Agenda of the Lee County Board October 15, 2019 9:00 A.M. 3rd Floor Boardroom Old Lee County Courthouse 112 E. Second St. Dixon, IL 61021 Call to Order: Pledge of Allegiance: Roll Call: Announcements: Please mute or tum off cell phones. Sheriff Simonton update on LEC Project. Approval of Board Minutes of: September 1 7, 2019 Regular Board meeting. To Zoning Board: No Petitions To Planning Commission: No Petitions From Zoning Board: No Petitions From Planning Commission: No Petitions Board Member Comments: PublicNisitor Comments: a. Items on the agenda - visitors allowed 10 minutes b. Items not on the agenda - visitors allowed 5 minutes Reports of Committees: Finance: Bob Olson, Chair Transportation/ Solid Waste: Jerry Leffelman, Chair Properties / Planning / Zoning: David Bowers, Chair LOTS (Lee Ogle Transportation System): Jim Schielein, Liaison Administrative Services: Judy Truckenbrod, Chair Public Safety: Mike K.oppien, Chair Blackhawk Hills Regional Council: Tim Deem, Liaison 911 Board: Tim Deem, Liaison Tourism: Bill Palen, Liaison Health Department: Bob Olson, Liaison Tri-County Opportunities Council: Marvin Williams, Liaison United Counties Council of Illinois (UCCI): Greg Witzleb Executive/ Claims: John Nicholson, Chair County Officers Reports, Request for Deposit of Funds, Orders Paid in Vacation
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Agenda of the Lee County Board October 15, 2019 9:00 A.M.
3rd Floor Boardroom Old Lee County Courthouse
112 E. Second St. Dixon, IL 61021
Call to Order: Pledge of Allegiance: Roll Call:
Announcements: Please mute or tum off cell phones. Sheriff Simonton update on LEC Project.
Approval of Board Minutes of: September 1 7, 2019 Regular Board meeting.
To Zoning Board: No Petitions
To Planning Commission: No Petitions
From Zoning Board: No Petitions
From Planning Commission: No Petitions
Board Member Comments:
PublicNisitor Comments: a. Items on the agenda - visitors allowed 10 minutes b. Items not on the agenda - visitors allowed 5 minutes
Reports of Committees: Finance: Bob Olson, Chair Transportation/ Solid Waste: Jerry Leffelman, Chair Properties / Planning / Zoning: David Bowers, Chair LOTS (Lee Ogle Transportation System): Jim Schielein, Liaison Administrative Services: Judy Truckenbrod, Chair Public Safety: Mike K.oppien, Chair Blackhawk Hills Regional Council: Tim Deem, Liaison 911 Board: Tim Deem, Liaison Tourism: Bill Palen, Liaison Health Department: Bob Olson, Liaison Tri-County Opportunities Council: Marvin Williams, Liaison United Counties Council of Illinois (UCCI): Greg Witzleb Executive/ Claims: John Nicholson, Chair
County Officers Reports, Request for Deposit of Funds, Orders Paid in Vacation
Page2 Old Business:
Discussion on reduction in members of the County Board.
New Business:
Ordinance: Overweight oversized revised ordinance. (hold over until November) Highway Department Resolution: Annual Real Estate 2019 Tax Levy (hold over until November) Resolution: Budget FY 2020 (hold over until November) Resolution: Appointment ofinterim States Attorney Resolution: Setting County Board Meeting Dates for FY 2020. Resolution: CAD /RMS Project with ETSB and Dixon PD.
Probation request for New Hire. Request for Maintenance/Custodial Position. Bailiffs part-time hourly increase.
Finance Committee Meeting - October 10, 2019 Third Floor Board Conference Room, Old Lee County Courthouse---9:00 am 112 E Second St, Dixon, Illinois 61021
Meeting called to order at 9:00 a.m. by Chair Bob Olson.
Approval of Minutes The September 2019 minutes of the Finance Committee were approved without modification.
Members present Chair Bob Olson, Vice Chair Marilyn Shippert, Tom Kitson, and Lirim Mimini.
Members absent Dave Bowers (Present via phone) and Jim Schielein.
Guests
UNAPPROVED
Denise McCaffrey (Circuit Clerk), Dave Harvey (Bailiff)(9:9:03), John Simonton (Sheriff)(l0:15), Theresa Wittenauer (Administrator), Paul Rudolphi (Treasurer), Staci Stewart (Probation), Mike McBride (IT/GIS), Greg Gates (LOTS), Wendy Ryerson (Assessor), Mike Koppien (Board Member), Shelley Dallas (ETSB)(9-9:28), Judy Truckenbrod (Board Member), Cathy Myers (County Clerk), John Nicholson (County Board Chairperson)(9:12), Matt Klahn (State's Attomey)(9:13), Dee Duffy (Zoning Administrator)(9:28-9:57), Jay Wetmor (Civil Senior Project Engineer from Westwood), Courtney Kennedy (EGBL&C Representing Geronimo Energy), Amber Miller (Development Consultant from Geronimo Energy), Keith Bolin (Geronimo Energy), Bill Palen (Board Member)(l 0:55), and Becky Brenner (Board Secretary).
Guest Comments Cathy Myers reported that she received $18,922.47 from the NRS Grant. These funds will be deposited into County General. This basically reimburses the yearly expense for the VEMACS Program and will cover the printing cost of the voter ID cards.
Mike McBride reported that CivicPlus has started content migration from the old website to the new website. He reiterated that the line item for the email licenses will continue to increase because of the changing demands of Microsoft.
Motion from Tom Kitson: To approve the Treasurer's Financial Monthly Report. Second by Lirim Mimini: Motion carried unanimously by voice vote.
Old Business Motion from Tom Kitson: To approve the LEC claims. Second by Marilyn Shippert: Motion carried unanimously by voice vote.
The committee revisited the Bailiffs salary in the FY20 Annual Budget, there were no changes.
Motion from Marilyn Shippert: To Approve the FY20 Annual Budget and send to Executive Committee for Full County Board. · Second by Tom Kitson: Motion carried unanimously by voice vote.
Wendy Ryerson reported that the 2019 Real Estate Levy reflected 4.99%, which means the County would end up about $343,000 more than last year if the total 4.99% estimated is correct.
Motion from Tom Kitson: To Approve the 2019 Real Estate Tax Levy and send to Executive Committee for 1 full County Board.
Second by Marilyn Shippert: Motion carried unanimously by voice vote.
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New Business Shelley Dallas walked the committee through the CAD (Computer Aided Dispatch)/RMS (Records Management System) project with ETSB and Dixon Police Department. CAD is the program that dispatchers use to input and track data and keep track of officers. RMS is what the Sheriffs Office and the Dixon Police Department use. The Sheriffs Office also uses a Jail and civil process records management system. The systems need to be replaced. Soon they will no longer be supported. CAD historically and typically has been paid for by ETSB. RMS statutorily cannot be paid for by the ETSB because it is not an emergency data entry system. One option that has come to light is what is called Sole Source Procurement. This means an integration with CAD/RMS Flex, radio network and 911 telephones from a single vendor under one umbrella, for a considerable cost savings. Bottom line number for the County would be $227,599.10 a five (5) year period.
Motion from Marilyn Shippert: To Move the CAD/RMS Project with the ETSB and Dixon PD to the Executive Committee to be put on Full County Board. Second by Lirim Mimini: Motion carried unanimously by voice vote.
Courtney Kennedy spoke on behalf of Junction Solar in regards to their 100 megawatt solar farm in Alto and Reynolds Townships. Junction Solar LLC is a subsidiary of Geronimo Energy LLC. In May of 2019 Junction Solar submitted an application for a special use permit. They underwent several nights of evidentiary hearings in front of the Zoning Board of Appeals. The ZBA gave a recommendation with certain conditions attached, and the County Board approved the plan with those conditions. One of those conditions included a requirement that Junction Solar enter into what is known as an Agricultural Mitigation Impact Agreement (AilvlA) which relates to financial assurances required for the decommissioning plan. The AilvlA is generally done prior to construction and must be entered into 45 (forty-five) days prior to construction. Construction for Junction Solar is looking to be late 2020 or early 2021 which is well in advance of that deadline.
Standard AIMA forms on point for decommissioning require that financial assurance be phased in over 11 years. 10% of the estimated deconstruction cost is due on or before the first anniversary of the commercial operation date. 50% of the estimated deconstruction cost has to be funded on or before the 6th anniversary of the commercial operation date and then 100% of the estimated deconstruction cost has to be funded on or before the 11th anniversary of the commercial operation date. Additionally the AilvlA provides that after the 10th anniversary the County may, but is not required to reevaluate the estimated cost of deconstruction and can adjust that moving forward. This can happen every 5 years thereaft~r of that commercial operation date. Junction Solar is requesting that the County accept a letter of credit as an acceptable means of financial assurance for the decommissioning plan in accordance with the AilvlA requirements. This would be phased out over that 11 year period.
Junction Solar is proposing that it be required to post a minimum of $25,000 per megawatt for the decommissioning plan by way of a letter of credit on the same timeline set forth in the AilvlA. Junction Solar understands that a letter of credit might cause the county to incur additional costs so they would like to offer the county an administrative fee based on a calculation of $55 per megawatts for the life of the project.
Jay Wetmore walked the committee through a PowerPoint presentation in regards to the purposes, challenges, and typical tasks required in decommissioning a solar farm.
Motion from Tom Kitson: To Table the Decommissioning of the Solar Farm Discussion. Second by Lirim Mimini: Motion carried unanimously by voice vote.
Matt Klahn presented the resolution to appoint an interim State's Attorney and walked the committee through the process of appointing an interim State's Attorney in light of his recent appointment as Associate Judge for the 15th Judicial Circuit later in the month. Matt's recommendation for the interim State's Attorney is Charley Boonstra.
Staci Stewart came to committee to request an additional employee that would be added to the Probation and Courts Services Department. The department has been given approval from the State of Illinois to move forward in filling the position with full reimbursement from the state starting December 1, 2019.
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3 Motion from Tom Kitson: To Send the New Hire Request from the Probation Department to Executive Committee. Second by Lirim Mimini: Motion carried unanimously by voice vote.
Theresa Wittenauer did touch on the Cannabis Sales Tax and Minimum Wage topics that were discussed in the Department Head meeting earlier in the month.
Dave Bowers addressed the committee in regards to the request for the maintenance/custodial position. The position was discussed during the budgeting process and the salary was accounted for in the FY20 budget.
Motion from Marilyn Shippert: Approve the Request for Maintenance/Custodial Position. Second by Lirim Mimini: 2 Yes Votes, 2 No Votes, Chair broke the tie Voting to Fill the Maintenance/Custodial Position
Dave Bowers also addressed the committee in regards to striping and sealing the New Courts Building parking lot and the employee parldng lot to the West at the cost of $25,500.
Motion from Marilyn Shippert: To Table the Striping and Sealing of the New Courts Parldng Lot. Second by Tom Kitson: Motion carried unanimously by voice vote.
Motion from Tom Kitson: To Enter into Executive Session According to Open Meetings Act: 5 ILCS 120/2 ( c )(11) - Litigation Second by Lirim Mimini: Motion carried unanimously by voice vote.
Roll call vote going into Executive Session: Chair Bob Olson, Vice Chair Marilyn Shippert, Tom Kitson, Lirim Mimini, and Dave Bowers (Via phone call).
Also present: Matt Klahn, Denise McCaffrey, Judy Truckenbrod, Bill Palen (Board Member), Theresa Wittenauer, Charley Boonstra (Assistant State's Attomey)(l 1 :02) and Becky Brenner.
Entered into Executive Session at 10:51 a.m., started Executive Session at 10:57 a.m., following a short break.
Motion from Tom Kitson: To Come Out of Executive Session Second by Lirim Mimini: Motion carried unanimously by voice vote.
Entered back into Finance Committee 11: 10 a.m.
Members present for roll call vote: Chair Bob Olson, Vice Chair Marilyn Shippert (11 :05-11 :08), Tom Kitson, Lirim Mimini, and Dave Bowers (Via phone call).
Also present: Matt Klahn, Denise McCaffrey, Judy Truckenbrod, Bill Palen, Theresa Wittenauer, Charley Boonstra, and Becky Brenner.
Motion to adjourn Marilyn Shippert: Seconded by Tom Kitson: Motion carried unanimously by voice vote.
Meeting adjourned at 11:12 a.m. Respectfully Submitted by, Becky Brenner - Lee County Board Secretary
The next scheduled Finance Committee meeting will be 9:00 a.m. on Thursday, November 14, 2019.
LEE COUNTY TRANSPORTATION AND SOLID WASTE COMMITTEE MEETING MINUTES
MONDAY OCTOBER 7, 2019- 8:00AM Lee County Highway Department
1629 Lee Center Road, Amboy, Illinois 61310
The Lee County Transportation and Solid Waste Committee met at 8:00 A.M. on the above date to conduct their regular monthly audit together with other County Highway business. The following members were present: Doug Farster, Kasey Considine and Jim Schielein. Also present: County Engineer David Anderson, Assistant County Engineer Brian Tjemlund (9:15 - 9:30) County Administrator Theresa Wittenauer (8:00-8:20),
County Administrator's Report: Ms. Wittenauer reported on the following: • Employee biometric screening will take place this month. • A Maintenance Supervisor has been hired. • A search for a maintenance/janitorial staff person will commence soon. This position is accounted
for in the proposed 2020 budget. • EEO information has been collected from the employees and is currently being processed. • The LEC will be operational by the end of the month. • Department Heads have been asked to provide the anticipated impacts of recreational marijuana
and the increased minimum wage to their respective departments.
The committee audited claims from the previous month. The claims were as follows: County Highway $7,855.87 and payroll of $63,718.32; County Motor Fuel $71,877.83 and Township Motor Fuel $83,576.46. The committee also reviewed the request for deposit of funds in the amount of $140,095.39 into the County Highway Fund; and $1,047.01 into the County Special Bridge Fund.
County Highway Report: Mr. Anderson discussed the new ordinance for over dimension vehicle permit fees. Without a quorum the committee could not take action on the issue, but recommended the ordinance be presented at the Executive Committee for consideration.
Mr. Tjemlund presented a County Pavement Condition Report based on the P ASER evaluation system. The report contains a pavement condition rating for each segment of the County's 220 miles of roadway. Each rating has suggested corrective actions which allow the department to estimate the costs to properly maintain each roadway. This will be used as a planning tool for the department's long range infrastructure expenditures in addition to scheduling preventative maintenance. The report is also part of the requirements necessary for the department to use its Federal funds for pavement preservation projects.
Solid Waste Report: No report.
The next Transportation and Solid Waste Committee meeting will be on Monday, November 7, 2019 at 8:00 a.m. at the Highway Department office in Amboy.
With no other business to discuss, the meeting adjourned at 9:45 A.M.
4 Respectfully Submitted, David Anderson
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Properties/Planning/Zoning Committee Meeting - October 8, 2019 Third Floor Board Conference Room, Old Lee County Courthouse - 9:00am 112 E Second St, Dixon, Illinois 61021
Meeting called to order on at 9:02 a.m., by Vice Chair Bill Palen.
Members present Vice Chair Bill Palen, David Bally, and Marvin Williams.
Members absent Chair Dave Bowers (although present via phone), and Chris Norberg.
Guests
UNAPPROVED
John Nicholson (County Board Chairperson), Matt Klahn (State's Attomey)(9-9:37), Charley Boonstra (Assistant State's Attomey)(9-9:37), Dee Duffy (Zoning)(9-9:43), Teri Zinke (Animal Control)(9-10:07), Greg Gates (LOTS), Marilyn Shippert (Board Member), John Simonton (Sheriff), and Becky Brenner (Board Secretary).
Approval of Minutes The September 2019 minutes of the Properties/Planning/Zoning Committee were approved as written without modification.
Review of Claims & Reports Motion from Marvin Williams: To approve all claims for Animal Control, Rabies, Maintenance, Zoning, and LOTS. . Second by Dave Bally. Motion carried unanimously by voice vote.
John Nicholson updated the committee on the power outage issues that the County experienced last month. The issue at the New Courts building was resolved by replacing a trickle charger that had quit. The Properties Committee along with Mike McBride will be looking into purchasing uninterrupted power supplies (UPS' s) for Old Courthouse servers and possibly a generator that would support sensitive electronic equipment during a power outage.
Department Head Reports Greg Gates walked the county through the LOTS monthly report. He reported that Kari was facilitating the first of two retreat days with the National Center on Mobility Management. Greg met with IDOT officials at the IPTA Conference in Chicago. Ground was broken for the new Maintenance Garage/Wash Bay and 26 parking stalls on September 16, 2019. The full report will be included in the October Agenda Packet.
John Simonton gave a brief update on the progress and wrap up of the LEC project. There are currently a few small issues that are being addressed and resolved. This is considered the trouble shooting period which is why it will be a couple more weeks until the inmates are transported.
No reports from Zoning or Animal Control other than items under old and new business.
Old Business Via phone connection, Dave Bowers update the committee on the drainage issue at Animal Control. Dave Anderson, John Nicholson, Theresa Wittenauer and Dave Bowers met with the property owner next to Animal Control in an effort to work together to find a solution that is agreeable to both parties. Discussions continue with Dave Anderson taking the lead.
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Greg Gates reported that as of October 1, 2019, the transition with LCCOA did take place. LOTS has contracted with Hughes Resources for most of their drivers and all of their dispatchers. As part of the transition, LCCOA is only driving the 3 (three) buses that they own.
John Nicholson updated the committee on the progress of the Public Defender Conference Room in the New Courts Building. Representatives from the District Attorney, Public Defender, Sheriff, EMA, Board Chair, Properties Chair, reviewed the area for the proposed new dual use EMA Emergency Response Facility/ Public Defender's Video Conference Room. All were in agreement with the proposed location and floor plan. The County is waiting on a bid for the plumbing portion of the project.
John Nicholson also reported that a new Maintenance Supervisor had been hired, pending a background check. Expected start date is October 21, 2019
New Business Dee Duffy provided the committee with an inoperable vehicle update handout. This handout also included the IL Route 30 commercial building condemnation issue that was addressed last month. Matt Klahn expressed that there was still quite a bit of information to gather and work to be done to address these issues. Dee is also working with Matt Klahn to organize a resolution in regards to storage container units. She also presented the committee with purposed increases to building permit fees. The petition that appeared on the agenda was continued in Zoning for another month.
Dave Bowers was looking for a motion from the committee to send the Sealing and Striping of the New Courts Building parking lot and employee parking lot to the Finance Committee. The cost would be paid for out of the Capital Fund.
Motion from Dave Bally: To Move the Sealing and Striping of the New Courts Building Parking Lot and Employee Parking Lot to the Finance Committee. Second by Marvin Williams: Motion carried unanimously by voice vote.
Dave Bowers also walked the committee through the Request for the Maintenance/Custodial Position. This position was recommended during the budgeting process. The salary and insurance expenses were tentatively accounted for in the 2020 FY budget. This employee would be primarily responsible for the cleaning, maintenance and lawn care at the LEC building, LOTS, and Animal Control.
Motion from Dave Bally: To Send the Position of the Maintenance/Custodial Position to Finance Committee for Review. Second by Marvin Williams: Motion carried unanimously by voice vote.
Motion to adjourn by Dave Bally: Second by Marvin Williams:
Meeting adjourned at 10:15 a.m.
Respectfully submitted by, Becky Brenner - County Board Secretary
The next scheduled meeting for Properties/Planning/Zoning Committee will be 9:00 a.m., on Tuesday, November 12, 2019
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1.) Developments
l££·06l£: TRANSPORTATION SYSTEM
Report to Properties Committee of Lee County Board October 8, 2019 I 9:00 AM
a. Met with IDOT officials in Chicago at IPTA Conference b. Single Audit (by Wipfli) scheduled for week of November 4th c. Compliance Review by RLS & Associates will take place November 12 and 13 d. LCCOA transition (reduced their footprint in transportation) occurred on October ist.
i. They will be operating only three (3) vehicles. Their 5310 (owned) vehicles. e. New commercials on Comcast system
i. First commercial focuses on students commuting to Kishwaukee College ii. Second message is focused on getting people to work
f. Crest Foods service contract for workers i. CF has need to transport workers home from 2nd shift and to 3rd shift.
g. Rider survey implementation - November, December 2019 h. Kishwaukee College campaign via email - highlighting use of LOTS for transportation i. Implementing advertising on selected LOTS buses
2.) Update on Capital Projects
a. Ground was broken on September 16, 2019 for new Maintenance Garage/Wash Bay b. Sjostrom and Sons is the general contractor for the project which also includes the
addition of 26 parking stalls · c. Site work for Maintenance Garage/Wash Bay has been excavated. Concrete footings
have been poured, along with walls. d. Sjostrom expects to have sidewalks and curb and gutter to be completed by 10/17. e. Excavation work for additional parking stalls is underway and should be completed
shortly. Asphalt of parking lot should be on or before October 22nd.
f. Architectural & Engineering for Canopy Project I. Meeting with Willett Hofmann on Friday, October 11 ii. Design phase is underway with Tom Houck
g. Greyhound procuring seven (7) new buses for GH Connect routes along 1-39/1-88 i. Buses are in production ·
1. 35-foot buses (3) should be done by end of October 2. 45-foot buses (4) should be done by February 2020
3.) National Center on Mobility Management
a. First retreat with partner organizations is today (10/8/2019) from 8:00 - 4:00 PM b. $25,000 planning grant c. Target group: low-income families with transportation challenges d. Team consists of following partner organizations
i. Regional Office of Education ii. Lee County Health Department
iii. Lee County Probation
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iv. Ogle County Health Department v. Ogle County Probation vi. KSB Hospital vii. Rochelle Community Hospital
viii. Sinnissippi Centers ix. Tri-County Opportunities Council
4.) Claims vs. Revenue
a. REVENUE/ 5311: i. Pending:
$ 83,462.56 (for this month) $ 9,617.0l(Village of Progress) $ 93,079.57
b. EXPENSES/ 5311: $ 34,954.29 (for this month)
c. EXPENSES/ 5311F: $ 13,250.00 (Marketing of 1-39/Greyhound route)
5.) Requisitions
pt Quarter requisition for FY 2020 is now in process.
Funding Source Quarter Amount Received V /N 5311 * 4th Quarter $ 0.00 Not applicable DOAP 4th Quarter $328,973.63 Payment received
5311F (1-88) 4th Quarter $237,176.30 Payment received 5311F (1-39) 4th Quarter $313,202.71 Payment received
*All 5311 funds for LOTS public transportation were used up in QTRs 1 and 2.
e~@~ . G I Ui no is 210 East Progress Drive, Dixon, IL 61021 I (815) 288-2117 www.lotsil.org
MAINTENANCE GARAGE/WASH BAY CONSTRUCTION (AND ADDITION OF 26 PARl{ING STALLS}
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G~g~~WY 210 East Progress Drive, Dixon, IL 61021 I (815) 288-2117 www.lotsil.org
ADMINISTRATIVE SERVICES COMMITTEE - Monday, October 7, 2019 Third Floor Board Conference Room, Old Lee County Courthouse - 9:00 a.m. 112 E Second St, Dixon, Illinois 61021
Meeting called to order at 9:00 a.m. by Chair Judy Truckenbrod.
Members present: Chair Judy Truckenbrod, Vice Chair Bob Gibler, Bill Palen, and Jim Horstman.
Members absent: Jim Wentling
UNAPPROVED
Also present: Marilyn Shippert (Board Member), Cathy Myers (County Clerk), Wendy Ryerson (Assessor), Dee Duffy (Zoning Administrator), Paul Rudolphi (Treasurer's Rep)(9-9:36), Charlie Boonstra (Assistant State's Attorney), Mike McBride (GIS/IT)(9:02-9: 19), Bob Sondgeroth (ROE)(9:04), John Nicholson (County Board Chairperson), Theresa Wittenauer (Administrator)(9: 10), and Becky Brenner (Board Secretary).
Minutes of the September 2019 Administrative Services Committee meeting were approved without modification.
Review of Claims and Reports: Motion by Bill Palen: To approve the claims from Clerk and Recorder, Treasurer, ROE, County Board, Supervisor of Assessments, GIS/IT, and Veterans. Second by Bob Gibler: Motion carried unanimously by voice vote.
Department Head Reports Mike McBride reported that the deadline for the content migration for the new website was October 4, 2019. He also reported that a recent power outage brought to light some issues that both courthouses were having that could potentially cause major problems in the future. Fixes for these issues will be discussed in Properties Committee. The LEC project remains the major focus for IT and will be for several more weeks.
Cathy Myers reported that she received IVRS grant money in the amount of $18,922.47. This money covers the yearly voter registration maintenance fee and reimbursement for the cost to print voter id cards. Cathy will be touching base with the State's Attorney's Office in a couple of weeks to get clarification on the new public act for the licensing of the poker runs.
Bob Sondgeroth reported that the office hosted "Stop The Bleed Training" on September 27, 2019. He also walked the committee through the Parents as Teachers family support program. Professional Development had 322 participants in the month of September.
Wendy Ryerson reported that her office is still aiming at Wednesday, October 30th as the date they publish the annual changes of assessment for 2019. In light of the new Mendota Hills Wind rebuild project, Wendy walked the committee through the chain of events that occurred in 2004 and 2005 that surrounded the original Mendota Hills wind project in regards to the surrounding townships and the levy process. She recently met with those townships to avoid the missed tax levy income that they could have received during the original build. Wendy also reported that the independent contractor that she hired to do the field work for all the jurisdictions has done and continues to do an exceptional job.
Theresa Wittenauer reported that the EEO report has been completed and submitted. A new maintenance supervisor has been hired, pending a background check, his start date would be October 21, 2019. A new hire for a maintenance/janitorial position will be coming to Properties Committee. The position was accounted for in the 2020 budget. Biometric screenings are set for October 24th and 291
h. The insurance dependent audit has been completed and there were no findings. Department heads have been asked to provide the anticipated impacts of recreational marijuana and the increases to minimum wage during their committee meetings.
1 0 No report from the Treasurer Office or the Veterans Office.
Old Business Dee Duffy provided the committee with handouts showing the current building permit fees and proposed increases to the building permit fees. She is waiting for feedback from the State's Attorney's Office on several items before sending the resolutions through committee.
New Business Cathy Myers had requested that the County Board meeting scheduled for March 17, 2020, be moved to March 19, 2020, because of a conflict with the Primary Election.
Motion from Bill Palen: To Move the County Board Meeting in March 2020 to Thursday the 19th Motion second by Bob Gibler. Motion carried unanimously by voice vote
The County Board meeting dates and times were discussed.
Motion from Bob Gibler: To Accept the Resolution for Split Meeting Dates Second by Jim Horstman: Motion carried 3 yes, 1 no.
There was a brief discussion in regards to possibly combining some of the committee meetings that are held early in the week or having two meetings in the same day with the goal that Finance and Executive committee meetings be concluded earlier.
Motion to Adjourn by Bob Gibler.
With no further business, meeting adjourned 10:24 a.m.
Respectfully submitted by: Becky Brenner, County Board Secretary
The next scheduled meeting for Administrative Service Committee will be Tuesday, November 12, 2019, at 8:00 a.m.
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UNAPPROVED Public Safety, Health and Judicial Committee Meeting - October 9, 2019 Third Floor Board Conference Room, Old Lee County Courthouse - 9:00 a.m. 112 E Second St, Dixon, Illinois 61021
Meeting called to order at 9:05 a.m., by Chair Mike Koppien.
Members Present Chair Mike Koppien, Vice Chair Charlie Thomas, Jim Wentling, John Nicholson (County Board Chairperson)(9-10: l 5)(Appointed), and Marilyn Shippert (County Board Member)(Appointed)(9:27-11 :00).
Members Absent: Katie White, Tim Deem, and Greg Witzleb.
Guests Kevin Lalley (EMA)(9-10:23), Staci Stewart (Probation)(9-10:54), John Simonton (Sheriff)(9-10:17), Denise McCaffrey (Circuit Clerk)(9-9:42), Matt Klahn (State's Attorney)(9-9:42), Charley Boonstra (Assistant State's Attorney)(9-9:42), Shelley Dallas (9-10:15), Theresa Wittenauer (Administrator), and Becky Brenner (Board Secretary).
The September 2019 minutes of the Public Safety, Health and Judicial Committee were approved without modification.
Review of Claims & Reports Motion from Marilyn Shippert: To approve all Circuit, Sheriff, Coroner, State's Attorney, Probation, EMA, Public Defender, Judge Ackert, Judge Beckman, Judge Fish, and Judge Lee's claims. Second by Charlie Thomas: Motion carried unanimously by voice vote.
Department Head Claims and Reports Denise McCaffrey reported that with the Cannabis Act and E-Business changes, the Circuit Clerks will be training on these topics at the Illinois Association of County Officials Conference in November.
Matt Klahn reiterated that the Violence Against Women Grant had been extended for a year. $25,000 of that money is to be paid towards an additional Assistant State's Attorney. Because he did not request any change in salary in the upcoming budget, the additional $10,000 dollars that he requested will be a source of new revenue to cover an Assistant State's Attorney next year.
John Simonton did want to make the County aware that the drug fentanyl is in the area. There have been several arrests and one confirmed overdose death.
Kevin Lalley reported that there was another FEMA review of the County to see if it qualified for the disaster declaration. He should know in about four weeks. Following the notification, there will be meetings with FEMA to review every project that was turned in. If the County qualifies, they will receive 7 5% of the cost of the project.
Theresa Wittenauer reported that the dependent audit was completed for Blue Cross Blue Shield and there were no findings. The biometric screenings will take place the 24th and the 29111 of October. The Maintenance Supervisor has been hired, pending a background check, and is scheduled to start October 21st,
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Old Business None
New Business Matt Klahn presented the resolution to appoint an interim State's Attorney and walked the committee through the process of appointing an interim in light of his recent appointment as Associat<;: Judge for the 15th Judicial Circuit later in the month. Matt's recommendation for the interim State's Attorney is Charley Boonstra.
Motion from Charlie Thomas: To Send Resolution: Appointment of Interim State's Attorney to Executive Committee. Second by Jim Wentling: Motion carried unanimously by voice vote.
Shelley Dallas walked the committee through the CAD (Computer Aided Dispatch)/RMS (Records Management System) project with ETSB and Dixon Police Department. CAD is the program that dispatchers use to input and track data and keep track of officers. RMS is what the Sheriff's Office and the Dixon Police Department use. The Sheriff's Office also uses a jail and civil process records management system. The systems need to be replaced. Soon they will no longer be supported. CAD historically and typically has been paid for by ETSB. RMS statutorily cannot be paid for by the ETSB because it is not an emergency data entry system. One option that has come to light is what is called Sole Source Procurement. This means an integration with CAD/RMS Flex, radio network and 911 telephones from a single vendor under one umbrella, for a considerable cost savings. Bottom line number for the County would be $227,599.10 over a 5 years period.
Motion from Charlie Thomas: To Move the CAD/RMS Project with ETSB and Dixon PD to the Finance Committee. Second by Jim Wentling: Motion carried unanimously by voice vote.
Staci Stewart came to committee to request an additional employee that would be added to the Probation and Court Services Department. The department has been given approval from the State of Illinois to move forward in filling the position with full reimbursement from the state starting December 1, 2019.
Motion from Jim Wentling: To Move the Probation Department's Request for a new Hire to the Finance Committee. Second by Charlie Thomas: Motion carried unanimously by voice vote.
Motion to adjourn by Marilyn Shippert: Second by Jim Wentling: Motion carried unanimously by voice vote.
With no further business, meeting was adjourned at 11 :00 a.m.
Respectfully Submitted by, Becky Brenner - County Board Secretary
The next scheduled meeting/or Public Safety Committee will be 9:00 a.m. on Wednesday, November 13, 2019.
911 Meeting Minutes Lee County E. T.S.B. September 26, 2019 5:30PM
Meeting called by: Chairman Sibley UNAPPROVED
Monthly Board Meeting
Attendees: 911 Commissioners; Director Dallas
14
• Call to Order Chairman Sibley called the meeting to order at 5:30 pm at the Dixon Public Safety Building.
Mark Callison Tim Deem Steve Gilmore Pat Hilliker Deb Killian Mike Koppien Kevin Lalley Brad Sibley Josh Tucker
Present presenting Medical Present representing Lee County Board Present representing Fire District Absent representing Fire District Present representing Lee County Sheriff Present Law Enforcement Absent representing At Large Present representing Law Enforcement Present representing Medical
• Prior Minutes Deb Killian made a motion, seconded by Mark Callison, that the minutes from July 25, 2019 ETSB meeting be approved and published. Motion carried unanimously.
• Treasurer's Report: Midland ETSB Operating Account: $82,259.83; NG9 l l Reserve (Sauk Valley Bank): $1,091,763.13 NG Investment CD: $250,000.00; NG-2 Investment CD: $249,000.00
•
Total ETSB Funds: $1,673,022.96 Josh Tucker made a motion, seconded by Steve Gilmore that the Treasurer's monthly balance report be approved as submitted. Chairman Sibley called for discussion. Deb Killian asked if the ETSB accounts, including payroll have reconciled with the Treasurer's office; Director Dallas advised that all accounts have reconciled to date. There being no further discussion, motion passed unanimously.
A draft of fiscal year 2019-2020 ETSB budget was reviewed and discussed. The sunset clause for the 9-1-1 surcharge is June 30, 2020 which could potentially decrease surcharge by 8 cents. The State is approximately 3-4 months behind in surcharge distribution so the budget reflects projected income based on the current surcharge amount. An overview of income verses expenditures was provided to date as well as projections for 2020. Board members were encouraged to contact Director Dallas prior to the October meeting with questions or concerns regarding budgetary line items.
Claims: Claims were reviewed. Mark Callison made a motion, seconded by Tim Deem, that claims, including those paid in vacation, totaling $24,557.77 be approved and ordered paid. Chairman Sibley called for discussion; hearing none, the vote was called for as follows: Mark Callison Yes 181 No D Absent D Tim Deem Yes 181 No D Absent D Steve Gilmore Yes 181 No D Absent D Pat Hilliker Yes D No D Absent 181 Deb Killian Yes 181 No D Absent D Mike Koppien Yes 181 No D Absent D Kevin Lalley Yes D No D Absent 181 Brad Sibley Yes 181 No D Absent D Josh Tucker Yes 181 No D Absent D
15
UNAPPROVED • Old Business
Director Dallas advised that there is no update on the acquisition taking place with NG-911, Inc. and Solacom. NG-911, Inc has cancelled the last few conference calls, continues to request addendums be signed and additional payment be paid for Syndeo to build the network in addition to increased monthly network fees upon implementation of the network. Director Dallas has made numerous phone calls to Solacom CEO and received no return calls or response. Considerable discussion took place. Over the past several months; options have been · explored and the State's Attorney has been advised of the current situation. An option for sole source procurement from a separate vendor to include 911 implementation, radio upgrade and CAD/RMS (flex) implementation has been given and reviewed extensively. ETSB, Dixon PD, and LCSD began looking at CAD/RMS/Mobile systems nearly two years ago but has held off due to the Sheriffs Dept. timeline with the new LEC and the 911 implementation. The procurement would include ETSB, Dixon PD, and Lee County Sheriff's department sharing in phases of the implementation with considerable cost savings and financing options.
Questions and concerns regarding the current contract with NG 9-1-1, Inc. as well as the maintenance of the current 911 call taking equipment if the ETSB would pursue another vendor's solution were discussed. Costs of the sole sourcing option was discussed along with maintenance options and the resulting effect if one of the other entities does not commit to the procurement. Chairman Sibley commented on the status ofNINGA, including the fact that one of the members ofNINGA has already withdrawn and two other entities along with Lee County have not signed the addendum. Director Dallas has reached out to John Kelly, an attorney who specializes in legal issues with public safety entities, including contracts. Mark Callison made a motion, seconded by Josh Tucker, that the ETSB retain John Kelly to obtain legal opinion regarding NG-911, Inc. contract along with opinion regarding sole source procurement options. Chairman Sibley called for further discussion. Deb Killian questioned whether Dixon and Lee County have committed to the project. Director Dallas advised that she has spoken to administrative/command staff at Dixon PD and the Sheriffs Department and they are verbally on board with moving forward; however, she has opted to bring the issue to the ETSB for consensus prior to pursuing written commitment from the City and County. Josh Tucker questioned what would happen ifLCSD/County cannot commit to their portion of the financing; Director Dallas advised that if the ETSB and DPD move forward, then the Sheriffs department would no longer have an interface to the RMS and would require manual entry for the records' system. Mike Koppien asked Director Dallas to attend public safety committee and Tim Deem requested she attend finance in order to answer any questions that County Board members may have. Chairman Sibley called for further discussion; there being none, the vote was called for as follows:
Mark Callison Yes 181 No 0 Absent 0 Tim Deem Yes 181 No 0 Absent 0 Steve Gilmore Yes 181 No 0 Absent 0 Pat Hilliker Yes 0 No 0 Absent 181 Deb Killian Yes 181 No 0 Absent 0 Mike Koppien Yes 181 No 0 Absent 0 Kevin Lalley Yes 0 No 0 Absent 181 Brad Sibley Yes 181 No 0 Absent 0 Josh Tucker Yes 181 No 0 Absent 0
Discussion took place regarding the timeline that the implementation(s) and upgrades would occur and decisions that need to be made, including commitment from other agencies. Mark Callison made a motion, seconded by Josh Tucker that the ETSB allow the ETSB Executive Committee, after obtaining and reviewing Attorney Kelly's opinion, make an informed decision to move forward with the public safety solution, including but not limited to NG 9-1-1 call taking equipment, project management and software, with the vendor that provides the best possible solution for procurement, implementation and integration of the public safety services for Lee County by authorizing the ETSB Chairman to sign the applicable addendums or contract to initiate the implementation. Further discussion was called for; there being none, the vote was called for as follows: Mark Callison Yes 181 No O Absent 0 Tim Deem Yes 181 No O Absent 0 Steve Gilmore Yes 181 No O Absent 0 Pat Hilliker Yes O No O Absent 181 Deb Killian Yes 181 No O Absent 0 Mike Koppien Yes 181 No O Absent 0 Kevin Lalley Yes O No O Absent 181 Brad Sibley Yes 181 No O Absent 0 Josh Tucker Yes 181 No O Absent 0
16
UNAPPROVED • Executive
The November ETSB meeting date has been re-scheduled to Monday, November 25, 2019 due to lack of quorum. Director Dallas' contract expires November 301
\ tabled until October meeting.
• Property
• Education Committee IPST A conference is November 3-6 in Springfield; Deb Killian and Shelley Dallas are registered to attend.
• ETSB Member/ Director Comments Director Dallas gave an update on the legislative re-write for 911 Systems and highlights of the draft rules, specifically applicable to Part 1325 dealing with backup PSAPs and direct dispatching. She will be attending a joint APCO/NENA Board meeting in Springfield on Sunday, October 201
h in order to review and dissect draft legislation and provide a united front for modifications to the legislation at the State Advisory Board meeting on Monday, October 21 81 and potentially re-convene on Tuesday.
Director Dallas advised the Board regarding BuEComm ETSB looking at the possibility of outsourcing dispatch services.
• Adjournment Deb Killian made a motion to adjourn the meeting, seconded by Tim Deem at 6: 17 pm. Motion passed unanimously.
The next ETSB meeting is Thursday, October 24, 2019 @ 5:30 at the Dixon Public Safety Building.
Deb Killian, ETSB Secretary Treasurer
Executive Committee Meeting - October 10, 2019 Third Floor Board Conference Room, Old Lee County Courthouse - 11 :00 a.m. 112 E Second St, Dixon, Illinois 61021
Meeting called to order at 11: 19 a.m. by Chairperson John Nicholson.
Members present
UNAPPROVED
Chairperson John Nicholson, Vice Chair Marilyn Shippert, Judy Truckenbrod, Bob Olson, Bill Palen, and Mike Koppien.
Members absent Dave Bowers (Present via phone) and Jerry Leffelman.
Guests Cathy Myers (County Clerk), Theresa Wittenauer (Administrator), Denise McCaffrey (Circuit Clerk), Matt Klahn (State's Attorney), Charley Boonstra (Assistant State's Attorney), Greg Gates (LOTS), John Simonton (Sheriff), Jay Wetmor (Civil Senior Project Engineer from Westwood), Courtney Kennedy (EGBL&C Representing Geronimo Energy), Amber Miller (Development Consultant from Geronimo Energy), Keith Bolin (Geronimo Energy) and Becky Brenner (Board Secretary).
Approval of Minutes The September 2019 minutes of the Executive Committee were approved without modification.
Visitor Comments: John Simonton wanted to add to the Bailiffs increase in salary topic that was discussed in Finance Committee, that the Bailiffs Fees were increased through a fee study that the Sheriffs Office paid for last year. Due to the increase of these fees, the net overall benefit to County General will be almost $20,000 this year.
Motion from Mike Koppien: To Put the Bailiffs Part-time Hourly Increase on the County Board Agenda. Second by Bill Palen: Motion carried unanimously by voice vote.
Matt Klahn did make the committee aware that his recommendation for State's Attorney would be his current Assistant State Attorney Charley Boonstra.
Committee Chairs Comments Each committee chair or board member gave a brief recap of the committee topics that were discussed in the meetings and reported what items would be included on the County Board Agenda. Minutes from each committee meeting will be included in the County Board agenda packet and can be viewed on the Lee County's website 48 hours prior to the monthly County Board meeting.
Announcements: a.
Monthly Claim Sheet The County's claims, the paid in vacation and holiday/sick pay claims, and Per Diem claims were viewed and signed by the committee for approval.
Petitions Coming To the Zoning Board of Appeals: None
Petitions Coming From the Zoning Board of Appeals: None 17 ' Pl ' C '' NP .. \..,ummg to the anmng omm1ss10n: o etltlons
Coming from the Planning Commission: No Petitions
Old Business: a. County Board Member Reduction
New Business a. Ordinance: Overweight Oversized Revised Ordinance (Hold over until November) Highway Department b. Resolution: Annual Real Estate 2019 Tax Levy (Hold over until November) c. Resolution: Budget FY2020. (Hold over until November) d. Resolution: Appointment of Interim States Attorney e. Resolution: Setting County Board Meeting Dates for FY 2020 f. Resolution: CAD/RMS Project with ETSB and Dixon PD g. Probation Request for New Hire h. Request for Maintenance/Custodial Position i. Bailiffs Part-Time Hourly Increase
Appointments: a.
Raffle Report: a. Paw Paw Lions Club
Motion from Bob Olson: To approve the new proposed agenda. Second by Bill Palen. Motion carried unanimously by voice vote.
Motion from Bob Olson: To Enter into Executive Session According to Open Meetings Act: 5 ILCS 120/2 ( c )( 11) - Litigation, 5 ILCS 120/2 ( c )( 1) - Personnel Second by Bill Palen: Motion carried unanimously by voice vote.
Roll call vote going into Executive Session: Chairperson John Nicholson, Vice Chair Marilyn Shippert, Judy Truckenbrod, Bob Olson, Bill Palen, Mike Koppien. and Dave Bowers (Via phone call).
Also present: Matt Klahn (State's Attorney) and Charley Boonstra (Assistant State's Attorney)
Entered Executive Session at 11: 50 a.m.
Motion by Marilyn Shippert: To come out of Executive Session: Motion second by Mike Koppien. Motion carried unanimously by voice vote
Entered back into Executive Committee at 12:19 p.m.
Roll call vote coming out of Executive Session: Chairperson John Nicholson, Vice Chair Marilyn Shippert, Judy Truckenbrod, Bob Olson, Bill Palen, Mike Koppien. and Dave Bowers (Via phone call).
Also present: Matt Klahn (State's Attorney) and Charley Boonstra (Assistant State's Attorney)
With no further business, meeting adjourned 12:20 p.m.
Respectfully Submitted by, Becky Brenner - County Board Secretary
The next scheduled meeting for the Executive Committee will be tentatively at 11 :00 a.m., on Thursday, November 14, 2019.
18
OFFICE OF THE COUNTY CLERK AND RECORDER LEE COUNTY COURTHOUSE DIXON, ILLINOIS 61021-0329
. Cathy Myers Lee County Clerk & Recorder
MAILING ADDRESS: P.O. Box 329
DIXON, IL 61021-0329
Monthly Report of Cathy Myers, Lee County Clerk & Recorder to the Honorable Chatrman and Members of . The Lee County Board. The following enumerated amounts were received by my office during the month of SEPTEMBER2019
TOTAL RECEIPTS ........................ ; ................................. .' ........................... $125,8.55.25
MARRIAGE LICENSE FEE ................................................................................. $805.00
(VITAL RECORDS SPECIAL FUND) $402.00 (DCSF/COLDF SPECIAL FUND) $672.00
(DCSF/COLDF) $672.00 009-436927-001 (RECORDING SPECIAL FUND) $2,296.00 071-436930-038 (GIS SPECIAL FUND) $8,560.00
(RHSP SURCHARGE) $4,302.00 (DVF) $115.00
001-436924-001 (LAREDO/TAPESTRY) $3,636.95
TOTAL AMOUNT OF TRUST FUNDS HELD AT THE BEGINNING OF THE MONTH ...... $63,817.19
RECEIVED DURING THE MONTH AS SHOWN ABOVE. .......................................... $55,149.30
PAID OUT TO PURCHASER DURING THE MONTH ............... ; ................................ $36,538.87
BALANCE OF TRUST FUNDS HELD AT THE END OF THE MONTH ...................... \.J.)$82,427.62 ·,., ' '· /) '
Respe~~fully Submitted~ .
c~~ ( 1 9 f Myers, Lee County Clerk & Recorder .~Deputy
20
Denise A. McCaffrey
(!Iler 1t of ±4:e or tr.cuit Qlnurt Fifteenth Judicial Circuit
FEES COLLECTED AND DISBURSED TO: LEE COUNTY TREASURER
Filing Fees I 0% Bond Charge • Clerk Fee Libra1y Wo1•k Release Conrt System Automation Security Probation Court Document Storage Animal Contl'Ol / Rabies Annual Support/Maintenance Public Defender Home Confinement Mihor Room & Board Guardian Ad Litem Lee County States Attorney Lee Co SA Automation Fee Clede Op Add-Ons Clerk Op Deduct Medical Costs Youth Diversion Drug Court Fund 2nd Chance Pro gram E-Citation/Clerk DV Survei!la11ce Probation - Drug Comi Fee Probation • Mental Health Comt Fee Probation - Pre Som Appl Pl'Obation Ops Fee Jury Demand Fee/ Lee Cminty Circuit Clerk Probation - Veteran's Coult Public Defender Automation Interest Postage Reimbursement Interstate Tmnsfer Fee TOTAL
OTHERS: Maniage Fund of the Circuit Court Restitution TrafficSaftey School Anti-Crime Fund Child Advocacy Fee - Shinning Star Scho_ol District Fee PTA Warrant Fee Emergency Response Tom Schwamberger Contribution to L.C. Victim Impact Panel State's Attorney Appellate Prosecutor TOTAL .
Lee County Coul'ts Building 309 South.Galena Ave. Suite 320 Dixon, IL 61021 (815) 284-5234 Fax: (815) 288-5615
STATE TREASURER:
21
Drivers Education Fund V,C,V.A. Penalty Assessment Surcharge DV Shelter Service Trnuma Criminal Justice Information Fund Domestic Ba1te1y DV Abuser Service State Fee - Traffic T&CCSF DUI Equipment Sexual Assault Spinal Cord Trust Prisoner Rvw Boa1·d Lump Sum Surcharge Fire P rev en ti on Fire Trnck Ln Fund Drug Assessment Fund State Police Svcs · State Police Ops Sec of State Ops Foreclosure Prev Abm1doned Res Prop FPP Graduated Fund Drug Traffic Prev Roadside Memorial CV Police Op Fund ISP Merit Board E-Citation lllinois State Police Guardimi/ Advocacy Sex Offende!' Investigation Fee Access to Justice Prescription Pill Disposal Flind State Police Admin Fund Law Enfo!'cement CGF George Balley Fund E•Business TOTAL
FINES COLLECTED & DISBURSED TO: MUNICIPALITIES:
Cily of Dixon Fine Police Vehicle E-Citation DUI Equip Dixon Anti-Crim City Attomey Drng Enforcmell' J & B Collection Bond Forfeit11re
City of Amboy Fine E-Citation DUIEqt1lp Drng Enforcmell Police Vehicle
Village of Ashton Fine Police Vehicle E-Citation Bond Forfeiture
Village of Franklin Grove Fine Police Vehicle E-Citation
Village of Paw Paw Sub-Total
$11,727.21 $145.00 $110.00 $696.00
$1,805.00 $352.28 $256.00 $214.00 $270.00
$429.23 $7.20
$22.00 $12.51 $10.00
$0,00 $0,00 $0.00 $0.00
$50,00 $20,00 $0,00
$963.00 $2,736.36
$0.00 $211.00 $649.56 $28.00 $18,00 $18.00
$207.80 $1,351.88 $2,393.25
$67,50 $24.40 $14.00
$7,987.66 $280.00 $178.50
$2,476.46 $20.00
$1,436.50 $0,00 $0.00 $0.00 $0,00 $0,00
$248.00 $50.00
$460.00 $12.80
$380,00 $0.00
$370.00 $0;00
$3,451.00 .. $232.00
$1.00 $!,66!5,00
$27,931.67
$15,575.49
$480,94
$0.00
$70.00
$50.00 $16,176.43
COUNTY:
22
STATE
Traffic Fine DUI Equip E-Cltatlon Drng Enforcmeir Police Vehicle
County Fee/Trnfflc County Gene1·al Drng Cdmlnal
Fine E-Cltatlon Bond Forfeiture Police Vehicle Drng Enforometr DUI Equip
Lee County Sheriff
$15,109.01 $766.00 $136.00
$0.00 $50.00
$7,031.59 $14.00
$900.00 $0.00 $5.00
$115.00
E-Citntlon/ A11imal Control(Rabies) Sub-Total
State of IL - Col1Sel'vatlon State of IL - Police Veh Fi111d Conservation State of IL - Overweights State of IL- Seo of State Police State of IL - Capital Projects State ofIL - DASA 12 1/2 % Dmg State of!L- DNA Identification State of IL - Drug Crime Lab State of!L- DUI Cl'ime Lab State of IL - Lab Analysis State of IL - Drng Enforcement State of IL - DUI Equipment State of IL - Conservation DUI Equipment State ofIL - Police Veh Fund State ofIL - Police Veh Fund (Overweight) State of II - E-Citation Fee (Conse1vation) State of IL- E-Citation Fee (Overweight) State of IL - E-Citation Fee (Sec of State) State ofIL- E-Citatlon Fee State of IL· Sex Offender Regis Blackhawk A1·ea Task Force Drng Enforcement Blackhawk Area Task Force E-citation State of IL - Mental Health Reporti!!g Fund Sub-Total
WHEREAS the County Board of Lee County, Illinois desires to replace Ordinance No. 09-16-001 enacted on September 20, 2016;and
WHEREAS 625 ILCS 5/15-301 grants the discretion and authority to the County Board of Lee County to issue special permits, upon application and good cause being shown therefore, authorizing the operation or movement of a vehicle or a combination of vehicles or a size (height, length, or width) or weight of a vehicle or load exceeding the maximum specified in the applicable provisions of the Illinois Vehicle Code upon highways under the jurisdiction and authority of the Lee County Board; and
WHEREAS the County Board of Lee County has determined that it is necessary and proper to charge a user fee to compensate for the cost of maintaining and administering a special permit system for overwidth, overheight, overlength and overweight vehicles using Lee County Highways.
NOW THEREFORE BE IT ORDAINED that the Lee County Board hereby approves and adopts this replacement of Ordinance 09-16-001 and that; there is hereby established user fees as depicted in the table below for the issuance of each permit to operate or move a vehicle over or across any highway on the Lee County Highway system of a weight of vehicle or load that exceeds maximum weight specified in section 15-111 of the Illinois Vehicle Code or the gross weight listed in the table below, which ever condition is more restrictive
and that; there is hereby established a user fee of $10 for the issuance of a permit to operate or move a vehicle over or across any highway on the Lee County highway system with a total length over sixty five (65) feet but less than one hundred (100) feet and that; there is hereby established a user fee of $250 for the issuance of each permit to operate or move each vehicle or load over or across any highway on the Lee County highway system with a total length that exceeds one hundred (100) feet and that; there is hereby established a user fee of $10 for the issuance of each permit to operate or move each vehicle or load over or across any high way on the Lee County highway system with a width or height that exceeds the maximum specified height or width in the applicable section of the Illinois Vehicle Code.
BE IT FURTHER ORDAINED that the Lee County Engineer is authorized to prepare an appropriate application form for oversize or overweight vehicle permits.
BE IT FURTHER ORDAINED that user fees and permits shall be effective December 1, 2019.
BE IT FURTHER ORDAINED that this ordinance supersedes Ordinance No. 09-16-001 and any other Ordinances or Resolutions or parts thereof, in conflict herewith.
ATTEST:
T pop County Clerk 23
PASSED BY THE LEE COUNTY BOARD
THIS DAYOF ______ ,,2019
BY: ---------------Lee County Board Chairman
24
Topic:
Presented By:
Presentation:
County of Lee, Illinois October 15, 2019
2019 Tax Levy
Robert Olson
Attached is the County of Lee, Illinois 2019 Tax Levy Resolution that is being placed on file today. Final approval will be at the November Board meeting. The total levy requested is $7,213,000, which is $342,970 more than last year. The increase is primarily due to the inflation of property values and new construction including installation of additional wind turbines.
The County's proposed 2019 tax rate will be approximately $.9108 per hundred dollars of EA V, up from $.8924 in 2018. The following table compares the two years' levies and tax rates:
2018 Tax Proposed
% 2018 Fund
Levy 2019 Tax
Change Rates Levy
Corporate 3,344,176 3,571,500 6.8% 0.4344 Illinois Municipal Retirement 745,973 825,000 10.6% 0.0969 County Highway 638,965 710,000 11.1% 0.083 County Bridge 236,340 256,000 8.3% 0.0307 Tuberculosis 12,317 12,500 1.5% 0.0016 Federal Aid Highway Match 298,697 305,000 2.1% 0.0388 County Health 544,275 556,000 2.2% 0.0707 Liability Insurance 349,506 350,000 0.1% 0.0454 Social Security 464,982 390,000 -16.1 % 0.0604
Coop era ti ve Extension 97,769 100,000 2.3% 0.0127
Services
County Veterans Assistance 36,952 37,000 0.1% 0.0048
Social services for Senior 100,078 100,000 -0.1% 0.013
Citizens
Total 6,870,030 7,213,000 4.99% 0.8924
Early information from the Lee County Assessor indicates that the 2019 EAV will increase about 2.87% over 2018, from $769,837,973 to $791,920,204. The actual tax base upon which our tax revenue is collected will not be determined until February 2020.
2019 Rates
0.4510 0.1042 0.0897
· 0.0323 0.0016 0.0385 0.0702 0.0442 0.0492
0.0126
0.0047
0.0126
0.9108
25
Lee County Board Dixon, Illinois
RESOLUTION NO.
ANNUALREALESTATETAXLEVY
BE IT RESOLVED that the sum of seven million, two hundred thirteen thousand dollars ($7,213,000) being the aggregate of the levies detailed below is hereby levied and assessed on all the taxable property in the County of Lee, Illinois according to the value of said property as assessed and equalized for state and county purposes for the year 2019, and that the County Clerk be directed to extend a tax upon the properties.
Fund
Corporate
Illinois Municipal Retirement County Highway County Bridge Tuberculosis Federal Aid Highway Match County Health Liability Insurance Social Security Cooperative Extension Services County Veterans Assistance Social services for Senior Citizens
Passed by the Lee County Board this 19th day of November, 2019.
LEE COUNTY BOARD CHAIRMAN ATTEST:
LEE COUNTY CLERK
26
Lee County Board
Dixon, Illinois
RESOLUTION NO. ----
ANNUAL BUDGET
A Resolution budgeting for all corporate purposes for the COUNTY OF LEE, ILLINOIS, for the fiscal year commencing on the 1st day of December, 2019, and ending on the 30th day of November, 2020.
NOW THEREFORE BE IT RESOLVED by the County Board of Lee County, Illinois,
SECTION I. That the amounts hereinafter set forth as may be needed and the same is hereby budgeted for the purposes of the County of Lee, Illinois, to defray all necessary expenses and liabilities of said County of Lee, Illinois, as hereinafter specified for the fiscal year commencing the 1st day of December, 2019, and ending the 30th day of November, 2020.
Estimated ReceiQts
001-400901-000
001-40090 2-000
001-400903-000
001-400905-000
001-40090 7 -000
001-400908-000
001-410940-000
001-410946-004
SECTION II. The amount budgeted for each object and purpose is as follows:
Lee County, Illinois
Statement of Estimated Receipts and Disbursements for Years Ending November 30, 2018 and 2019
Budgeted and Appropriated Receipts and Disbursements for Year ending November 30, 2020
Passed by the Lee County Board this 19th day of November, 2019.
LEE COUNTY BOARD CHAIRMAN
ATIEST:
LEE COUNTY CLERK
68
93
94
RESOLUTION REGARDING APPOINTMENT OF INTERIM STATE'S ATTORNEY I
Whereas, Lee County State~s ·Attorney has received an appointment from the Fifteenth Judicial Circuit Judges to the position of Assa.date Judge beginning October 21, 2019 at 8:45.a.m.;
Whereas, State's Attorney Klahn has notified the Lee County Board Chairman of his intention to submit his resignation on October 21, 2019 at 8:30 a.m.;
Whereas, State's Attorney Klahn has recommended his First Assistant, Charles Boonstra to fulfill his term ending November 30, 2020;
Whereas, the Lee County Board recognizes that it is imperative to have a State's Attorney at all times in the County to conduct the business of the Lee County criminal justice system and fulfill all responsibilities and duties stated in 55 ILCS ?13-9005;
Whereas, the Lee Coimty Board will thereafter make a decision upon the appointment of Charles Boonstra or another compet~nt attorney to fulfill State's Attorney Klahn' s term ending Novembe:r: 30, 2020 pursuant to the requirements in 55 ILCS 5/3-9008(b) and the Illinois Election Code;
Whereas, Charles Boonstra shall receive the same compensation and benefits as the Elected State's Attorney during his tenure as Interim State's Attorney and/ or appointed State's Attorney to fulfill State's Attorney Klahn' s term;
NOW, THEREFORE, BE IT RESOLVED, that Charles Boonstra is appointed to serve as Interim State's Attorney until a later vote on an appointment to fulfill State's Attorney Klahn' s · term. Charles Boonstra shall be compensated the State's Attorney salary during the time he serves as State's Attorney. ·
Attest: _________ _ Lee County Clerk
PASSED BY THE LEE COUNTY BOARD
THIS DAYOF ____ 2019
BY: __________ _
BOARD CHAIRMAN
95
Lee County Dixon, IL
RESOLUTION No. -------
COUNTY BOARD MEETING DATES - FISCAL YEAR 2020
WHEREAS, 5 ILCS 120/2.03 provides that each governmental bod "An Act in Relation to Meetings" must, at the beginning of each , and make available a schedule of all its regular meetings for s ~ ~ a of such meetings.
BE IT RESOLVED, by the County Board of Lee Co meetings of said Board for the 2020 fiscal year be hour of 9:00 o'clock a.m. in the Lee County Boa Courthouse.
Tuesday, December 17, 2019 ... . Tuesday, January 21, 2020 ........ . Tuesday, February 18, 2020 ....... .. Thursday, March 19, 2020 ............ . Tuesday, October 2 20 ............. . Tuesday, Nove 0 .......... ..
~ec •to the provisions of r or fiscal year, prepare · ing the time and place
RESOLUTION CREATING AN AGREEMENT BETWEEN THE EMERGENCY TELEPHONE SERVICE BOARD, DIXON POLICE DEPARTMENT AND
LEE COUNTY SHERIFF’S OFFICE
WHEREAS, the Lee County Board determined it to be in their best interest to enter into an agreement with the Emergency Telephone Service Board (ETSB), Dixon Police Department (DPD) and Lee County Sheriff’s Office (LCSO), to cooperatively purchase a consolidated Public Safety Suite (hardware and software); and
WHEREAS, the ETSB, DPD and LCSO desire to modernize, enhance and merge their Computer Aided-Dispatch (CAD) services, Report Management Systems (RMS), Mobile Data Systems (MDS) and Jail Management Systems (JMS), to continue inter-agency cooperation; and WHEREAS, these systems will allow the ETSB, DPD, and LCSO to share data, communications, reports and other law enforcement intelligence, thus increasing the effectiveness and efficiencies in the goals of proactive policing in Lee County; and WHEREAS, this proposal will support updating and streamlining operations for all first responders in Lee County, with information being shared on like systems, allowing for more concise and timely information being transmitted during critical incidents, drug investigations, intelligence and routine patrol operations; and WHEREAS, this proposal would also streamline case data reports being submitted to the State’s Attorney’s Office for prosecutorial review, eliminating the variety of reports and forms being submitted; and WHEREAS, the Lee County Board believes that this Public Safety Suite merger is also in the best financial interest of the County, as a sole source procurement, jointly negotiated for quality, ease of use and fiscally advantageous with all three entities agreeing to share associated costs; and WHEREAS, the financial obligation for Lee County in this proposal is $227,599.10, with annual payments of $45,519.82 starting in December 2020 for five years, with maintenance of these systems commencing at the sixth year of $15,733 annually, along with any CPI percentage increase changes added to this annual maintenance cost.
NOW THEREFORE BE IT RESOLVED that the Lee County Board votes in favor of the collaborative agreement between the ETSB, DPD and LCSO in purchasing, acquiring and sharing the costs of the Public Safety Suite herein described. The vote shall be recorded as “Yes” or “No” PASSED BY THE LEE COUNTY BOARD THIS _______ DAY OF ________________, 2019.
BY: ______________________________________ Lee County Board Chairman ATTEST: ______________________________ Lee County Clerk