Agenda Tuesday, April 29, 2014 10:00-Noon Campus Center Rm 3540 • Introductions • UMass Performs – Joan Becker • Human Resources Update on Background Check policy Revision #1 Department Hiring Policy for Benefitted Employees Summit Report with Employee IDs • Contracts and Compliance Final Records Management Policy - Paper • Safety Planning • Procard Reallocation July 1 st • Transportation and Construction Update • Budget and Financial Planning FY15-17 budget and planning update Next F&A Meeting will be on Wednesday, May 21, 10:00-noon Location – Healey Library 11B Finance and Administration Advisory Meeting
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Agenda Tuesday, April 29, 2014 10:00-Noon Campus Center Rm 3540 Introductions UMass Performs – Joan Becker Human Resources Update on Background Check policy.
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Agenda Tuesday, April 29, 2014
10:00-Noon Campus Center Rm 3540• Introductions
• UMass Performs – Joan Becker
• Human Resources
Update on Background Check policy Revision #1 Department Hiring Policy for Benefitted Employees Summit Report with Employee IDs
• Contracts and Compliance
Final Records Management Policy - Paper
• Safety Planning
• Procard Reallocation July 1st
• Transportation and Construction Update
• Budget and Financial Planning
FY15-17 budget and planning update
Next F&A Meeting will be on
Wednesday, May 21, 10:00-noon
Location – Healey Library 11B
Finance and Administration Advisory Meeting
Human Resources
HR
Department Hiring Process for Benefitted Employees
Background Checks Begin July 1st
Draft Policy is being sent for review
by the Vice Chancellor’s,
Deans and Department Heads
Thank you for comments.
Department Hiring Process for Benefitted Employees
Revision # 1•Index
•Immediate access to Interview Exchange
for all positions when posted
•Search Committee on the Position Recruitment
and Search Form
will be recommended but not required
Department Hiring Process for Benefitted Employees
Clarification of CSU and PSU
internal candidate process
Clarification on the Failed Search
process Clarification on faculty hiring reports
process
Department Hiring Process for Benefitted Employees
• Clarification of Hiring Manager vs.
Search Committee
• Clarification of who completes the I-9
• Discontinuation of the VRC
Department Hiring Process for Benefitted Employees
Revision # 2
•A reorganization of the document to separate
the staff and faculty hiring processes
•A group is meeting to go through every process
•To be issued in June, 2014
Department Hiring Process for Benefitted Employees
Updated
Position Recruitment
And Search Form
Department Hiring Process for Benefitted Employees
Summit Report
Employee ID
(before I-9 is completed)
Contracts and Compliance
Contracts and Compliance
Continuity Planning Policy
Anne-Marie McLaughlinEmergency ManagerOffice of Emergency
Management & Business Continuity
Some Departments Have Emergency Response Roles
• Public Safety• Environmental Health and Safety• Facilities • Campus Services (P&T, Dining)• Customer Service, Campus Center Staff • UHS• Student Affairs • Communications• Registrar’s Office• Contracts and Compliance • Information Technology• Emergency Management • Others…
For others,
“emergency
response”
means leave
the building.
Continuity of Operations Planning
Planning to continue critical functions
for three types of disruption.
1. Denial/Loss of Access to Space
2. Reduced Workforce
3. Service Interruption
Required Departments
• The Office of Budget & Financial Planning• Chancellor's Office• Communications • Controller's Office• Emergency Management /Business Continuity• Enrollment Management • Environmental Health and Safety • Facilities Department• Office of Student Housing• Human Resources• Information Technology• Department of Public Safety • Contracts and Compliance • Office of Research and Sponsored Programs
Critical Functions
• Tier 1 0-24 Hours
• Tier 2 24-72 Hours
• Tier 3 72 Hours – 1 Week
• Tier 4 1 Week – 30 Days
Staff Who May Work When Campus Is Closed
• Emergency Response Team • Continuity of Operations Critical Personnel
All are either: – Essential Personnel– On-Call Personnel– Those who have agreed to perform
critical functions during campus closure.
Questions?Feedback?
Procard Reallocation
A & F
Procard Reallocation
All procards to be reallocated to
accurate expenditure
Account Codes by July 1, 2014
Procard Reallocation
•On a weekly basis Reallocator’s are
Responsible for reviewing Procard trans.
on a staging table in PeopleSoft to approve
and/or reallocate Procard transactions.
Research Reinvisioned for the 21st Century
Procard Reallocation
• To learn how to reallocate, a cardholder
(or their Proxy) can attend a Procard
Refresher/Reallocation Workshop or
use the Reallocation Job Aid available
on-line. • If they decide to attend a workshop,
the cardholder or their Proxy
can self-register via the IT Training Portal.
Procard Reallocation
Training—May and June
May 13th 1:00-4:00
May 28th 9:30 – 12:30
June 5th 9:30 -12:30
June 18th 9:00-12:00
Procard Reallocation
Total Transactions July 1, 2013-April 27, 2014
14,364
•Total Reallocated 11,250
•Total not Reallocated 3,114
Procard Reallocation
Thank you
Questions?
Transportation and Construction Impact Planning
Construction and Transportation Update
– GAB No. 1 Topping Off Set for April 30 Sign the last steel beam
If you are on the receiving end, ...experiments showed that an overwhelming majority—more than 75 percent—wanted the bad news first.
"If people know they are going to get bad news, they would rather get it over with," she says. Then, if there is good news to follow, "you end on a high note.“ /1
/1 Personality and Social Psychology Bulletin; Angela Legg & Kate Sweeny, Feb 11, 2014.