preventive and/or reactive measures

aiming at the elimination and reduction of risks

Why Risk it? WHY ARE SCOUTS INVOLVED IN RISK TAKING? •  Scouting is learning by doing •  Risk taking is part of the learning process •  Risks are inherent in everything we do

Risks •  Hiking and Camping areas •  Adventure Game •  Serving food in the camp un hygienic •  Wide Game •  Night Game •  Service in the Public •  Water games •  Water activities •  Attend the rallies and Jamboree in distinct places •  Camping – accident, biting, skin allergy, dust allergy, illness •  Games – accident •  Cooking – fire accident, cuts, wounds •  Camping – Pioneering, gadgets - accident, blisters, friction •  Rover Ranger activity – indiscipline, family disturbance •  CD – Exertion, food problem, water problem •  Cub Bulbul – Missing cub bulbul, home sickness •  Basic Course – Hygiene problem, irritation with staff, indiscipline •  Risk at Camping near River – drowning, drinking unfair water, crocodile, snake bite •  Hiking in dense forest – fracture, sprain, swelling, Walking with Mobile •  Pioneering – wide game – risk. Fracture, head injury •  Disturbing element entry in camp – fight, theft •  Camping in un hygienic place – infection, body, wind, water, malaria

Remedy •  Prioritization of the risks-the greatest loss and greatest probability of occurring •  Appropriate training on knowledge about probable risks in events

  Identify, characterize and assess threats.   Assess the vulnerability of critical assets to specific threats.   Identify ways to reduce the risks

•  Prioritize risk reduction measures based on a strategy.   An integral part of organizational process   Be part of decision making

•  Create value gain exceed pain •  Using solution of risks utilizing available technological, human and organizational

resources.

21

Designing built-in-Risk Control and Containment measures •  Scrutinizing the Eligibility and Ability of the Participant in the proposed event •  Getting the Consent Letter from the Guardian of the Participant •  Getting the Risk Bond signed by the Guardian •  Getting the Medical Fitness Certificate of the Participant signed by responsible medical personnel

Sharing the risk •  Individual – To make them aware. •  Group Insurance – Remedial benefit for any injuries.

Appropriate Training Leaders •  Disaster Management Course •  Adventure Leader Training Course •  Games Leader Training Course •  Others Specialized Courses

Using Resources •  Recruiting Experts in the Specific Area •  Using Correct, Proper, Tested and Adequate Equipments for the Events

Adopting Managerial Procedure •  Collecting Information necessary for the event •  Planning Democratically well in advance •  Communicating the persons concerned •  Sharing of Responsibility among staff •  Reviewing the Progress of the event daily in staff meeting

Risk Treatment Options •  Avoid the Risk •  Reduce the Likelihood •  Reduce the Consequences •  Transfer the Risk •  Retain from the Risk

Benefits of Risk Management •  Helps in the planning of an activity in a systematic manner •  Ensures a safe learning environment for Scouts

RISK MANAGEMENT POLICY IN RELATION TO INDONESIA SCOUTING

Risk Management The use systematically of the policy and management process that designed to identify, to analyze, to evaluate and to give a treatment toward risk, and to develop the culture in GERAKAN PRAMUKA to consider accurately potential chance and the negative effect.

Risk Areas All events, activities or accidents that can give negatively effect toward the achievement of Gerakan Pramuka’s goals.

Goal To overcome any negative impact both morally and materially in all activities of Gerakan Pramuka environment in small scale and big scale.

Basic a. AD/ART Gerakan Pramuka b. Renstra Gerakan Pramuka 2004-2009 c.  Renja Gerakan Pamuka 2004-2009 d. Revitalisasi Gerakan Pramuka e. UU no 12 th.2010 tentang Gerakan Pramuka

Targets   To give sense of safety for the committee and participants of the activities.   To ensure all participants   To give information and support to the arrangement of security and the safety in the

effort of overcoming the risk in the implementation of scouting activities.

Policy   Gerakan Pramuka has commitment to manage the risk as an effort to reach its goals.   The policy is designed to ensure safety.   The policy requires all members, conselors, trainers, leaders, committes, staffs to be

“aware of risk”.   The policy must be developed as part of Basic Budget, Rules, Operational direction of

Gerakan Pramuka

The committees responsibilities a. To ensure that risk management is implemented in all activities of Gerakan Pramuka. b. To ensure that exact fund resource is budgeted and allocated to implement the risk

management. c.  To ensure the exact training for the member of Gerakan Pramuka d. To ensure good communication and consultation is well done among members,

committes,staffs in relation to management risk problems. e.  To ensure the preparation and the maintenance of ‘Risk List’ f.  To act suitable with this policy, and when needed, suitable with SATYA and DARMA

PRAMUKA

22

Trainer Responsibilities   To ensure that the management risk policy is well communicated to all members.   To ensure that all members of Gerakan Pramuka are aware of the principles

contained.   All activities under supervision are done in line with this policy.   Interference and risk control applied effectively in the ‘risk area’ of their own.

Members Responsibilities   Support actively and give contribution iniciation risk management   Follow the instruction suitable with the procedure given   Give suggestions in relation with the problems that need attention.   Act suitable with this policy, and when needed, suitable with SATYA and DARMA

PRAMUKA.

Management Risk Model Is the process of identifying, analyzing, evaluating, and giving interference to risk like drawn on the flow diagram above.

Risk Scoring The scoring element of risk for every function or activity are as follow:

a. determining context b. identifying risk c. analyzing risk d. evaluating risk

Determining contexts Some keys that must be considered are:

1. determine the strategic context 2. who are involved? 3. what environment? 4. getting support from the executive 5. determine the organization context 6. what are the strategic goal and the startegy of Gerakan Pramuka?

23

Risk Management Policy Poster

24

  Scouting Started in Maldives in 1950’s,   Our First Chief Commissioner was Mr. Hassan Ali Didi   1st scout investiture was held on 18th June 1963,   1st camp was held on 28th April to 1st May 1965 at Hulhule ,   1st chip a job was held on November 19th to 25th 1966,   1st leaders training program was held in June 1983   1st National Jamboree was held on 1986 from 20th to 23rd September

Risks in Scouting Maldives is a Island Nation

  Camps & Training always held near sea, in remote island   Transportation   Water activities, (swimming, snorkeling, fishing)   Threats of changing weather   Emergency Services availability   First Aid Facility, (mostly in big events)

25

What are the main risks in Nepal •  Earthquakes •  Floods

•  Landslides •  Fire

Probability of disaster in Nepal; According to the World Bank Survey; •  Nepal is in 11th position in the world in the risk of Earthquake disaster

•  30th position in the flood disaster •  2nd position in other disasters ( landslide, fire, etc)

Disaster history in Nepal Earthquake   In 1934 A.D. (8.4 Richter scale, 8,519 people killed and 80,000 infrastructures damaged)   In 1989 A.D. ( 271 people killed)   In 2011 A.D. ( 6.8 Richter scale and 7 people killed)

Flood •  In 2006 A.D. (90 people killed) •  In 2007 A.D. ( 590 people killed all over Nepal) •  In 2008 A.D. ( 270 people killed and 40,376 people displaced)

Every year 1,100 people are killed by different type of disasters

How Nepal Scouts is involving in the disaster relief work ? Since long time, Nepal Scouts is involving in different type of disasters victim relief work particularly in earthquake and flood disaster together with other communities, Red Cross, government agencies, etc.

Nepal Scouts is a member of national/district disaster management committee under the leadership of Ministry of Home Affair. And scouts are involving in the disaster relief work at national to district levels.

How can we manage the risk (minimize the risk) in scouting ? Foundation: risk management policy, organizational structures, legal provision Capacity: training, programme development, fund generation, recruitment of members Performance: monitoring and evaluations, accountability, change management, etc.

How Nepal Scouts is trying to manage the risk (minimize the risk) in scouting ?   By making risk management policy, legal provision and organisational structure to minimize the risk in scouting. NHQ will formulate the policy of national to district levels and prepare the organisational structures.

26

  By providing skill training to leaders and rovers/rangers in order to manage/handle the situation after the accident in scouting activities. After the training, leader or rover/ranger will be given the responsibility to the first aid and others in the spot treatment and arrangements ( access up to hospital, ambulance , etc) . The group and individual will be insured for a particular activities and events so that scouts and their family can be secured such kind of accidents.

  By making a mechanism of monitoring and evaluations of the responsible person and committee and accountability towards the concern person and committee.

27

Groups: Sundarbans and Tiger

The High Adventure Camp (SMALL EVENT) 

Mohan has a Rover crew made up of what he saw as a group of outdoor specialists. His wife is a lecturer a university with a an outdoor recreation club which wanted some challenging activities. After much negotiation with the University’s Dean of Student’s Activities, Roger was given the responsibility to do an outdoor programme for the outdoor recreation club, at a location a full night’s drive away from the campus. Mohan’s Rovers, although “outdoor specialists” were never certified in their skills but in the past trained in various courses. Jim, the paramedic/rappelling instructor/lifeguard had lapsed his lifeguard and paramedic certificate for a few years. Jim, who was the only lifeguard in the crew, however felt that he was still good at this job.

The training was held at a small privately owned resort island , which was linked by a small water taxi not owned by the resort. The resort island had chalets, a beach, jungle treks, kayaks, a natural cliff face for rappelling and enough plants that could be used as natural medicines.

Some time towards the end of the course, in order for all the small groups to cover the activities, Jim had to teach rappelling on the cliff face, which was 15 minutes away uphill from the beach. At the same time most of the other instructors were doing sea kayaking. Half an hour into the activity, Jim thought he heard a distant cry for his name. He was unable to see the beach from where he was teaching rapelling.

He heard his name being called again, but it is still came from far. Five minutes later one of the panting university students came up with a message that there were 3 students drowning in the sea.

Jim stopped his rappelling lesson and told the group to stay put. The group was alone without an instructor’s supervision. Jim began running down the slope with the “messenger student”. Along the way he wandered actually what happened.

When Jim arrived at the beach he saw three students lying down the beach. Two of them were rather large sized students. The other Rovers were with them. The victims had blue lips and blue fingertips and were not covered with any blanket. They were all barely breathing. He took off their shoes and checked for their reflexes. Their reflexes were okay.

At first he felt that he wanted to observe them for the night. Ten minutes later Jim told Mohan that he wanted to send them to the hospital. Jim was able to get the water taxi after bargaining with the taxi skipper for 10 precious minutes to the main land with the three victims and two lecturers but no blankets. They had no mobile phone to call an ambulance but was able to find a small taxi van who agreed to run them to the hospital, 20 minutes away. Jim realized that the three victims may lose consciousness and told the two the lecturers to make sure the three victims stayed awake. The lecturers began talking and asking the students many questions. The windows of the van were open since it did not have air-conditioning.

28

As the small cramped taxi van approached town, Jim told the driver to turn on the headlights and hazard lights, also to horn when needed. Jim also felt, that if the police chased them for speeding, that was better. When they arrived at the hospital, the university students were transferred to the professional care.

Groups: Brahma Putra and Water Lily

Monsoon Jam

For many years national jamborees had been held in the middle of the year, when the weather was better. This one particular year however, the organizers decided to hold the jamboree towards the end of the year. The permanent scout camp was located on the seaside and this stretch of coastline was not protected by any large geographical feature or islands.

During the first two days, the weather was fair with some light showers but as the jamboree progressed, the weather became worse with rainstorms and strong winds daily. During one unusually heavy rain storm, some of the large 20x20 feet tents actually rolled over. Those that remained standing during this gale were actually held down by camp staff who acted as human anchors and counter weights. Any paper based exhibition items were destroyed by the rain and wind while any plastic based exhibition not tied down were gone with the wind.

Water activity stations were not very alert as when to halt activities – instead of stopping when the storm showed early signs of erupting, the camp staff stopped only when the sea became very choppy. This caused damage to water crafts and some smaller boats were washed out to sea, while some staff and participants panicked in the water.

Water supply was supposed to be plentiful, however this only remained a dream of the organizers. WATER Piping had been laid out, in contingent and activity sites but a tap was just a tap. There was either low water pressure or no water coming out of the taps. Either the water pumps were insufficient or the water pressure was very low or the water tankers that came in daily were inadequate.

There were toilet facilities, but they were not well maintained and insufficient. Pails and buckets were insufficient since the campers brought them back to the campsite instead of leaving them at the bathroom area. Showers were not enough. Some outer wall paneling of the communal bathing area had gone missing in the women’s area and this took a few days to be repaired.

Due to the wet weather and insufficient sanitation, many campers fell sick with stomach problems. On top of that, it was rumored that some scouts in a foreign contingent came down with chicken pox. The rain caused many leaders not to have enough sleep since they had to take care of their sick scouts, so the leaders were very tired.

One tired leader driving home with some young scouts in the car met with an accident – the scouts were supposed to be traveling in the contingent buses. The parents demanded an explanation for the accident and payment for the hospital bill which included plastic surgery for an ugly injury on the face. In order for an early surgery date, it had to be done in a private hospital.

29

30

PATROL: Brahma Putra CHOSEN SITUATION / ACTIVITY: Rover Cycle for 100KM

PATROL: Water Lily CHOSEN SITUATION / ACTIVITY: White water rafting for 2 nights

PATROL: Tiger CHOSEN SITUATION / ACTIVITY: Scout hike in a mountain for 15km

PATROL: Sundarbans CHOSEN SITUATION / ACTIVITY: Weekend Camp

PATROL: Brahma Putra CHOSEN ACTIVITY: 36 Hour White Water Rafting with Overnight Camp

PATROL: Sundarbans CHOSEN ACTIVITY: Weekend Camp

PATROL: Tiger CHOSEN ACTIVITY: 5 Day River Cruise Expedition

PATROL: Water Lily CHOSEN ACTIVITY: Month long recycling project – 15km radius of collecting paper, metal, plastics and glass

Sundarbans

31

Introduction A) Definition/Statement B) Aims & Objectives C) Responsibilities

i) The higher management of NSOs Ii) The local regional level iii) The district level Iv) Group Level

Risk Treatment Revision Risk Management Process

A) Model B) Way of assessment

i) Awareness of context ii) Identification Iii) Analysis

a) Risk factor b) Probability c) Effect

Risk Treatment a) Avoid the risk b) Reduce the occurrence c) Divert the consequences d) Transfer the

1.  Introduction 2.  Definition 3.  Aim & Objectives 4.  Responsibility

a. Professional & Volunteer Leaders b. Respective tires of organization

5. Risk Assessment a. Establish Context b. Identify / Analyze/Evaluate risk

6. Risk treatment a. Remove b. Reduce / Reduce Impact c. Transfer d. Accept

7. Monitoring a. Respective tires of organization

8.  Evaluation

Water Lily

Tiger Brahma Putra 1. Introduction 2. Aim & Objectives 3. Definitions 4. Risk Management Process

- Establish context - Identify Risks - Analyze Risks - Evaluate Risks - Treat The Risks

5. Strategies 6. Responsibilities at all levels

(Organization and individuals)

- National - Sub-National (regional, districts, sub-districts) - Unit

7. Monitoring and Evaluation 8. References 9. Glossary

1. Introduction 2. Aim

- Objective 3. Definition 4. Responsibility & Accountabilities 5. Risk assessment

- establish context - identify risks - analyze risks - level of risks - evaluate risks

6. Risk control - remove - reduce - reduce impact - transfer

7. Monitoring - risk assessment - control measures - policy revised

Appendices - Tools, Reference, Materials, etc.