AGENDA - Holy Spirit Catholic School Division

Holy Spirit Catholic Schools

Board Meeting St. Basil Catholic Education Centre

Wednesday, November 23, 2016 6:00 p.m.

AGENDA

A. CALL TO ORDER A.1 Board Chair A.2 Prayer (Father Leonard Van Tighem School) – Trustee Danny Ponjavic

B. ACTION ITEMS

a) Approval of Agenda b) Approval of Previous Minutes

i) October 19, 2016 Organizational Board Meeting ii) October 19, 2016 Regular Board Meeting

c) Business Arising/Unfinished Business from the Minutes d) Presentation: Continuous Improvement Plan Quarterly Update

B.1 Board Annual Work Plan B.2 Council of School Council Meeting Agenda B.3 Teacher / Board Advisory Committee Meeting Agenda B.3 Addition to the Special Board Meeting Agenda

C. INFORMATION ITEMS

C.1 Reminder - Special Board Meeting, November 28, 2016 C.2 Staff Appreciation Lunch Schedule C.3 Jurisdiction Technology Contact Event C.4 Public Health Amendments Act C.5 ATA Invitation to Advent Liturgy and Dinner C.6 Director of Learning Update C.7 Director of Religious Education Update C.8 First Nations, Metis and Inuit Education Update

…/2

Page 2 – November 23, 2016 Regular Board Meeting Agenda

C. INFORMATION ITEMS (…cont’d) C.9 Director of Support Services Update C.10 Holy Spirit Stars C.11 Enrolment Data Update

D. POLICY REVIEW D.1 Policy 5: Role of the Board Chair D.2 Policy 6: Role of the Vice Chair D.3 Policy 7: Board Committees and Board Representation

E. BOARD REPORTS E.1 Board Chair’s Report E.2 ASBA Report E.3 Business and Education Committee Report E.4 Community and Social Development Committee Report E.5 Team Lethbridge Report

F. ADVOCACY

F.1 Individual Trustee Advocacy G. ADMINISTRATIVE REPORTS

G.1 Superintendent’s Report G.2 Secretary-Treasurer’s Report

H. ADJOURNMENT

Prayer

Thank you Lord for the gift of Catholic Education, the teachers and staff

that provide us with knowledge that helps guide us on our spiritual

journey and become the best versions of ourselves. Please help those

who are striving for honesty, acceptance, wisdom, kindness, and

spirituality to find the Lord. Please guide us to be rooted in you Jesus

Christ our lord.

St. Kateri

All: Pray for us

Amen.

Please note that these meeting minutes have not yet been approved by the Board of Trustees.

MINUTES OF THE ORGANIZATIONAL MEETING OF THE BOARD OF TRUSTEES OF THE HOLY SPIRIT ROMAN CATHOLIC SEPARATE REGIONAL DIVISION NO. 4 HELD AT THE ST. BASIL EDUCATION CENTRE ON WEDNESDAY, OCTOBER 19, 2016 COMMENCING AT 6:00 P.M.

Present

Regrets

BOARD Trustee Pat Bremner Trustee Frances Cote Trustee Bryan Kranzler Trustee Judy Lane Trustee Terry O'Donnell Trustee Bob Spitzig Trustee Ken Tratch ADMINISTRATION Superintendent of Schools Christopher Smeaton Deputy Superintendent Brian Macauley Secretary-Treasurer Lisa Palmarin Recording Secretary Anisha Gatner Trustee Danny Ponjavic

CALL TO ORDER OPENING PRAYER

Secretary-Treasurer Lisa Palmarin called the Organizational Meeting of October 19, 2016 to order at 6:00 p.m. and led in opening prayer after acknowledging that the land on which we stand is the traditional territories of the Blackfoot Nations and the people of the Treaty 7 region in southern Alberta.

Approval of Agenda

6966/1016

Terry O'Donnell

M/C That the agenda for the October 19, 2016 Organizational Meeting be approved,

as presented.

Election of the Board Chair

B.1

6967/1016 Bob Spitzig

Secretary-Treasurer Lisa Palmarin called for nominations for the position of Board Chair.

Trustee Judy Lane nominated Trustee Bryan Kranzler in the first call. Trustee Bryan Kranzler accepted the nomination.

There were no nominations in the second or third call. M/C That the Board of Trustees ceases nominations for the position of Board Chair. Trustee Bryan Kranzler was declared Board Chair by acclamation and assumed the Chair.

Election of the

Vice Chair

B.2


Board Chair Kranzler then called for nominations for the position of Vice Chair.

Trustee Bob Spitzig nominated Trustee Pat Bremner in the first call. Trustee Pat Bremner accepted the nomination.

There were no nominations in the second or third call. M/C That the Board of Trustees ceases nominations for the position of Vice Chair. Trustee Pat Bremner was declared Vice Chair by acclamation.

Appointment of

Committees

B.3

6969/1016

Ken Tratch

NOMINATIONS FOR STANDING COMMITTEES M/C That Judy Lane and Bob Spitzig be appointed as the Board’s representatives to

the ATA Local #5 Negotiating Committee;

AND FURTHER, that Bryan Kranzler be appointed as Committee Chair.


2016 Org. Meeting: page 2 6970/1016 Judy Lane

6971/1016 Frances Cote


6973/1016

Terry O'Donnell

M/C That Pat Bremner and Danny Ponjavic be appointed as the Board’s

representatives to the CUPE Local #290 Negotiating Committee;

AND FURTHER, that Terry O'Donnell be appointed as Committee Chair. M/C That Danny Ponjavic and Ken Tratch be appointed as the Board’s

representatives to the CUPE Local #1825 Negotiating Committee;

AND FURTHER, that Bob Spitzig be appointed as Committee Chair. M/C That Danny Ponjavic and Ken Tratch be appointed to the Audit Committee;

AND FURTHER, that Pat Bremner be appointed as Chair of the Audit Committee. M/C That Ken Tratch and Frances Cote be appointed to the Share the Mission

Award Committee;

AND FURTHER, that Pat Bremner be appointed as Chair of the Share the Mission Award Committee.


6975/1016 Pat Bremner

6976/1016 Ken Tratch

6977/1016

Pat Bremner

6978/1016 Judy Lane

6979/1016

Ken Tratch


NOMINATIONS FOR EXTERNAL COMMITTEES M/C That Pat Bremner be appointed as the Board’s representative to the

Wisdom and Visioning Circle;

AND FURTHER, that Judy Lane be appointed as alternate. M/C That Judy Lane be appointed as the Board’s representative to the

ACSTA Board of Directors;

AND FURTHER, that Terry O'Donnell be appointed as alternate. M/C That Bob Spitzig be appointed as the Board’s representative to the ASBA Zone 6;

AND FURTHER, that Pat Bremner be appointed as alternate. M/C That Ken Tratch be appointed as the Board’s representative to the

Business & Education Committee. M/C That Bryan Kranzler and Ken Tratch be appointed as the Board’s

representatives to the Joint City/School Boards’ Liaison Committee. M/C That Pat Bremner be appointed as the Board’s representative to the

Parent Inclusive Education Roundtable (PIER);

AND FURTHER, that Frances Cote be appointed as alternate. M/C That Bryan Kranzler, Judy Lane, and Frances Cote be appointed as the

Board’s representatives to the Teacher/Board Advisory Committee.

B.4


6982/1016

Bob Spitzig

SCHOOL LIAISONS M/C That the current Board liaison for each division school continue to stand for the

upcoming 2016/2017 school year. M/C That Bryan Kranzler be appointed to serve as the Board liaison for St. Teresa of

Calcutta School in Lethbridge. ADJOURNMENT

6983/1016

Bob Spitzig

M/C That the Board of Trustees adjourns the October 19, 2016 Organizational

Meeting at 6:12 p.m. ________________________________ _________________________________ Board Chair Secretary-Treasurer


MINUTES OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE HOLY SPIRIT ROMAN CATHOLIC SEPARATE REGIONAL DIVISION NO. 4, HELD AT THE ST. BASIL EDUCATION CENTRE ON WEDNESDAY, OCTOBER 19, 2016, COMMENCING AT 6:20 P.M.

Regrets

BOARD Board Chair Bryan Kranzler Vice Chair Pat Bremner Trustee Frances Cote Trustee Judy Lane Trustee Terry O'Donnell Trustee Bob Spitzig Trustee Ken Tratch ADMINISTRATION Superintendent of Schools Chris Smeaton Deputy Superintendent Brian Macauley Recording Secretary Anisha Gatner

Trustee Danny Ponjavic Secretary-Treasurer Lisa Palmarin

CALL TO ORDER OPENING PRAYER

Board Chair Bryan Kranzler called the October 19, 2016 Regular Board Meeting to order at 6:20 p.m. Trustee Ken Tratch led in an opening video prayer from the Grade 6 class at Children of St. Martha School.

Approval of Agenda

6984/1016

Ken Tratch

M/C That the agenda for the October 19, 2016 Board Meeting be approved, as

amended. The following items were added to the October 19, 2016 Board Agenda: • B.8: Parent Inclusive Education Roundtable (PIER) Suspension

Previous Minutes

6985/1016

Ken Tratch

M/C That the minutes of the September 28, 2016 Regular Meeting of the Board be

approved, as presented.

Business Arising from the Minutes

There was no business arising from the minutes.

Presentation:

Exam Results Report/ Accountability Pillar

Superintendent Chris Smeaton provided an overview of Holy Spirit Catholic School Division’s results from the 2015/2016 Provincial Achievement Tests and Diploma Exams. The division’s October 2016 Accountability Pillar Summary Report was also formally presented. All results continue to demonstrate high achievement within the division.

ACTION ITEMS

Special Board Meeting

B.1


It was recommended that a Special Board Meeting be called to ensure that there is ample time to address financial reporting requirements that must be fulfilled before November 30, 2016. M/C That the Board of Trustees schedules a Special Board Meeting for

November 28, 2016 to review and approve the necessary transfers to operating and capital reserves, the division’s Audited Financial Statements for the fiscal year ending August 31, 2016, and the Budget for the 2016/2017 school year.

Voluntary Teacher

Retirement Opportunity

B.2


The Board of Trustees determined that it would offer a voluntary retirement program for teachers planning on retiring at the end of the school year. M/C That the Board of Trustees of the Holy Spirit Catholic School Division makes the

following offer to its teachers:

Any eligible teacher who, by December 15, 2016, submits his/her notice of retirement, effective January 31, 2017, will be offered a temporary teaching contract beginning February 1, 2017 until June 30, 2017.


October 19/16: page 2

Voluntary Support Staff Retirement Opportunity

B.3

6988/1016 Judy Lane

The Board of Trustees determined that it would offer a voluntary retirement program for support staff planning on retiring at the end of the school year. M/C That the Board of Trustees of the Holy Spirit Catholic School Division makes the

following offer to its CUPE 290, CUPE 1825, and non-union employees:

Any eligible member of the Local Authorities Pension Plan (LAPP) who, by December 15, 2016, submits his/her notice of retirement, effective January 31, 2017, will be offered a temporary contract of employment for February 1, 2017 until the end of the school year for that member’s position.

Team Lethbridge

B.4


Economic Development Lethbridge has extended an invitation to the Holy Spirit Catholic School Division to participate in the 2017 Team Lethbridge Mission. The Board discussed the value of participating in this initiative and determined who would represent the division to the group. M/C That the Board of Trustees approves Holy Spirit Catholic School Division’s

participation in 2017 Team Lethbridge; AND FURTHER; that, in addition to the Superintendent of Schools, Ken Tratch

and Danny Ponjavic be appointed as the Board’s representatives to serve on the 2017 Team Lethbridge committee.

Peigan Board’s

Invitation to Meet

B.5


Board Chair Bryan Kranzler shared correspondence received from the Peigan Board of Education, inviting the Holy Spirit Catholic School Division Board of Trustees to meet and “share information regarding our school / community initiatives in education.” M/C That the Board of Trustees directs the Superintendent of Schools to arrange for

a time for the Peigan Board of Education and the Holy Spirit Catholic School Division Board of Trustees to meet to discuss matters of mutual educational interest.

Staff Appreciation

Lunches

B.6


The Board was consulted regarding its desire to continue to provide Staff Appreciation Lunches over the 2016/2017 school year. M/C That the Board of Trustees provides a Staff Appreciation Lunch to each school

within the division, as well as the St. Basil Catholic Education Centre, over the 2016/2017 school year;

AND FURTHER, that the Board of Trustees directs the Superintendent of

Schools to coordinate and schedule these Staff Appreciation Lunches.

Catholic Education Sunday

B.7


Each Trustee agreed to bring a brief message to all Masses taking place within our parishes over the November 5-6, 2016 weekend to celebrate Catholic Education Sunday. M/C That the Board of Trustees provides a message in all local parishes and at all

Masses celebrating Catholic Education Sunday.

Parent Inclusive Education Roundtable

(PIER) Suspension

B.8


Given Alberta Education’s alterations to inclusive education practices in the province, the need for this group has declined significantly since its inception. As a result, the Board of Trustees agreed to suspend activity for PIER over the current school year. M/C That the Board of Trustees suspends the Parent Inclusive Education

Roundtable (PIER) for one school year.

INFORMATION ITEMS Daytona Homes

“Backpack Program”

C.1

The division has received $16,250 through Daytona Homes’ 9th Annual “Backpack Program.” These funds will be distributed by the next ‘Ready, Set, Go’ project, which ensures back to school readiness for those families requiring additional assistance.



Accountability Pillar Summary

C.2

The division’s Accountability Pillar Summary Report for October 2016 was provided for Board information.

ERDI Update

C.3

Superintendent of Schools Chris Smeaton updated the Board about his learnings from the past ERDI Conference. In particular he discussed the IBM “Watson” panel, an artificial intelligence program that is being developed to review and analyse big data in a way that exceeds traditional mathematical / logic-based computing.

C21 Update

C.4

The Board received a document provided by C21 regarding CEO Academy Collaboration with the Council of Ministers of Education (CMEC). The Board was reminded that the document has not yet been vetted by CMEC, the working group, or the deputies. The Superintendent went on to indicate that the work of this group has been invaluable towards both reaffirming good practice and challenging the division to consider different educational procedures.

Alberta Education

Zone 6 Director’s Report

C.5

The Board received and filed the “Director’s Report” from Mr. Ron Taylor, Director of Alberta Education’s Zone 6 Branch Services.

Director of Learning

Update

C.6

Lorelie Lenaour, Director of Learning, provided a report to the Board, apprising them of recent division activity related to Learning.

Director of Religious

Education Update

C.7

Joann Bartley, Director of Religious Education, provided a report to the Board, apprising them of recent division activity related to Religious Education.

First Nations, Métis and Inuit Education Update

C.8

Joann Bartley, Director of Religious Education, provided a report to the Board, apprising them of recent division activity related to First Nations, Métis and Inuit Education.

Director of Support

Services Update

C.9

Michelle Mackinnon, Director of Support Services, provided a report to the Board, apprising them of recent division activity related to the Support Services Department.

Holy Spirit Stars

C.10

The Board reviewed the activities and achievements of the division’s students and staff over the past month.

Enrolment Data Update

C.11

The Board received the division enrolment report for September 30, 2016.

POLICY REVIEW

Policy 2: Role of the Board

D.1


The Board reviewed Policy 2: Role of the Board and determined that no changes were required at this time. However, it was agreed that Policy 2, Appendix A: Board Annual Working Plan-2015/2016, would need to be updated after the Board’s November 8, 2016 Working Session. M/C That the Board of Trustees accepts Policy 2: Role of the Board, as presented.

Policy 3:

Role of the Trustee

D.2

6995/1016 Judy Lane

The Board reviewed Policy 3: Role of the Trustee and determined that no changes were required at this time. M/C That the Board of Trustees accepts Policy 3: Role of the Trustee, as presented.

Policy 4:

Trustee Code of Conduct

D.2


The Board reviewed Policy 4: Trustee Code of Conduct, and determined that no changes were required at this time. M/C That the Board of Trustees accepts Policy 4: Trustee Code of Conduct,

as presented. BOARD REPORTS

Board Chair’s Report

E.1

Board Chair Bryan Kranzler updated the Board about recent correspondence, planning and events, and activity.




Board Chair Kranzler also indicated that he and Trustee Tratch had attended the Joint City/School Boards meeting that day. He indicated that the City would be looking for feedback regarding its 10 Year Capital Plan. Discussion also ensued around how best to address future school site land, where the Rogers cell tower should be placed in west Lethbridge, and the potential trip to China/Japan to continue to foster partnerships with sister cities in those areas. M/C That the Board of Trustees receives and files the Board Chair’s Report for

October 19, 2016.

ASBA Zone 6 Report

E.2


Trustee Bob Spitzig, Board representative to the ASBA Zone 6, provided a report to the Board regarding recent business, events, and activities. M/C That the Board of Trustees receives and files the ASBA Zone 6 Report for

October 19, 2016. ADVOCACY

Meeting with Education Shadow Minister,

Mark Smith

F.1

The Board met with the Shadow Minister of Education, Mark Smith, on October 5, 2016 to discuss opportunities and challenges currently facing the division, in general, and education, as a whole.

Individual Trustee

Advocacy

F.2

Each Trustee provided a brief update about the activities they have been engaged in to advocate for the Board and school division over the past month.

ADMINISTRATIVE REPORTS Superintendent’s Report

G.1


The Board reviewed the Superintendent’s October 19, 2016 Report. M/C That the Board of Trustees receives and files the Superintendent’s Report for

October 19, 2016. Deputy Superintendent’s

Report

G.2

7000/1016

Pat Bremner

The Board reviewed the Deputy Superintendent’s October 19, 2016 Report. M/C That the Board of Trustees receives and files the Deputy Superintendent’s

Report for October 19, 2016. ADJOURNMENT

7001/1016

Ken Tratch

M/C That the Board of Trustees adjourns the Regular Board Meeting of

October 19, 2016 at 7:42 p.m. ________________________________ _________________________________ Board Chair Secretary-Treasurer

ACTION NO: B.1

November 23, 2016

BOARD AGENDA

ACTION ITEM

TO: Board of Trustees

FROM: Bryan Kranzler, Board Chair

SUBJECT: Board Work Plan 2016/2017

ORIGINATOR: Board of Trustees BACKGROUND

1. Attached for review and approval is the Board Work Plan for the 2016/2017

school year, as developed during the November 8, 2016 Working Session.

RECOMMENDATION That the Board of Trustees approves its Work Plan for the 2016/2017 school year, as presented. AND FURTHER, that Policy 2, Appendix A: Board Annual Work Plan also be amended to include this updated Work Plan.

BOARD ANNUAL WORK PLAN - 2016/2017

Month Board Responsibility

Religious Generative Strategic Fiduciary

August • Attend Opening Mass • Honour the Share the Mission Recipient

• Board Chair to address staff and community supporters

September • Board reviews results reports in-camera (Diploma Exams, Achievement Tests)

• Review Continuous Improvement Plan • Review Thought Exchange data

• Attend ASBA Zone 6 General Meeting • Attend ACSTA Board of Directors’ Meeting • Board and Superintendent Evaluations,

as required.

October • Attend Bishop’s Dinner • Attend School Awards Celebrations

• Review Accountability Pillar Results • Board Organizational & Regular Meeting • Attend ASBA Executive Meeting • Joint School Boards / City Meeting • Attend Bishop’s Dinner

November • Participate in Catholic Education Sunday (November 6, 2016)

• Staff Recognition Lunches • Review and approve Annual Education Results Report and Three-Year Education Plan

• Review of the Board’s Continuous Improvement Plan

• Team Lethbridge

• Approval of Auditors’ Report and Management Letter

• Approval of Audited Financial Statements • Approval of Fall Budget update • Attend ACSTA & ASBA Fall General

Meetings • Attend ASBA Zone 6 Meeting • Attend ACSTA Board of Directors’ Meeting

December • ATA / Board Divine Liturgy and Dinner

• ATA / Board Divine Liturgy and Dinner

• School Council Chairs Meeting • Staff Recognition Lunches

• Attend ASBA Executive Meeting

January • Board Retreat • Arrange a meeting with neighboring Board

• Staff Recognition Lunches

• Team Lethbridge • Attend ASBA Zone 6 Meeting • ACSTA Board of Directors’ Meeting • Joint School Boards / City Meeting

Holy Spirit Roman Catholic Separate Regional Division No. 4 Working Session: November 8, 2016


Month Board Responsibility

Religious Generative Strategic Fiduciary

February • Public Consultation • Staff Recognition Lunches

• Establish Budgetary Assumptions for upcoming school year

• Review of the Board’s Continuous Improvement Plan

• Establish Budgetary Assumptions for upcoming school year

• Attend ASBA Executive Meeting • Approval of the Student Instructional Fees • Approval of Foreign Student Tuition Rates

March • Attend Spiritual Development Day

• School Council Chairs Meeting • Call for Nominations: Edwin Parr

Teacher Award Nominations • Staff Recognition Lunches

• Review Draft Three Year Facility Plan • Establish Three Year Education Plan

Priorities and develop and approve strategic plan

• Team Lethbridge

• Attend ACSTA Board of Directors’ Meeting • Attend ASBA General Meeting

April • Attend SPICE Conference

• Honour recipients with Long Service Awards

• Staff Recognition Lunches • Call for Share the Mission Award

Nominations

• Approve Three Year Facility Plan • Attend ASBA Executive Meeting • Joint School Boards / City Meeting

May • Celebrate Catholic Education Week

• Attend Blueprints Conference

• Staff Recognition Lunches • Approve Budget for upcoming school year

• Approve Locally Developed Courses • Approve Preliminary Three-year

Education Plan • Review of the Board’s Continuous

Improvement Plan • Team Lethbridge

• Approve Budget for upcoming school year • Attend CCSTA Annual Meeting

(1 board representative) • Superintendent Review

June • Meeting with Parish Priests

• Host Retirement Banquet • Select “Share the Mission

Award” recipient if excellent nomination received.

• Attend ASBA Spring Conference • Attend ACSTA Board of Directors’ Meeting • Meeting with local MLAs • Board Review



Trustee Representation to Schools

School Trustee

Catholic Central High School, Lethbridge Trustee Danny Ponjavic – Ward 2

Children of St. Martha School, Lethbridge Trustee Ken Tratch – Ward 2

Ecole St. Mary’s, Lethbridge Board Chair Bryan Kranzler – Ward 2

Father Leonard Van Tighem, Lethbridge Trustee Danny Ponjavic – Ward 2

Our Lady of Assumption School, Lethbridge Trustee Ken Tratch – Ward 2

St. Francis Junior High School, Lethbridge Board Chair Bryan Kranzler – Ward 2

St. Patrick Fine Arts Elementary, Lethbridge Trustee Bob Spitzig – Ward 2

St. Paul School, Lethbridge Trustee Bob Spitzig – Ward 2

St. Catherine School, Picture Butte Trustee Terry O'Donnell - Ward 3

St. Joseph School, Coaldale Trustee Frances Cote – Ward 1

St. Michael’s School, Bow Island Vice Chair Pat Bremner – Ward 5

St. Michael’s School, Pincher Creek Trustee Judy Lane – Ward 4

St. Mary School, Taber Vice Chair Pat Bremner – Ward 5

St. Patrick School, Taber Vice Chair Pat Bremner – Ward 5

St. Teresa of Calcutta, Lethbridge Board Chair Bryan Kranzler – Ward 2

Event to be attended by Trustees

Event Date Role

ASBA Zone 6/Edwin Parr Award Ceremony May 2017

St. Michael’s Pincher Creek Graduation May 12/13, 2017

CCH Graduation May 12/13, 2017

FNMI Awards Celebration May 2017

St. Mary’s Taber Graduation June 29/30, 2017

St. Michael’s Bow Island Graduation June 30, 2017



1. Board Priority #1: Staff and students will grow in their faith and experience the richness of Catholic Education. How does the work of the Board of Trustees highlight their commitment to this priority?

• Engage in a yearly retreat as a Board • Ensure representation at Division Wide liturgical events (i.e. Opening Mass, Spiritual Development Day, etc.) • Attend school masses and liturgical celebrations • Ensure active participation in parish life (i.e. parish ministry, K of C, CWL, missions, etc.) • Develop strong relationships with local parish priests and parishes • Continually advocate for Catholic Education • Ensure budget allocations support the work of faith formation for staff and students

2. Roles of the Board

• Fiduciary • Ensure financial accountability

− Financially inquisitive - Active audit committee − Review of quarterly reports - Regular reporting of financial information

• Ensure collective bargaining is done in good faith and guards the interests of the division • Ensure budget allocation is aligned with strategic priorities • Receive declaration of conflicts or potential conflicts of interest • Ensure accountability to the government and assurance to the public • Publish trustee salaries and expenses

• Strategic • Advocate for Catholic Education • Determine strategic priorities • Work collaboratively with the Superintendent of Schools • Ensure transparency of information • Focus on continuous improvement for learning • Support community, business and industry partnerships • Ensure succession planning for senior administration

• Generative • Continued involvement in Alberta Catholic School Trustees’ Association • Continued involvement in Alberta School Boards’ Association • Attendance at school council meetings and other school related events • Continue to host meetings with School Council Chairs • Ensure high levels of transparency through effective communication • Engagement of staff, students, parents and community • Attendance at community events


ACTION NO: B.2

November 23, 2016

BOARD AGENDA ACTION ITEM



SUBJECT: Council of School Council Meeting Agenda

ORIGINATOR: Bryan Kranzler, Board Chair BACKGROUND

1. The next meeting for the Board of Trustees with the Council of School Council

Chairs is scheduled for November 28, 2016. In preparation for this meeting, the Board is asked to provide direction regarding any areas of discussion that should be brought forward.

RECOMMENDATION Pending Board discussion.

ACTION NO: B.3

November 23, 2016




SUBJECT: Teacher Board Advisory Committee Meeting Agenda


1. The next meeting of the Teacher / Board Advisory Committee is scheduled for

November 30, 2016. In preparation for this meeting, the Board is asked to provide direction regarding any areas of discussion that should be brought forward.

RECOMMENDATION Pending Board discussion.

ACTION NO: B.4

November 23, 2016




SUBJECT: Addition to the Special Board Meeting Agenda


1. During the October 19, 2016 Regular Meeting of the Board, motion (6986/1016)

was passed: That the Board of Trustees schedules a Special Board Meeting for November 28, 2016 to review and approve the necessary transfers to operating and capital reserves, the division’s Audited Financial Statements for the fiscal year ending August 31, 2016, and the Budget for the 2016/2017 school year.

2. It is further recommended that the approval of the Combined 2015/2016 Annual

Education Results Report and 2016-2019 Three Year Education Plan also be added to the agenda of the Special Board Meeting.

RECOMMENDATION That the Board of Trustees adds the approval of the Combined 2015/2016 Annual Education Results Report and 2016-2019 Three Year Education Plan to the agenda for the Special Board Meeting of November 28, 2016.

INFORMATION NO: C.1

November 23, 2016

BOARD AGENDA INFORMATION ITEM



SUBJECT: Reminder of Special Board Meeting, November 28, 2016

ORIGINATOR: Bryan Kranzler, Board Chair BACKGROUND:

1. In accordance with Section 67 of the School Act, a Special Meeting of the

Board has been called by Board Chair Bryan Kranzler to address the following reporting requirements that must be fulfilled before November 30, 2016:

• Transfers to Operating and Capital Reserves for the 2015-2016 Fiscal Year

• Audited Financial Statement for the 2015-2016 Fiscal Year • 2016-2017 Finalized Budget

• Combined 2015/2016 Annual Education Results Report and 2016-2019 Three Year Education Plan (pending Board approval)

2. The meeting will be held on Monday, November 28, 2016 at 5:30 p.m. at the

St. Basil Catholic Education Centre (620 12B Street North, Lethbridge, AB).

INFORMATION NO: C.2

November 23, 2016



FROM: Chris Smeaton, Superintendent of Schools

SUBJECT: Staff Appreciation Lunch Schedule

ORIGINATOR: Board of Trustees BACKGROUND:

1. Attached for Board reference is a draft schedule of the Staff Appreciation Lunches the Board will host at each division site.

Staff Appreciation Lunch Schedule 2016/2017 *Dates are subject to change, as required.

Date School # of Staff Time / Details

Wednesday, November 30, 2016

St. Paul School (Lethbridge) 37 11:30 a.m. - 1:00 p.m.

Staggered lunch

Friday, December 2, 2016

St. Teresa of Calcutta School (Lethbridge) 25 12:00 p.m.-1:00 p.m.

PD Day

Thursday, December 8, 2016

Ecole St. Mary (Lethbridge) 60 11:00-12:40 p.m.

Staggered lunch

Friday, January 20, 2017

Catholic Central High School (East Campus) (Lethbridge) 55 1:00-2:00 p.m.

Last Day of Quarter

Tuesday, January 24, 2017

Father Leonard van Tighem School (Lethbridge) 55 11:45-1:15

Staggered lunch

Monday, January 30, 2017

Our Lady of the Assumption School (Lethbridge) 30 12:00-1:00 p.m.

PD Day

Tuesday, January 31, 2017

St. Michael’s School (Pincher Creek) 40 12:00-1:00 p.m.

PD Day

Tuesday, February 7, 2017

St. Patrick Fine Arts Elementary (Lethbridge) 30 11:45 a.m.-12:30 p.m.

Wednesday, February 8, 2017

St. Joseph School (Coaldale) 30 11:57 a.m. – 12:37 p.m.

Monday, February 27, 2017

Children of St. Martha School (Lethbridge) 32 11:45 a.m. – 12:30 p.m.

Thursday, March 2, 2017

St. Michael’s School (Bow Island) 15 12:10-12:45 p.m.

Wednesday, March 15, 2017

St. Catherine School (Picture Butte) 25 10:30-11:00 a.m.

First refreshment break

Wednesday, April 26, 2017

St. Mary School (Taber) 27 11:38 a.m.-12:07 p.m.

Thursday, May 11, 2017

St. Francis Junior High School (Lethbridge) 45 11:10 a.m. -11:53 a.m.

Thursday, May 18, 2017

St. Basil Catholic Education Centre (Lethbridge) 48 12:00 – 1:00 p.m.

Monday, June 5, 2017

St. Patrick School (Taber) 26 12:00-1:00 p.m.

PD Day

INFORMATION NO: C.3

November 23, 2016




SUBJECT: Jurisdiction Technology Contact Event

ORIGINATOR: Chris Smeaton, Superintendent of Schools BACKGROUND:

1. Attached for Board review is a summary of the Jurisdiction Technology Contact Event held on October 19, 2016.

Page 1 of 10

Minister of Education, David Eggen

Minister of Education David Eggen was happy to provide greetings at JTC on behalf of Premier Rachel Notley and the Government of Alberta. On October 18, the Premier and Minister Eggen, along with the Ministers of Advanced Education and Labour, launched Future Ready, a new vision for education and training in Alberta. Minister Eggen expanded on Future Ready for JTC attendees, and encouraged everyone to fill out the curriculum survey as part of the Government’s consultation plan for the major review of curriculum across six subjects. http://www.alberta.ca/curriculum-survey.aspx

Dr. Charmaine Brooks, Alberta Education

Charmaine opened the day by acknowledging that JTC is hosted on Treaty 6 territory, and welcomed the leaders from the Indiginous community who had joined us for the day. This JTC was unique in many ways, with greetings from Minister of Education David Eggen,along with being the first JTC for Assistant Deputy Minister Michael Walter. Charmaine underscored the value of face-to-face meetings like JTC and encouraged participants to make new connections and use the time to learn from each other. Finally, Charmaine asked colleagues to join in wishing Edna Dach, long time friend and amazing colleague, a wonderful new chapter as she leaves Alberta Education to embark on new adventures.

Jurisdiction Technology Contacts Event

ICYMI (In Case You Missed It)

http://www.alberta.ca/curriculum-survey.aspx

Page 2 of 10

The Role of Technology in Preparing For, Working Through and Rebuilding After Disaster Panel: Scott Barr, Fort McMurray Public Schools; Treva Emter, High Prairie School Division; Francois Gagnon, Fort McMurray Catholic Schools and Gisèle Bourque and Jean-Marc Cloutier, Greater North Central Francophone Education Region

Panelists shared inspiring stories of the dedication and commitment of school authority staff members in helping ensure students and staff were safely evacuated and no one was left behind. Technology played a critical role in enabling school staff, parents and students to communicate with each other and coordinate evacuation efforts. Social media and other cloud services such as Google Apps for Education have been essential for staying in touch and working collaboratively with school communities during ongoing recovery efforts and technology has also been important for supporting the continued operation of critical services such as payroll.

Image Credit: Fort McMurray Catholic Schools

Page 3 of 10

New to the Party? Making the Most of your JTC Network

Presenters: Ralph Luedtke and Edna Dach, Alberta Education

Those new to JTC or unfamiliar with the Learning and Technology Policy Framework (LTPF) were energized by this orientation. They heard a bit about the history of JTC events, received an orientation to the Learning and Technology Policy Framework and had opportunity to discuss how technology was being used by their school authorities to support learning. Participants were given the opportunity to connect with one another and were further encouraged to use JTC as an opportunity to network with as many other JTC attendees as possible.

Learning Technologies that Support Students from Low-Incidence Populations Presenters: Students from Edmonton Catholic Schools, Wildrose Public Schools, Greater St. Albert Catholic Schools and Edmonton Public Schools The student panelists provided session participants insights into the ways that technologies have transformed the lives of those students who are part of low-incidence populations. This includes students that may be visually impaired; deaf or hard of hearing; or have difficulty communicating. Participants learned about an array of devices, flexible interface designs and powerful software that have enabled these students to communicate, access information and successfully complete school activities.

Page 4 of 10

Advice from the Field: Implementing Career and Technology Foundations

Presenters: Joseph Clark & Danielle Nelson, Elk Island Public Schools; John Nedd, Edmonton Catholic Schools; Tracy Dalton, Calgary Board of Education The new Career and Technology Foundations (CTF) program of study for Grades 5-9 is at work in a number of Alberta schools. Panelists’ excitement was evident as they recounted their experiences establishing CTF programs in practice. They noted that Minister Eggen and other leaders are stressing the importance of students being Future Ready. They see CTF as a crucial pathway for building these capabilities. A key goal for the panelists is to build a community with others. Through this, Alberta educators will actively share approaches they’ve found effective for designing, implementing and evaluating CTF. Contact David McCann at [email protected] for more information.

Under the Hood: Technology Management Tools and Processes

Presenters: Corry Spence, Calgary Board of Education; Patrick Miller, Edmonton Public Schools and William LaHay, Calgary Catholic Schools

Panelists from three of the larger school authorities introduced processes and tools they use to manage technology in their systems. They reviewed not only how they manage their environments, but how they supply data to help inform processes. Participants appreciated learning about ways that they might improve efficiency and effective decision making within their school authorities.

mailto:[email protected]

Page 5 of 10

Link to Session Video: https://www.youtube.com/user/HolySpiritSchools1?feature=mhee

If I Knew Then, What I Know Now, I Would…

Presenters: Todd Kennedy, Golden Hills School Division; Lyle Roberts, Foothills School Division; Ken Robitaille, Battle River School Division; Dan Durrand, Edmonton Catholic Schools

This session revealed some of the collective wisdom of several of Alberta's more experienced IT Leaders. Participants heard about the panelists’ successes and challenges in our ever changing educational environments. The group contributed their own hard won experience and looked ahead to anticipate future developments in education and technology.

Leadership Digital Footprint Bootcamp Presenter: Chris Smeaton, Holy Spirit Catholic Schools

Superintendent Chris Smeaton discussed core leadership principles summarized in Shifting Minds published by Canadians for 21st Century Learning and Innovation. Chris described ways that he has applied these principles as a lead learner in his use of technology. In keeping with these principles, he described using social media to engage a school community and enhance his own professional learning. Participants also shared strategies and tools they’ve used for ensuring both teachers and students understand the many facets of digital citizenship, especially as they move between the face-to-face classroom and digital spaces. For more information contact Chris Smeaton at [email protected].

https://www.youtube.com/user/HolySpiritSchools1?feature=mhee


Page 6 of 10

The Evolution of CyberSecurity Policy and Technology Presenters: Kirk Davis, Edmonton Public Schools; Ted Harvey, Chinook’s Edge School Division; Mark Linton, TripleCheck Consulting; Stephen Sabey, Alberta Education

The panel members provided different areas of expertise on security policy and technology which generated lively discussion about the shift in security issues related to technology. Attendees provided input on the difficulties in resourcing security expertise and engaging across the district. More discussion than could fit in the session was generated and there were some important opportunities identified for follow up.

Disaster Recovery Myths and Must Dos Presenters: Clint Vair, Peter Ford and Tara Reimche, Alberta Education

Presenters shared some key misconceptions about disaster recovery and recommended some good practices to counteract the myths. Adopting a systems approach and working with senior leaders to determine organizational needs is an essential first step in ensuring that continuity and disaster recovery plans will be effective when an incident or disaster occurs. In addition the link to the IT Disaster Recovery Planning Toolkit (http://bit.ly/techtoolkits) was shared with attendees. The toolkit was developed by Technology Leadership Branch in collaboration with IT leaders across the province and provides guidance on prioritizing IT services and developing a plan to recover from disruptions. Contact Tara Reimche at [email protected] for more information.

https://education.alberta.ca/technology-support-for-schools/resources-and-toolkits/everyone/view-the-resources-and-toolkits/

http://bit.ly/techtoolkits


Page 7 of 10

Using Technology to Write Provincial Assessments

Presenter: Pascal Couture, Alberta Education

Pascal Couture from the Provincial Assessment Sector provided an information update with an emphasis on technology for all three assessments programs: SLAs, PATs and Diplomas. Pascal talked about striking the perfect balance regarding the user experience; exam design and administration. He indicated that changes were made to the “Using Computers” sections of the PAT (https://education.alberta.ca/media/3272849/06-ach-gib-2016-17-using-calculators-computers.pdf) and DIP (https://education.alberta.ca/media/3272760/07-dip-gib-2016-17-using-computers.pdf) General Information Bulletins. He noted that information on how to request use for Quest A+ for provincial assessments has also changed. Participants shared their experiences with administering assessments using Google Docs. Some challenges remain. Alberta Education is currently building a new online assessment system to accommodate a broader range of devices and incorporate additional functionalities. For more information regarding Provincial Assessment contact Pascal Couture at [email protected].

https://education.alberta.ca/media/3272849/06-ach-gib-2016-17-using-calculators-computers.pdf



https://education.alberta.ca/media/3272760/07-dip-gib-2016-17-using-computers.pdf




Page 8 of 10

Online Learning: Paving the Way with Policy and Indicators Presenter: Dr. Daylene Lauman, Alberta Education

Participants learned about recent and planned changes in the Guide to Education. They shared challenges and best practices within their online and blended learning programs. Daylene discussed the response of the Technology Leadership Branch (TLB) to challenges shared at May's JTC and upcoming enhancements to the Provincial Approach to Student Information (PASI) related to student mobility. For more information, please contact Daylene Lauman at [email protected].

Moving Forward with Google: Challenges, Opportunities and Connections

Discussion Led by Dave Hauschildt, Ralph Luedtke and Jason Paradis, Alberta Education

Over 80% of school authorities in Alberta are using Google Suite for Education (Google Apps) in some capacity to support student learning. Participants were asked to share the current state of their Google implementations, along with future plans and any challenges they were encountering. Responses were submitted to the Learning and Technology Sector and will be examined to better understand where Alberta Education might be able to offer support to school authorities and how these tools might be leveraged in the years ahead. If you were unable to attend and would like to share with us how your school authority is implementing Google along with your future plans and challenges we’d love to hear from you. Please send your comments to Ralph Luedtke at [email protected].

Stories from the Field: Supporting School Leaders Implementing the Learning and Technology Policy Framework

Presenters: Amber Darroch and Alyson Archibald, Horizon School Division; Peter Barron, Clearview Public Schools

The LTPF Leadership Community of Practice was established in 2015 to support jurisdiction leaders building their capacity to implement the LTPF. In this session, presenters from Clearview Public Schools and Horizon School Division shared their experience in the Community of Practice as well as the strategies and resources they used and created to support and develop their leadership capacity. For more information please contact Amber Darroch at [email protected] or Peter Barron at [email protected].





Page 9 of 10

Living in the Digital Age: Alberta’s Participation in the International Computer and Information Literacy Study Presenters: Belina Caissie and Janusz Zieminski, Alberta Education

Participants learned about the International Computer and Information Literacy Study (ICILS). A few

highlights from ICILS 2013 were discussed. In addition to providing research data on students ICT

knowledge and skills in Alberta, ICILS 2018 will provide information about conditions that influence

student achievement in computer and information literacy. The process for Alberta’s participation

in ICILS was shared.

Participants learned about ways the data gathered from this study will help inform policies,

curriculum related to computer and information literacy, and implementation of the Learning and

Technology Policy Framework (LTPF). Also, participants had the opportunity to discuss what would

make the ICILS research data most useful for their school authorities.

Rethinking Wireless

Presenters: Justin Ramdin and Mike Rinkel, Calgary Board of Education Presenters from CBE described the history of approaches to wireless in their district. Underscoring changes in technology and requirements was a growing appetite for both service and flexibility in wireless networks. The presentation told the story of an ambitious program of research and engagement and the implementation under way, along with the many indicators of success so far. Attendees were clearly interested in more than just technology as questions ranged across all elements of design and deployment.

Page 10 of 10

Low Vision Showcase Services for Students with Visual Impairments (SSVI) provided the opportunity for attendees to view and use some of the specialized equipment and learning kits provided to visually impaired and blind students across Alberta. A featured item was a Closed Circuit Television (CCTV) where participants were not only able to view a book in a different manner but also magnify items and people from across the room. In addition, the braille notetaker let them discover how sensitive their fingertips really were, while the Pictures in a Flash (PIAF) tactile image maker machine allowed users to see a machine use heat to raise the dots enabling them to create tactile diagrams. Did you know that one chemistry textbook when transcribed in braille is 55 volumes and takes up 7 feet & 6 inches of shelf space? Contact [email protected] for more information.

CTF MakerSpace Innovation Zone

Participants explored the CTF Makerspace Innovation Zone showcasing the resources available to school authorities to support the creation of makerspaces in their schools and discover the possible tie-ins to the new CTF curriculum. Check out the brand new ATA Makerspace Collection Kits available for sign out from the ATA Library at http://library.teachers.ab.ca


http://library.teachers.ab.ca/

INFORMATION NO: C.4

November 23, 2016




SUBJECT: Public Health Amendments Act

ORIGINATOR: Chris Smeaton, Superintendent of Schools BACKGROUND:

1. Attached for Board information is correspondence from David Eggen, Minister of Education, indicating that potential amendments to the Public Health Act “would allow Alberta Health to collect student enrolment information from Alberta Education to help identify students with missing or incomplete immunization records on a more proactive basis.”

From: EDC Minister [mailto:[email protected]] Sent: November-07-16 3:35 PM Cc: Doreen Lupaschuk Subject: Public Health Amendments Act To: Board Chairs of Public, Separate, Francophone and Charter School Boards Presidents of Stakeholder Associations

ACSTA (Alberta Catholic School Trustees’ Association) AEFAA (Alberta Educational Facilities Administrators Association) ASBA (Alberta School Boards Association) AHEA (Alberta Home Education Association) ASCA (Alberta School Councils’ Association) ATA (Alberta Teachers’ Association) AAPCS (Association of Alberta Public Charter Schools) ACFA (Association canadienne-francaise de l’Alberta) AISCA (Association of Independent Schools & Colleges in Alberta) ASBOA (Association of School Business Officials of Alberta) CASS (College of Alberta School Superintendents) CCSSA (Council of Catholic Superintendents of Alberta) Fédération des parents francophones de l’Alberta Fédération des conseils scolaires francophones de l’Alberta Learning Disabilities Association of Alberta PSBAA (Public School Boards’ Association of Alberta)

Dear Colleagues, At Alberta Education, our top priority is the safety, well-being and success of all students in Alberta. We know that immunization saves lives. However, our current immunization rates in Alberta are not high enough to prevent outbreaks of vaccine-preventable diseases. In addition, the health sector does not currently have immunization information for 15-25 percent of students. This poses a challenge to effectively manage outbreaks in schools and safeguard the health of all students. Today, the Government of Alberta proposed amendments to the Public Health Act, which, if passed, would allow Alberta Health to collect student enrolment information from Alberta Education to help identify students with missing or incomplete immunization records on a more proactive basis. The amendments to the Public Health Act will support public health professionals to request that parents/guardians of students with incomplete or missing immunization records:

• provide the student’s immunization records; • complete or update missing immunizations; • provide a letter indicating a medical exemption has been granted; or • sign a form indicating they are choosing not to immunize their child.


Public health professionals will also have an opportunity to remind parents that unimmunized students may be kept home from school in the event of an outbreak of a vaccine-preventable disease. This is in line with current practices which are designed to help prevent the spread of these diseases in our schools and communities. Public health professionals, not schools or school authorities, will be responsible for contacting parents. If the proposed legislation is passed, school authorities will be informally engaged regarding notifying parents of the legislative changes and Alberta Health’s collection of student enrolment information. The health and safety of students and school communities is our utmost priority. These amendments are in line with recommendations by the Canadian Medical Association. You can learn more by visiting http://www.health.alberta.ca/newsroom/news.html My ministry and I will continue to keep you informed as decisions around the proposed changes to the Public Health Act move forward. If you have any questions, please contact your respective Field Services Liaison Manager or Doreen Lupaschuk, Director, Greater Edmonton Services Branch at [email protected] or 780-427-9296. Sincerely, David Eggen Minister of Education cc: Superintendents of Public, Separate, Francophone and Charter School Boards

Accredited Private Schools Authorities Executive Directors of Stakeholder Associations Communications Contacts at School Divisions

This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. This communication is intended for the use of the recipient to which it is addressed, and may contain confidential, personal, and or privileged information. Please contact us immediately if you are not the intended recipient of this communication, and do not copy, distribute, or take action relying on it. Any communication received in error, or subsequent reply, should be deleted or destroyed.

http://www.health.alberta.ca/newsroom/news.html


INFORMATION NO: C.5

November 23, 2016




SUBJECT: ATA Invitation to Advent Liturgy and Dinner

ORIGINATOR: Bryan Kranzler, Board Chair BACKGROUND:

1. As seen in the attached correspondence, the ATA Local #5 has invited the Board to attend an Advent Liturgy and Dinner on December 6, 2016.

Holy Spirit Catholic

ATA Local #5

Invites you to our

Advent Liturgy & Turkey Supper

Tuesday December 6, 2016

Divine Liturgy takes place at 5:00 p.m.

Our Lady of the Assumption Church

Supper takes place at 6:00 p.m.

Country Kitchen—lower Keg Restaurant

Please RSVP to John Templin

by Friday December 2, 2016

[email protected]

Photographs of this proceeding may be collected for publication in ATA print and online publications.

INFORMATION NO: C.6

November 23, 2016



FROM: Lorelie Lenaour, Director of Learning

SUBJECT: Director of Learning Update

ORIGINATOR: Chris Smeaton, Superintendent of Schools BACKGROUND

1. Lorelie Lenaour, Director of Learning, has prepared the attached report to apprise the Board of recent division activity related to Learning.

Curriculum Development: Our Alberta curriculum is currently undergoing a new development phase. One phase of stakeholder involvement, which invited staff, students and community to complete an online survey has just concluded. We are pleased that many individuals from Holy Spirit Catholic Schools have provided their voice to this phase of consultation.

Mathematics Updates: The Alberta K–9 Mathematics Program of Studies and support documents have been updated as of September 2016. They can be found in the Updates section of the website. The updates include

• removal of “such as” in outcomes in the Number strand; • clarification of “addition facts up to and including 5 + 5 and 9 + 9; • addition of maintenance notes in outcomes in the Number strand in grades 4 to 9; and • addition of notes regarding strategies in the Number strand in grades 2 to 5.

As we move forward, this work also includes: • identifying additional support resources for teachers; • reinforcing number facts and operations through provincial assessment (number facts were

included in the Grade 3 Student Learning Assessment in fall 2015; number operations are planned to be included in the Grade 6 Math Provincial Achievement Test for the 2016/2017 school year);

• supporting teachers and students for diploma exams; • expanding professional learning opportunities (Elementary Mathematics Professional Learning

Opportunities - EMPLO) for elementary teachers, including pre-service teachers, at no cost through the Alberta Regional Professional Development Consortia.

PowerSchool Updates: During September and the first part of October, our main emphasis was on getting our data accurately imported into PowerSchool and using that information to generate reports that are required in order to secure our annual school division funding. In mid-October, our support focus shifted to PowerTeacher Pro in preparation for November reporting to parents. We are working towards opening the parent portal before the end of November. In the meantime, teachers are communicating student achievement to parents through printed individual student subject area reports, email, face to face communication and phone calls. School specific reports card templates are being used by our schools. Tell Them From Me / Our SCHOOL/ Accountability Pillar Survey: We will once again have our students participate in the Tell Them From Me / Accountability Pillar Survey. The window for administration is October 17th, 2016 - February 24th, 2017.

Director of Learning November 2016

https://education.alberta.ca/mathematics-k-6/updates/

https://education.alberta.ca/media/3273105/2016_09_15-additional-resources-list.pdf

https://education.alberta.ca/mathematics-k-6/provincial-achievement-test-pat/

https://education.alberta.ca/mathematics-10-12/diploma-exam-info/

http://learning.arpdc.ab.ca/course/view.php?id=351

http://learning.arpdc.ab.ca/course/view.php?id=351

FGF

Director of Learning Report, November 2016

Page 2

Collaborative Peer Mentor Program: We are all set to begin our new version of the Collaborative Peer Mentor Program. This professional learning opportunity will assist participants in developing common understanding and skills as “Collaborative Peer Mentors.” With the goal of improving student learning, sessions will focus on Building Leadership in Assessment. In collaboration with the Alberta Assessment Consortium, participants will attend four full day sessions as well as plan and engage in classroom visits to observe and lead pre and post visit professional conversations. This program is intended to help develop Assessment Lead Teachers for each of our schools. Sessions are scheduled for November 23, January 11, February 15, and March 20. Participants are expected to commit to all sessions. We have 21 teachers registered to participate. In addition to AAC will facilitate 2 of our LLT PD sessions: January 10 and February 14 Google Classroom Pilot Project: Teachers who were part of our Google Community of Practice during the 2015-2016 school year are welcome to continue with Google Apps for Education and Google Classroom. This year, we will be expanding our Community of Practice to include a new group of teachers. I am counting on 2015-16 Google COP teachers to help out with leading teachers new to Google apps for Education and Google Classroom. I have invited them to mentor teachers within their school who are interested in participating. It is very important that teachers either have a school mentor or are part of a Community of Practice. Only teachers who are part of a Community of Practice will have access to invite their students into their Google accounts and utilize the Google Classroom App. The purposes of our Communities of Practice are to provide support, guidance and pedagogically sound advice in using technology to enhance teaching and learning. Within our Holy Spirit Google Communities of Practice, we will:

• Review and reinforce responsible digital citizenship practices in regards to cloud computing with students;

• Develop understanding of how document sharing works; • Strive to incorporate the SAMR model (or other similar model) to ensure that the use of

technology for teaching and learning is an improvement over what was done in the past. In other words, just because Google will enable teachers to digitize their work - doesn't mean it is an improvement.

• Increase knowledge and understanding of the various applications included in our Google Apps for Education Suite

• Ensure that students and their parents sign a Holy Spirit Google Use Agreement prior to logging in to their accounts for the first time.

So far, we have organized the following Google Communities of Practice for the 2016-2017 school-year:

• St. Mary School • St. Joseph School • St. Michael School PC • Catholic Central High School • St. Francis Junior High • Ecole St. Mary School • St. Teresa of Calcutta School

FGF

Director of Learning Report, November 2016

Page 3

International Education: Wendy Urquhart represented Holy Spirit on an Alberta Education International Education mission to Spain and Germany in October. Waldemar Riemer, Director of International Services, led the mission and ten Alberta school jurisdictions participated. It was fantastic to be part of events which focused only on the province of Alberta. The response in both Spain and Germany was very positive, and as a result, we have four more agencies to add to our program. Germany will be a new market for us. The students we will see from Germany will largely be Catholic secondary students, and they will have strong English skills. The German government does not require them to have a Canadian transcript validated, because it is considered a supplementary year. For this reason, course choice will be more flexible than for our Spanish students who have strict requirements. We are very excited about adding Germany to our list of countries (Nigeria, China, Japan, Vietnam, Spain, and soon, Mexico). Homestay Coordinator Kendra Harding and Wendy will be in touch soon with your schools to promote the Homestay Family Program. Off Campus Program: The November Off Campus Newsletter is attached for your reference.

Page 1

November 2016

In This Newsletter:

Off Campus News……….….Page 2, 3

Trade Spotlight ……..………Page 4

Scholarships………..…….....Page 5,6,7

Career Fair Poster ………...Page 8

Calendar………………………..Page 9

“Every Day May Not To Be Good....

But There Is Something Good In Every Day”

Alice Morse Earle

Work Experience

All Work Experience students please remember to hand in your October Time Sheets and pick up your November ones.

Catholic Central High School’s first quarter is finishing on November 2nd. CCH students wanting to receive credits for Q1 in Work Experience will need to have their October Time Sheets in by noon on Friday November 4th so that the marks can be submitted in time.

Registered Apprenticeship Program

RAP Students remember to bring in your October Timesheets or your pay stubs and pick up your November Time Sheets.

Catholic Central RAP students will also have to have their pay stubs or time sheets into Ms. Farrar by noon on November 4th so she can submit the marks on time,

if they wish to receive credits in Q1 for RAP.

Contact Ms. Farrar if you would like more information on how to get started in the trades.

Green Certificate Program

The next Test Date for Green Certificate is going to be on Wednesday November 16th and Thursday November 17th at the Coaldale Community Center. For more information on the testing contact Ms. Farrar.

Good Luck to Clayton Nevil and Riese Nevil from St. Mary’s School in Taber who are going to be tested in November in Cow Calf Beef Production.

Congratulations from last month’s testing to: Dawson Pahl from St. Michael’s in Bow Island who tested in Cow Calf Beef Production. Holly Waldbauer from St. Michael’s in Bow Island who tested in Feedlot . Anna Nicolacopoulos from Catholic Central High who tested in Equine.

All of these students did very well on their testing and we are so proud of them!

Youth Career Fair 2016

Thursday, November 24, 2016

Chinook High School (259 Brittania Blvd West Lethbridge)

6:00pm to 8:00pm

This is a chance to meet with industry professionals. Come out and explore potential career options as there will be over 50 employers to meet with.

Holy Spirit School Division is partnering with Canadian Home Builders Association, Lethbridge School District 51 and CAREERS the Next Generation to bring this event to our students. We hope to see you there!

Lunch and Learn

On Wednesday, November 23 at 11 o'clock, in the Career Centre at Catholic Centre High School Campus East, Career Transitions will be holding a workshop on how to write a resume and cover letter. So students bring your lunch to room 154 and learn!

SAT Test Centre's in Southern Alberta

The next date for SAT Testing is December 5/16 at these schools:

Bishop Carroll High School—Calgary

Edge School—Calgary

Off - Campus News Page 2

Hello, and thank you for taking the time to read the Off-Campus Education newsletter! Over the course of the past few months, we have been busy meeting with students, parents, and employers about the opportunities within off-campus education. To that end, we are so fortunate to be a part of the Youth Career Fair scheduled for November 24th (see newsletter for details). This unique opportunity will allow our students to meet with over 50 industry professionals who are interested in building our local labour force, investing in our communities, and mentoring our youth!

While tough economic times are upon us, there will be a huge demand for a skilled work force. Statistics Canada has stated that by 2020, Canada will be facing a labour shortage of nearly one million workers AND that 48% of Canada’s aging work force are eligible to retire in the next 5-10 years. This is the time to turn your dreams into your reality!

~Ms. Farrar

Parent Council Meetings

Ms. Farrar will be attending the Parent Council Meetings at:

St. Michael’s Bow Island on November 8th and

St. Michael’s Pincher Creek on November 21st

She will be talking to parents about the Off-Campus Program and how it benefits our students. Please attend these Council Meeting as she is looking forward to meeting and talking with the

parents from these schools.

~ Ms. Farrar’s Schedule

If you need to talk to, or see, Ms. Farrar she is usually in:

Catholic Central, Lethbridge on Monday’s

St. Michael’s, Bow Island on Tuesday’s

St. Michael’s, Pincher Creek on Wednesday’s

St. Mary’s, Taber on Thursday’s

Off-Campus Meetings on Friday’s

Or at anytime you may email her at [email protected] or

text or call her at 587-220-4358

Thank You and Student Tour

Thank You to Emily Brown and Allison Roest from the University of Lethbridge who came out to St. Mary’s Taber and talked to a wonderful group of students about the U of L, their programs and the many opportunities they offer for students. St.Mary’s will be taking a tour of the U of L on November 9th. Any St. Mary’s students wanting to join this tour please see Mr. Spenrath.

Off - Campus News Page 3

Canadian Armed Forces Are you planning to go to university ? Do you see yourself in a management role leading teams of professionals? Consider becoming an officer with the Canadian Armed Forces.

Enroll in the Canadian Armed Forces through the ROTP and you will receive fully subsidized university tuition, books and academic equipment in addition to a salary and benefits.

There is an Canadian Armed Forces Paid Education Information Session on:

Saturday, November 12, 2016

10:00am—12 Noon

HMCS Tecumseh, 1820-24th St. SW Calgary Alberta

All Students, Parents, Teachers and Guidance Counsellors are welcome.

For more information visit www.Forces.ca

Websites for Post-Secondary Planning

Here are some websites that may help in planning for life after high school:

I prefer hands on learning. What options do I have?

Tradesecrets.alberta.ca

Where can I find information on post-secondary education in Alberta?

Learningclicks.alberta.ca

Where can I learn more about myself and what occupations may fit me best?

careerinsite.alberta.ca

I have no idea what I want to study!

alis.alberta.ca/myoptions

alis.alberta.ca/myeducation

alis.alberta.ca/occinfo

http://www.Forces.ca

Tradesecrets.alberta.ca

Learningclicks.alberta.ca

careerinsite.alberta.ca

alis.alberta.ca/myoptions

alis.alberta.ca/myeducation

alis.alberta.ca/occinfo

Trade Spotlight

There are over 50 trades that students can apprenticeship in!

Every month we are looking at a different trade.

This month we are highlighting :

Water Well Driller

Water Well Drillers set up and operate mobile rotary, boring or cable tool drilling rigs used to drill

residential, commercial and industrial water wells. In addition, they conduct environmental assessment

drilling.

In general Water Well Drillers: Find potable water that is clean and safe for drinking, water well drillers must know the geological formations of the area where they are working. They may assist customers in selecting a drilling site and estimating the cost. After setting up the drilling rig, water well drillers:

operate the rigs to bore a hole for the well and line the hole with well casings (steel or plastic pipes)

record information about the geological formations encountered

put screens and pumps in place to develop the well

design and install a pumping system

clean and disinfect the well in preparation for use

Water well drillers will disinfect, re-construct and re-develop older contaminated wells and water-pumping systems, in addition to:

working for construction companies drilling holes for pilings or drilling test holes;

maintaining and upgrading their equipment;

working with water purification and water pumping systems.

Working Conditions –Water Well Drillers work outdoors and usually travel to various work sites. The work

can be physically demanding and requires the use of personal protective equipment.

Skills Students Need To Have -This work is most rewarding for those who prefer scheduling their own

hours, enjoy working independently and take pride in seeing the result of their work. They must have strength and stamina. Students should have a mechanical aptitude, manual dexterity, the ability to judge

distances and spatial relationships and have the ability to work alone or with others.

Wages - Generally journeypersons wages range from $25.00 to $35.00 an hour, plus benefits, but do vary.

Training– The term of apprenticeship for a Water Well Driller is 2 years (two 12 month periods). This

includes a minimum of 1800 hours of on-the-job training and 6 weeks of technical training each year.

Steps—To become a Water Well Driller in Alberta and be issued an Alberta Journeyman Certificate, a

person must:

find a suitable employer who is willing to hire and train an apprentice

complete the required on-the-job training hours

enroll in technical training and successfully complete all required exams

Technical Training Institutions — This course is offered at Red Deer College.

Page 4

https://tradesecrets.alberta.ca/technical-training-centre/

Page 5

Scholarship Information

The Rutherford Scholarship

No more application deadlines! Apply online anytime – once you have been accepted by your preferred

post-secondary institution. The new online application for Alexander Rutherford is now available. You

can apply online through the Students Finance System (SFS) on the Student Aid Alberta website. You

will need to follow the same steps to apply as all other post-secondary students. To find out more about

what you need to apply, visit: http://alis.alberta.ca/et/fo/pay/scholarships/info.html?EK=11

U of L Governors’ Admission Award

Deadline: December 15, 2016

Award Value: $1000.00

Eligibility is based on Grade 12 marks: average of 80% or higher.

To learn more go to: https://www.uleth.ca/future-student/board-governors-admission-and-relocation-

awards

Gerry Jensen Scholarship

Deadline: January 31, 2017

Value: $1000.00

Donor: 1st Choice Savings

This is open to any student who is entering their first year of their post-secondary education in 2017/2018 and who is a

member or whose parents are members of 1st Choice Savings .

Scholarships are awarded based on a combination of achievement and citizenship activity during high school. Submission

of a one page essay discussing the co-operative movement and its benefits to the worldwide community is required.

This scholarship is in memory of their first Chief Executive Officer Gerry Jensen.

To learn more or to send in submissions email Jason Sentes : [email protected]

Husky Aboriginal Awards for Aboriginal Students

Deadline: June 1st, 2017

Award Value: 3 for University—$5000.00 each and 2 for College - 3,500.00 each

Scholarship preference will be given to students with demonstrated financial need, as well as those with work experience and

community involvement.

Relevant fields of study: Preference will be given to applicants studying Business, Engineering, Geosciences, Environmental

Studies, Computer Sciences, Law, and skilled trades, including power engineering and instrumentation technician.

To learn more and apply go to: http://www.huskyenergy.com/socialresponsibility/aboriginalaffairs/educationawards.asp

Charles S. Noble Junior Hockey Scholarship

Students must be nominated by Junior Hockey Teams in Alberta. Contact your hockey team to inquire about application deadlines. The hockey teams must submit their nominations to Student Aid Alberta by Dec 1.

http://alis.alberta.ca/et/fo/pay/scholarships/info.html?EK=11

:%20https:/www.uleth.ca/future-student/board-governors-admission-and-relocation-awards

:%20https:/www.uleth.ca/future-student/board-governors-admission-and-relocation-awards


http://www.huskyenergy.com/socialresponsibility/aboriginalaffairs/educationawards.asp

Page 6


Use Your Points

We have been made aware of an innovative new funding tool for students embarking upon their higher education at the college or university level. They can use loyalty points to fund their higher education through www.HigherEdPoints.com .

Parents, grandparents and friends can now convert their Aeroplan Miles and/or TD Points into funds for tuition at over 80 institutions across Canada. For many intuitions funds can also help pay for meal plans and residence fees. You can find out more at www.HigherEdPoints.com

Alberta Student Aide

For on-line applications

www.studentaid.alberta.ca

Woodman White & Associates 2017 Scholarship

Scholarship Value: One award of $3000.00 (payment is made over 3 years)

Deadline: June 1, 2017

Woodman White & Associates is a public accounting firm in Lethbridge. This scholarship is intended to assist

and encourage Southern Alberta students in their pursuit of continuing their education in the field of Business

Management with an emphasis in the field of Accounting.

To learn more and apply go to :http://woodmanwhite.ca/about-us/scholarship/

The John Hasselfield Endowment Foundation

Deadline: March 1st, 2017 (cannot be used for funding post secondary education)

Value: $350.00 (Maximum)

A non-profit society created to provide support to young people who display a wanting desire for personal development

and learning through education, sports/physical activity or visual/performing arts, who might otherwise not fulfill that

desire because life has put financial obstacles in their path in ways beyond their control.

Applicant Criteria:

You must be a student presently enrolled in an Alberta public school.

Provide a written essay(500words) outlining how and when the funds will be used, what you have contributed

financially or in what other way towards your goal and what obstacles beyond your control are impeding achievement

of your goal?

To learn more go to: [email protected]

TD Scholarships

Scholarship Value: 20-$70,000

Deadline: November 18, 2016

For students in their final year of high school. You will need an application form, an essay of 600 words describing your community

leadership, an official transcript of your marks, a letter of recommendation from your school and two letters of support from the

community groups or individuals who have been the focus of the community leadership involvement on which the application is

based.

To learn more go to: https://www.tdcanadatrust.com/products-services/banking/student-life/scholarship-for-community-

leadership/index.jsp?cm_sp=cFALL000-886

mailto:www.HigherEdPoints.com

mailto:www.HigherEdPoints.com

http://www.studentaid.alberta.ca

http://woodmanwhite.ca/about-us/scholarship/C:/Users/gurrw/Documents/Adobe


https://www.tdcanadatrust.com/products-services/banking/student-life/scholarship-for-community-leadership/index.jsp?cm_sp=cFALL000-886

https://www.tdcanadatrust.com/products-services/banking/student-life/scholarship-for-community-leadership/index.jsp?cm_sp=cFALL000-886

Page 7


Scholarship Websites

Alberta Scholarships and Bursaries-ALIS http://www.alis.gov.ab.ca/scholarships.html

Alberta Metis Scholarships and Awards-Metis Nation of Alberta http://www.albertametis.com/services/education.aspx

Alberta Scholarships- www.albertascholarships.ca/

Athletic Scholarships-ASAA http://www.asaa.ca/new/index.php

Athletic Scholarships-FAST http://fastcanada.org/en/enaward.html

Canada-wide Scholarships-Scholarship Canadaom

Canada-wide Scholarships- Student Awards http://www.studentawards.ca

Canada-wide Scholarships- AUCC www.aucc.ca

Canada-wide Scholarships- Canlearn www.canlearn.ca

Canada-wide Scholarships- Student Scholarships- www.studentscholaships.org

Canada-wide Scholarships- www.scholarships4students.com

Canada-wide Scholarships- www.youth.gc.ca

College or University-ALIS- http://www.alis.gov.ab.ca/scholarships/other.html

Disabled Student Scholarships-Disabled World http://www.disabled-world.com/disability/education/scholarships/disability-scholarships-canada.php

Disability Awards- http://www.disabilityawards.ca/search.php?lang=EN

Scholarships Canada—www.scholarshipscanada.com

CanLearn— www.canlearn.ca University of Lethbridge—www.uleth.ca

Lethbridge College—www.lethbridgecollege.ca

Medicine Hat College— https://www.mhc.ab.ca/

Applying for Post-Secondary Institutions

ApplyAlberta

ApplyAlberta is the new online application and transcript transfer system that anyone can use to apply to undergraduate programs at one or more of Alberta’s public post-secondary institutions.

Here is how it works.....

Go to www.applyalberta.ca

Create a password profile with your personal and academic information.

Use this profile every time you apply to a public post-secondary institution in Alberta.

Choose One, two, three or more post-secondary institutions and authorize the transfer of your Alberta high school transcript— at no cost to you.

Fill Out the specific information required by each post-secondary institution such as program or term.

Submit your application and pay the application fees charged by each

post-secondary institution.

http://www.alis.gov.ab.ca/scholarships.html

http://www.albertametis.com/services/education.aspx

http://www.albertametis.com/services/education.aspx

http://www.albertascholarships.ca/

http://www.asaa.ca/new/index.php

http://fastcanada.org/en/enaward.html

http://www.scholarshipscanada.com/

http://www.studentawards.com/

http://www.aucc.ca/

http://www.canlearn.ca/

http://www.studentscholaships.org/

http://www.scholarships4students.com/

http://www.youth.gc.ca/

http://www.alis.gov.ab.ca/scholarships/other.html

http://www.disabled-world.com/disability/education/scholarships/disability-scholarships-canada.php

http://www.disabled-world.com/disability/education/scholarships/disability-scholarships-canada.php

http://www.disabilityawards.ca/search.php?lang=EN

http://www.scholarshipscanada.com

http://www.canlearn.ca

http://www.uleth.ca

http://www.lethbridgecollege.ca

https://www.mhc.ab.ca/

http://www.canlearn.ca

Page 8

Off-Campus Calendar

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 2 3 4 5

6 7 8 Bow Island Parent Council Off-Campus Information Presentation

9 St. Mary’s

U of L Tour

10 11

Remembrance

Day

12 Canadian

Armed Forces

Information

Session

13 14 15 16 Green Cert

Testing

Coaldale

17 Green Cert

Testing

Coaldale

18

Last day to apply

for TD Scholarships

19

20 21 Pincher Creek Parent Council Off-Campus Information Presentation

22 23

Lunch and Learn

in room 154 CCH

Resume Writing

24

Career Fair

6pm to 8pm

Chinook High

School

25 26

27 28 29 30

November 2016

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

1 Charles S Noble

Hockey Scholar-

ship Deadline

2 3

4 5 6 7 8 9 10

11 12 13 14 15 U of L

Governor's Award

Deadline

16 17

18 19 20 21 22 23 24 Christmas Eve

25 Christmas 26 27 28 29 30 31 New Years Eve

December 2016

Page 9

Christmas Break

INFORMATION NO: C.7

November 23, 2016



FROM: Joann Bartley, Director of Religious Education

SUBJECT: Director of Religious Education Update


1. Joann Bartley, Director of Religious Education, has prepared the attached report to apprise the Board of recent division activity related to Religious Education.

Board Strategic Priority: Staff and students will grow in their faith and experience the richness of Catholic Education. 1. Adult Faith Formation

• FORMED – Our account with FORMED is now active. This is an on-line digital faith formation resource that our staff can access at any time. We are currently working on ensuring staff know about it so they can set up individual accounts. Trustees are also welcome to set up an account.

• Best Advent Ever (Dynamic Catholic) – Many of us were getting daily emails during Advent and Lent last year from Dynamic Catholic. Staff has been reminded that if they are interested in receiving these daily reflections during this Advent season, they can sign up at http://bit.ly/2ebb2gN

2. New Teacher Faith Formation Sessions – In October, our Faith Formation session for new teachers focused on prayer and this month, we will explore the Catholic Social Teachings. A key part of our work this year has been the opportunity for the cohort to learn about our faith together and then have opportunities to apply what they have learned to their work. The teachers collaborate in grade level groups to share ideas and then go out and put what they have learned into practice in their classroom. At each session, they reflect on their experiences and then present to their peers what they learned in this practical exercise. 3. School News

• It continues to be very important to have our students come to know Christ in the celebration of the Eucharist. All classes at St. Catherine School attended a mass in the parish during the month of October.

• There has been a focused effort this year on our Call to Action in “Rooted in Christ” to ponder the Sunday Gospel. At Ecole St. Mary School, the Division 1 and 2 students are meeting weekly to hear the Gospel and make connections with the message for their life today. The students at St. Patrick Taber start their Monday mornings with ROCK time, when they hear the Sunday Gospel and engage in reflection activities.

• Catholic Central students in RE (Roman Catholic) 15 experienced a number of retreats and presentations in October including a Mass in Slow Motion Retreat with Fr Kevin Tumback, a Birthright Presentation, and a "Sex it's about Image, The image of God!" – Retreat.

Director of Religious Education

Report to the Board of Trustees

November 2016

http://bit.ly/2ebb2gN

• Our schools are making a strong commitment to having faith formation sessions at their professional learning days. Father Ian worked with the staff of St. Joseph and led them through a “Parts of Mass/Why Do Catholics Do That” presentation. St. Mary Taber starts their sessions with a liturgy. The staff of Children of St. Martha studied Matthew Kelly’s The Prayer Process at one of their recent professional learning days.

• The Lethbridge Youth Ministry team has been visiting many students at city schools including St. Patrick Fine Arts and Father Leonard Van Tighem. They have been doing presentations to classes about the Sacraments and reading bible stories in an effort to connect to our faith plan.

• Our students learn about the dignity of the human person through their work with our elderly, the disabled, or those in need or at risk. Students at St. Teresa of Calcutta have had their students visiting Legacy Lodge each week in November. St. Paul students have been visiting Blue Sky Lodge and Good Samaritans. The Kindergarten children at St. Michael’s Bow Island visited the seniors at the Senior Lodge to show their Halloween costumes and sing to them.

• Students at St. Patrick Fine Arts are learning about the importance of feeding the hungry and have designated November as their Food Bank Month. Our Lady of the Assumption also made this important connection through their “We Scare Hunger” campaign. Students at St. Francis had a food collection challenge in October and collected 1204 food items.

INFORMATION NO: C.8

November 23, 2016



FROM: Joann Bartley, Director of Religious Education

SUBJECT: First Nations, Metis and Inuit Education Update

ORIGINATOR: Chris Smeaton, Superintendent of Schools

BACKGROUND

1. Joann Bartley, Director of Religious Education, has prepared the attached report to apprise the Board of recent division activity related to First Nations, Metis and Inuit Education.

First Nations, Métis and Inuit Education

Report to the Board of Trustees November 2016

Board Strategic Priority:

• First Nations, Métis and Inuit students will achieve equitable educational outcomes. Rising Spirit Project – Hope Through Healing, Wisdom, Understanding, and Wellness Our committee met for the second time on Wednesday, October 19, 2016. We generated ideas for moving forward this year in each of the three goals of the project – Student Wellness, Family Wellness, and Teacher Wisdom and Understanding. I have taken these ideas and have developed a draft action plan which has been reviewed by the LLT and First Nations, Métis and Inuit Support Workers. It will be shared with our elders at our next Wisdom and Visioning Circle meeting.

SAREC Meeting in Brocket On October 27, 2016, the Religious Education representatives from the Calgary diocese, along with Michael Soentgerath, met at St. Paul’s Church in Brocket with Father Roy to listen to 5 elders speak with us about Truth and Reconciliation. It was an honour to hear the wisdom of the elders and they helped guide us in better understanding the depth of the issues related to the legacy of residential schools. CASS Conference Presentation Chris Smeaton and I co-presented at the recent CASS Conference and shared the process we used to develop our Holy Spirit Action Plan for eliminating the achievement gap. Our presentation was called “Reflection, Vision, Action…. Repeat” and we were able to show how we started the process and continue the cycle of reflection and action based on our yearly data. Métis History and Culture On November 10, 2016, Rod MacLeod and Louise Saloff of the Metis Nation Local 2003 spoke to our First Nations, Métis and Inuit Support Workers. Rod and Louise are eager to get into our schools to teach our students and staff about the history and culture of the Métis people. They will also answer any questions from people who are looking for help in the process involved in identifying as Métis. Grad Coach Program One of our goals this year is to improve the transitions between Grade 9 and high school. Our graduation coach, Kelsey Kobza is focusing on closing the communication loop between home, school, and administration. He has already had meetings with junior high administrators and that communication will continue over the school year.

School Events • Ecole St. Mary – On November 15, 2016, a very special ceremony is being held at Ecole St. Mary.

5 Elders will be coming and sharing a Blessing Ceremony with students, staff, and families. • The Children of St. Martha

o A family gathering was held October 26, 2016. 90 adults gathered to meet Christina Fox and hear from a former elementary student, Deja Red Crow, who shared with the families and students how much her education has meant to her. Travis Plaited Hair and Peter Strikes With a Gun also spoke with the parents. Elder Ben Red Crow did an opening prayer.

o The staff continues to look at innovative ways to address the barriers that hinder students from attending school. We know that transportation is one of these barriers and The Children of St. Martha School is trying something new this year to address that barrier. Many families are taking part in the Walking School Bus and the school will continue to look at helping families connect with this opportunity.

• St. Francis – On November 17, 2016, St. Francis will host a Family Night for families to meet Billy Woitte, have some fun with a few games of BINGO, as well as have the opportunity to meet staff, pick up a copy of their child’s report card, and access a computer to set up an appointment for a Parent Teacher Interview.

• St. Paul – Julius Delaney from Kainai will be spending the morning of November 14, 2016 with the Grade 3-4 Multiage Classes and doing traditional storytelling.

• Our Lady of the Assumption – Emily Bruised Head is spending one day a week at Our Lady of the Assumption School. Part of her time is working with Gr. 3-6 students and working with them to help them learn about the Blackfoot culture.

INFORMATION NO: C.9

November 23, 2016



FROM: Michelle MacKinnon, Director of Support Services

SUBJECT: Director of Support Services Update


1. Michelle MacKinnon, Director of Support Services, has prepared the attached report to apprise the Board of recent division activity related to the Support Services Department.

Director of Support Services Report

November 2016

Resource Lending Library During the spring resources were purchased to establish a lending library of materials to support diverse learners in our schools. Within the library are professional resources, seating options, social skill programs and many other items that may be useful with students in your schools. There is a time limit with materials which can be extended if another school is not waiting for that item. Often times some of these resources can be expensive and it is difficult for schools to purchase without knowing whether it will be effective with students. It is the intention to grow the lending library as other useful tools are identified. RCSD Temporary Mental Health Position RCSD has added a temporary mental health therapist position to work with elementary schools in Holy Spirit, SD#51 and Palliser. This is considered the ‘urban’ zone following the service zones of Alberta Mental Health. Communities within this zone are Lethbridge, Coaldale and Picture Butte. Rena Ondrick, who has a strong mental health background from her previous role as complex case therapist, will be in this position. The position encompasses building capacity around positive mental health in schools. The position is not intended to provide front line delivery but rather support schools to build capacity in areas such as how to present and facilitate groups, or develop areas of identified need such as Trauma Informed Practice –building awareness in what to look for in schools, information for administrators, teachers and counsellors. Anita Lethbridge-Gross has had the opportunity to meet with administrators from our elementary schools to introduce Rena and identify key people in schools such as FSLC, FFF, Health Champions, etc. Rena will work closely with Alison Lux who has been working in our schools for a number of years. They will coordinate services to ensure best use of resources and to avoid duplication. English Language Learner Update We continue to experience growth with English as a Second Language learners. To date we are serving approximately 706 ESL students in our schools. This number could increase as another wave of refugee families are expected in the coming months. Daphne has contacted schools with English Language Learners (ELLs) and has offered to support teachers in completion of ESL Benchmarks. She is currently in the process of completing ESL Benchmarking with most of the Holy Spirit schools. Intake with ESL families new to Canada within the past 6 months continues to be a significant part of Daphne’s position. As part of the intake process, she meets with the family, does an English Language Assessment with the student, and shares the Benchmarking and profile report with the school.

Early Learning Update The Early Learning Team is happy to welcome Nikki Arnott to our team. She is a half time Lead Teacher and will be serving Ecole St. Mary, Children of St. Martha, Fr. Van Tighem and St. Catherine’s school. She is very dedicated to meeting the diverse needs of all children and their families. The focus of professional development and planning for the Early Learning staff this year will be exploring year one of the division Faith Plan “Rooted in Christ”, Emotional Literacy and building executive function. Prior to the children starting in September, all of the Early Learning staff took part in a training session hosted by Building Brains and Futures on the executive function curriculum developed by Dr. Robbin Gibb from the University of Lethbridge. This month, we will be starting our Hanen Training in Learning Language and Loving It to any of our PUF assistants who have not yet had the training and are looking forward to being able to offer the Parent Program, “I’m Ready” in the spring. Last year we were able to pilot “I’m Ready” with parents from St. Joseph’s school. The feedback from them was that the program was very valuable.

INFORMATION NO: C.10

November 23, 2016




SUBJECT: Holy Spirit Stars


1. The division is pleased to have celebrated the achievements of a number of

staff and students over the month of November 2016, as indicated in the attached documentation.

HOLY SPIRIT STARS November 23, 2016

Please join us in congratulating the following

students and staff for their achievements:

NAME SCHOOL ACHIEVEMENT

Cosimo Joy Student at St. Francis Junior High, Lethbridge

During the BMX Arizona State Finals, placed 3rd in 12 Novice Class.

Kieran Bendfeld Student at St. Francis Junior High, Lethbridge

During the BMX Arizona State Finals, placed 2nd in 13 Intermediate Class.

Calum Bendfeld Student at St. Francis Junior High, Lethbridge

During the BMX Arizona State Finals, placed 4th in 14 Intermediate Class. Went on to the BMX Fall Nationals in Lake Perris, California and place 3rd overall.

Jocelyn Planger Student at St. Mary School in Taber

Won 2 bronze medals at a Tae Kwon Do Tournament over the November 12/13, 2016 weekend.

Alli Planger Student at St. Mary School in Taber

Won a silver and bronze medal at a Tae Kwon Do Tournament held over the November 12/13, 2016 weekend.

Reach high, for stars lie hidden in your soul.

Dream deep, for every dream precedes the goal.

- St. Teresa of Calcutta

INFORMATION NO: C.11

November 23, 2016




SUBJECT: Enrolment Data Update


1. Attached for Board information is the October 31, 2016 enrolment report.

Holy Spirit Catholic Schools Enrolment Data as of October 31, 2016

SCHOOL

Gr

1

Gr

2

Gr

3

SUB

Total

Gr

4

Gr

5

Gr

6

SUB

Total

Gr

7

Gr

8

Gr

9

SUB

Total

Gr

10

Gr

11

Gr

12

SUB

Total

1-12

TOTAL

Coded

Pre K

Kinder-

garten Total ECS

Total

Enrolled Total FTEs

Total FTEs

Sept 30

2016

Difference

in FTEs

CCHS ENG 0 0 0 288 221 273 782 782 0 782 782 780 2

CCHS FI 0 0 0 20 14 25 59 59 0 59 59 59 0

TRINITY 0 0 0 2 0 13 15 15 0 15 15 15 0

CSM 32 34 36 102 24 33 23 80 0 0 182 25 33 58 240 211 213 -2

ESM ENG 19 21 26 66 25 25 28 78 0 0 144 29 18 47 191 167.5 168.5 -1

ESM FI 35 47 31 113 31 28 31 90 0 0 203 37 37 240 221.5 223 -1.5

FLVT 40 49 41 130 41 47 52 140 88 81 74 243 0 513 16 32 48 561 537 537 0

SFJH ENG 0 0 124 155 152 431 0 431 0 431 431 430 1

SFJH FI 0 0 25 27 14 66 0 66 0 66 66 66 0

CARE 0 0 3 1 2 6 0 6 0 6 6 6 0

OLA 28 28 38 94 29 30 44 103 0 0 197 21 29 50 247 222 223 -1

SPFA 45 42 43 130 46 44 47 137 0 0 267 43 43 310 288.5 286 2.5

ST. PAUL 35 40 44 119 36 38 24 98 0 0 217 12 25 37 254 235.5 237 -1.5

ST. TERESA 37 39 32 108 38 29 27 94 0 0 202 22 40 62 264 233 231.5 1.5

Sub Total City 271 300 291 862 270 274 276 820 240 264 242 746 310 235 311 856 3284 125 257 382 3666 3475 3475 0

ST.JOSEPH 33 30 30 93 26 24 20 70 26 27 27 80 0 243 16 24 40 283 263 262.5 0.5

ST.CATHERINE 19 27 16 62 15 13 18 46 11 10 8 29 0 137 11 13 24 161 149 150 -1

ST.PATRICK(T) 32 26 32 90 27 30 57 0 0 147 13 32 45 192 169.5 170 -0.5

ST.MARY(T) 0 22 22 26 43 29 98 31 46 39 116 236 0 236 236 237 -1

ST.MICHAEL ENG 22 13 22 57 18 19 17 54 20 19 24 63 27 23 24 74 248 22 23 45 293 270.5 267.5 3

ST.MICHAEL FI 18 8 17 43 15 11 6 32 5 8 13 0 88 0 88 88 88 0

ST.MICHAEL BI 11 13 8 32 11 3 8 22 5 6 8 19 4 7 9 20 93 1 11 12 105 99 99 0

(Home School) 0 0 0 0 0 0 0 0 0

Sub Total Rural 135 117 125 377 112 100 91 303 93 113 96 302 62 76 72 210 1192 63 103 166 1358 1275 1274 1

TOTALS 406 417 416 1239 382 374 367 1123 333 377 338 1048 372 311 383 1066 4476 188 360 548 5024 4750 4749 1

PRE K

OLA 36

ESM ENG 31

ESM FI 30

ST.PAUL 19

CSM 52

ST.TERESA 44

FLVT 48

Sub Total City 260

ST.JOSEPH 47

ST.CATHERINE 28

ST.PATRICK(T) 43

ST.MICHAEL 62

ST.MICHAEL BI 1

Sub Total Rural 181

Total Pre K 441

PR NO: D.1

November 23, 2016

BOARD AGENDA POLICY REVIEW



SUBJECT: Policy 5: Role of the Board Chair

ORIGINATOR: Bryan Kranzler, Board Chair

BACKGROUND

1. Policy 5: Role of the Board Chair is brought forward for Board review and

discussion with respect to the need to revise or modify, if required.

2. A copy of the Board’s Mission, Vision, and Values is attached with this policy. All policy review should be conducted on the basis of how each reflects the statements made in the Board’s Mission, Vision, and Values.

3. The Board will find attached a Policy Review Template, which will facilitate the Board’s thorough review of this policy.

RECOMMENDATION That the Board of Trustees accepts Policy 5: Role of the Board Chair, as amended.

ARTICULATING OUR PURPOSE

“Creativity” by the Staff and Students of St. Patrick Fine Arts Elementary – 2009/2010

HOLY SPIRIT CATHOLIC SCHOOLS’ MISSION STATEMENT The mission or purpose represents the fundamental reason for the organization’s existence.

“What are we here to do together?” It includes all of the elements of our purpose so we can ensure that our vision and goals clearly reflect our mission.

We are a Catholic Faith Community,

dedicated to providing each student entrusted to our care, with an education rooted in the

Good News of Jesus Christ.

Guided by the Holy Spirit, in partnership with home, parish and society,

our schools foster the growth of responsible citizens who will live, celebrate and proclaim their faith

Our Catholic faith is the foundation of all that we do

THE VISION OF HOLY SPIRIT CATHOLIC SCHOOLS A vision is a picture of the future you seek to create, described in the present tense, as it were happening now.

It shows where we want to go, and what we will be like when we get there. A vision gives shape and direction to the organization’s future

and it helps people set goals to take the organization closer to it.

Holy Spirit Catholic Schools… Christ-centered learning communities

where students are cherished and achieve their potential.

VALUES AND CORE COMMITMENTS Values are the beliefs that reflect our mission and guide our actions on our progress to our vision.

Core commitments are not goals; they are the actions we are committed to performing in every aspect of our organizational life.

WE VALUE OUR CORE COMMITMENTS TO THE VALUE

ALL GOD’S CHILDREN

We nurture the inherent spiritual, moral, intellectual, social, creative, physical, and emotional giftedness of everyone in our schools.

We honour diversity. Our schools provide a welcoming safe and accepting sanctuary.

EXCELLENCE IN LEARNING

We provide opportunities for each and every student to discover and become the person God created him/her to be.

We will implement best practices in education to support the learning needs of all students.

We support and encourage the continued professional growth of all staff. We support and encourage professional learning communities in all of our schools.

SACRAMENTALITY We see God and the wonder of God’s work in everything we do and in all the people we encounter.

As disciples of God, we model Christ to the world. We celebrate the presence of God in our schools through prayer, liturgy and symbols of

our faith. We practice Christian fellowship. We promote and practice social justice, based on the teachings of Jesus Christ. We believe in the importance of the sacraments and encourage the participation of our

students in parish life.

OUR COLLABORATIVE COMMUNITY

We share the responsibility of education with our students, staff, parents, and the parish community.

We encourage and appreciate the active involvement of all who share in the mission of educating students in our schools.

We are committed to engaging our stakeholders, and will be receptive to and respectful of their input.

MINISTRY We employ people who share our commitment to our Catholic faith and the promotion of Gospel values so that our schools provide living witness to Jesus Christ.

We honour the commitment and effort our staff members provide to Catholic education.

We actively participate in the mission of the Church. We provide opportunities for faith development. We encourage and support the constitutional right to Catholic education.

STEWARDSHIP We respect and protect God’s creation. We ensure that our resources and efforts best serve the needs of all our students. We are accountable to our supporters and will operate in a fiscally responsible manner. We ensure that decisions are both fact and policy driven. We support and provide processes which promote fair and objective decision-making

through a Catholic perspective. We are open and transparent.

Policy Review Template

Source Document: Policy 8: Policy Making

Policy under review: Policy 5: Role of the Board Chair

Date: November 23, 2016

Upon review, does this policy require amendment? Yes No Nature of/reason for amendment?

• Though the Board Chair and Vice Chair currently review the contract and compensation of the Superintendent of Schools, it is not addressed in policy.

Other implications or considerations?

POLICY 5

Last Revised: November 27, 2013

ROLE OF THE BOARD CHAIR The trustees shall elect a Board Chair at the annual organizational meeting of the Board. The Board Chair is accountable to the Board and may be removed from office at any time by a simple majority of trustees at a regular or special meeting of the Board. Specific Responsibilities

1. The Board Chair shall ensure that new trustees are familiar with the Trustee Code of Conduct as part of the new trustee orientation process.

2. The Trustee Code of Conduct is a code that must be owned by the Board members in

order for the corporate Board to maximize its efficiency in exercising good governance. Consequently, the leadership of the Board Chair is incumbent upon ensuring that the Trustee Code of Conduct will be followed, and the Board Chair shall periodically review the Trustee Code of Conduct with Board members.

3. The Board Chair shall provide leadership to the Board and act as its official

spokesperson except in those instances where the Board has delegated this role to another individual or group.

4. The Board Chair shall preside over all regular and special meetings of the Board. 5. The Board Chair shall ensure that the Board operates in accordance with its own policies

and procedures and the requirements of provincial legislation. 6. The Board Chair shall keep the trustees and the Superintendent informed on all matters

that have been brought to his/her attention that might affect the division. 7. The Board Chair shall keep informed of significant developments within the division and

in education provincially. 8. The Board Chair shall be an ex-officio member, with voting privileges, to all committees

created by the Board. 9. The Board Chair shall represent the Board, or arrange alternative representation, at all

official meetings and functions. 10. The Board Chair shall work closely with the Vice Chair and Superintendent regarding all

aspects of the division’s activities and in the preparation of the agenda for meetings of the Board.

11. The Board Chair shall ensure that the Board engages in regular assessment of its

effectiveness as a Board. 12. The Board Chair shall approve the distribution of any material to the public concerning

the governance of the division. 13. The Board Chair shall ensure the auditor’s report is brought to the Board for their review. 14. The Board Chair shall review and approve the Vice Chair remuneration and expense

claims.

Holy Spirit Roman Catholic Separate Regional Division No. 4 1 Board Policy Handbook

15. The Board Chair shall review and approve the Superintendent’s expense claims. 16. The Board Chair shall review any trustee claim forms beyond the defined guidelines, and

shall either approve or deny the claim, as per Policy 18: Board Governance and Operations.

Legal Reference: Sections 64, 65, and150, School Act


WITH RECOMMENDED CHANGES POLICY 5

Last Revised: November 27, 2013 November 23, 2016

ROLE OF THE BOARD CHAIR The trustees shall elect a Board Chair at the annual organizational meeting of the Board. The Board Chair is accountable to the Board and may be removed from office at any time by a simple majority of trustees at a regular or special meeting of the Board. Specific Responsibilities

1. The Board Chair shall ensure that new trustees are familiar with the Trustee Code of Conduct as part of the new trustee orientation process.

2. The Trustee Code of Conduct is a code that must be owned by the Board members in

order for the corporate Board to maximize its efficiency in exercising good governance. Consequently, the leadership of the Board Chair is incumbent upon ensuring that the Trustee Code of Conduct will be followed, and the Board Chair shall periodically review the Trustee Code of Conduct with Board members.

3. The Board Chair shall provide leadership to the Board and act as its official

spokesperson except in those instances where the Board has delegated this role to another individual or group.

4. The Board Chair shall preside over all regular and special meetings of the Board. 5. The Board Chair shall ensure that the Board operates in accordance with its own policies

and procedures and the requirements of provincial legislation. 6. The Board Chair shall keep the trustees and the Superintendent informed on all matters

that have been brought to his/her attention that might affect the division. 7. The Board Chair shall keep informed of significant developments within the division and

in education provincially. 8. The Board Chair shall be an ex-officio member, with voting privileges, to all committees

created by the Board. 9. The Board Chair shall represent the Board, or arrange alternative representation, at all

official meetings and functions. 10. The Board Chair shall work closely with the Vice Chair and Superintendent regarding all

aspects of the division’s activities and in the preparation of the agenda for meetings of the Board.

11. The Board Chair shall ensure that the Board engages in regular assessment of its

effectiveness as a Board. 12. The Board Chair shall ensure that the board engages in regular assessment of the

effectiveness of the Superintendent of Schools and, along with the Vice Chair, review his/her contract of employment and remuneration on a yearly basis. The Board Chair and Vice Chair will, in collaboration with the entire Board, set parameters for the Superintendent’s compensation.

123. The Board Chair shall approve the distribution of any material to the public

concerning the governance of the division.


WITH RECOMMENDED CHANGES 134. The Board Chair shall ensure the auditor’s report is brought to the Board for their

review. 145. The Board Chair shall review and approve the Vice Chair remuneration and

expense claims. 156. The Board Chair shall review and approve the Superintendent’s expense claims. 167. The Board Chair shall review any trustee claim forms beyond the defined

guidelines, and shall either approve or deny the claim, as per Policy 18: Board Governance and Operations.

Legal Reference: Sections 64, 65, and150, School Act


PR NO: D.2

November 23, 2016




SUBJECT: Policy 6: Role of the Vice Chair


BACKGROUND:

1. Policy 6: Role of the Vice Chair is brought forward for Board review and

discussion with respect to the need to revise or modify, if required.


RECOMMENDATION That the Board of Trustees accepts Policy 6: Role of the Vice Chair, as amended.



Policy under review: Policy 6: Role of the Vice Chair



• In keeping to the changes suggested in Policy 5, amendments to this policy also align with current practice.


POLICY 6

Last Reviewed: April 28, 2010

ROLE OF THE VICE CHAIR The Vice Chair is elected at the annual organizational meeting of the Board. The Vice Chair is accountable to the Board and may be removed from office at any time by a simple majority of trustees at a regular or special meeting of the Board. Specific Responsibilities

1. The Vice Chair shall act on behalf of the Board Chair, in the latter’s absence. 2. The Vice Chair shall assist the Board Chair in ensuring that the Board operates in

accordance with its own policies and procedures and in providing leadership to the Board.

3. The Vice Chair shall assist the Board Chair and Superintendent in the preparation of the

agenda for meetings of the Board. 4. The Vice Chair shall present, on behalf of the Board, the Division’s Annual Budget. 5. The Vice Chair shall be a member of the Audit Committee. 6. The Vice Chair shall review the trustees’ remuneration and expense claims.

Legal Reference: Sections 64, 65, and 150, School Act


WITH RECOMMENDED CHANGES POLICY 6

Last Reviewed: April 28, 2010 November 23, 2016

ROLE OF THE VICE CHAIR The Vice Chair is elected at the annual organizational meeting of the Board. The Vice Chair is accountable to the Board and may be removed from office at any time by a simple majority of trustees at a regular or special meeting of the Board. Specific Responsibilities

1. The Vice Chair shall act on behalf of the Board Chair, in the latter’s absence. 2. The Vice Chair shall assist the Board Chair in ensuring that the Board operates in

accordance with its own policies and procedures and in providing leadership to the Board.

3. The Vice Chair shall assist the Board Chair and Superintendent in the preparation of the

agenda for meetings of the Board. 4. The Vice Chair shall present, on behalf of the Board, the Division’s Annual Budget. 5. The Vice Chair shall be a member of the Audit Committee. 6. The Vice Chair shall review the trustees’ remuneration and expense claims. 7. The Vice Chair shall assist the Board Chair in the yearly review of the Superintendent’s

contract and compensation. Legal Reference: Sections 64, 65, and 150, School Act


PR NO: D.3

November 23, 2016




SUBJECT: Policy 7: Board Committees and Board Representation


BACKGROUND:

1. Policy 7: Board Committees and Board Representation is brought forward for

Board review and discussion with respect to the need to revise or modify, if required.


RECOMMENDATION That the Board of Trustees accepts Policy 7: Board Committees and Board Representation, as amended.



Policy under review: Policy 7: Board Committees and Board Representation



• The C2 Committee was formed as part of the Framework Agreement. Since the agreement has now expired this committee is no longer in existence. As such, it is recommended that the C2 Committee be removed from Policy 7.


• Given the different direction that has been taken by Alberta Education in addressing Inclusive Education, the Parent Inclusive Education Roundtable has not been active within the division. Motion 5983/1016 was passed at the October 2016 Board Meeting indicating that this committee will be suspended for the 2016/2017 school year. Next year it should be reviewed again to determine if it should be re-established or removed, based on the needs and resources of the division.

POLICY 7

Last Revised: November 30, 2015

BOARD COMMITTEES AND BOARD REPRESENTATION Committees are established by the Board to assist in the governance of the division. The function of a committee is to assist in facilitating the decision-making of the Board. Committees have no legal power unless they are empowered by the Board to act on its behalf Specifically

1. Guidelines for the operation of committees are as follows:

1.1 The Board Chair shall be an ex-officio member of every Board committee and may actively participate and vote.

1.2 Notwithstanding 2.2.1, the Superintendent will attend all committee meetings and activities as the chief executive officer of the Board.

1.3 Committees will have a policy preparation and review function to fulfill in cooperation with the Superintendent.

1.4 The members of each committee will be appointed at the annual organizational meeting of the Board by a majority of the trustees in attendance.

1.5 A record of the proceedings of committee meetings shall be taken and maintained.

1.6 In preparing recommendations for the Board’s consideration, trustee representatives are expected to consult with the Superintendent and through the Superintendent with those staff members directly involved with the matter on which a recommendation is to be made.

1.7 When the work of two or more committees overlap, trustees involved in each committee will consult with each other, prior to presenting a recommendation to the Board.

1.8 The members of each committee shall select the chairperson for that committee.

1.9 If a member cannot attend a meeting, that member is responsible for having an alternate attend on his/her behalf.

2. The standing committees of the Board, their responsibilities, and procedures are as

follows:

2.1 Negotiations Committees

2.1.1 Each negotiations committee shall negotiate with employees or representatives thereof on matters pertaining to salaries, contracts and other terms of employment as follows: 2.1.1.1 Review the provision of current agreements and undertake such

research as may be required as a basis for developing proposals.


2.1.1.2 Submit and receive proposals during the negotiation process,

discuss and modify proposals. 2.1.1.3 Engage such professional or other assistance as may be

required to facilitate and complete the negotiations, within any limits established by the Board.

2.1.1.4 Bargain in good faith on all terms and conditions of employment related to new agreements.

2.1.1.5 Reach tentative agreement on total collective agreement in accordance with any guidelines established by the Board; subject to final review, ratification or rejection by the Board.

2.1.2 The chairperson of the committee shall be the spokesperson for the

committee and shall ensure reports are regularly provided to the Board on the status of negotiations.

2.1.3 Three trustee representatives will be appointed to each of the following negotiations committees (A.T.A., C.U.P.E. 1825, C.U.P.E. 290)

2.2 Audit Committee

2.2.1 The committee will consist of three trustees and one of the trustees shall be the Vice Chair of the Board. The Superintendent of Schools and Secretary-Treasurer will attend Audit Committee meetings at the Board’s discretion.

2.2.2 The function of the audit committee is to help the auditors to remain independent of management.

2.2.3 The committee shall recommend to the Board the selection of the audit firm to conduct the audit as necessary.

2.2.4 The committee shall meet with the audit firm to discuss the progress and findings of the audit, and assist in resolving issues and conflicts with management.

2.2.5 The committee shall also review with the auditors the audit plan the evaluation of the system of internal accounting controls, the audit report on the financial statement, and review the assistance given by administration.

2.2.6 The chair of the Audit Committee will present, on the Board’s behalf, the Audited Financial Statements.

2.3 Share the Mission Award Committee

2.3.1 The committee will consist of two trustees and either the Board Chair or Vice Chair. The Superintendent of Schools will attend Share the Mission Award Committee meetings, as required.

2.3.2 The committee will arrange with the Superintendent of Schools to promote the award, review nominations submitted, and make a recommendation to the Board regarding an award recipient.

3. Representatives to External Committees/Organizations:

3.1 Trustee representatives to external committees shall provide such information and recommendations to the Board as they deem advisable or make such decisions duly delegated to them by the Board.


3.2 Trustee representatives, if in doubt during the course of committee work, are expected to consult with the Board Chair and the Superintendent.

3.3 Wisdom and Visioning Circle One trustee shall be named as the representative and one shall be designated as the alternate.

3.4 ACSTA Representation One trustee shall be named as the representative and one shall be designated as the alternate.

3.5 ASBA Representation One trustee shall be named as the representative and one shall be designated as the alternate.

3.6 Business & Education Committee (Chamber of Commerce) One trustee will be appointed to attend regular monthly meetings of the Chamber of Commerce to provide input on educational matters and to receive information and report back to the Board.

3.7 Joint City/School Boards’ Liaison Committee Two trustees will be appointed to this committee in addition to the Superintendent and the Secretary-Treasurer.

3.8 Parent Inclusive Education Roundtable (PIER) One trustee shall be named as the representative and one shall be designated as the alternate.

3.9 C2 Committee One trustee shall be named as the representative and one shall be designated as the alternate.

3.10 Ad Hoc Committees From time to time, trustees may be requested to represent the Board on other committees. When a request is made by an external committee, the Board Chair will bring the request to the next public Board Meeting so that a representative may be appointed.

4. Committee Required by Contract

4.1 Teacher Board Advisory Committee The committee will consist of three trustees, ensuring that there is both urban and rural representation, the Superintendent and the Deputy Superintendent, or designate. In keeping with the terms of references, the purpose of this committee shall be to:

4.1.1 Discuss matters of common interest 4.1.2 Discuss issues and concerns related to education and / or teaching 4.1.3 Provide an opportunity through social interaction for the parties to

understand each other’s roles and responsibilities. 4.1.4 Enhance the level of communication, trust and morale within the division.

Legal Reference: Sections 61 and 68, School Act


WITH RECOMMENDED CHANGES

POLICY 7

Last Revised: November 30, 2015 November 23, 2016

BOARD COMMITTEES AND BOARD REPRESENTATION Committees are established by the Board to assist in the governance of the division. The function of a committee is to assist in facilitating the decision-making of the Board. Committees have no legal power unless they are empowered by the Board to act on its behalf Specifically

1. Guidelines for the operation of committees are as follows:

1.1 The Board Chair shall be an ex-officio member of every Board committee and may actively participate and vote.

1.2 Notwithstanding 2.2.1, the Superintendent will attend all committee meetings and activities as the chief executive officer of the Board.

1.3 Committees will have a policy preparation and review function to fulfill in cooperation with the Superintendent.

1.4 The members of each committee will be appointed at the annual organizational meeting of the Board by a majority of the trustees in attendance.

1.5 A record of the proceedings of committee meetings shall be taken and maintained.

1.6 In preparing recommendations for the Board’s consideration, trustee representatives are expected to consult with the Superintendent and through the Superintendent with those staff members directly involved with the matter on which a recommendation is to be made.

1.7 When the work of two or more committees overlap, trustees involved in each committee will consult with each other, prior to presenting a recommendation to the Board.

1.8 The members of each committee shall select the chairperson for that committee.

1.9 If a member cannot attend a meeting, that member is responsible for having an alternate attend on his/her behalf.

2. The standing committees of the Board, their responsibilities, and procedures are as

follows:

2.1 Negotiations Committees

2.1.1 Each negotiations committee shall negotiate with employees or representatives thereof on matters pertaining to salaries, contracts and other terms of employment as follows: 2.1.1.1 Review the provision of current agreements and undertake such



research as may be required as a basis for developing proposals.

2.1.1.2 Submit and receive proposals during the negotiation process,

discuss and modify proposals. 2.1.1.3 Engage such professional or other assistance as may be

required to facilitate and complete the negotiations, within any limits established by the Board.

2.1.1.4 Bargain in good faith on all terms and conditions of employment related to new agreements.

2.1.1.5 Reach tentative agreement on total collective agreement in accordance with any guidelines established by the Board; subject to final review, ratification or rejection by the Board.

2.1.2 The chairperson of the committee shall be the spokesperson for the

committee and shall ensure reports are regularly provided to the Board on the status of negotiations.

2.1.3 Three trustee representatives will be appointed to each of the following negotiations committees (A.T.A., C.U.P.E. 1825, C.U.P.E. 290)

2.2 Audit Committee

2.2.1 The committee will consist of three trustees and one of the trustees shall be the Vice Chair of the Board. The Superintendent of Schools and Secretary-Treasurer will attend Audit Committee meetings at the Board’s discretion. Other senior administration may also be invited.

2.2.2 The function of the audit committee is to help the auditors to remain independent of management.

2.2.3 The committee shall recommend to the Board the selection of the audit firm to conduct the audit as necessary.

2.2.4 The committee shall meet with the audit firm to discuss the progress and findings of the audit, and assist in resolving issues and conflicts with management.

2.2.5 The committee shall also review with the auditors the audit plan the evaluation of the system of internal accounting controls, the audit report on the financial statement, and review the assistance given by administration.

2.2.6 The chair of the Audit Committee will present, on the Board’s behalf, the Audited Financial Statements.

2.3 Share the Mission Award Committee

2.3.1 The committee will consist of two trustees and either the Board Chair or Vice Chair. The Superintendent of Schools will attend Share the Mission Award Committee meetings, as required.

2.3.2 The committee will arrange with the Superintendent of Schools to promote the award, review nominations submitted, and make a recommendation to the Board regarding an award recipient.



3. Representatives to External Committees/Organizations:

3.1 Trustee representatives to external committees shall provide such information and recommendations to the Board as they deem advisable or make such decisions duly delegated to them by the Board.

3.2 Trustee representatives, if in doubt during the course of committee work, are expected to consult with the Board Chair and the Superintendent.

3.3 Wisdom and Visioning Circle One trustee shall be named as the representative and one shall be designated as the alternate.

3.4 ACSTA Representation One trustee shall be named as the representative and one shall be designated as the alternate.

3.5 ASBA Representation One trustee shall be named as the representative and one shall be designated as the alternate.

3.6 Business & Education Committee (Chamber of Commerce) One trustee will be appointed to attend regular monthly meetings of the Chamber of Commerce to provide input on educational matters and to receive information and report back to the Board.

3.7 Joint City/School Boards’ Liaison Committee Two trustees will be appointed to this committee in addition to the Superintendent and the Secretary-Treasurer.

3.8 Parent Inclusive Education Roundtable (PIER) (Suspended for the 2016/2017 school year –as per motion 5983/1016) One trustee shall be named as the representative and one shall be designated as the alternate.

3.9 C2 Committee One trustee shall be named as the representative and one shall be designated as the alternate.

3.10 Ad Hoc Committees From time to time, trustees may be requested to represent the Board on other committees. When a request is made by an external committee, the Board Chair will bring the request to the next public Board Meeting so that a representative may be appointed.

4. Committee Required by Contract

4.1 Teacher Board Advisory Committee The committee will consist of three trustees, ensuring that there is both urban and rural representation, the Superintendent and the Deputy Superintendent, or designate. In keeping with the terms of references, the purpose of this committee shall be to:

4.1.1 Discuss matters of common interest 4.1.2 Discuss issues and concerns related to education and / or teaching



4.1.3 Provide an opportunity through social interaction for the parties to understand each other’s roles and responsibilities.

4.1.4 Enhance the level of communication, trust and morale within the division. Legal Reference: Sections 61 and 68, School Act


REPORT NO: E.1

November 23, 2016

BOARD AGENDA REPORT



SUBJECT: Board Chair’s Report BACKGROUND

1. Board Chair Bryan Kranzler will provide the Board Chair’s Report for Trustee information, which includes Board correspondence, planning and events, and recent activity.

RECOMMENDATION That the Board of Trustees receives and files the Board Chair’s Report for November 23, 2016.

BOARD CHAIR REPORT

NOVEMBER 2017

October 20: Attended new staff luncheon

October 20: Bishops Supper in Calgary

October 25: St. Francis Academic award night

October 27: Ecole St. Mary school council

November 1: St. Francis school council

November 6: Catholic education Sunday at St. Peter ans St. Paul

November 8: Board work session

November 9: ASBA zone 6 meeting

November 10: Remembrance pageant at St. Francis

November 10: Attended session on “ Who is Jesus” at Assumption church

November 14: Board agenda setting

November 15: St. Teresa school council

November 18 -22: ACSTA/ASBA fall conference in Edmonton

** Continued with Epic Journey, A history of the Catholic Church.

REPORT NO: E.2

November 23, 2016

BOARD AGENDA REPORT


FROM: Bob Spitzig, Board Representative

SUBJECT: ASBA Zone 6 Report BACKGROUND

1. Trustee Bob Spitzig, Board representative to the ASBA Zone 6, will provide a

report to the Board regarding recent ASBA Zone 6 business, events, and activities.

RECOMMENDATION That the Board of Trustees receives and files the ASBA Zone 6 Report for November 23, 2016.

ZONE 6 MEETING

November 9 2016

Chair’s Report: Martha is working on the Zone 6 highlights for the FGM

Labor Relations; Terry talked about TEBA and the local bargaining report he will have ready for the next meeting

SAPDC: Barb talked about the Alberta ED. Survey

Reviewed and passed the Zone 6 budget.

Elections for Zone Director: Shannon Scherger and Alternate: Craig Whitehead.

Alberta ED.:talked about Home Education

ASBA : Lead us in the Round Table Café Conversation; Vision and Mission

Westwind gave a presentation on their Literacy program

Next Meeting at Holy Spirit in Jan.

REPORT NO: E.3

November 23, 2016

BOARD AGENDA REPORT


FROM: Ken Tratch, Board Representative

SUBJECT: Business and Education Committee Report BACKGROUND

1. Trustee Ken Tratch, Board representatives to the Business and Education

Committee, will provide a report to the Board regarding the recent committee business, events, and activities.

RECOMMENDATION That the Board of Trustees receives and files the Business and Education Committee Report for November 23, 2016.

REPORT NO: E.4

November 23, 2016

BOARD AGENDA REPORT


FROM: Ken Tratch, Board Representative

SUBJECT: Community and Social Development Committee Report BACKGROUND

1. Trustee Ken Tratch, Board representatives to the Community and Social

Development Committee, will provide a report to the Board regarding the recent committee business, events, and activities.

RECOMMENDATION That the Board of Trustees receives and files the Community and Social Development Committee Report for November 23, 2016.

Community and Social Development Committee

1 | P a g e

Attendees: Jason VandenHoek, Chair Sheryl Gerlock, Community Member-At-Large

Renae Barlow, Community Member-At-Large Elizabeth Ferguson, Indigenous Representation Ryan Parker, Councillor, City of Lethbridge Alysha Smith, Youth Advisory Council Tyler Gschaid, Community Member-At-Large Dr. Gary Bowie, Funding Sector, Social Housing In Action Jeff Carlson, Councillor, City of Lethbridge Trudy Carrels, United Way Ken Tratch, Education Sector, Holy Spirit

Charlene Davidson, Community Foundation Rob Miyashiro, Senior Community Forum (Guest)

City of Lethbridge: Diane Randell, Manager, Community & Social Development Tiffany Carriere, Grant and Data Coordinator, Community & Social Development

Roy Pogorzelski, Inclusion Coordinator, Community & Social Development (Staff Guest)

Regrets: Bary Beck, Director, Community Services, City of Lethbridge Blaine Hyggen, Councillor, City of Lethbridge

Cate Rigaux, Community Member-At-Large Amanda Jensen, Community Member-At-Large

Absent: Leigh Bremner, Disability Services Representative Lonnie Slezina, South Zone Minutes 1. Call to Order

Chair, Jason VandenHoek called the committee to order at 11:31 a.m.

Guest Presentation: Dr. Robin Gibb, PhD., Neuroscience, U of L. The purpose of the presentation was to provide an update on Research and the current project. (attached)

2. Welcome, Introductions and Opening Remarks

Jason welcomed the committee, and new committee members Charlene Davidson and Trudy Carrels.

3. Approval of Agenda Add: 8.6 Letter from Ken Dropko, Director, FCSS Human Services and 8.7 Letter David Morhart

Friday, November 4, 2016 at 11:30am – 1:30pm in Room 333, 3rd Floor, City Hall

MOTION: Moved that the agenda of November 4, 2016 be approved as amended.

MSC. T. Gschaid /J. Carlson

4. Approval of Minutes: June 24, 2016 Amend 5.4 to indicate MSC J. Carlson/T. Gschaid MOTION: Moved that the minutes of June 24, 2016 be approved as amended.

MSC. J. Carlson/R. Parker 5. Business (for Information, Decision, Discussion)

For Decision 5.1. Senior Community Forum; Request for rebranding: Guest: Rob Miyashiro,

Chair SCF

As a Social Policy priority, a research project including an environmental scan and evaluation, has been initiated to determine the services and supports required for current and the future growing senior population in Lethbridge. The Seniors Community Forum has been engaged in this project. This process includes a Research Steering Committee including the University of Lethbridge. The process included a stakeholder consultation to establish the main goals to move forward. During the process and evaluation of the goals, the WHO “Age Friendly Community” concept was considered and is recommended. This also resulted in a request to rebrand the Seniors Community Forum to Age Friendly Lethbridge. Information regarding World Health Organization Global Age Friendly Cities was provided to the committee. Discussion occurred regarding potential focus and name change could impact current activities such as community planning, advocacy, identification of issues and continuing research. It is anticipated the scope would increase and participation will broaden. Request to review new TOR accompanying the rebranding.

MOTION: Move to approve rebranding and name change and request return of new Terms of Reference for review and approval and further that Administration provide the CSD Committee with the impact on current resources based on the work plan.

MSC. R. Barlow/G. Bowie

5.2. Vital Signs

Charlene Davidson, the new Executive Director of the Community Foundation was congratulated on her new role, welcomed to the CSD Committee. She presented overview of Vital Signs 2016. The document was circulated at the meeting.

5.3. Truth and Reconciliation- Consideration and Approval Process Roy Pogorzelski updated committee regarding the progress of the Truth and Reconciliation Committee:

• The literature review and research of best practices is under development. • The Reconciliation Committee has moved forward to establish a Survivor’s

Panel and has initiated an open call to Elders who wish to be involved and advise on process they should move forward. Representatives from the U of L are members on the Committee as are community leaders from the aboriginal community

• A grass roots approach which is community driven and grounded in research practices will be utilized.

• Request approval to continue moving forward utilizing this developmental process.

MOTION: Move to approve the developmental process in principle and request return with a formalized outline of the process for review and approval

MSC. G. Bowie/ C. Davidson

5.4. Vice-Chair, CSD Committee of Council Vice-Chair Amanda Jensen has requested a leave of absence from the committee and must temporarily step down as Vice-Chair MOTION: Move to approve Amanda Jensen’s leave of absence from the CSD Committee

MSC. R. Parker/G. Bowie

MOTION: Move to approve Renae Barlow as interim Vice-Chair of the CSD Committee in the absence of Amanda Jensen.

MSC. E. Ferguson/S. Gerlock

5.5. Pay Day Lending – Approval for funding allocation for Financial Literacy

Renae updated the committee regarding Pay Day Lending and Vibrant Lethbridge

• Resolution went to Council in August to support financial literacy programming. The Public Library has also collaborated with Money Matters in financial literacy information sessions

• Business License Fees cannot be increased to support funding of financial literacy programs.

• Vibrant Lethbridge was involved in a strategic planning session and financial literacy is a priority.

MOTION: Move to approve recommendation of the allocation of $15,000 unallocated funds to commence January 2017 for enhancing financial literacy programming at the Lethbridge Public Library

MSC. R. Barlow/S. Gerlock

5.6. FCSSAA AGM – Approval Voting Delegates and FCSSAA Resolutions (Attached) Elizabeth and Blaine to be authorized voting delegates at FCSSAA. Resolutions were reviewed and considerations discussed. MOTION: Move to authorize Elizabeth Ferguson and Blaine Hyggen as voting delegates at FCSSAA AGM 2016

MSC. R. Parker/J. Carlson

6. Standing Items: 6.1. CSD Manager’s Report

The CSD Manager’s report was circulated and Diane reviewed the highlights. CSD committee welcomes Tony Vanden Heuval and thank and congratulate Bary Beck.

6.2. Finance Report The Financial report was circulated and Diane reviewed the highlights. MOTION: Move to accept Financial Report as presented

MSC. T. Gschaid /G. Bowie

MOTION: Move to approve 2015 carryover funds in the amount of $15,707 to be paid to Associate Counselling for overage due to increased service demands.

MSC S. Gerlock /T.Gschaid

MOTION: Move to recommend approve additional $4000 per year from unallocated funds for augmented Finance support for FCSS.

MSC T.Gschaid/E. Ferguson

7. Round Table: Community Members at Large, Sector Representatives and City Councilors

Jeff Carlson (City Council) brought forward information from Bridgett Mearns regarding valuable information online “Ask for Angela” program. Alysha is familiar with the program and will bring it forward to YAC. Tyler Gschaid initiated conversation regarding diverging public responses in the aftermath of the recent notable assault. Dr. Gary Bowie (SHIA) advised of potential opportunities for funding affordable housing resources locally.

Alysha Smith (YAC) advised YAC was featured in Lethbridge Living Magazine and as a result have received great visibility and support. 8. Correspondence, Reports & Upcoming Events (for Information)

8.1. Appointment of City Council members to CSD Committee 8.2. FCSS 59th Anniversary Celebration 8.3. FCSSAA Board Highlights April 2016 8.4. FCSS Regulation Review 8.5. FCSS Storybook 8.6. 8.6 Letter Ken Dropko 8.7. 8.7 Letter David Morhart

9. Adjournment & Next Meeting: January 27, 2017, 11:30-1:30pm, Council

Boardroom, City Hall MOTION: Moved that the meeting be adjourned at 1:30pm.

MC. G. Bowie

REPORT NO: E.5

November 23, 2016

BOARD AGENDA REPORT


FROM: Ken Tratch and Danny Ponjavic, Board Representatives

SUBJECT: Team Lethbridge Report BACKGROUND

1. Trustees Ken Tratch and Danny Ponjavic, representatives to Team Lethbridge, will provide a report to the Board regarding the recent business, events, and activities.

RECOMMENDATION That the Board of Trustees receives and files the Team Lethbridge Report for November 23, 2016.

Team Lethbridge 3 Meeting AGENDA Team Lethbridge Meeting NOTES Team Lethbridge NOTES

Team Lethbridge Meeting November 4, 2016

3:00 pm to 4:30 pm

Friends Place Room – Crossings Library – West Lethbridge

Attendees: Richard Westlund, Erasmus Okine, Tweela Houtekamer, Suzanne Lint, Amanda Berg, Rob Miyashio, Chris Spearman, Ken Tratch, Harry Gross, Karla Pyrch, Ryan Miller, Nathan Neudorf, Sandra Mintz, Andrea Hlady, Susan Eymann, Nikolaus Wyslouzil, Scott Stevens, Donna Hunt, Don Lacey, Bridget Mearns, Patricia Epp, Trevor Lewington, Shilpa Stocker

1) Welcome

Trevor welcomed everyone. Trevor conveyed Lethbridge College representatives’ regrets as the College was holding a Town Hall meeting at the same time and could not attend.

2) Roundtable – Team Lethbridge Organizations

a. Impressions of Government

LCA - Met with AB Infrastructure numerous times and there has been lots of interaction at the Provincial and Federal Government levels. Nathan noted that he felt some of this improved access was a direct result of interactions during the last Team Lethbridge mission. LCA has had pretty good access to the provincial government and in fact representatives have approached LCA numerous times for information, consultation, etc. Chamber of Commerce – The Chamber has had an opportunity to meet with Minister of Economic Development and Trade as well as the Minister of Labour. The main accomplishment has been getting to meet with them. It was the first time that the Minister of Labour had ever been to Lethbridge or first time ever she had driven to Medicine Hat from Lethbridge via Highway 3. She received information on items key to our region such as food, value added agriculture and transportation. At other Chamber meetings, we have heard that we as a community are getting more access to government than other communities. AAC – The Minister of Culture and Tourism has reached out and the dialogue has been good. U of L – In meetings with Minister of Advanced Education, the recurring theme is that they are starting to really look at budget as far as deficit and accumulating debt. They are going to pull the reigns back on spending. Both local MLAs are thought of very well up in Edmonton and our MLAs are carrying our requests up. One of the Deputy Ministers we met with was asking about Team Lethbridge and was impressed with Team Lethbridge. LSCO – Minister of Seniors and Housing came to our annual general meeting. She is very positive and wants to learn about the sector.


CITY – Minister Gray met with the City and was impressed with Downtown when she did a walk around the Downtown. There is a keen sense of wanting to understand from this government. The knowledge base is young but there is a real sense of wanting to understand. Rick Pollard has been in touch and staying connected. The access has been good and meetings with a handful of Ministers have been positive. There is a much higher level of contact than with the previous government. Our MLAs are doing a good job of opening doors and pushing the agenda up. It is a very responsive government.

HOLY SPIRIT – Regular meeting as part of advocacy role yielded a good open discussion. Wild Rose member reached out to us … he indicated that the government is not really open to much unless its part of their agenda. He indicated that they will listen but action will be per their mandate. LFS- We have had easy access to Ministers up in Edmonton as well as in Lethbridge. Some initiated by us, some have come down. We have even had access to Federal as well as Provincial reps, especially given the Syrian Refugee situation. Rick Pollard has reached out to us several times to consult and share our views. CCTA – Met with the Assistant Deputy Minister of Tourism. The government just cut $9.2 million from Travel Alberta’s budget and potential is that this will happen again. It is very concerning. EDL – Minister of Economic Development and Trade was here for two full days. Minister of Agriculture and Forestry spent a lot of time and there has been tons of outreach. Wild Rose Economic Development & Trade Critic toured tecconnect and met with Trevor. Brian Jean (Opposition Leader) has also been at tecconnect to meet with entrepreneurs. Rick Pollard from the Premier’s Office calls every 6 weeks to review concerns and elevate issues. Lethbridge seems to be on their list of go to resources.

b. Is there anything that affects our mission?

• There seems to be two different agendas – quasi-government and business. The Chamber is

actually surprised to hear of government openness. Business community is not having the same experience as the rest of the organizations. We have had a difficult time getting participation; there have been cancellations, etc. We are a little concerned that government departments are reaching out to quasi- government organizations and feeling good about the outreach. But business community is not feeling it. There is a concern about different messages. For example, while alternative energy is good, the costs to business increases. We hope to engage organizations that are experiencing positive success to help Chamber get its message across.

• The Alberta Construction Association is experiencing the same thing. Calgary and Edmonton are feeling frustration. Federal monies for infrastructure did not get spent because the Alberta government didn’t do what it needed to in order to match the federal government funds. Therefore Alberta government funds didn’t get to market.

• U of L – This government is engaging: they speak to students, faculty associations, etc. a lot more. It’s a government that has a different style.


3) Team Lethbridge Goals and Key Messaging Trevor reviewed Team Lethbridge goals:

• Elevate the assets, strengths, and attributes of Lethbridge • Enhanced awareness and appreciation for the value that Lethbridge generates • Convey appreciation for investment and funding in Lethbridge • Increase Lethbridge’s inclusion and participation in strategic decision making • Build relationships and opportunities between partners.

Trevor also covered the Key Messaging:

Lethbridge is: • Innovative and forward thinking • Economically diverse and strong • Built on partnerships where collaborations and healthy relationships matter • Focused on being dynamic and sustainable community

Question: Do we build in regional … there is a strong regional approach by this government Group Comments/Feedback:

• There is a big focus from this government on regional issues. We do need to address regional. • We can talk about Lethbridge as a regional hub. • It is certainly a challenge when there are more players in the room. • We have to be careful and not become divisive internally. We have to be careful about our

messaging. The regional message may dilute what we are trying to convey.

4) Impressions and Themes

Trevor encouraged everyone to read the NDP Policy Analysis for Committees provided by the Chamber of Commerce. Group Comments/Feedback:

• The impression is that the government has a platform, they were elected and they are checking things off the list.

• What are the financial consequences when they are done in four years. We are concerned with the magnitude of debt and borrowing.

• We must be cognizant of the budget situation … they are not going to be funding a lot of big ticket items… if there is an ask, they may not be in a position to be able to provide.

• Success of Team Lethbridge is to not ask for anything. We go and say this is who we are. We go to show that we are a vibrant city. We are not compelled to answer the regional question. We want to show that we want to work with the current government and encourage them to continue to engage with us. Individual issues and asks should be made in other individual meetings.

• The objective is to develop a relationship. • The mandate of government will change their stance. They will listen as they will be in election

journey. Our strategy is that year three and four is a critical time. We have a golden opportunity to


highlight Lethbridge and when the price of oil goes up, we may not have a spotlight anymore. We have the opportunity to highlight the positive.

• Message needs to be one of partnership with them. What are their priorities and how can we help them achieve them.

5) 2015 Feedback

Trevor reviewed feedback from 2015 mission. Group Comments/Feedback:

• Want more practice sessions. Single point is more important than the round table where everyone says a few things. Practice sessions helped us solidify our points.

• Reporting – great to have notes from Minister meetings, but what came of it. • We need to watch messaging, The Government wants to hear agenda issues so we need to ensure

that we don’t cross the line in our communications. • We have a new federal government … we don’t have representation locally in sitting government.

Should we arrange meetings with Federal government representatives and Team Lethbridge? • The formal meetings were great, however there was a lot of free time. Is there a way other things can

be arranged? • Need to go over protocols – e.g. when a minister leaves a meeting … we stop talking.

6) Preliminary Budget

Trevor reviewed the preliminary budget. A few things to note: • Video Production - Instead of a video production, Trevor suggested developing short clips to use for

social media. All agreed. • Last mission, there wasn’t a kickoff event at City Hall but its included.

No concerns were expressed with the budget. Trevor posed the question: Given that 2017 is Canada’s 150th, does Team Lethbridge want to host an event? Comments were that Team Lethbridge should not host anything as individual organizations were already doing so.

7) Representatives and Invoicing

Trevor reminded all to let Shilpa know of representatives and invoicing instructions for the 2017 mission.

8) Next Meetings

Notices will go out but here is the tentative schedule:

• February – Pre-session roundtable with Maria and Shannon • Early June – Confirm Organizational Profiles, Newsletter Content, etc. • Mid October – Practice sessions and training • Early December – Debrief session


9) Additional Items

Is Team Lethbridge open to new members:

• Lethbridge County – Trevor noted that there was chatter, but not an official ask yet. The Team Lethbridge representatives had mixed comments on this topic.

• Other Community Group – only if they add value to the mandate. • Highway Three Association would like to make a presentation to Team Lethbridge. Representatives

did not feel this met the mandate of Team Lethbridge. 10) Next Meeting Date - To be Announced

11) Adjourn

ADVOCACY NO: F.1

November 23, 2016

BOARD AGENDA ADVOCACY


FROM: Board of Trustees

SUBJECT: Individual Trustee Advocacy BACKGROUND

1. Trustees will provide a brief update regarding the activities they have been engaged in to advocate for the Board and school division over the past month.

REPORT NO: G.1

November 23, 2016

BOARD AGENDA REPORT



SUBJECT: Superintendent’s Report BACKGROUND

1. Attached is the Superintendent’s Report for November 23, 2016

RECOMMENDATION That the Board of Trustees receives and files the Superintendent’s Report for November 23, 2016

Superintendent Report (November 2016)

1) Faith Leadership

• Participated in Learning Leadership Faith Formation session • Ongoing conversations Fr. Kevin • Attended Bishop’s Dinner • Attended Junior High Retreat • Provide Catholic Education Sunday message • Ongoing conversations with Catholic Superintendents in areas of Faith and leadership • Attended CCSSA and ACSTA Faith formation events • Led weekly prayer at SBCEC • Continued role as lector and greeter at home parish

2) Educational Leadership

• Offered two sessions at Division-wide PD Day • Participated in Moving Forward with High School Redesign meeting with Alberta Education • Participated in joint CASSIX/Post-Secondary meeting to explore dual credit opportunities • Facilitated meeting with U of L and Lethbridge College representatives to set the timelines for

Dual Credit proposal • Attended CASS Executive Meeting • Attended CASS/ATLE project Leveraging System Leadership Bootcamp • Attend CASS Conference and co-present with Joann Bartley • Participated in a STEM workshop for Holy Spirit and Kainai Board of Education administrators • Presented second session of Catholic Leadership Program • Participated in ERDI Conference • Continued teaching the Leadership and School Improvement course for Gonzaga University

Calgary Cohort 24 • Ongoing facilitation and organization of Executive Team and Senior Administration Leadership

Team meetings

3) Fiscal Responsibility • Reviewed audit • Reviewed budget surpluses and deficits at school and division level • Re-allocated funds to support board priorities

4) Personnel Management

• Assume human resources portfolio while Deputy Superintendent is on leave • Reviewed all Principal Growth Plans • Initiated evaluation of probationary principal • Participated in a work session on bargaining for the division • Continue with open door policy to meet with all staff

5) Superintendent/Board Relations

• Facilitated Board Working session on per diem and travel, and the Annual Board Work Plan • Provided support when required to Board of Trustees at annual meetings of ACSTA and ASBA • Met with Board Chair and Vice Chair to discuss items of interest • Prepared and distributed Board package in accordance with Board Policy. • Reviewed and provided recommendations for amendments to the following policies: Policy 5: Role of the Board Chair Policy 6: Role of the Vice-Chair Policy 7: Board Committees and Board Representation

6) 3 Year Planning and Reporting

• Continue to monitor capital all projects through updates provided • Hosted review of St. Patrick modernization plans for staff • Presented Accountability Pillar Report and Division Exam Results to the Board of Trustees • Reviewed all school Continuous Improvement Plans • Provided the first quarter report on the division Continuous Improvement Plan • Facilitated the completion of the Three Year Education Plan/Annual Education Results Report

7) Organizational Management

• Worked closely with Alberta Education and Alberta Infrastructure in all capital projects • Scheduled upcoming meetings with Zone Manager to review highlights of division • Communicated appropriate messages from the Minister of Education’s office to trustees or

school administrators as required

8) Communications and Community Relations • Participated in the Gonzaga Advisory Committee Meeting • Attended St. Francis Junior High Awards Ceremony • Attended Children of St. Martha’s Family Gathering • Represented Holy Spirit Catholic Schools at City Steering Committee • Lunch meeting with U of L President Mike Mahon • Continue ongoing meetings with ATA Local President

9) Leadership Practices

• Reviewed various administrative procedures to align with practice • Reading Redeeming Administration: 12 Habits for Catholic Leaders in Parishes, Schools,

Religious Communities, and Other Institutions • Continuing the process of developing administrative procedures on Growth Supervision and

Evaluation of Teachers and School Leaders, Alcohol on School Premises, Professional Development and Smudging Protocols

REPORT NO: G.2

November 23, 2016

BOARD AGENDA REPORT


FROM: Lisa Palmarin, Secretary-Treasurer

SUBJECT: Secretary-Treasurer’s Report BACKGROUND

1. The Secretary-Treasurer will provide a capital update for the November 23, 2016 Regular Meeting.

RECOMMENDATION That the Board of Trustees receives and files the Secretary-Treasurer’s Report for November 23, 2016.