Page 1 of 2 AGENDA Oakland-Macomb Interceptor Drain Drainage Board Macomb and Oakland Counties January 16, 2018 – 10 a.m. Office of the Oakland County Water Resources Commissioner 1. Call meeting to order 2. Drainage Board Members: Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development Candice Miller, Macomb County Public Works Commissioner Jim Nash, Oakland County Water Resources Commissioner 3. Approval of the Meeting Agenda for January 16, 2018 4. Approval of Drainage District Board Meeting Minutes from December 19, 2017 5. Public Comment 6. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS Segment 1 – (FKE/NTH/McMahon) Segment 2, Contract 3 – (FKE/NTH/Lockhart) NESPS Gatehouse Rehabilitation Status – (FKE/NTH) Segment 3, Contract 4 – (FKE/NTH/Lockhart) Segment 4, Contract 5A/B – (FKE/NTH/Lockhart) Segment 4, Contract 6 – (FKE/NTH/Nichols) NESPS Pump 3 Design – (FKE/NTH/Lockhart) NIEA Downstream Repair – (FKE/NTH) GLWA/OMID Coordination – (FKE) OMID Rehabilitation Program – (FKE/NTH) AMP and GIS Program – (FKE) 7. Motion: Approve the following Pay Estimates: (a) Contract #3 – Inland Waters Pollution Control, Inc., Construction Estimate No. 17 for $73,605.65 payment to the contractor; and transfer of $3,873.98 for deposit as retained funds in an interest-bearing account in a regulated financial institution in accordance with Act No. 524 of the Michigan Public Acts of 1980 8. Financial Reports – General Financial Report and Status of State Revolving Fund Financing and Other Financing (a) Segment 1 – (Conforti/McMahon) (b) Segment 3 – (Conforti/Lockhart) (c) Segment 4 – (Conforti/Nichols) Segment 4 – EPA Project Segment 4 – NESPS Pump Install Segment 4 – NESPS Gatehouse – (Conforti/Lockhart) Segment 4 – NESPS Odor-Corrosion Study
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AGENDA
Oakland-Macomb Interceptor Drain Drainage Board Macomb and Oakland Counties
January 16, 2018 – 10 a.m.
Office of the Oakland County Water Resources Commissioner 1. Call meeting to order
2. Drainage Board Members:
Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development Candice Miller, Macomb County Public Works Commissioner Jim Nash, Oakland County Water Resources Commissioner
3. Approval of the Meeting Agenda for January 16, 2018
4. Approval of Drainage District Board Meeting Minutes from December 19, 2017
5. Public Comment 6. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS
7. Motion: Approve the following Pay Estimates: (a) Contract #3 – Inland Waters Pollution Control, Inc., Construction Estimate No. 17 for $73,605.65 payment to the contractor; and transfer of $3,873.98 for deposit as retained funds in an interest-bearing account in a regulated financial institution in accordance with Act No. 524 of the Michigan Public Acts of 1980
8. Financial Reports – General Financial Report and Status of State Revolving Fund Financing and Other Financing (a) Segment 1 – (Conforti/McMahon) (b) Segment 3 – (Conforti/Lockhart) (c) Segment 4 – (Conforti/Nichols)
11. Closed Session: Confidential Attorney/Client Communication, Litigation and Legal
Strategy/Advice
12. Adjourn
Next Regular Meeting: February 20, 2018 at the office of the Oakland County Water Resources Commissioner, One Public Works, Building 95 West, Waterford, Michigan at 10:00 a.m., Eastern Standard Time.
Oakland-Macomb Interceptor Drain Drainage District
Regular Meeting – Tuesday, January 16, 2018 ______________________________________________________________________________
Agenda Item No. 4
Board Meeting Minutes from December 19, 2017
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MINUTES OF THE REGULAR MEETING OF THE DRAINAGE BOARD FOR THE OAKLAND-MACOMB INTERCEPTOR DRAIN DRAINAGE DISTRICT
December 19, 2017
Minutes of the regular meeting of the Drainage Board of the Oakland-Macomb Interceptor Drain Drainage District held at the office of the Macomb County Public Works Commissioner, 21777 Dunham Road, Clinton Township, Michigan on the 19th day of December, 2017 at 10 a.m. Eastern Standard Time. PRESENT: Mike Gregg, Deputy for Ms. Jamie Clover-Adams, Director of the Michigan Department of Agriculture and Rural Development (MDARD); Candice Miller, Macomb County Public Works Commissioner (MCPWC); and Jim Nash, Oakland County Water Resources Commissioner (OCWRC). OTHERS PRESENT: Evangelos Bantios, MCPWC; Brian Baker, MCPWC; Anne Vaara, OCWRC; Steve Korth, OCWRC; Craig Amey, AEW; Brian Cobun, OCWRC; Larry Gilbert, NTH Consultants; George Nichols, WRC; Joe Suma, Lapeer County Drain Commissioner; Sydney Kanan, AEW; Christine Kosmowski, MDARD; Jim Kelley, Meadowbrook Insurance; Saju Sachi, NTH Consultants; Sal Saputo Meadowbrook Insurance; Dan Heaton, MCPWC; Karen Czernel, MCPWC; Holly Conforti, OC Fiscal Services; Jacklyn Thomas, OCWRC. 1. Call meeting to order.
Chairperson Gregg called the meeting to order at 10:06 a.m.
2. Introduction of Drainage Board Members. Michael Gregg, Chair, Michigan Department of Agriculture and Rural Development Candice Miller, Macomb County Public Works Commissioner Jim Nash, Oakland County Water Resources Commissioner
3. Agenda.
Motion by Member Nash, supported by Member Miller, to approve the December 19, 2017 agenda as presented. AYES: Gregg, Miller, and Nash NAYS: None
4. Minutes.
Motion by Member Miller, supported by Member Nash, to approve the minutes from the November 21, 2017 meeting. AYES: Gregg, Miller, and Nash NAYS: None
5. Public Comment. None. 6. Report/Update – Status of OMI Project, Segments 1 through 4, NESPS. Mr. Klingler
updated the Board on the status of various projects.
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Segment 1 – Mr. Klingler said there has been no change in the status from the previous meeting. Segment 2, Contract 3 – Mr. Klingler indicated there has been no change in the status from the previous meeting. NESPS Gatehouse Rehabilitation Status – Mr. Klingler stated a change order was being presented later in the meeting. Segment 3, Contract 4 – Mr. Klingler said final completion is pending. Segment 4, Contract 5A/B – Mr. Klingler said final closeout is pending. He also stated the use agreements for access paths with the City of Utica and Shelby Township are being reviewed and should be presented at an upcoming meeting. Segment 4, Contract 6 – Mr. Klingler said final completion is pending. NESPS Pump 3 Design – Mr. Klingler indicated that the project is on hold pending an agreement with GLWA for Pump Station Operations and additional information will be presented to the Board at an upcoming meeting. NIEA Downstream Repair – Mr. Klingler stated final completion is pending the receipt of as builts. GLWA/OMID Coordination – Mr. Klingler indicated a meeting is scheduled for Wednesday to discuss the cleaning of the wet well. OMID Rehabilitation Program – Mr. Klingler stated program final close-out is pending and final paperwork is being drafted. AMP and GIS Program – Mr. Klingler said this work is substantially complete and they are now awaiting comments back from both counties. Motion by Member Nash, supported by Member Miller, to receive and file Mr. Klingler’s report. AYES: Gregg, Miller, and Nash NAYS: None
7. Change Order. The following Change Order was submitted to the Board for approval: Change Order No.: Two-H for Inland Waters Pollution Control, Inc., for a net cost increase of $77,479.63. Motion by Member Nash, supported by Member Miller, to approve the change order as presented. AYES: Gregg, Miller, and Nash NAYS: None
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8. Construction Pay Estimates. The following Construction Pay Estimates were submitted
to the Board for approval: (a) Contract #5B – Lanzo Trenchless Technologies, Inc., Construction Estimate No. 21 - FINAL, for a reserve payment in the amount of $25,567.78 from the Oakland County Treasurer from retained funds plus interest for payment to the contractor. (b) Contract #6 – Lanzo Trenchless Technologies – North, Construction Estimate No. 18 – FINAL, for a reserve payment in the amount of $22,105.27 from the Oakland County Treasurer from retained funds plus interest for payment to the contractor. (c) Contract #7 – Inland Waters Pollution Control, Inc., Construction Estimate No. 6 for $71,552.93 payment to the contractor; and reserve payment in the amount of $20,075.55 from the Oakland County Treasurer from retained funds. Motion by Member Nash, supported by Member Miller, to approve construction pay estimates 8(a) through 8(c) as presented. AYES: Gregg, Miller, and Nash NAYS: None
9. Financial Reports. Ms. Conforti presented the financial reports for Segments 1 through 4 and NESPS. (a) Segment 1 – Ms. Conforti stated that the Net Cash Balance is $115,796.14 after
invoices and reimbursements on the current agenda impacting the cash balance have been considered. She also indicated that the Life-to-Date Expenses are $49,583,109.83.
(b) Segment 3 – Ms. Conforti reported that the Net Cash Balance is $619,221.18 after invoices and reimbursements on the current agenda impacting the cash balance have been considered. She also indicated that the Life-to-Date Expenses are $67,936,392.42.
(c) Segment 4 – Ms. Conforti stated that the Net Cash Balance is $7,720,561.32 after invoices and reimbursements on the current agenda impacting the cash balance have been considered. She also indicated that the life-to-Date Expenses are $18,817,033.28. Segment 4 – EPA Project – The Life-to- Date Expenses are $980,000. Segment 4 – NESPS Pump Install – The Life-to- Date Expenses are $192,021.33. Segment 4 – NESPS Gatehouse – The Life-to-Date Expenses are $3,840,267.66. Segment 4 – NESPS Odor-Corrosion Study – The Life-to-Date Expenses are $55,037.03.
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Motion by Member Miller, supported by Member Nash, to receive and file the financial report. AYES: Gregg, Miller, and Nash NAYS: None
10. Invoices. The following invoices were submitted to the Board for approval: (a) Reimbursement of Oakland County WRC-Incurred Expenses and Costs
Motion by Member Nash, supported by Member Miller, to approve invoices 10(a) through 10(g) as presented. AYES: Gregg, Miller, and Nash NAYS: None
11. OMIDDD Property and Liability renewal. Sal Saputo of Meadowbrook Insurance Group presented the Board with the Renewal Premium for 2018-2019 in the amount of $555,153 which does not include SL taxes. He requested the Board authorize the secretary to bind coverage for the various categories. An invoice will be sent in January 2018. Motion by Member Miller, supported by Member Nash, to authorize the secretary to bind insurance coverage as presented. AYES: Gregg, Miller, and Nash NAYS: None
12. Control Gate Closures correspondence. Steve Korth of Oakland County presented the correspondence dated December 8, 2017 between Macomb and Oakland County with respect to the Request for Control Gate Closures on December 12, 2017. Chairperson Gregg discussed the benefits of the correspondence and the ability to keep communication open between involved parties. Mr. Bantios stated clarifications are being made as work progresses. Motion by Member Miller, supported by Member Nash, to receive and file the correspondence as presented. AYES: Gregg, Miller, and Nash NAYS: None
13. GLWA GIS Data Sharing Agreement. Brian Coburn of Oakland County stated an agreement was needed to share GIS data between GLWA and OMIDDD. The agreement was reviewed by Oakland County legal staff and has been signed by Sue F. McCormick of the GLWA’s Chief Executive office. Motion by Member Nash, supported by Member Miller, to authorize the Chairperson to sign the Data Sharing Agreement on behalf of the Oakland-Macomb Interceptor Drain Drainage District. AYES: Gregg, Miller, and Nash NAYS: None
14. Other Business. Chairperson Gregg inquired about the Odor Corrosion Control Study. Evans Bantios stated option s to address this problem are under review and a possible update will be presented in January at the Board meeting.
15. Closed Session. None.
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16. Adjourn. Motion by Member Nash, supported by Member Miller, to adjourn the December 19, 2017 meeting at 10:57 a.m. AYES: Gregg, Miller, and Nash NAYS: None
Next Regular Meeting: January 16, 2018 at the office of the Oakland County Water Resources Commissioner, One Public Works, Building 95 West, Waterford, Michigan at 10:00 a.m., Eastern Standard Time. I hereby certify that the foregoing constitutes the minutes of the Drainage Board for the Oakland-Macomb Interceptor Drain Drainage District, at a meeting held on December 19, 2017 and that the meeting was conducted and public notice was given in compliance with the Open Meetings Act, Being Act 267, Public Acts of Michigan, 1976, and that the minutes were kept and will be or have been made available as required by the Act. IN WITNESS WHEREOF, I have hereunto affixed my official signature on this _____ day of January, 2018. _______________________________________________ Jim Nash, Secretary
Oakland-Macomb Interceptor Drain Drainage District
Regular Meeting – Tuesday, January 16, 2018 ______________________________________________________________________________
Agenda Item No. 5
Public Comment
Oakland-Macomb Interceptor Drain Drainage District
Regular Meeting – Tuesday, January 16, 2018 ______________________________________________________________________________
Prepared by: F. Klingler, P.E., FK Engineering Assoc. L. Gilbert, P.E., NTH Consultants, Ltd.
The following provides a status update as of the writing of this report (January 8, 2018) for the work completed for the Oakland-Macomb Interceptor Drain Repair Program (SRF Segments 1, 2, 3, 4, Contract 7 PCI-4 repairs, and other work):
SRF Seg 1: Contracts 1&2 Status– Complete, Closeout Pending
Construction Amount paid Under Contracts 1 and 2: $30,592,234 (100% of Adjusted Contract Amount) through January 30, 2015. Contract closeout is pending.
SRF Segment 2:
Contract 3 (Base Contract) Status – Complete, Closeout Pending
Construction Amt Invoiced: $18,089,266.41 (100.43% of Adjusted Contract Amt. of $18,011,426.41) through 10/31/15 (does not consider final OCIP Adjustment).
Schedule Status: Complete on July 31, 2014; Overall Contract closeout will follow completion of the NESPS Discharge Chamber (Gatehouse) Emergency Repairs.
Construction Amt Invoiced: $5,098,397.61 (99.0 % of Change Order 2E adjusted Contract Amount of $5,149,263.33) through 12/22/17
Schedule Status: Substantially Complete on 11/25/17 • All primary work is complete; site restoration is substantially complete, and Contractor has demobilized. • OMIDDD is currently negotiating final credit for deficient Tnemec coating issue.
Construction Amt Invoiced: $50,002,430.69 corresponding to 99.98% of the $50,020,359.33 current revised contract amount, through 5/31/17.
Schedule Status: Achieved Substantial Completion on 5/7/16 to meet revised contract date. Final completion on 10/1/17. Contract close-out pending final permit closeout with local municipalities.
OMIDDD January 16, 2018 Board Meeting
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SRF Segment 4 (Contracts 5A/B and 6) Status Contract 5A/5B –Final Completion: Construction Amount Invoiced (C5A/B): $11,799,952.30 of the $11,899,952.30 current adjusted contract
Schedule Status: Completed 12/31/16, on time, based on the negotiated revised completion, as established by Change Order.
• City of Utica and Shelby Twp. Use Agreements for access paths are pending, awaiting final signature.
Contract 6 – Final Completion: Construction Amt Invoiced (C6): $3,172,793.60 (100%) of the $3,172,793.60 current contract
amount, through 12/31/2017. Final Contract amount has been adjusted following the OCIP deductive credit by Change Order.
Schedule Status: Completed on 12/31/16, on time, based on final negotiated schedule, as established by Change Order.
Contract 7 (NIEA Emergency Rehabilitation) – Substantially Complete Construction Amt Invoiced (C7): $ 919,317.73 (97.9 %) of the $938,604.53 current contract amount,
through 1/31/2017 Schedule Status: On time, complete 8/30/17, excepting impact from PCI-12A
collapse) • Final Completion pending completion of approved as-built drawing submittal.
NESPS Pump 3 Design:
• Design is shelved at this time. GLWA has indicated that this is a high priority, and will be funded in 2018, pending outcome of NESPS ownership and control issues.
GLWA/OMIDDD Coordination Efforts:
• Currently meeting every month to coordinate ongoing construction at NESPS and NIEA repairs. • Issues at this time include coordination for PCI-12A cleaning after PCI-12A (MID) repairs. • Meeting to discuss potential transfer of operation/control of NESPS and downstream assets to OMIDDD.
OMIDDD January 16, 2018 Board Meeting
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OMID Rehabilitation Program Closeout:
• Program final close-out pending final completion and closeout of individual of Contracts, and other loose-ends (see summary below).
AMP and GIS Program:
• Substantially complete with gathering existing data; preparing and updating Asset Management Plan • Examined long term use and flow management options for OMID, draft report complete; currently
revising based on OMIDDD Comments.
Summary of OMID Contract Status Contract No. (Description)
Const. Comp?
As-Builts Final?
Balancing Change Order?
Contract Closed Out?
Final Easements
Settled?
Contract 1 (CS-9, 5, 3) Y Y Y N Y
Contract 2 (CS-6, 7, 8) Y Y Y N Y
Contract 3 (Gatehouse) Y N N N N/A
Contract 3 (Grouting PCI-5 thru 8)
Y Y* Y N Y
Contract 4 (Lining PCI-5 thru 8)
Y Y* Y N Y
Contract 5 (Lining PCI-9, 10A/B)
Y Y* Y N N
Contract 6 (Lining PCI-11A)
Y Y* Y N Y
Contract 7 (Lining 110’ of NIEA)
Y N N N N/A
*Submitted; not yet reviewed and approved by OMIDDD
Sep Oct Nov2011
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov2012
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov2013
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov2014
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov2015
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov2016
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov2017
Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov2018
FAC - Facility Acquisition 731472 - Project Construction and Impr 0.00 14,058,313.68 731521 - Public Services 0.00 6,798.84 750294 - Material and Supplies 0.00 228.00