Page 1 of 2 AGENDA Oakland-Macomb Interceptor Drain Drainage Board Macomb and Oakland Counties February 20, 2019 – 11:30 a.m. Office of the Oakland County Water Resources Commissioner One Public Works, Building 95 West Waterford, Michigan 1. Call meeting to order Board Members: Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development Candice Miller, Macomb County Public Works Commissioner Jim Nash, Oakland County Water Resources Commissioner 2. Approval of the Meeting Agenda for February 20, 2019 3. Approval of Drainage District Board Meeting Minutes from January 16, 2019 4. Public Comment 5. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS: Segment 1 – (FKE/NTH) Segment 2, Contract 3 – (FKE/NTH/Lockhart) NESPS Gatehouse Rehabilitation Status – (FKE/NTH) Segment 3, Contract 4 – (FKE/NTH/Lockhart) Segment 4, Contract 5A/B – (FKE/NTH/Lockhart) Segment 4, Contract 6 – (FKE/NTH/Nichols) NIEA Downstream Repair – (FKE/NTH) GLWA/OMID Coordination – (FKE) OMID Rehabilitation Program – (FKE/NTH) AMP and GIS Program – (FKE) 6. Engineering Work order for LG Design for additional design scope of services on the NESPS Odor and Corrosion Control Project 7. Financial Reports – General Financial Report and Status of State Revolving Fund Financing and Other Financing: (a) Segment 1 (1272) – (Phelps/McMahon) Segment 1 (2892) – OMID Odor-Corrosion Study (b) Segment 3 (1557) – (Phelps/Lockhart) (c) Segment 4 (1913) – (Phelps/Nichols) Segment 4 (2098) – EPA Project Segment 4 (2041) – NESPS Pump Install Segment 4 (2232) – NESPS Gatehouse – (Phelps/Lockhart) Segment 4 (2708) – NESPS Odor-Corrosion Study
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AGENDA
Oakland-Macomb Interceptor Drain Drainage Board
Macomb and Oakland Counties
February 20, 2019 – 11:30 a.m.
Office of the Oakland County Water Resources Commissioner
One Public Works, Building 95 West
Waterford, Michigan
1. Call meeting to order
Board Members: Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development
Candice Miller, Macomb County Public Works Commissioner
Jim Nash, Oakland County Water Resources Commissioner
2. Approval of the Meeting Agenda for February 20, 2019
3. Approval of Drainage District Board Meeting Minutes from January 16, 2019
4. Public Comment
5. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS:
9. Update on NESPS Odor Corrosion Control Project (Bio-Trickling Filter & HVAC Improvements) and the OMIDDD Odor Corrosion Control Study (Brown)
10. NTH Proposal for Engineering Services for OMID System Immediate Repairs (Brown)
11. Plans and Specifications for the NESPS Odor & Corrosion Control Project (Bio-Trickling Filter
& HVAC Improvements)
12. Other Business
13. Closed Session
14. Adjourn
Next Regular Meeting: March 20, 2019 at the office of the Oakland County Water Resources
Commissioner, One Public Works, Building 95 West, One Public Works Drive, Waterford, Michigan at
11:30 a.m., Eastern Standard Time.
Oakland-Macomb Interceptor Drain Drainage District
Regular Meeting – Wednesday, February 20, 2019 ______________________________________________________________________________
Agenda Item No. 3
Drainage Board Meeting Minutes from
January 16, 2019
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MINUTES OF THE REGULAR MEETING OF THE DRAINAGE BOARD FOR THE OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT
January 16, 2019
Minutes of the regular meeting of the Drainage Board of the Oakland-Macomb Interceptor Drain Drainage District held at the office of the Oakland County Water Resources Commissioner, One Public Works, Building 95 West, Waterford, Michigan on the 16 th day of January, 2019 at 11:30 a.m. Eastern Standard Time.
PRESENT: Mike Gregg, Deputy for Mr. Gordon Wenk, Director of the Michigan Department of Agriculture and Rural Development (MDARD); Candice Miller, Macomb County Public Works Commissioner’s Office (MCPWO); Jim Nash, Oakland County Water Resources Commissioner (OCWRC).
OTHERS PRESENT: Joseph W. Colaianne, Clark Hill; Brian Coburn, OCWRC; Erik Skurda, City of Sterling Heights; Raphael Chirolla, OCWRC; Shawn Phelps, OC Fiscal Services; Kelsey Cooke, OCWRC; Sid Lockhart, OCWRC; Larry Gilbert, NTH Consultants; George Nichols, OCWRC; Jim Kelley, Meadowbrook Insurance; Fritz Klingler, FK Engineering; Joel Brown, OCWRC; Evans Bantios, MCPWO; Brian Baker, MCPWO; Anne Vaara, OCWRC; Steven Korth, OCWRC; Jacklyn Thomas, OCWRC; Saju Sachi, NTH Consultants.
1. Call meeting to order. Chairperson Gregg called the meeting to order at 11:40 a.m.
2. Introduction of Drainage Board Members. Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development Candice Miller, Macomb County Public Works Commissioner Jim Nash, Oakland County Water Resources Commissioner
3. Agenda. Steve Korth of OCWRC requested to add invoice no. 705773CH003 from CH2M in the amount of $57,598.71 to the agenda under 8b for Board approval. The financial reports presented by Ms. Phelps will not reflect the addition of this invoice. The February meeting will reflect this change. The agenda was updated to include this addition. Mr. Korth also requested to move the closed session after agenda item no. 5.
Member Miller excused herself from the meeting.
Motion by Member Baker, supported by Member Nash, to approve the amended January 16, 2019 agenda.
AYES: Baker, Gregg, and Nash NAYS: None
4. Minutes.
Motion by Member Baker, supported by Member Nash, to approve the minutes of the December 19, 2018 meeting. AYES: Baker, Gregg, and Nash NAYS: None
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5. Public Comment. None. Closed Session. Confidential Attorney/Client Communication, Litigation and Legal Strategy/Advice. Motion by Member Baker, supported by Member Nash, to move into closed session at 11:44 a.m. to discuss attorney-client privileged opinions of legal counsel. ROLL CALL VOTE: Gregg: AYE Baker: AYE Nash: AYE Member Miller returned to the meeting. Closed session adjourned at 12:34 p.m. Motion by Member Miller, supported by Member Nash, to proceed as recommended in closed session with legal counsel. AYES: Gregg, Miller, and Nash NAYS: None
6. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS. Mr. Klingler updated the Board on the status of various projects. Segment 1 – Mr. Klingler indicated the administrative closeout is pending. Segment 2, Contract 3 – Mr. Klingler stated closeout is pending. He stated that the closeout will be combined with the closeout for the NESPS Discharge Chamber Emergency Repairs. NESPS Gatehouse Rehabilitation Status – Mr. Klingler reported that the Tnemec repairs are delayed awaiting Pump 1 being returned to service. Segment 3, Contract 4 – Mr. Klingler said closeout is pending. Segment 4, Contract 5A/B – Ms. Cooke indicated that the use agreements for access paths are pending. She will contact the municipalities and report back to the Board. Segment 4, Contract 6 – Mr. Klingler said contract administrative closeout is proceeding. NIEA Downstream Repair – Mr. Klingler reported that administrative closeout is completed. GLWA/OMID Coordination – Mr. Klingler indicated that coordination efforts are underway at the monthly meetings. AMP and GIS Program – Mr. Klingler said the final report is pending review.
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Motion by Member Miller, supported by Member Nash, to receive and file the report and summary. AYES: Gregg, Miller, and Nash NAYS: None
7. Financial Reports. Shawn Phelps presented the financial reports for Segments 1 through 4 and the NESPS. (a) Segment 1 – Ms. Phelps stated that the Net Cash Balance is $291,953.73 after
invoices and reimbursements on the current agenda impacting the cash balance have been considered. Segment 1 (1272) – The Life-to-Date Expenses are $49,583,109.83. Segment 1 (2892) – OMID Odor-Corrosion Study – The Life-to-Date Expenses are $65,252.15.
(b) Segment 3 – Ms. Phelps reported that the Net Cash Balance is $49,652.42 after invoices and reimbursements on the current agenda impacting the cash balance have been considered. Segment 3 (1557) –The Life-to-Date Expenses are $68,513,923.44.
(c) Segment 4 – Ms. Phelps said that the Net Cash Balance is $6,969,686.62 after invoices and reimbursements on the current agenda impacting the cash balance have been considered. Segment 4 (1913) – The Life-to-Date Expenses are $19,052,716.91. Segment 4 (2098) – EPA Project – The Life-to-Date Expenses are $980,000. Segment 4 (2041) – NESPS Pump Install – The Life-to-Date Expenses are $192,021.33. Segment 4 (2232) – NESPS Gatehouse – The Life-to-Date Expenses are $4,310,462.53. Segment 4 (2708) – NESPS Odor-Corrosion Study – The Life-to-Date Expenses are $502,428.15.
Motion by Member Miller, supported by Member Nash, to receive and file the financial report. AYES: Gregg, Miller, and Nash NAYS: None Member Nash excused himself from the meeting.
8. Invoices. The following invoices were submitted to the Board for approval:
(a) Reimbursement of Oakland County WRC-Incurred Expenses and Costs (1) WRC Labor/Fringes/Non-Direct Labor Factor
• Segment 4 $ 9,165.17
• Segment 4 Odor Corrosion Study $ 7,006.82
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(2) WRC Equipment Charges
• Segment 4 $ 514.91
• Segment 4 Odor Corrosion Study $ 505.43 (3) Reimbursement of the Drain Revolving Fund
• Home Depot $ 106.68
• Home Depot $ 175.78
• Madison Electric Novi $ 168.23
• Wayne County Register of Deeds $ 20.67 (b) Ch2m
Oakland-Macomb Interceptor Drain Drainage District Bio-Trickling Filter Design and Construction Oversight Invoice No. 705773CH003 Seg. 4 $ 57,598.71
(c) Jacobs (1) OMIDDD System-wide Odor/Corrosion Study
Invoice No. 4 Seg. 4 $ 2,783.11 Motion by Member Miller, supported by Member Vaara, to approve the invoices as presented. AYES: Gregg, Miller, and Vaara NAYS: None
9. Update on NESPS Odor/Corrosion Control Project (Bio-Trickling Filter & HVAC Improvements) and the OMIDDD Odor Corrosion Control Study.
Page 5 of 6
Joel Brown of OCWRC updated the Board and explained that the OMIDDD Odor/ Corrosion Control Study was analyzing the pressure within the system. The NESPS Odor Corrosion Control Project is the work being done as a result of the study. He also explained that CH2M/Jacobs will be updating the Board at the February meeting. Motion by Member Vaara, supported by Member Miller, to receive and file the update. AYES: Gregg, Miller, and Vaara NAYS: None
10. Correspondence from Viviano Law dated December 19, 2018 and AIG Claims, Inc. dated December 27, 2018. Motion by Member Vaara, supported by Member Miller, to receive and file the correspondence. AYES: Gregg, Miller, and Vaara NAYS: None
11. Other Business. Brian Baker of MCPWO stated that in an effort to update Macomb County records, various documents and agreements will need to be revised and presented to the GLWA Board. Motion by Member Miller, supported by Member Vaara, to authorize Pete Webster of Dickinson Wright to coordinate with Joe Viviano of Viviano Law on behalf of the OMIDDD Board to address the concerns. AYES: Gregg, Miller, and Vaara NAYS: None
12. Closed Session. Held after item 5 earlier in the meeting.
13. Adjourn.
Motion by Member Miller, supported by Member Vaara, to adjourn the January 16, 2019 meeting at 1:14 p.m. AYES: Gregg, Miller, and Vaara NAYS: None
Next Regular Meeting: February 20, 2019 at the office of the Oakland County Water Resources Commissioner, One Public Works, Building 95 West, One Public Works Drive, Waterford, Michigan at 11:30 a.m., Eastern Standard Time. I hereby certify that the foregoing constitutes the minutes of the Drainage Board for the Oakland-Macomb Interceptor Drain Drainage District, at a meeting held on January 16, 2019 and that the meeting was conducted and public notice was given in compliance with the Open Meetings Act, being Act 267, Public Acts of Michigan, 1976, and that the minutes were kept and will be or have been made available as required by the Act.
Page 6 of 6
IN WITNESS WHEREOF, I have hereunto affixed my official signature on this _____ day of February, 2019. ___________________________________________ Anne Vaara, Acting Secretary Oakland-Macomb Interceptor Drain Drainage Board
Oakland-Macomb Interceptor Drain Drainage District
Regular Meeting – Wednesday, February 20, 2019 ______________________________________________________________________________
Agenda Item No. 4
Public Comment
Oakland-Macomb Interceptor Drain Drainage District
Regular Meeting – Wednesday, February 20, 2019 ______________________________________________________________________________
Agenda Item No. 5
Report/Update – Status of OMI Project,
Segments 1 through 4, NESPS
February 20, 2019 OMIDDD Board Meeting
Oakland Macomb Interceptor Drain (OMID) Repairs
Project Progress Update
Prepared by:
F. Klingler, P.E., FK Engineering Assoc.
L. Gilbert, P.E., NTH Consultants, Ltd.
The following provides a status update as of the writing of this report (February 7, 2019) for the work completed for the Oakland-Macomb Interceptor Drain Repair Program (SRF Segments 1, 2, 3, 4, Contracts 5 A and B, Contract 6, Contract 7 PCI-4 repairs, and other related work):
SRF Seg 1: Contracts 1&2 – Administrative Closeout Pending
Construction Amount paid Under Contracts 1 and 2: $30,592,234 (100% of Adjusted Contract Amount) through January 30, 2015. OMIDDD administrative closeout is pending.
SRF Segment 2:
Contract 3 (Base Contract) Status – Complete, Closeout Pending
Construction Amt Invoiced: $18,089,266.41 (100.43% of Adjusted Contract Amount of $18,011,426.41) through 10/31/15 (does not consider final Adjustment for C.O.s 2E, F, G, H).
Schedule Status: Complete on July 31, 2014; Overall Contract closeout will be combined with closeout for the NESPS Discharge Chamber Emergency Repairs (CO 2-E, et al). Contract administrative closeout is proceeding, and Application for Final Payment has been received (processing on hold pending Gatehouse Repairs)
Construction Amt Invoiced: $4,996,397.61 (97.0 % of Change Order 2E adjusted Contract Amount of $5,149,263.33, including deductive credit for Tnemec issue) thru 8/31/16.
Schedule Status: Substantially Complete on 11/25/17
• East side Tnemec repairs are complete; west side repairs are delayed awaiting Pump 1 being returned to service. Pump #1 replacement parts have arrived on site with repairs by GLWA now underway. A start up test run is anticipated for (tentatively) February 15, 2019, with a two day trial period to follow prior to a regular “Return to Service” status is achieved. GLWA reports also that repairs to the NESPS Overhead Crane have been completed, however, the personnel elevator remains out of service.
• Inland Waters has submitted a Subcontract Agreement to Culy Contracting (Installer for the Mainstay cementitious Chamber Lining), and it is understood that final administrative details are being resolved, including a proposed schedule for start of work. Current projections would suggest a late February date for the start of the remaining activities (i.e., Tnemec repair and Chamber Lining) to be selected based on the first available Contractor.
February 20, 2019 OMIDDD Board Meeting
Page 2 of 3
SRF Seg 3: Contract 4 Status: Administrative Closeout Pending
Construction Amt Invoiced: $50,204,923.91 corresponding to 100% of the $50,204,923.91 current revised final contract amount, through 10/31/18. The “Contract Summarization Report” letter for the Project File has been prepared for submittal.
Schedule Status: Achieved Substantial Completion on 5/7/16 to meet revised contract date, with Final Completion established as June 1, 2017 (exclusive of warranty repairs, which are now complete).
SRF Segment 4 (Contracts 5A/B and 6) Status:
Contract 5A/5B –Complete, Administrative Closeout Pending: Construction Amount Invoiced (C5A/B): $11,865,520.08 of the $11,865,520.08 current adjusted contract
amount (100 % complete), thru 6/30/17.
Schedule Status: Completed 12/31/16, on time, based on revised completion, as established by Change Order. Administrative closeout pending.
• City of Utica and Shelby Twp. Use Agreements for access paths are pending, awaiting final community authorizations and signature of the OMIDDD Board Secretary.
Construction Amt Invoiced (C6): $3,172,793.60 (100 %) of the $3,172,793.60 current contract
amount, through 12/31/2016. Final Contract amount has been adjusted following the OCIP deductive credit by Change Order.
Schedule Status: Completed on 12/31/16, on time, based on final negotiated schedule, as established by Change Order. Contract Administrative closeout is proceeding.
Cont 7 (NIEA Emergency Rehab) – Administrative Closeout Complete Construction Amt Invoiced (C7): $ 938,604.53 (100%) of the $938,604.53 current contract amount,
through 4/30/18
Schedule Status: On time, complete 8/30/17 (excepting impact of PCI-12A collapse).
Contractor’s Administrative closeout is completed.
February 20, 2019 OMIDDD Board Meeting
Page 3 of 3
GLWA/OMIDDD Coordination Efforts:
• Currently meeting every 3-4 weeks to coordinate ongoing potential transfer of maintenance and capital
projects for NESPS and downstream assets to OMIDDD.
• Revising action items following recent change in direction initiated by GLWA.
AMP and GIS Program:
• Summary document and Certificate of Completion submitted by deadline of November 30, 2018.
• Final Report is pending final review
Summary of OMID Contract Status Segment
No
Contract No.
(Description)
Const.
Comp?
As-Builts
Final?
Balancing
Change
Order?
Contractor
Closed Out?
Final
Easements
Settled?
1 Contract 1 (CS-9, 5, 3) Y Y Y Y Y
1 Contract 2 (CS-6, 7, 8) Y Y Y Y Y
2 Contract 3 (Gatehouse) Y Y N* N* N/A
2 Contract 3 (Grouting PCI-
5 thru 8)
Y Y Y N** Y
3 Contract 4 (Lining PCI-5
thru 8)
Y Y Y Y Y
4 Contract 5 (Lining PCI-9,
10A/B)
Y Y Y Y N
4 Contract 6 (Lining PCI-
11A)
Y Y Y Y Y
N/A Contract 7 (Lining 110’ of
NIEA)
Y Y Y Y N/A
* On Hold, pending Coating Issues Resolution
** On Hold Pending Completion of NESPS Gatehouse work.
FAC - Facility Acquisition 731472 - Project Construction and Impr 0.00 14,058,313.68 731521 - Public Services 0.00 6,798.84 750294 - Material and Supplies 0.00 228.00
Total Project RevenueAccount Month-to-Date Revenue Life-to-Date Revenue605572-Special Assessments $0.00 $214,258.32697551-Issuance of Bonds $0.00 $336,741.68TOTAL REVENUE $0.00 $551,000.00
REVENUE OVER/(UNDER) EXPENSES ($11,680.41)
County of OaklandOMIDD Maintenance FundStatement of Net Position
December 31, 2018
ASSETSCurrent assets: Cash 13,647,992.86$ Accrued interest receivable 39,607.41 Due from municipalities 4,570,860.87 Total current assets 18,258,461.14
Total assets 18,258,461.14$
LIABILITIESCurrent liabilities:
Accounts payable 110,037.47 Vouchers payable 7,504.73 Due to municipalities 6,461,100.00 Due to primary government 450.69 Total current liabilities 6,579,092.89
Total liabilities 6,579,092.89$
NET POSITIONFB Major Maint Reserve 2,897,981.41 FB Capital Improvement Reserve 2,663,875.03 FB Restricted Programs 6,117,511.81 Total net position 11,679,368.25$
Total Liabilities and Net Position 18,258,461.14$
FavorableAmended Percent of Percent of (Unfavorable)Budget Revenue Allotment Actual Revenue Variance
Income (loss) before transfer 0.00 #DIV/0! 0.00 866,773.10 4.27% 866,773.100.00 #DIV/0! 0.00 0.00 0.00% 0.000.00 #DIV/0! 0.00 0.00 0.00% 0.000.00 #DIV/0! 0.00 866,773.10 4.27% 866,773.10
10,812,595.1511,679,368.25
County of OaklandOakland Macomb InterceptorCh21 Fund
Statement of Revenues, Expenses, and Changes in Net PositionFor the Three Months Ended December 31, 2018
2019 Year to Date
Salaries
Fringe benefits
Contractual services
Commodities
Depreciation
Internal services
Nonoperating revenues (expenses)Property TaxesIntergov General ReimbursementSpecial AssessmentsFederal GrantsState GrantsIncome from investmentsInterest expenseContributionsPaying agent feesIssuance of debtCapital ContributionsGain on Exchange of AssetsCapital Improvement Program
Total nonoperating revenues (expenses)
Transfers inTransfers out
Change in net positionNet Position - beginningNet Position - ending
Run by: 13073Run: 02/05/2019 at 04:46 PMScope: 82912 Oakland Macomb InterceptorCh21Fiscal Period: Month 3 2019
MAJOR MAINTENANCE RESERVE
EMERGENCY MAINTENANCE
RESERVE
CAPITAL IMPROVEMENT
RESERVEUNDESIGNATED
RETAINED EARNINGS TOTAL
Total Net Assets Beginning 2,848,992.42 0.00 2,413,875.04 5,549,727.69 10,812,595.15
Net Assets Invested in Capital as of 12/31/2018 0.00 0.00Current year adjustments 0.00 0.00ESTIMATED Undesignated Retained Earnings 6,117,511.81 11,679,368.25
Oakland County - Water Resources Commissioner's OfficeStatement of Net AssetsAs of Date: Dec 31, 2018
Fund: 82912 Oakland Macomb InterceptorCh21
84912 84912 84914 84915 84915 84915 84915 82912
1-1272 1-2892 1-1557 1-1913 1-2232 1-2232 1-2708
Payable To Invoice # Segment 1
Segment 1 - OMID
Odor Corrosion
Study Segment 3 Segment 4
Seg 4 - NESPS
Gate
Seg 4 - NIEA - East
Arm
Seg 4 - NESPS Odor
Corrosion Study O & M Total
Oakland County * WRC/Labor/Fringes/Non-direct Labor 8,091.24 1,962.51 $10,053.75
Oakland County * WRC Equipment 574.36 91.04 $665.40
Oakland County * WRC Mileage/Parking $0.00
Oakland County * Indirect Costs 727.51 10,253.74 235.82 1,864.90 $13,081.97
CDM Smith Reimb DRF - Invoice # 90063601 1,674.29 $1,674.29
Clark Hill Invoice # 835025 - Professional Services ending 11/30/18 8,475.00 $8,475.00
Clark Hill Invoice # 841509 - Professional Services ending 12/31/18 11,725.00 $11,725.00