AGENDA Charter Township of Shelby Board of Trustees Regular Meeting Shelby Township Municipal Building 52700 Van Dyke, Shelby Township, Michigan Tuesday, December 20, 2011 - 7:00 P.M. ____________________________________________________________________ CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE INVOCATION AWARDS & PRESENTATIONS Resolution of Congratulations – Eisenhower High School Head Football Coach Robert Lantzy ROLL CALL PUBLIC HEARING APPROVAL OF CONSENT AGENDA (Subject to Amendment) A. Minutes: December 6, 2011 – Regular Meeting December 8, 2011 – Work Session re: 41A District Court Ballot Discussion B. Finance Director requests approval of 2011 Sidewalk Budget amendment. C. Bill Run in the amount of $1,370,097.29. APPROVAL OF AGENDA (Subject to Amendment) CORRESPONDENCE PLANNING COMMISSION 1. PLANNER requests approval to participate in preparation of preliminary engineering plans for reconstruction of Dequindre Road. DEPARTMENTAL & COMMITTEE 2. SUPERVISOR requests: a. Discussion of the appointment to the position of Township Clerk. b. approval for a seismic survey to be conducted in River Bends Park. c. Discussion of Notice Letter sent to Nightingale Towing, Inc.
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AGENDA Charter Township of Shelby Board of Trustees Regular … · 2011-12-14 · MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY,
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AGENDA Charter Township of Shelby
Board of Trustees Regular Meeting Shelby Township Municipal Building
52700 Van Dyke, Shelby Township, Michigan Tuesday, December 20, 2011 - 7:00 P.M.
CALL MEETING TO ORDER PLEDGE OF ALLEGIANCE INVOCATION AWARDS & PRESENTATIONS Resolution of Congratulations – Eisenhower High School Head Football Coach Robert Lantzy ROLL CALL PUBLIC HEARING APPROVAL OF CONSENT AGENDA (Subject to Amendment) A. Minutes: December 6, 2011 – Regular Meeting December 8, 2011 – Work Session re: 41A District Court Ballot Discussion
B. Finance Director requests approval of 2011 Sidewalk Budget amendment. C. Bill Run in the amount of $1,370,097.29. APPROVAL OF AGENDA (Subject to Amendment) CORRESPONDENCE PLANNING COMMISSION 1. PLANNER requests approval to participate in preparation of preliminary
engineering plans for reconstruction of Dequindre Road. DEPARTMENTAL & COMMITTEE 2. SUPERVISOR requests:
a. Discussion of the appointment to the position of Township Clerk.
b. approval for a seismic survey to be conducted in River Bends Park. c. Discussion of Notice Letter sent to Nightingale Towing, Inc.
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3. CLERK requests to award the Legal Newspaper contract for years 2012 and
2013. 4. DPW DIRECTOR requests:
a. adoption of 2012 Water and Sanitary Sewer Rates.
b. adoption of Amendment No. 1 to Water Service Contract with the City of Detroit.
5. HUMAN RESOURCE DIRECTOR requests approval to recruit for and
establish an eligibility list for Librarian I, Children’s services due to retirement.
6. IT DEPARTMENT requests approval of the cost of the Server Virtualization
Project. APPOINTMENTS TO COMMITTEES & COMMISSIONS 7. PLANNING COMMISSION – Two appointments TOWNSHIP ANNOUNCEMENTS BUSINESS FROM THE FLOOR – 5 minute time limit per individual CLOSED SESSION MOTION TO ADJOURN
A group spokesperson is encouraged on agenda items. Individuals with disabilities requiring auxiliary aids or services at the meeting should
contact the Shelby Township Clerk’s Office at 586-731-5102, TDD 586-726-2731, 7 days prior to the meeting.
RESOLUTION OF CONGRATULATIONS HEAD FOOTBALL COACH ROBERT LANTZY
Whereas, Robert Lantzy, known as “Coach Lantzy, graduated from Northern Michigan University, where he was a successful student and popular football player; and, Whereas, Coach Lantzy, fulfilling his career dreams, was hired by Utica Community Schools as Assistant Football Coach for Utica High School. Eventually he was provided an opportunity to advance in his football career and relocate to Eisenhower High School, where he was named in 1971 as the first Head Football Coach of Eisenhower High School; and, Whereas, Coach Lantzy, Head Football Coach of Eisenhower High School, encouraged spirit and good sportsmanship that led the team to earning a record of 304-115-1, which includes 13 conference titles, and 8 district championships; and, Whereas, the Eisenhower High School Football Team, under the guidance and direction of Coach Lantzy, claimed victory in 7 regional championships, and achieved the status of State Runner-Up on 4 occasions; and, Whereas, Coach Lantzy has been named the MAC Red Coach of the Year 14 times, the Macomb County Coach of the Year 5 times, and stands as 1 in 9 Michigan High School Football Coaches to have won 300 or more games and earn the rank of 7th All-Time; and, Whereas, Coach Lantzy is a member of the Michigan High School Coaches Association Hall of Fame and a Member of Michigan High School Football Coaches Hall of Fame; and, Whereas, Coach Lantzy, as a mentor, educator, and football coach, has motivated the students and staff of Eisenhower High School resulting in positive recognition for Utica Community Schools and the Charter Township of Shelby. Now, therefore, the Board of Trustees of the Charter Township of Shelby does hereby convey sincere congratulations to Head Football Coach Robert Lantzy and to the football players and coaches under his watch who together achieved their 300th game victory. We commend Coach Lantzy for 41 years of dedicated service to the students and athletes of Eisenhower High School, and we wish him the very best in all future endeavors. __________________________________ ________________________________ Richard H. Stathakis, Supervisor Terri Kowal, Clerk __________________________ ________________________ Paul Viar, Treasurer Paula Filar, Trustee _________________________ _________________________ Michael Flynn, Trustee Lisa Manzella, Trustee __________________________ Dated this 20th day of December, 2011 Douglas Wozniak, Trustee
MINUTES OF THE REGULAR MEETING OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON TUESDAY, DECEMBER 6, 2011 IN THE BOARD ROOM OF THE MUNICIPAL BUILDING, 52700 VAN DYKE, SHELBY TOWNSHIP, MICHIGAN. The meeting was called to order at 7:02 p.m. by Supervisor Richard Stathakis. The Pledge of Allegiance was led by Pastor Jon Trinklein of Shepherd’s Gate Lutheran Church, 12400 23 Mile Road, followed by a brief invocation. AWARDS & PRESENTATIONS Mr. Stathakis provided an overview of the revenues and expenditures of the General Fund, Police Fund and Fire Fund for the years 2009 through 2012. He stressed that the Board has been following their operating strategies agreed upon during the first weeks of taking office. They continue to balance the budget without use of reserves, work to achieve their top priorities with no increase in taxes and no cuts in essential services, i.e. fire, police and EMS. Following Mr. Stathakis’ presentation, Mr. Dave Miller, Assistant DPW Director, reviewed the revenues and expenditures of the DPW Fund for the same time period. Mr. Jim Ahee representing Macomb County Planning and Economic Development was in attendance. He informed the audience that about six months ago Kuka Robotics, a very high-tech robotics firm, requested a tax abatement for relocation and expansion of their business in Shelby Township. With assistance from Eugene D’Agostini, they were able to find a building in the Cherry Creek Corporate Park along Shelby Parkway. At that time the building was an empty shell. Mr. Ahee provided a photo of the building as it stands today. It is nearly complete, and he was told it is the ultimate state-of-the- art operation. This is Kuka Robotics’ North American Headquarters. They will service Canada, all of North America and the United States from this facility. People will be coming in from Germany and other parts of the world for training in all different types of technology. Kuka’s investment is larger than they originally anticipated. This development is working out very well for Kuka Robotics and is a real asset for Shelby Township. Mr. Dave Danyko of Biggby Coffee announced that the 2nd Annual Jingle Bell Charity Run will be held on December 18 at 9:00 a.m. He thanked the sponsors and everyone who will be participating in this event. Last year a donation of $2,000 was made to the Shelby Township Lions Club for Christmas Food Baskets. Members Present: Richard Stathakis, Terri Kowal, Paul Viar, Paula Filar, Michael Flynn, Lisa Manzella, Douglas Wozniak Also Present: Robert Huth, Township Attorney Carol Thurber, Township Engineer PUBLIC HEARING 1. AVON GEAR COMPANY – Application for Industrial Facilities Exemption
Certificate – 11968 Investment Drive MOTION by Flynn, supported by Kowal, to open the public hearing to receive input regarding the application for an Industrial Facilities Exemption Certificate for Avon Gear Company. Motion carried. The public hearing was declared open at 7:29 p.m. Mr. Jim Ahee of Macomb County Planning and Economic Development and Mr. Dave Share, General Manager of Avon Gear, were in attendance to request approval of the Resolution for a new Industrial Facilities Exemption Certificate for Avon Gear. They
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 2
were before the Board in the spring of 2011 requesting an abatement for a $2 million investment and creation of additional jobs. Since that point in time, the business has grown dramatically and their forecast is very good. Avon Gear is making another $4.1 million investment and will be adding 17 to 18 jobs. Mr. Ahee stated since the time they moved to Shelby Township in 2008, Avon Gear has invested over $25 million into the facility and equipment, and their staff has increased from 149 to over 200 employees. This investment has added new jobs to the community and increased the Township’s tax base. Mr. Dave Share is anticipating a prosperous 2012. They hope to remain competitive globally and continue to create jobs and raise revenue for the Township. Ron Churchill, 52811 Mound, expressed his comments regarding this issue. MOTION by Flynn, supported by Viar, to close the public hearing regarding the application for an Industrial Facilities Exemption Certificate for Avon Gear Company. Motion carried. The public hearing was declared closed at 7:35 p.m. APPROVAL OF CONSENT AGENDA A. Minutes: November 15, 2011 – Regular Meeting
November 16, 2011 – Work Session – Discussions regarding Shelby Manor, IT Projects, Final Budget, and GASB 54
Approve the minutes as presented. B. Treasurer requests:
1. authorization to negotiate with the local school districts for the collection of Summer 2012 school taxes.
Authorize Paul Viar, Shelby Township Treasurer, to enter into negotiations with the local school districts, which include Utica Community Schools, Romeo Community Schools, Rochester Community Schools, Macomb Intermediate School District, Oakland Intermediate School District, and Macomb Community College, for collection of the Summer 2012 school taxes.
2. adoption of Resolution to Waive Property Tax Administration Fee and Late Penalty Charge.
Concur with the recommendation of Paul Viar, Treasurer to adopt the Resolution to Waive Property Tax Administration Fee and Late Penalty Charge, as presented.
CHARTER TOWNSHIP OF SHELBY COUNTY OF MACOMB, STATE OF MICHIGAN
RESOLUTION TO WAIVE PROPERTY TAX
ADMINISTRATION FEE AND LATE PENALTY CHARGE
Memorandum of Resolution made and adopted at a Regular Meeting of the Board of Trustees of the Charter Township of Shelby, Macomb County, Michigan, held in the Municipal Building on the 6th day of December, 2011. MEMBERS PRESENT: Richard H. Stathakis, Terri Kowal, Paul Viar, Paula Filar, Michael Flynn, Lisa Manzella, Douglas Wozniak MEMBERS ABSENT: None The following preamble and resolution were offered by Member Kowal and supported by Member Filar:
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 3
Whereas, Section 44 of the General Property Tax Act, being Act 206 of the Public Acts of 1893, as amended, provides that the governing body of a local property tax collecting unit may waive all or part of the property tax administration fee or the late penalty charge, or both; and, Whereas, the Board of Trustees of the Charter Township of Shelby desires to waive the one (1%) percent property tax administration fee on the 2011 winter real and personal property taxes paid in the period from December 1, 2011 and before March 1, 2012 and the late penalty charge equal to three (3%) percent of the taxes imposed if said taxes are paid after February 14, 2012, and before March 1, 2012. NOW, THEREFORE, BE IT RESOLVED THAT: 1. The Charter Township of Shelby waive the one (1%) percent property tax administration fee on the 2011 winter real and personal property taxes paid in the period from December 1, 2011 and before March 1, 2012 and the late penalty charge equal to three (3%) percent of the taxes imposed if said taxes are paid after February 14, 2012 and before March 1, 2012, and the Treasurer of the Charter Township of Shelby shall not collect the administration fee or the late penalty charge so waived. 2. A copy of this Resolution be transmitted to the aforesaid Treasurer and a copy be filed in the office of the Township Clerk. AYES: Members Kowal, Filar, Flynn, Manzella, Stathakis, Viar, Wozniak _____ NAYS: Members None RESOLUTION DECLARED ADOPTED. C. Bill Run in the amount of $979,256.20. Approve the Bill Run in the amount of $979,256.20 as presented. MOTION by Kowal, supported by Filar, to approve the Consent Agenda, as presented. Roll Call Vote: Ayes: Kowal, Filar, Flynn, Manzella, Stathakis, Viar, Wozniak Nays: none Motion carried. APPROVAL OF AGENDA MOTION by Kowal, supported by Manzella, to approve the agenda, as submitted. Motion carried. CORRESPONDENCE 2. AVON GEAR COMPANY requests approval of an Industrial Facilities
Exemption Certificate; 11968 Investment Drive. MOTION by Filar, supported by Manzella, to adopt the Resolution approving the Application for an Industrial Facilities Exemption Certificate for Avon Gear Company at 11968 Investment Drive, as presented, for a period of 5 years. Motion carried.
CHARTER TOWNSHIP OF SHELBY MACOMB COUNTY, MICHIGAN
RESOLUTION TO ESTABLISH
AN INDUSTRIAL FACILITIES EXEMPTION CERTIFICATE
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 4
Resolution made and adopted at a regular meeting of the Board of Trustees of the Charter Township of Shelby, Macomb County, Michigan, held in the Municipal Building on the 6th day of December, 2011 at 7:00 p.m. PRESENT: Members Richard H. Stathakis, Terri Kowal, Paul Viar, Paula Filar, Michael Flynn, Lisa Manzella, Douglas Wozniak ABSENT: Members None The following preamble and resolution was offered by Member Filar and supported by Member Manzella. WHEREAS, Avon Gear Company, has requested the Township Board of the Charter Township of Shelby approve its Application for an Industrial Facilities Exemption Certificate pursuant to the provisions of Act 198, Public Acts of 1974, as amended;
WHEREAS, the Charter Township of Shelby is a local governmental unit empowered to establish Industrial Development Districts pursuant to Act 198, Public Acts of 1974, as amended;
WHEREAS, the Township Board on May 1, 2007, by Resolution established an Industrial Development District pursuant to the petition of the titleholder, Shelby III Industrial Investors, LLC., a Michigan Limited Liability Corporation.
WHEREAS, Avon Gear Company, as a lessee, will continue to occupy the facility situated within the aforesaid duly established Industrial Development District and has the obligation to pay all ad valorem real and personal property taxes levied thereon;
WHEREAS, said Application relates to New Personal Property that when purchased and installed constitutes a new facility within the meaning of the aforesaid Act which shall be situated within the aforesaid duly established Industrial Development District;
WHEREAS, completion of the proposed facility is calculated to, and will at the time of issuance of the proposed Certificate have a reasonable likelihood of creating employment within the Charter Township of Shelby;
WHEREAS, completion of the proposed facility does not constitute merely the addition of machinery and equipment for the purpose of increasing productive capacity, but rather is a new facility with acquisition of new machinery, equipment, furniture and fixtures;
WHEREAS, the Township Board established December 6, 2011 at 7:00 p.m. as the date and time and the Shelby Township Offices located at 52700 Van Dyke Avenue, Shelby Township, Michigan 48316, as the place for the holding of a public hearing on the question of whether the aforesaid Application should be approved.
WHEREAS, the Township Clerk of the Charter Township of Shelby has given written notice of said public hearing to the assessor of the Charter Township of Shelby and to the legislative body of each taxing unit which levies ad valorem property taxes in the Charter Township of Shelby, and has published a notice of said public hearing in a newspaper of general circulation with the Charter Township of Shelby.
WHEREAS, the Township Board has afforded the applicant, the assessor, representatives of the affected taxing units, all residents and taxpayers of the Charter Township of Shelby an opportunity to be heard in person or by written communication as to whether the aforesaid Application should be approved; and,
WHEREAS, the Township Board has been informed that the taxable value of the property proposed to be exempt pursuant to the aforesaid Application when considered together with the aggregate taxable value of property exempt under certificates
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 5
previously granted and currently in force, does not exceed five (5%) percent of the taxable value of the Charter Township of Shelby.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWNSHIP BOARD OF THE CHARTER TOWNSHIP OF SHELBY, MACOMB COUNTY, MICHIGAN;
1. That the Township Board finds and determines that the granting of an
Industrial Facilities Exemption Certificate to Avon Gear Company, when considered together with the aggregate amount of Industrial Facility Exemption Certificates previously granted and currently in force under Act No. 198 of the Public Acts of 1974 and Act No. 255 of the Public Acts of 1978, shall not have the effect of substantially impeding the operation of the Charter Township of Shelby, or impairing the financial soundness of a taxing unit which levies an ad valorem property tax in the Charter Township of Shelby. 2. That the Township Board hereby approves the Application for Industrial Facilities Exemption Certificate filed by Avon Gear Company, as a lessee of a new facility for a period of five (5) years, effective December 31, 2012. 3. That in the event the aforesaid Application for Industrial Facilities Exemption Certificate, when considered together with the aggregate taxable value of property exempt under certificates previously granted and currently in force exceeds five (5%) percent of the taxable value of the Charter Township of Shelby, the Township Board urges the State Tax Commission, with the approval of the State Treasurer, to make a finding and include a statement in the order approving said Industrial Facilities Exemption Certificate, that the same, if granted, shall not have the effect of substantially impeding the operation of the Charter Township of Shelby or impairing the financial soundness of any affected taxing units. 4. That in accordance with Section 22 of Act 198, Public Acts of 1974, as amended, that a written agreement between the Applicant and the Charter Township of Shelby, shall be filed with the Department of Treasury in the form as executed and attached to this Resolution. AYES: Members Filar, Manzella, Stathakis, Viar, Wozniak, Flynn, Kowal NAYS: Members None RESOLUTION DECLARED ADOPTED. 3. UNIFIED MANAGEMENT SERVICES (Shelby Manor Apartments) requests an
increase of the maintenance portion of rent beginning January 2, 2012. MOTION by Wozniak, supported by Flynn, to increase the maintenance portion of rent for existing tenants by $12 a month starting January 1, 2012. For new tenants, the maintenance portion of rent will be $200 a month as of January 1, 2012. The bond portion of rents remains the same; $335 for a one bedroom and $415 for a two bedroom. Mrs. Sheila Darga of Unified Management Services stated they are continually working toward improving Shelby Manor. The occupancy has remained at 97% throughout the year. The increase in this fee allows Unified Management to maintain the property and keep it competitive within the market in comparison with the properties in the surrounding area. The maintenance fee is used toward appliances, carpeting, and water heaters which are at their extended limit. The following individuals expressed their comments/concerns regarding this issue: Thomas Turner, 4524 Maeder Ron Churchill, 52811 Mound
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 6
Mrs. Kowal asked Mrs. Darga if people are having problems selling their homes in order to move in. In the past, we had a long waiting list. Mrs. Darga responded that in general people moving in are downsizing from a condo, living with family or leaving another apartment. Motion carried. PLANNING COMMISSION 4. PLANNER requests approval of an amendment to the Consent Judgment re:
Hallmark Development Company vs. Charter Township of Shelby, et al. Mr. Stathakis said that U.S. Farathane Company is proposing construction of a 110,000 square foot addition to its existing site in Shelby Township. To help make this expansion possible, Shelby Township must agree to amend a Consent Judgment that governs property bordering the current U.S. Farathane site. If the Township approves this Consent Judgment, the new construction will be permitted with 3 slight variations from our current zoning ordinance requirements. The variances involve the building setback, the building height and parking. Our Township Planner Glenn Wynn has concluded that the parking will be sufficient to accommodate employees that work at this site. The variation in the height will be less than four feet and not have significant impact on the adjoining property. The building setback encompasses only an area of approximately 1,000 square feet. The property owners have agreed to construct a 16 foot tall privacy fence. Additionally, the owners of the mobile home community adjoining this site have participated in a review of this site plan. MOTION by Manzella, supported by Flynn, to approve the amendment to this consent judgment permitting the development of this site for the U.S. Farathane building addition for the following reasons: 1. The northern portion of Lombardo Park is planned for passive recreation purposes.
Sufficient vacant property remains at this site for future park expansion if needed in the future.
2. Expansion of U.S. Farathane retains 213 existing jobs, creates 124 new jobs and increases the township’s tax base.
3. The expansion of this business is consistent with the township’s economic development policy of retaining existing businesses.
4. Planned improvements to this site have been designed to minimize the impact on the abutting residential neighborhood to the south.
a. ballot language regarding a new District Court Building. Mr. Stathakis advised that he has always maintained that the issue of new construction or movement of the 41A District Court located in Shelby Township should be submitted to the Township residents for a vote. Tonight he is asking the Board to approve language or at least a discussion of the language that would be placed on the February 28, 2012 ballot. There is currently an election scheduled for that date so he feels it would be an appropriate time for this matter to be decided by the Township residents. Mr. Stathakis read the proposed ballot language as follows:
“Do you support the Shelby Township Board of Trustees securing funds by allocation from the general fund, selling bonds, and/or authorizing tax revenues, to support the design and construction of a new District Court building in Shelby Township?”
The following individuals expressed their comments/concerns regarding this issue:
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 7
Dave Danyko, 53472 Aurora Park Bob Vavro, 54640 Carrington Clarence Cook, 50067 Chelmsford Court
Mrs. Filar clarified that the Township Board does not have operational authority over the Court. Mr. Stathakis stated that the Court’s budget is $2.3 million. If they want additional funds, they have to approach the Board. We cannot tell them how to spend anything up to that point. They are on their own. Mr. Huth believes that the Board members are not satisfied with the language that he put forward. The members provided their reasons. They believe the language is not specific enough and doesn’t give direction. The new language should limit the sources of revenue and put a cap on the cost. Discussion from the floor continued – Brent Freeman, 5792 Harlowe Ron Churchill, 52811 Mound Thomas Turner, 4524 Maeder Mr. Flynn feels we are making a very simple decision more complicated than it needs to be. He doesn’t feel there are any Board members that are proposing a bond or borrowing any money to build a new Court in Shelby Township. He believes this answer was given to us very soundly in 2008 when many of them including himself campaigned on a platform that said we will not borrow money to build a new Court in Shelby Township. If there are Board members that would like to place a proposal on the ballot to borrow money and construct a Court, that is their decision. He would be happy to support them in that venture in terms of getting the question on the ballot. However, he would actively campaign against such an idea because he doesn’t believe it is the right thing for the Shelby taxpayers. If no Board members are willing to step forward and say I would like to propose a bond issue, or I would like to borrow or spend a certain amount of dollars to construct a new Court building, he believes the answer is simple. We have gone over the numbers for nearly two years with this current Board alone and we know what the numbers are. The fact is that the Court is not generating revenue for Shelby Township at this time. In fact, it is a drain on our general fund. We have been told if the Court moves to Macomb Township, and Macomb appears to be willing to construct a new Court facility which everyone seems to agree is needed, Shelby Township taxpayers will save at a minimum $3 million in long-term legacy costs. Unless two or more Board members are willing to propose a bond or spending a specific amount of money to build a Court in Shelby Township, he would propose we provide the Court, the people in Macomb Township, and citizens of Shelby Township an up or down vote allowing them to move to Macomb Township. This is where he stands. Mrs. Manzella asked if there is an administration fee that the Court pays or is that included in the $64,000. Mrs. Moore, Finance Director, advised that the administrative fee of approximately $100,000 is not included in the $64,000. It is a revenue to the general fund and an expense to the Court and treated as a wash. Mrs. Manzella feels that the language is ambiguous. Whether you are for or against a Court in Shelby Township, this language doesn’t seem clear enough to get to that point. We do have costs involved in allowing the Court to move to Macomb Township. If it were as simple as making a Resolution for the Court to move, that would be one thing. However, there are costs involved in doing that. We did have an actuary look into this matter. She asked what are the costs for us to resolve to let the Court go to Macomb Township. Mrs. Moore responded that she doesn’t believe that has been decided. There have been discussions between the two communities as to who is responsible for the legacy costs. She isn’t sure where those discussions stand.
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 8
Mrs. Filar said there will be costs involved in allowing the Court to move to Macomb Township. However, those costs will be our legacy costs. We will be responsible for those costs whether the Court remains in Shelby Township or moves to Macomb Township. We have accrued expenses as they relate to employee health care. Mrs. Filar said if she does make a motion to put this on the ballot, it doesn’t mean that she would be supporting the bonding. This issue is so controversial. In communicating with the public, she has learned that part of the residents want the Court to stay while others want it to move. She is in favor of putting this issue on the ballot. She agrees that the language needs to be more specific. The public deserves an approximate amount. Once we approve language that is more specific, we need to educate the public on what the Court is costing us today and what revenue it is bringing in. Mr. Flynn explained that if the Court moves and we stop accruing additional legacy costs, long-term we will save the taxpayers of Shelby Township a minimum of $3 million. Mrs. Kowal said there are a couple of issues that she is concerned with regarding the language. However, she does understand why Mr. Huth wrote it this way. She feels that if you put this issue on a ballot and say should we bond for a building for a certain amount of money, we are not letting the taxpayers know that we may have to pay that bond out of the general fund. The Court is not generating the revenue to make the bond payment. Those payments will have to be paid somehow. If the voters said go ahead and pass a bond issue and sell the bonds, we either can’t do what they are telling us to do because the Court won’t have the money to pay for the bonds or we are going to have to use general fund money to do that. It is important to note the expenses of the Court. We have seen the figures a couple of times. If the Court moves to Macomb Township, they have the money to pay cash for the building. However, our revenue would double or triple because currently we are not getting our ticket money. Every municipality that goes through the 41A District Court gets a third of their ticket revenue. We don’t. Our money all goes into Court revenues and then comes back as we discussed. If the Court moved to Macomb Township, our third of the tickets would be about $245,000 which would certainly help with those legacy costs. It is much more than the $64,000 that we are getting this year. However, we need to look at this from every issue. Mrs. Kowal doesn’t know how we can change the language because there is a possibility that we would have to pay for the building out of general fund. She feels we need to include a dollar amount or a not to exceed figure. Mrs. Manzella feels we may be putting the cart before the horse because we are asking how we are going to pay for a building. Instead, why don’t we ask the residents if we should resolve to keep the Court or resolve to let the Court go to Macomb. We can then worry about how we are going to pay. If the residents choose to let the Court go to Macomb, why would we worry about how we are going to pay for a building. We can simplify this language by asking do you want to keep the Court here or do you want it to go to Macomb and then deal with how we are either going to pay for the legacy costs that we owe Macomb or how we are going to pay for the building costs. Until we get the first question answered, there is no reason to go to the second question. Mrs. Manzella had questions regarding the February 28 ballot. Mrs. Kowal explained that it is not just a Republican Primary. It is a Republican and Democratic Primary. There will be both ballots. If we put the Court issue on the February 28 ballot, we would need to print a separate ballot that is non-partisan for people who did not wish to choose a republican or a democratic ballot. Mr. Wozniak agrees with Mr. Flynn and feels we should come to some decision. When he ran for office, he said the Court issue should be decided by a vote of the people. Having that vote also has some concerns because we would probably have a 15% to 20% turnout. We are leaving the outcome to a small percentage of voters. With that in mind, he would still like it to go to a vote of the people. Most of the studies done show this is a losing concern at this point. However, he feels there have been studies that show that it does make a profit particularly with regard to changes in operation such as the Probation Department. We don’t have control over their operations. He agrees with Mrs. Manzella’s comments. If the Court were to stay, are we going to construct a new building? Is that a need or a necessity? He would
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 9
like this issue to be put on the ballot. We want to do what is right but we don’t want it to be a drain on our general fund. Mr. Stathakis said this has been a 20-year discussion. Unless we have voter approval, he doesn’t believe we can move forward on this. He can guarantee one thing, this will be on the ballot on February 28. As long as he can come up with three more votes, this will be on the ballot. He made a campaign promise and he will not sacrifice his principle. He made a commitment to the people of Shelby Township and he is following through. Just because this issue is on the ballot, it doesn’t mean that the Board supports it. What is important is what the people want and how will we find out what they want if we don’t put the question out there. Mrs. Kowal asked Mr. Stathakis what language would he like to appear on the ballot. If the voters say they do want to bond for the building, how will we pay for it. If they say no, they don’t want a building, then are you going to say go to Macomb. Mr. Stathakis said he will not say go to Macomb. It is up to the judges as to what they want to do. Mr. Stathakis said the current language is up to the Board. He will work with all of the Board members to make it work. He would like to have a work session on December 8 to discuss this further. b. approval of FY 2011 Budget as amended and FY 2012 Budget. MOTION by Viar, supported by Filar, to amend the 2011 revenues for the General Fund as follows: Taxes - $3,638,318; Licenses & Permits - $780,500; Intergovernmental - $5,658,360; Charges for Services - $670,083; Fines and Forfeitures - $2,554,200; Interest and Rents - $515,371; and Other Revenues - $1,555,794. Motion carried. MOTION by Kowal, supported by Viar, to amend the 2011 Appropriations Act for the General Fund as follows: Legislative - $98,430; General Township Government - $3,195,666; Protective Inspections - $1,016,272; DPW - $100,000; Highways, Streets & Bridges - $1,586,500; Heritage Garden - $4,059; Nature Center - $127,303; Hope Chapel - $6,673; Library - $1,056,956; Senior Citizens - $517,661; PRM - $2,300,361; Recreation Programs - $317,128; Planning and Zoning - $324,439; Other Functions - $3,991,877; and Capital Outlay - $27,000. Motion carried. MOTION by Manzella, supported by Kowal, to transfer to Equipment Replacement Fund from Account #101-902-999-692 - $25,000 for Software and Hardware Upgrade (network and HR) Motion carried. MOTION by Wozniak, supported by Filar, to approve the 2012 revenues for the General Fund as follows: Taxes - $3,415,398 (based on a millage rate of “1.18” mills for the year 2012); Licenses and Permits - $643,000; Intergovernmental - $5,030,000; Charges for Services - $649,531; Fines and Forfeitures - $2,559,200; Interest and Rents - $449,140; and Other Revenues - $1,478,788. Motion carried. MOTION by Flynn, supported by Manzella, to approve the 2012 Appropriations Act for the General Fund as follows: Legislative - $86,364; General Township Government - $3,273,789; Protective Inspections - $1,037,652; DPW - $100,000; Highways, Streets and Bridges - $1,391,500; Heritage Garden - $4,059; Nature Center - $119,332; Hope Chapel - $6,647; Library - $1,060,537; Senior Citizens - $509,827; PRM - $2,227,367; Recreation Programs - $317,128; Planning and Zoning - $325,721; Other Functions - $3,904,447; and Capital Outlay - $49,745. Motion carried.
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 10
MOTION by Filar, supported by Viar, to amend the 2011 Fire Fund budget as follows: Revenues - $13,679,450 and Expenditures - $13,382,263. Motion carried. MOTION by Viar, supported by Filar, to approve the Fire Fund Revenues for 2012 in the amount of $12,788,561 and approve the Fire Fund Expenses for 2012 in the amount of $14,516,716. (The property tax revenue levied to support the Fire Fund is based on a millage rate of 3.2575). Motion carried. MOTION by Kowal, supported by Manzella, to amend the 2011 Police Fund Budget as follows: Revenues - $14,665,312 and Expenditures - $16,051,282. Motion carried. MOTION by Manzella, supported by Filar, to approve the Police Fund Revenues for 2012 in the amount of $13,595,120 and approve the Police Fund Expenses in the amount of $15,570,624. (The property tax revenue levied to support the Police Fund is based on a millage rate of 3.8624). Motion carried. MOTION by Wozniak, supported by Manzella, to amend the 2011 Water/Sewer Fund as follows: Revenues - $19,453,617 and Expenditures - $21,778,117. Motion carried. MOTION by Flynn, supported by Manzella, to approve the Water/Sewer Fund for 2012 as follows: Revenues – $21,041,017 and Expenditures - $22,814,505. Motion carried. MOTION by Filar, supported by Viar, to amend the 2011 Senior Housing Fund as follows: Revenues - $2,098,608 and Expenditures - $1,623,141. Motion carried. MOTION by Viar, supported by Filar, to approve the 2012 Senior Housing Fund as follows: Revenues - $1,751,198 and Expenditures - $1,430,458. Motion carried. MOTION by Kowal, supported by Manzella, to amend the 2011 Special Revenues and Capital Projects as follows: Michigan Justice Training – Revenues - $13,500, Expenditures - $13,000; Drug Forfeiture – Revenues - $54,569, Expenditures - $105,000; Federal Forfeiture Funds – Revenues - $520, Expenditures - $-0-; 911 Funds – Revenues - $106,164, Expenditures - $109,000; Community Development Block Grant Funds – Revenues - $144,000, Expenditures - $144,000; 41A District Court – Revenues - $2,464,496, Expenditures - $2,464,496; Building Authority – Revenues - $-0-, Expenditures - $-0-; Cable Television Fund – Revenues - $1,068,236, Expenditures - $2,761,237; Street Lighting – Revenues - $250,296, Expenditures - $350,688; and ; Post Employment Benefits Fund – Revenues $1,839,867, Expenditures - $-0-. Motion carried. MOTION by Manzella, supported by Filar, to transfer from Cable TV Fund to Capital Project Fund (Cable TV) - $1,900,000 – Per GASB 54 and to transfer from Capital Project Fund (Cable TV) to Shelby Manor - $390,000 for Roof Repairs. Capital Project Funds – Forestry – Revenues - $12,100, Expenditures - $11,500; Bikepath – Revenues - $78,152, Expenditures - $65,520; NPDES Waterway – Revenues - $-0-, Expenditures - $10,000; Lake Improvements – Revenues - $8,000, Expenditures - $5,000; Soccer City – Revenues - $-0-, Expenditures - $70,400; District Court Bldg. Fund – Revenues - $172,632, Expenditures - $7,000; Campus Infrastructure – Revenues - $-0-, Expenditures - $72,000; Cable TV – Revenues - $1,900,000, Expenditures - $390,000; Sidewalks – Revenues - $-0-, Expenditures - $500; Energy Grant – Revenues - $310,884, Expenditures - $310,884.
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 11
Downtown Development Authority – Revenues - $209,761, Expenditures - $241,418. Motion carried. MOTION by Wozniak, supported by Manzella, to approve the 2012 Special Revenues and Capital Projects as follows: Michigan Justice Training – Revenues - $13,500, Expenditures - $13,000; Drug Forfeiture – Revenues - $51,500, Expenditures - $30,000; Federal Forfeitures – Revenues - $520, Expenditures - $-0-; 911 Funds – Revenues - $110,800, Expenditures - $109,000; Community Development Block Grant Funds - Revenues - $144,000, Expenditures - $144,000; 41A District Court – Revenues - $2,393,105, Expenditures - $2,393,105; Building Authority – Revenues - $-0-, Expenditures - $-0-; Cable Television Fund – Revenues - $1,039,002, Expenditures - $1,038,415; Street Lighting – Revenues - $272,736, Expenditures - $313,330; and Post Employment Benefits Fund – Revenues $1,940,800, Expenditures - $-0-. Capital Project Funds: Forestry – Revenues - $-0-, Expenditures - $5,000; Bikepath – Revenues - $250,000, Expenditures - $200,000; NPDES Waterway – Revenues - $-0-, Expenditures - $10,000; Lake Improvements – Revenues - $8,000; Expenditures - $5,000; Soccer City – Revenues - $-0-, Expenditures - $-0-; District Court Building Fund – Revenues - $172,612, Expenditures - $-0-; Campus Infrastructure – Revenues - $-0-, Expenditures - $-0-; Cable TV – Revenues $260,000, Expenditures - $-0-; Sidewalks – Revenues - $-0-, Expenditures - $500; Energy Grant – Revenues - $15,000, Expenditures - $15,000. Downtown Development Authority – Revenues - $63,400, Expenditures - $210,584. Motion carried. 6. CLERK requests decision regarding the January 3, 2012 Regular Board
Meeting. MOTION by Viar, supported by Filar, to cancel the regularly scheduled meeting of the Board of Trustees of January 3, 2012. Motion carried. 7. HUMAN RESOURCE DIRECTOR requests:
a. to hire full-time Ordinance Enforcement Officer to fill vacancy. MOTION by Kowal, supported by Manzella, to hire Richard Zavislak for the position of Ordinance Enforcement Officer; Full-time, General Pay Grade 18, conditioned upon the successful completion of a physical examination and drug testing, effective January 3, 2012. Mrs. Suida informed the Board that the candidate that they recommended is an experienced law enforcement officer and also has code enforcement experience. Clarence Cook, 50067 Chelmsford Court, expressed his comments/concerns regarding this issue. Mr. Viar asked where this individual had law enforcement experience. Mrs. Suida said Mr. Zavislak had previous police experience and in that role he has had the opportunity to enforce ordinances in his line of police work. Mr. Tim Wood, Building Director, advised that Mr. Zavislak was an officer in Troy and Eastpointe and is currently the Capac Police Chief. During his tenure in Eastpointe, he oversaw animal control and ordinance enforcement. Mr. Viar asked if a background check was done to verify employment. Mrs. Suida replied that we did not perform a specific check requesting job duties of the candidate; however, references were checked.
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Mr. Viar asked how many jobs does Mr. Zavislak hold today. Mrs. Suida said Mr. Zavislak currently has 3 employment agreements that he is working under. It is her understanding that he will be retiring from one position, leaving another and if the third job works into his schedule, he will continue that employment. This job at the Township will be his primary source of employment. His secondary job is a teaching job at Macomb. Mr. Viar doesn’t believe this is the right choice, and he can’t support the motion. Mrs. Filar stated the Ordinance Enforcement position requires this person to work some weekends, days, and nights. Is this candidate able to fulfill that requirement? Mrs. Suida responded that question was asked during the interview process, and Mr. Zavislak was agreeable to a flexible schedule. Mr. Viar provided additional comments regarding the applicant. Mr. Wood stated after conducting the interviews, he along with the other committee members feel this is the best candidate for the position. Mr. Stathakis questioned how long is the probationary period? Mr. Wood responded six months. Mr. Wozniak asked Mr. Wood if this employee is part of the sharing agreement with other municipalities. Mr. Wood replied sharing is not extended to Code Enforcement services. Motion carried. Mr. Viar voted “nay”.
b. the Board’s decision on Public Act 152 - Publicly Funded Health Insurance Contribution Act.
80/20 Option: MOTION by Filar, supported by Flynn, to elect to comply with Section four of Public Act 152 and pay not more than 80% of the total annual costs of all of the medical benefit plans it offers or contributes to for its employees and elected public officials for a medical benefit plan coverage year beginning on or after January 1, 2012. Thomas Turner, 4524 Maeder, expressed his comments/concerns regarding this issue. Discussion followed among the members. Mrs. Kowal questioned if we move forward with the 20% for this union, does that affect the elected officials and department heads not covered under a contract. Mr. Mark Manquen of Cornerstone provided his input and addressed questions of the Board. Motion carried. 8. FINANCE DIRECTOR requests:
a. approval for the Service Agreement for Logos.Net Human Resources upgrade.
MOTION by Flynn, supported by Kowal, to approve the Service Agreement for the upgrade to Logos.Net Human Resources – Next Gen payroll software at a cost of $11,400. Funds are available in 692-998-985-600. Motion carried.
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b. approval of Resolution to Adopt Public Act 149. MOTION by Kowal, supported by Manzella, to approve the Resolution to Adopt PA 149 to create a Health Care Investment Fund. Thomas Turner, 4524 Maeder, expressed his comments/concerns regarding this issue. Questions of Mr. Viar were addressed by Mr. Manquen. Motion carried.
CHARTER TOWNSHIP OF SHELBY RESOLUTION TO ADOPT PUBLIC ACT 149
Whereas Charter Township of Shelby (the “Township”) has offered certain health care benefits to be extended to certain employees upon retirement, And whereas the Township desires to fund some or all of this obligation over the course of the employees’ services to the Township; And whereas Public Act 149 of 1999 allows the investment of this fund in accordance with the public employee retirement system investment act; Therefore, we resolve as follows:
1. To create the Retiree Health Care Investment Fund, which will hold funds set aside to fund health care benefits to be extended to certain employees upon retirement;
2. To designate the Township Treasurer as the investment fiduciary; 3. Withdrawals from this fund are restricted to any payments solely for the
payment of health care benefits on behalf of qualified persons and the payment of the expenses of administration of the fund;
4. “Qualified persons” shall mean any person or member of any group that has been granted health care benefits by the Township Board to be extended beyond the termination of employment;
5. This fund shall not be required to be funded on an actuarial basis. However, the Township will obtain actuarial valuations of retiree health care benefits at least every two years, and may choose to make contributions into the fund on a basis recommended by an actuary.
c. adoption of the Fund Balance Classification Policies and Procedures.
MOTION by Manzella, supported by Filar, to adopt the Fund Balance Classification Policies and Procedures, as presented. Thomas Turner, 4524 Maeder, expressed his comments/concerns regarding this issue. Motion carried. 9. DPW DIRECTOR requests approval to:
a. award the contract for construction of a Sanitary Sewer lead. MOTION by Viar, supported by Manzella, to concur with the recommendation of Ted Schoenherr, Director of Public Works and that of the Township Engineer, and award the contract to construct a sanitary sewer lead for 56481 Mound Road, as part of Special Assessment District 26-S-96, to Wozniak Underground, the certified low bidder, in the
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 14
amount of $22,375.00. Monies for this project are available in fund No. 892-526-154.000. Motion carried.
b. enter into a one-year service agreement with Honeywell Building Solutions for the DPW Building.
MOTION by Flynn, supported by Filar, to grant the request of Ted Schoenherr, Director of Public Works, to enter into a service agreement with Honeywell Building Solutions for the DPW facility, for the period of one year, at a cost of $4,596.00. Monies are available in fund No. 592-596-730-592. Motion carried. 10. FIRE CHIEF requests approval to purchase a replacement ambulance. MOTION by Filar, supported by Viar, to concur with the recommendation of Fire Chief Gene Shepherd and approve the purchase of one (1) AEV Medium Duty Ambulance from Rolland Specialty Vehicles and Products Inc. (RSVP), American Emergency Vehicles, 5312 Telegraph Road, P.O. Box 6888, Toledo, OH 43612, at the purchase price of $170,034.00. Funds are available for this budgeted item in Line Item 206.340-985.000 - Equipment Replacement. The following individuals expressed their comments/concerns regarding this issue: Ron Churchill, 52811 Mound Bob Vavro, 54640 Carrington Mrs. Kowal asked if these are the ambulances that Mr. Nottley recommended. Fire Chief Gene Shepherd responded they are not. Mr. Nottley recommended a Type 3 ambulance. This was discussed with him and it is not the ambulance that would serve our needs. Motion carried. APPOINTMENTS TO COMMITTEES & COMMISSIONS 11. PARKS & RECREATION COMMITTEE requests one appointment. MOTION by Flynn, supported by Filar, to approve the recommendation of the Parks, Recreation and Maintenance Director, Joe Youngblood to appoint Ms. Ryan Knost to a three year term of service on the Shelby Township Parks and Recreation Committee. This term will commence upon her being sworn in and expire on October 31, 2014 in accordance with the Shelby Township Parks and Recreation Committee By-laws Article II. Motion carried. TOWNSHIP ANNOUNCEMENTS Mr. Flynn welcomed Ms. Knost to the Parks & Recreation Committee. Mr. Flynn made the following recreational announcements: Dinner and Dancing with Santa Claus will be held on Thursday, December 8 at 6:00 p.m. at the Cherry Creek Banquet Center. Pre-registration is required. Princess Fantasy Fun Night will be held on Friday, January 27, 2012 from 6:00 p.m. until 8:00 p.m. at the Community Center. Pre-registration is required. For further information or to register for any of these events, call the Parks & Recreation Office at 731-0300 or visit their website at www.shelbyparksandrecreation.org
CHARTER TOWNSHIP OF SHELBY DECEMBER 6, 2011 PAGE 15
Mr. Flynn advised that we have settled the Soccer City issue thanks to some competent work by Attorney Robert Huth and some good ideas from Parks & Recreation Director Joe Youngblood. The Township was able to settle our issues with the Department of Natural Resources. Options can be explored for use of this site and hopefully it can be used as a park that residents can enjoy. Mrs. Filar announced that yard waste pickup has concluded for the year. Mr. Stathakis thanked Hessell’s Greenhouse for the beautiful wreath on display in the Board Room in honor of our war veterans. He thanked the residents for coming in and providing their input on the Court ballot language issue. We will have a work session on December 8 at 11:30 a.m. to discuss this issue further. Mr. Stathakis reminded the audience that the Biggby Coffee 2nd Annual Jingle Bell Run will be held on Sunday, December 18. Mrs. Kowal briefly explained the February 28 Presidential Primary Election. It is an open partisan election so you will have to declare if you want a Republican ballot a Democratic ballot and if we have the Court proposal, we would also have a Non- Partisan ballot. This will be public record. Mrs. Manzella announced that the 2012 “Revvin for Relay” Classic Car Calendars are now available at a cost of $15. The proceeds benefit the American Cancer Society. Mr. Wozniak congratulated Joe Youngblood, our Parks & Recreation Director, for having his number retired at Eisenhower High School. Congratulations to Coach Bob Lantzy. He has retired after 41 years and 304 victories. He had an amazing career. The Kiwanis Club will be having a fundraiser. Nuts will be available at different banks and businesses throughout the Township. The cost is $20. BUSINESS FROM THE FLOOR The following individuals expressed their comments/concerns regarding various issues: Bob Vavro, 54640 Carrington Ron Churchill, 52811 Mound Clarence Cook, 50067 Chelmsford Court Thomas Turner, 4524 Maeder Bob Allhoff, 46100 Vineyard MOTION by Flynn, supported by Filar, to adjourn. Motion carried. The meeting adjourned at 9:57 p.m. ds
MINUTES OF THE WORK SESSION OF THE CHARTER TOWNSHIP OF SHELBY BOARD OF TRUSTEES HELD ON THURSDAY, DECEMBER 8, 2011 IN THE LOBBY CONFERENCE ROOM OF THE MUNICIPAL BUILDING, 52700 VAN DYKE, SHELBY TOWNSHIP, MICHIGAN. The work session was called to order at 11:00 a.m. by Supervisor Richard Stathakis. Members Present: Richard Stathakis, Terri Kowal, Paul Viar, Paula Filar, Michael Flynn, Lisa Manzella (11:05 a.m.) Douglas Wozniak Also Present: Robert Huth, Township Attorney 2 people in the audience 1. Discussion of Ballot Language regarding 41A District Court Mr. Stathakis stated the objective is to place the 41A District Court language on the February 28 ballot. According to input received at the December 6 Board meeting, the residents would like to see some type of cost figure included in the language. Mr. Flynn felt this may be premature. We need to settle the issue of whether or not it is lawful to do this. He feels the only way this can be done is if there is a proposal to bond. We can get an opinion from Robert Huth. Mrs. Kowal agreed with Mr. Flynn’s statement. Mr. Huth forwarded an e-mail to the Board members saying that he had some questions regarding the legality of putting this on the ballot as an advisory question. She also spoke with a representative from the State Bureau of Elections who assured her that it is absolutely not legal to put an advisory question on the ballot where we will have to use tax dollars to pay for it. That is true in this instance because we will not be reimbursed approximately $5,000, which is the cost of the ballots. Mr. Flynn feels this leaves the Board with three options. 1) if a Board member or Board members would like to propose a bond issue to build this Court, 2) if you want to proceed with an advisory question, you would have to wait until August, or 3) we can give the voter’s an up or down vote as to whether or not they want the Court to move to Macomb Township. Mrs. Kowal added if the Township were going to have an election for Clerk in May, the Court language could be added to that ballot because it wouldn’t generate any additional cost to the Clerk election. Mr. Stathakis really wants to see the Court issue on the February 28 ballot. If we can get at least three other trustees to agree on some language for the ballot, he will find a way to fund it without using taxpayer money. Mr. Huth responded if we aren’t going to use taxpayer funding and the members agree on a cost, it can be done. Mrs. Kowal said she can’t provide an exact figure, but the cost would be approximately $5,000. Mr. Flynn said there is another issue here. The February election will probably have a very low turnout. If you are talking about paying for this yourself or raising money to pay for it, you may as well take a Gallup poll because that will probably be more accurate than a 10% turnout election. Mr. Stathakis feels we need to give the residents an opportunity that they never had before to come out and vote on this issue.
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Mrs. Filar questioned if a May turnout would be any better than February. We don’t know if we will have an election in May because we aren’t certain what will happen on December 20. It is her understanding that there is a deadline if we want to include this proposal on the February ballot. We can’t wait a week or two. Mrs. Manzella also felt a May turnout may not be any better than February. She asked for the deadline for the February 28 election. Mrs. Kowal responded the deadline is December 20, and she would have to get the language to the County Clerk no later than December 22. Discussion followed among the members. Mrs. Manzella stated the language discussed at the December 6 Board meeting related to funding the Court. She is more concerned if the people actually want the Court to stay in Shelby Township. If they don’t want it, why would we worry about funding it. Mr. Flynn agrees with Mrs. Manzella. That is the root question. If the people say they don’t care where the Court is located and we know the answer to that question then all of the other problems solve themselves. Mrs. Filar said her interpretation of the language is do you want the Court enough to be willing to pay for it. Mrs. Kowal made a comment at the last meeting. You can’t say we want to bond for a Court for this amount of money because there is a lot more that goes into this issue. It all falls back to the general fund. There are other issues in terms of supporting the Court. The question to the residents should be do you want a Court enough to support it and accept the expenses that go along with its construction and operation. Mrs. Filar is hearing both sides. Some residents want the Court to stay and others don’t want it to be a drain on our budget. She wants to know if the people want the Court enough to pay for it along with all of its expenses if it cannot fund itself. She doesn’t know how to word the proposal. Mrs. Manzella agrees with Mrs. Filar and she asked Mrs. Kowal and Mr. Huth if they have any suggestions on clarifying the language. Mrs. Kowal still has concerns. She knows Mr. Stathakis is saying that he can raise funding for the Court ballot language. We have to remember the bills are going to come to the Township, they are going to be paid through the Township and you are going to have someone else paying them because the printing company will not produce a ballot for an outside source or bill an outside source. The appearance is still going to be that the Township is paying for this. She doesn’t understand why we have this urgency when we had two and a half years to do it. Now we are trying to fulfill campaign promises and send it to the people. She doesn’t know why we can’t do a preliminary question as a website review. She cannot support doing something with this ballot language that is not legal. Mrs. Filar said she is very frustrated because it was over a year ago when she proposed to do a website question to obtain the residents’ input. It was all set to proceed. She left for California in January. There was a work session when she was gone, and all of the Board members decided that they knew enough and didn’t have to move forward with this website question. They felt the Board was elected to make this decision. She did not agree with that but nothing was done. A year later we are proposing the same thing and we are in the same mess. She is really frustrated. Mr. Flynn stated he understands that people who make campaign promises want to fulfill them, but we still have to follow the law. We can’t break the law because it is convenient. If you want strictly an advisory-type ballot, you could take a poll or wait until August.
CHARTER TOWNSHIP OF SHELBY DECEMBER 8, 2011 PAGE 3
Mr. Stathakis indicated no one here is talking about breaking the law. It has been brought to his attention that we cannot use public dollars and he understands that. He is very determined to not let this stop us from putting the Court issue on the ballot so he will raise the funds. Mr. Stathakis said this isn’t just about a campaign promise. This is about doing the right thing. One of the reasons he ran for office is because he totally disagreed with the manner in which the Court issue was previously handled. He totally disagreed with the concept that we should borrow money from the Police fund to build a Court. He also disagreed with the concept that we should spend $20 million on a Police/Court building without going to the public for a vote. It is what he believes in and has nothing to do with a campaign promise. He believes this goes beyond the four years of this Board and therefore the people should have a say as to whether or not they want to subsidize a Court. If we do continue and this gets voted in, we will have to find a way to pay for it. If we were to build that $20 million building, we would be sitting here prioritizing which services of the Township we would be cutting. We cannot continue kicking the can down the road. The judges wanted some time to do their due diligence and we gave them that time. It took a year and a half to do that with Macomb Township. He thinks they deserved that time. Now the ball is in our court. Let’s put a question out to the public. We have risen to the occasion on many things in this Township. Together we have maintained three straight surpluses and we will have another surplus in 2012. We did something that no one said we could do. We are constructing a police station that is going to be completely done by May 1 with a budget under $4 million. There are some critics out there saying that this can’t be done. Let’s get this on a ballot. If the people want this Court built, we will build it. If they don’t want it, it will be the end of a 20-year discussion. This is a big opportunity for us to hear from the people. Mr. Stathakis feels it is time to sit down and write some language. He wants three people to agree with language that can be placed on the ballot. We are not going to use public money for the $5,000 cost of the ballots. Mr. Flynn said if we want to do an advisory ballot that is legal, he would be in favor of that happening in August when it is completely above board. If Mr. Stathakis is demanding that this language be placed on the February ballot, couldn’t he organize, without Board action, a ballot question privately funded with petition signatures and handle it that way. Mrs. Kowal doesn’t see how we can get petition signatures by the 20th. She expressed the same concern that she mentioned at the December 6 Board meeting. She has no problem taking this to a vote of the people if we include a dollar amount and how it will be paid. The intention may be that this is going to fail because Mr. Stathakis said we couldn’t afford the $10 million or $20 million back then. If we did proceed, we would be cutting services now. She feels the same thing holds true with this. We put $3 million into the balance and she doesn’t particularly want to spend that on Court funds. If the people say yes, build the court, we can’t afford to do that. The Court paid us $64,000 this year. Unless you are prepared to raise a millage, we are going to have to cut services drastically. She thinks people need to know that. Heated discussion followed. Mrs. Filar stated the question on the ballot is saying that you want the Court even though it means you need to raise taxes. This may be what the residents want. There are municipalities who voted an extra millage for libraries. What are you supposed to do if the residents vote yes? You have to do it. Mr. Flynn feels it is irresponsible to put a question on the ballot that you already think you know the answer to. You may as well put on the ballot are you in favor of bankrupting Shelby Township, check yes or no. If they vote yes, you are going to do it.
CHARTER TOWNSHIP OF SHELBY DECEMBER 8, 2011 PAGE 4
Mr. Stathakis said let’s not make this too complicated. All he is saying is that we ask the question. The Board is going too far down the road. He doesn’t want to go through all of the “if” statements. Mr. Stathakis said he wants to know if the residents want to support the Shelby Township Board of Trustees to secure funds by allocation from the general fund, selling bonds and/or authorizing tax revenues to support the design and construction of a new Court building in Shelby Township. Mrs. Kowal stated in this language it says do you support the Township securing funds by allocation from general fund, selling bonds and/or authorizing tax revenues. As Mrs. Filar said, if the people say they want to do that and their choice is to raise taxes, then you will be obligated to do that. But they are going to say oh no, we didn’t mean to raise taxes. We agreed to take money from the general fund. You have to face the consequences if it passes. If this is going to be put on the ballot, it can’t be an advisory question. If it is going to be treated as a ballot question it has to be for bonds at a certain amount of dollars and address how they will be paid back. Mrs. Filar said we have to say there is a possibility that we may have to raise taxes. We have to add on to this language. She is not willing to go out for a vote and not let people know the consequences of their actions. Mrs. Filar said we have to decide whether or not we should place language on the ballot in February, and we need to work on that language. Mr. Flynn said let’s figure out the key point. Are there four votes to place a potentially unlawful advisory ballot question in February or do you want to wait until August? He would not stand in the way of waiting until August if you want to add strictly an advisory question. If you want to do a specific question that falls into one of these categories, i.e. a specific bond issue or general fund issue, etc. that’s February. Are there four votes to place an advisory question in February regardless of how it is paid for? Mr. Stathakis indicated it would be pretty hard for people sitting around a table to vote for something if they don’t know what it will be. At the end of this process they may say they will be one of the four and when we are done they may not like it. He asked the Board for their input as to how this language should read. Mrs. Manzella had questions with regard to placing this on the February ballot. How would Mr. Stathakis raise the money, where would it come from? Mr. Stathakis said he will find a way to raise it. He will sit down and figure something out. Discussion followed regarding legality of the ballot language. Mr. Huth provided his input. Mr. Flynn said the issue can be resolved by asking a non-advisory question. Mrs. Manzella asked even if we determine it is legal, can it be challenged. What will be the cost in defending a challenge to that language? Discussion followed regarding the language. A majority of the members felt it should include cost and imposing a burden on the taxpayers that restricts spending in other ways. There is a consequence to keeping the court here and there will be a monetary outcome. Mrs. Filar feels we need to have language that the residents can understand and backup materials that they can review so they will be prepared to determine what they want.
CHARTER TOWNSHIP OF SHELBY DECEMBER 8, 2011 PAGE 5
Mr. Huth said as a summary, the current language would read “even it means cutting services or raising taxes, do you authorize funds to support the design and construction of a new Court building in Shelby Township”. The Board didn’t want the language to be too wordy. They felt it can be preceded by a statement explaining costs. Mr. Flynn said he has an issue with an advisory question in February. We have to see everything in writing explaining where the money is coming from. He asked if there are four votes to support an advisory ballot question in February. He would like to know that. Mrs. Kowal asked if the person handling the money for this issue has to open up a campaign committee account with the county by the 20th prior to accepting any funds for this. There was not a consensus of the Board to have this on the ballot in February. The following individuals expressed their comments/concerns regarding this issue: Clarence Cook, 50067 Chelmsford Court Arnold Schultes, 53078 Scenic Drive Mrs. Manzella addressed timing of the election. She thought we can use the Rec Center language as a sample. Mr. Viar provided input with regard to the Court in Romeo being subsidized by the County. Courts are not money makers as they were in the past. Mrs. Filar said people aren’t paying their fines in this economy since there is no incentive to pay their fines. They receive no jail time and are put on a tether. Court revenues are down and aren’t likely to go up. Funding generated from the Court was discussed briefly. Mrs. Manzella said she does want this to go before the vote of the people. However, she wants it in August when it will be fair and she wants the language to be clear. MOTION by Flynn, supported by Filar, to adjourn. Motion carried. The work session adjourned at 12:08 p.m. ds
This is a request to amend the Sidewalk budget – line item 101-442-967-500 from $100,000 to $155,000 for YR 2011. The Sidewalk Committee approved four additional sidewalk gap and improvement sites requiring this amendment. This is also a request to place this item on the consent agenda. Kathleen Moore Finance Director (586) 803-2060
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 101 - LegislativeAccount 900.000 - Printing & Publishing
278 - CONSUMERS ENERGY 202870647477 Nature Center Utility Bill
Edit 12/07/2011 12/21/2011 12/21/2011 334.32
25415 - A T & T LONG DISTANCE 854126149 1111
NC & PRM Long Distance Use
Edit 11/26/2011 12/21/2011 12/21/2011 .36
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 208 - Nature CenterAccount 920.000 - Utilities
24351 - A T & T 810 R017685 1211
NC T1 Line Edit 12/01/2011 12/21/2011 12/21/2011 221.36
Department 226 - Human Resource Totals Invoice Transactions 1 $76.75
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 253 - TreasurerAccount 727.000 - Office Supply & Printing
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 726.500 - Departmental Supplies
Long Distance Use Edit 11/26/2011 12/21/2011 12/21/2011 2.37
24351 - A T & T 586 R011560 1211
T1 Line Use Edit 12/01/2011 12/21/2011 12/21/2011 17.03
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 738 - LibraryAccount 850.000 - Communications
24351 - A T & T 586 R011561 1211
T1 Line Use Edit 12/01/2011 12/21/2011 12/21/2011 17.03
24351 - A T & T 586 R410091 1211
PRI Local Edit 12/01/2011 12/21/2011 12/21/2011 36.34
20497 - BSB COMMUNICATIONS INC 95647 Nov 2011 Monthly Maint-Phones
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 774 - Senior Citizen OperationsAccount 863.000 - Gasoline
326 - DECKER AUTO PARTS INC 488491 floor dry for Gas pumps & SMART garage
Account 840.014 - Adult Softball Totals Invoice Transactions 1 $300.00Account 840.060 - Breakfast/Dinner with Santa
8802 - PETTY CASH - PARKS-REC-MAINT pc122101 Breakfast w/ Santa supplies, Dollar Tree, PR
Edit 11/22/2011 12/21/2011 12/21/2011 15.10
Account 840.060 - Breakfast/Dinner with Santa Totals Invoice Transactions 1 $15.10
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 788 - Rec Programs - Account 840.103 - Special Recreation
24261 - BURKE'S SPORT HAVEN INC 75388 Special Rec 16- Basketbl uniforms
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 748.000 - Comm Center Maint - Disco
21519 - TRACTOR SUPPLY COMPANY 89684 2-fire pit rings Edit 11/28/2011 12/21/2011 12/21/2011 129.9815515 - ALRO STEEL CORPORATION Bk45285DT Ice Rink stakes Edit 11/30/2011 12/21/2011 12/21/2011 198.2723564 - TIM TRAVIS TREE REMOVAL 12052011 Heritage Garden Elm
tree cut downEdit 12/05/2011 12/21/2011 12/21/2011 650.00
79 - ARLINGTON TRANSIT MIX INC 123587 Ice Rink sealant Edit 11/02/2011 12/21/2011 12/21/2011 109.151383 - WASHINGTON ELEVATOR CO INC 23383 40-fertilizer Edit 11/08/2011 12/21/2011 12/21/2011 540.401383 - WASHINGTON ELEVATOR CO INC 687405 49-50# Capital Rock
Salt for drivesEdit 12/07/2011 12/21/2011 12/21/2011 183.75
326 - DECKER AUTO PARTS INC 489199 PRM 16 heater core, gauge, orings
Edit 12/02/2011 12/21/2011 12/21/2011 70.00
326 - DECKER AUTO PARTS INC 489613 PRM 84 starter Edit 12/05/2011 12/21/2011 12/21/2011 143.95
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 789 - Parks Recreation MaintenanceAccount 860.200 - Auto Repair - Maint Exp
326 - DECKER AUTO PARTS INC 489859 PRM 52 battery & wpr blades
Edit 12/06/2011 12/21/2011 12/21/2011 85.91
4612 - KELLER'S AUTOMOTIVE 18867 PRM 51 trans work Edit 12/07/2011 12/21/2011 12/21/2011 554.18326 - DECKER AUTO PARTS INC 489950 PRM 56 brakes Edit 12/07/2011 12/21/2011 12/21/2011 203.59
1204 - SPENCER OIL COMPANY 379659 diesel 650.5 gal Edit 11/23/2011 12/21/2011 12/21/2011 2,146.09326 - DECKER AUTO PARTS INC 488491 floor dry for Gas pumps
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 727.000 - Office Supply & Printing
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 101 - General Fund
Department 900 - Other FunctionsAccount 969.000 - Weed Ord Exp (Reimbursable)
22612 - VALLEY CITY LINEN 27072360 STATION 4 LINENS Edit 11/28/2011 12/21/2011 12/21/2011 25.7322612 - VALLEY CITY LINEN 27068081 STATION 4 LINENS Edit 11/21/2011 12/21/2011 12/21/2011 26.2822612 - VALLEY CITY LINEN 27072364 STATION 3 LINENS Edit 11/28/2011 12/21/2011 12/21/2011 11.5122612 - VALLEY CITY LINEN 27072362 40 HOUR LINENS Edit 11/28/2011 12/21/2011 12/21/2011 7.145461 - SIGN A RAMA 930 PLACARDS FOR THE
CLINTON RIVEREdit 11/30/2011 12/21/2011 12/21/2011 152.80
22612 - VALLEY CITY LINEN 27072361 STATION 1 LINENS Edit 11/28/2011 12/21/2011 12/21/2011 32.1722612 - VALLEY CITY LINEN 27072368 STATION 2 LINENS Edit 11/28/2011 12/21/2011 12/21/2011 18.755126 - GREEN GIANT LAWN ENHANCEMENT LLC
17335 STATION 1 PEST CONTROL
Edit 12/01/2011 12/21/2011 12/21/2011 38.00
5126 - GREEN GIANT LAWN ENHANCEMENT LLC
17334 STATION 2 PEST CONTROL
Edit 12/01/2011 12/21/2011 12/21/2011 28.00
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 206 - Fire Fund
Department 340 - Fire DepartmentAccount 726.000 - Operating Supplies
5126 - GREEN GIANT LAWN ENHANCEMENT LLC
18334 STATION 3 PEST CONTROL
Edit 11/29/2011 12/21/2011 12/21/2011 28.00
5126 - GREEN GIANT LAWN ENHANCEMENT LLC
17333 STATION 4 PEST CONTROL
Edit 12/01/2011 12/21/2011 12/21/2011 38.00
22612 - VALLEY CITY LINEN 27076649 STATION 1 LINENS Edit 12/05/2011 12/21/2011 12/21/2011 48.9722612 - VALLEY CITY LINEN 27076650 40 HOUR LINENS Edit 12/05/2011 12/21/2011 12/21/2011 14.6522612 - VALLEY CITY LINEN 27076652 STATION 3 LINENS Edit 12/05/2011 12/21/2011 12/21/2011 23.9921079 - HOME DEPOT CREDIT SERVICES 107763 TARPS FOR ENGINE 4
1569 - SUNSHINE MEDICAL 102128 MEDICAL SUPPLIES Edit 11/17/2011 12/21/2011 12/21/2011 1,362.0022612 - VALLEY CITY LINEN 27072363 BLANKETS Edit 11/28/2011 12/21/2011 12/21/2011 18.4024749 - PHILIPS HEALTH CARE 922510586 MEDICAL SUPPLIES Edit 04/11/2011 12/21/2011 12/21/2011 1,000.00
278 - CONSUMERS ENERGY 201980658809 Station 2 Edit 12/07/2011 12/21/2011 12/21/2011 297.70Account 920.000 - Utilities Totals Invoice Transactions 1 $297.70
Account 920.200 - Water Service1158 - SHELBY TWP DPW 2149829000011
111Station 1 water usage 8/5-11/1/11
Edit 11/01/2011 12/21/2011 12/21/2011 328.02
1158 - SHELBY TWP DPW 2169723000011111
Station 1 water usage 8/8-11/2/11
Edit 11/02/2011 12/21/2011 12/21/2011 1,393.27
Account 920.200 - Water Service Totals Invoice Transactions 2 $1,721.29Account 930.100 - Building Maintenance
6349 - RADIANT ENERGY SYSTEMS INC 51099 PARTS FOR STATION 4 APPARATUS ROOM RADIANT HEATERS
Edit 12/05/2011 12/21/2011 12/21/2011 104.51
8582 - ALLIED DOOR COMPANY INC 16531 REPAIRED SOUTHWEST DOOR AT STATION 3
Edit 11/11/2011 12/21/2011 12/21/2011 130.00
Account 930.100 - Building Maintenance Totals Invoice Transactions 2 $234.51Account 981.500 - Capital Outlay -Equip (Fire)
3320 - ACCUMEDWEB LLC 1254 MONTHLY SERVICE & SUPPORT
Edit 12/01/2011 12/21/2011 12/21/2011 423.00
26172 - H D EDWARDS & CO 86095 REPLACEMENT FIRE HOSE TESTER
Edit 11/30/2011 12/21/2011 12/21/2011 3,870.00
Account 981.500 - Capital Outlay -Equip (Fire) Totals Invoice Transactions 2 $4,293.00Department 340 - Fire Department Totals Invoice Transactions 59 $44,063.91
Fund 206 - Fire Fund Totals Invoice Transactions 60 $44,422.58
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 207 - Police Fund
26159 - PURIFIED WATER TO GO 8527 WATER Edit 12/02/2011 12/21/2011 12/21/2011 24.7526159 - PURIFIED WATER TO GO 8561 WATER Edit 12/08/2011 12/21/2011 12/21/2011 50.6420296 - MCDONALD'S 12092011 PRISONER MEALS Edit 12/08/2011 12/21/2011 12/21/2011 68.00
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 207 - Police Fund
Department 305 - Police DepartmentAccount 795.000 - Video Arraignments
677 - COUNTY OF MACOMB MICHIGAN AR111024 VIDEO CHARGES Edit 12/06/2011 12/21/2011 12/21/2011 40.00Account 795.000 - Video Arraignments Totals Invoice Transactions 1 $40.00
Account 804.600 - Network Support14424 - APERION INFORMATION TECHNOLOGIES INC
37779 NETWORK SUPPORT Edit 12/08/2011 12/21/2011 12/21/2011 163.50
18462 - SHELBY TIRE & AUTO SERVICE 30192 VEH 8 - MAINTENANCE WORK
Edit 11/23/2011 12/21/2011 12/21/2011 28.73
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 207 - Police Fund
Department 305 - Police DepartmentAccount 860.200 - Auto Repair - Maint Exp
18462 - SHELBY TIRE & AUTO SERVICE 30203 VEH 2 - MAINTENANCE WORK
Edit 11/23/2011 12/21/2011 12/21/2011 30.00
18462 - SHELBY TIRE & AUTO SERVICE 30212 VEH 14 - MAINTENANCE WORK
Edit 11/28/2011 12/21/2011 12/21/2011 85.26
18462 - SHELBY TIRE & AUTO SERVICE 30256 VEH 60 - MAINTENANCE WORK
Edit 12/01/2011 12/21/2011 12/21/2011 29.15
18462 - SHELBY TIRE & AUTO SERVICE 30261 VEH 1 - MAINTENANCE WORK
Edit 12/05/2011 12/21/2011 12/21/2011 15.00
18462 - SHELBY TIRE & AUTO SERVICE 30283 VEH 43 - MAINTENANCE & REPAIRS
Edit 12/05/2011 12/21/2011 12/21/2011 230.78
18462 - SHELBY TIRE & AUTO SERVICE 30286 VEH 38 - MAINTENANCE
Edit 12/06/2011 12/21/2011 12/21/2011 213.02
22524 - CYNERGY WIRELESS PRODUCTS INC
13153 VEH 25 - EQUIPMENT REPAIRS
Edit 12/02/2011 12/21/2011 12/21/2011 268.00
22524 - CYNERGY WIRELESS PRODUCTS INC
13154 VEH 5 - EQUIPMENT REPAIRS
Edit 12/02/2011 12/21/2011 12/21/2011 146.00
22524 - CYNERGY WIRELESS PRODUCTS INC
13155 VEH 14 - EQUIPMENT REPAIRS
Edit 12/02/2011 12/21/2011 12/21/2011 115.60
22524 - CYNERGY WIRELESS PRODUCTS INC
13161 VEH 3 - EQUIPMENT REPAIRS
Edit 12/05/2011 12/21/2011 12/21/2011 68.00
19212 - GOODYEAR WHOLESALE TIRE CENTERS
188294 TIRES FOR FLEET Edit 11/30/2011 12/21/2011 12/21/2011 1,256.88
19212 - GOODYEAR WHOLESALE TIRE CENTERS
188295 TIRES FOR FLEET Edit 11/30/2011 12/21/2011 12/21/2011 1,447.92
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 207 - Police Fund
Department 305 - Police DepartmentAccount 860.200 - Auto Repair - Maint Exp
18462 - SHELBY TIRE & AUTO SERVICE 30332 VEH 4 - MAINTENANCE WORK
Edit 12/08/2011 12/21/2011 12/21/2011 15.00
18462 - SHELBY TIRE & AUTO SERVICE 30334 VEH 20 - MAINTENANCE
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 260 - Community Block Grant Fund
Department 449 - Section 30 Drain ImprovementAccount 975.905 - Community Projects
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 725.502 - Atty Fees
Long Distance Use Edit 11/26/2011 12/21/2011 12/21/2011 18.99
24351 - A T & T 586 R011560 1211
T1 Line Use Edit 12/01/2011 12/21/2011 12/21/2011 17.03
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 136 - 41 A District CourtAccount 850.000 - Communications
24351 - A T & T 586 R011561 1211
T1 Line Use Edit 12/01/2011 12/21/2011 12/21/2011 17.03
24351 - A T & T 586 R410091 1211
PRI Local Edit 12/01/2011 12/21/2011 12/21/2011 290.78
20497 - BSB COMMUNICATIONS INC 95647 Nov 2011 Monthly Maint-Phones
Department 762 - State of MichiganAccount 965.010 - State of Michigan Fees
16926 - STATE OF MICHIGAN 113011 State of Michigan Fees for November 2011
Edit 11/30/2011 12/21/2011 12/21/2011 77,385.12
Account 965.010 - State of Michigan Fees Totals Invoice Transactions 1 $77,385.12Department 762 - State of Michigan Totals Invoice Transactions 1 $77,385.12
Department 763 - City of UticaAccount 965.021 - Utica Fines & Fees
254 - CITY OF UTICA 113011 Utica Fines & Fees Edit 11/30/2011 12/21/2011 12/21/2011 11,301.18Account 965.021 - Utica Fines & Fees Totals Invoice Transactions 1 $11,301.18
Department 763 - City of Utica Totals Invoice Transactions 1 $11,301.18
Run by Jill Wood on 12/13/2011 05:16:13 PM Page 22 of 31
Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 290 - 41 A District Court
Department 765 - Macomb TWPAccount 965.027 - Macomb TWP Fines & Fees
Account 929.900 - Energy Efficiency Cons Blk Grant Totals Invoice Transactions 1 $440.00Department 489 - Energy Grant - Federal - Windows Totals Invoice Transactions 1 $440.00
Fund 489 - Energy Grant - Federal - Windows Totals Invoice Transactions 1 $440.00Fund 497 - Shelby Soccer City
Department 497 - Soccer CityAccount 807.000 - Engineering Consulting Fees
Run by Jill Wood on 12/13/2011 05:16:13 PM Page 23 of 31
Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Account 277.000 - Payable for Customer Overpmts5468 - RICHARD KRUS 1043261 1211 REFUND -
Run by Jill Wood on 12/13/2011 05:16:13 PM Page 24 of 31
Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 591 - Supply and TransmissionAccount 730.900 - Equip Veh O&M
9269 - VAN HORN TRUCK PARTS INC 24144 HOSES FOR SPREADER Edit 12/06/2011 12/21/2011 12/21/2011 107.56Account 730.900 - Equip Veh O&M Totals Invoice Transactions 1 $107.56
Account 731.000 - Supply & Exp Cut Install1179 - SLC METER SERVICE INC 241026 TAP SUPPLIES Edit 11/17/2011 12/21/2011 12/21/2011 4,547.68
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 596 - Administrative and GeneralAccount 730.592 - Property Maint
18921 - CHEM AQUA INC 548652 WATER TREATMENT - HVAC
326 - DECKER AUTO PARTS INC 488480 BRAKE LIGHT ASSEMBLIES
Edit 11/29/2011 12/21/2011 12/21/2011 43.90
Run by Jill Wood on 12/13/2011 05:16:13 PM Page 26 of 31
Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 592 - Water and Sewer Fund
Department 661 - Motor PoolAccount 781.000 - Parts
326 - DECKER AUTO PARTS INC 489267 BAND CLAMP SW1 Edit 12/02/2011 12/21/2011 12/21/2011 12.16326 - DECKER AUTO PARTS INC 488489 BLOWER MOTOR
Run by Jill Wood on 12/13/2011 05:16:13 PM Page 28 of 31
Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 692 - Equipment Replacement Fund
Department 756 - Riverbends ParkAccount 985.756 - Nature Center & Log Cabin
Department 998 - FMIS ProjectAccount 985.600 - FMIS Project
25162 - NEW WORLD SYSTEMS 11032011 Next Gen Conversion Edit 10/03/2011 12/21/2011 12/21/2011 5,700.00Account 985.600 - FMIS Project Totals Invoice Transactions 1 $5,700.00Department 998 - FMIS Project Totals Invoice Transactions 1 $5,700.00
Fund 692 - Equipment Replacement Fund Totals Invoice Transactions 8 $20,560.60Fund 701 - Trust & Agency
Account 255.371 - Bldg Performance Bonds 5049 - LISA & PHILIP LEONE 11 55365 BUILDING BOND
RETURN - 55739 WHITNEY
Edit 06/29/2011 12/21/2011 12/21/2011 1,112.50
3107 - LOMBARDO HOMES OF SE MICHIGAN
09 10461 BUILDING BOND RETURN - 7311 N. CENTRAL PK
Edit 07/23/2009 12/21/2011 12/21/2011 547.50
3723 - CENTENNIAL DEVELOPMENT CO LLC
11 31315 BUILDING BOND RETURN - 51416 MERRY
Edit 04/05/2011 12/21/2011 12/21/2011 1,125.00
12668 - NINO HOMES INC 10 90213 BUILDING BOND RETURN - 6498 GLENBROOKE
Edit 10/06/2010 12/21/2011 12/21/2011 1,017.50
4155 - PRIME BUILDING COMPANY INC 11 13966 BUILDING BOND RETURN - 54248 QUEENSBOROUGH
Edit 02/14/2011 12/21/2011 12/21/2011 325.00
17998 - GEMINI HOMES INC 11 33295 BUILDING BOND RETURN - 6534 GLENBROOKE
Edit 04/13/2011 12/21/2011 12/21/2011 1,130.00
21101 - DEQUINDRE INVESTMENTS INC 08 19237 BUILDING BOND RETURN - 51850 DEQUINDRE
Edit 10/24/2008 12/21/2011 12/21/2011 100.00
5455 - RE/MAX EAGLE REALTY INC 11 95051 BUILDING BOND RETURN - 3884 AUBURN
Edit 11/01/2011 12/21/2011 12/21/2011 50.00
Run by Jill Wood on 12/13/2011 05:16:13 PM Page 29 of 31
Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 701 - Trust & Agency
Account 255.371 - Bldg Performance Bonds 3653 - CAROL & NIDA PICCININI 10 15076 BUILDING BOND
RETURN - 56037 ASHBROOKE E
Edit 02/16/2010 12/21/2011 12/21/2011 1,160.00
4953 - SUMMIT POINTE CUSTOM 11 45374 53451 AURORA PARK - BLDG BOND
Run by Jill Wood on 12/13/2011 05:16:13 PM Page 30 of 31
Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Vendor Invoice No. Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice AmountFund 701 - Trust & Agency Totals Invoice Transactions 29 $12,027.50
Fund 750 - Payroll ImprestAccount 231.001 - A/P Blue Cross/Blue Shield
Fund 750 - Payroll Imprest Totals Invoice Transactions 1 $33.45Fund 899809 - BuchinghamForest Street Lighting
Account 925.000 - Street Lighting278 - CONSUMERS ENERGY 201802650535 November Street Lights Edit 11/30/2011 12/21/2011 12/21/2011 379.78
Account 925.000 - Street Lighting Totals Invoice Transactions 1 $379.78Fund 899809 - BuchinghamForest Street Lighting Totals Invoice Transactions 1 $379.78
* = Prior Fiscal Year Activity Grand Totals Invoice Transactions 448 $1,370,097.29
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Accounts Payable by G/L Distribution ReportInvoice Due Date Range 12/21/11 - 12/21/11
Planning & Zoning Department
TOWNSHIP BOARD AGENDA December 20, 2011 Dequindre Road Reconstruction Project Last month I attended a meeting at the Road Commission of Oakland County to discuss the planning process for the reconstruction of Dequindre Road from Long Lake Road north to Auburn Road. A copy of the meeting summary is attached. This project is 80 percent federally funded with a cost sharing agreement for those communities that share a common boundary along Dequindre Road (Troy, Sterling Heights, Rochester Hills, Shelby Township, Oakland County and Macomb County). The project is currently in the early design phase of the construction process. Right-of-way acquisition is scheduled for 2013 with construction planned for 2016. Shelby Township’s local share of the design costs is 8 percent or $20,000. A copy of the proposed cost sharing agreement is attached. This is similar to the agreement that was approved earlier this year for Dequindre Road resurfacing project that required township participation. H:\Board\Dequindre Road Engineering - Cost Sharing Memo.doc
At the request of the Township Supervisor, please add the agenda item: “Discussion of the appointment to the position of Township Clerk” to the agenda on 12/20/2011. The Supervisor will provide back up after the 12/14/2011 work session. Thank you.
Lisa Suida Charter Township of Shelby Human Resources Director 52700 VanDyke | Shelby Township, MI 48316‐3572| [email protected] office (586) 726‐7241 | mobile (586) 747‐0895 | fax (586) 726‐9370
Charter Township of Shelby Office of the Supervisor
Memo
To: Clerk Terri Kowal-w/attachments From: Richard H. Stathakis, Supervisor CC: Rob S. Huth, Jr., Township Attorney
Joseph Youngblood, Director / PRM Fazal Khan, Township Engineer
Date: December 12, 2011 Re: Agenda Item - Board of Trustees Meeting – Tuesday, December 20, 2011 Approval to Conduct a Seismic Survey in River Bends Park
Several weeks ago the Township was contacted by Mr. Peter Kiewit, Permit Agent for Great Lakes Geophysical, Inc., with regard to performing a seismic survey in River Bends Park. Mr. Kiewit met with our PRM Director, Township Attorney and Township Engineer and explained the project that Great Lakes Geophysical, Inc., on behalf of Savoy Energy, LP, would like to undertake in River Bends Park, specifically in Sections 19, 20, 28 and 29 (attached). In the course of conversation the topic of compensation for the Township was addressed. As a result Great Lakes Geophysical, Inc., made a formal offer of Three Thousand Dollars ($3,000.00) as a “crossing fee” to conduct the seismic survey (attached). In concern for our residents, Mr. Kiewit was asked to provide references from other communities in which he has previously performed this type of study. Mr. Khan was provided with two references, and contacted engineers in both communities (attached). Mr. Kiewit will be in attendance at the Board Meeting to answer any questions and address any concerns. RS/amp P:AgendaDec11RBGeoSurvey
FAZAL KHAN & ASSOCIATES, INC. Civil Engineers & Land Surveyors
Fazlullah M. Khan, P.E., MSCE
Donald H. King, P.S. Carol P. Thurber, P.E.
December 7, 2011 Charter Township of Shelby Attn: Richard Stathakis, Supervisor 52700 Van Dyke Ave Shelby Township, MI 48316 Re: Great Lakes Geophysical, Inc.
Approval to Conduct a Seismic Survey Dear Mr. Stathakis; Mr. Rob Huth and I met with Mr. Peter Kiewit of Great Lakes Geophysical, Inc. on November 17th , 2011 at the Township Municipal Offices to discuss a seismic survey across lands owned by the Township in Sections 19, 20, 28, and 29 (River Bends Park). At the meeting we asked Mr. Kiewit to provide us with references of the communities that they have previously worked with. We were provided names of two communities. I called the engineers in each community to discuss the impacts of the survey.
1) City of Livonia Kevin Roney, P.E. Assistant City Engineer
According to Mr. Roney, most of the seismic work they did was in the Right of Ways with residential and commercial buildings about 75 ft from the line of seismic activity. No damages were reported to any of the structures. They received calls from residents about feeling some vibrations. According to Mr. Roney, the vibrations at 75 ft were no more than what anyone would have felt with road paving equipment.
2) City of Adrian
Kristen Bauer, P.E. City Engineer
According to Ms. Bauer, they have no complaints and no damages from the seismic test. Most of their tests were conducted in city parks and farmland. They did not permit them to do any testing in the downtown area due to the age of the existing buildings.
Great Lakes Geophysical, Inc. Approval to Conduct a Seismic Survey December 7, 2011 Page 2 We also asked Mr. Kiewit for monetary compensation for the permit to cover the cost of professional and legal expenses. Attached is his letter offering $3000.00. We are asking that this matter be put on the Board Agenda for the December 20th meeting for consideration. Mr. Kiewit will be there to answer any questions that the board members may have. Fazal Khan & Associates; Inc. Fazal Khan, P.E., MSCE M:\Shelby Township\Projects\2009\09030\Documents\2009-10-26 easement review letter.doc
Shelby Township
52700 Van Dyke Nov. 18, 2011
Shelby Twp., MI. 48316
Dear Sirs:
Great Lakes Geophysical has been in contact with Shelby Township to request permission to
conduct a 2D seismic survey across lands owned by the Township in Sec. 19, 20, 28, 29 (River
Bend Park). Great Lakes will be conducting this seismic survey on behalf of Savoy Energy, LP.
On Nov. 17th
, 2011 I met with Robert Huth and Fazlullah Khan at the Township Office. In our
conversation the topic of compensation for the township was brought up. At this time I would
like to make a formal offer of Three Thousand Dollars ($3,000.00) as a crossing fee to conduct
this seismic survey.
Sincerely,
Peter E. Kiewit Peter E. Kiewit
Permit Agent
Charter Township of Shelby Office of the Supervisor
Memo
To: Clerk Terri Kowal-w/attachments From: Richard H. Stathakis, Supervisor Date: December 12, 2011 Re: Agenda Item - Board of Trustees Meeting – Tuesday, December 20, 2011 Discussion Regarding Notice Letter Sent to Nightingale Towing, Inc.
As you are aware a Notice Letter was hand-delivered as well as mailed to Messrs. John and Nick Nightingale of Nightingale Towing, Inc. The content of this letter is now up for discussion. RHS/amp P:AgendaDec11Ltr Nightingale
memo
Shelby Township Clerk’s Office
To: Board of Trustees From: Terri Kowal, Clerk CC: Kathleen Moore Date: 12/9/2011 Re: Newspaper Bids
Comments: We opened the bids for the newspaper ad prices this afternoon. Attached are the bids. You will note that the Source is $5.25 per inch, while C & G is $8.25 per inch, and the Detroit News and Free Press is $16.35 per inch. Therefore I would recommend granting a 2 year contract to the Source Newspaper at a cost of $5.25 per inch.
BID OPENING
CLERK’S OFFICE
LEGAL NEWSPAPER
December 9, 2011 - 4:08 p.m. Present: Terri Kowal, Clerk; Diane Seliwoniuk, Recording Secretary Terri Kowal opened and read the bids submitted by the following companies:
ADVISOR & SOURCE NEWSPAPERS $ 5.25 per column inch 48075 Van Dyke Shelby Twp, MI 48317
C & G NEWSPAPERS $ 8.75 per column inch 13650 11 Mile Road Warren, MI 48089
DETROIT NEWS $16.35 per column inch AND DETROIT FREE PRESS 6200 Metropolitan Parkway Sterling Heights, MI 48312 ds
CHARTER TOWNSHIP OF SHELBY
LEGAL NEWSPAPER BID FORM
The Charter Township of Shelby is taking bids for legal newspaper services.
Please complete the attached information, as well as the Qualification
Statement, and return it in a SEALED ENVELOPE, clearly marked "Legal
Newspaper Bid," to the Clerk's Office, 52700 Van Dyke, Shelby Township,
Michigan 48316 no later than December 9 at 4:00 p.m. Bids will be opened
immediately after this deadline
Ifyou need additional information, please contact Karyn Schaffner, Clerk's
Office, (586) 803-2032.
This proposal will be part of a contractual agreement between the selected
bidder and the Charter Township of Shelby for a period of two (2) years
(commencing January 1,2012).
- The proposal needs to be signed by an Officer or authorized representative of
the bidder's company who can promise the validity of all pricing and statements in
the proposal. Please use these pages, or equivalent, to respond.
All proposals shall become the property ofthe Charter Township of Shelby
and the Township reserves the right to accept any bid, to reject any or all bids and
to waive irregularities in any bid in the best interest of the Township.
REMINDER: BIDS MUST BE DELIVERED TO THE SHELBY TOWNSHIP
CLERK'S OFFICE NO LATER THAN DECEMBER 9, 2011 AT 4:00 P.M. IN A
SEALED ENVELOPE LABELED "NEWSPAPER BID".
1
Charter Township of Shelby Legal Newspaper Bid
1. We require that you are able to receive electronic submissions of our legal
notices. Can your company comply: Yes J No _
In the event of an e-mail problem, would we submit notices by fax, your
pick-up, etc.
~es
v( Subscriptions
'Y- Newsstands
___Mailed to homes - Ifmailed, the number ofhomes _
K.. Other. Please explain.
~ 0 trLtY dellVt-re& wee-tl (j · I
2.
3. Method ofpaper distribution:
Ifmore than one method is checked for Question #3, please explain:
TOTAL AVERAGE CIRCULATION FOR THE SIX MONTH PERIOD ENDED MARCH 31,2011
TYPE OF PUBLICATION: Community Newspapers FREQUENCY: Weekly LOCATION: Shelby Township, Michigan PUBLISHED BY: Journal Register Company ESTABLISHED: 1972 Email: [email protected] Web: www.sourcenewspapers.com
CONTACT INFORMATION: 48075 Van Dyke Shelby Township, Michigan 48317 Tel: (586) 731-1000 Fax: (586) 731-8172 Jeff Parra, Publisher Christine Troszak, General Manager Kenneth White, Circulation Director
Circulation Data
1. TOTAL AVERAGE DISTRIBUTION 116,590 %
99.1
A. Paid (>50% of basic price) 1) Home Delivery 2) Mail SUbscriptions 3) Single Copy Sales 4) Employee Copies 5) Newspaper in Education 6) Bulk Paid Circulation
91
91
0.1
0.1
B. Other Paid (sold at less than 50%) 1) Home Delivery 2) Single Copy Sales 3) Newspaper in Education 4) Event Sales 5) Bulk Total Other Paid
Total Paid 91 0.1
C. Unpaid Distribution* 1) Home Delivery 2) Mail 3) Residential Bulk 4) Non-Residential Bulk 5) Samples Total Unpaid Distribution
114,974
475 1,050
116,499
97.8
0.4 0.9
99.1
D. Total Distribution (sum of A,B,C) 116,590 99.1
Returns All Other Copies (Service, Files) Net Press Run
46 979
117,615 0.8
100.0
*See paragraph 4 for distribution explanation
2A. Breakdown of average circulation and distribution (item 1) by publication
UnPaid
Total Home Mail Res. Non Sample Total Total Publication Paid Del. Res. Unpaid Dist.
3. Publisher's policy, subscription rates, other information concerning report
Policy is to publish weekly community newspapers printed in photo offse~ circulating in Macomb and Oakland counties. See annual audit report for zip code details.
Subscription Rates: Mail - 1 year - $80.00; Single Copy - 75 cents
4. Explanatory/additional data
Other Paid: Delivered as an insert in a paid publication (Item 181) -- These are home delivered copies inserted in the Macomb Daily Newspaper, which is audited by another firm.
Unpaid home delivery (Item 1C1) - A single copy which is normally rubber-banded or plastic wrapped and delivered at the entrance door, yard, or driveway of a single family dwelling; or a single copy placed at the entrance door of an individual unit in apartment and condominium buildings and row houses.
Unpaid residential bulk (Item 1C3) - Home delivery of five or more copies placed at convenient central locations on premises of apartment and condominium complexes, mobile home parks and retirement villages for pickUp by residents. Number of copies is subject to weekly adjustment reflecting seasonal and other changes in demand.
Unpaid non-residential bulk (Item 1C4) - Carrier Delivery of five or more copies placed at transient locations, including stores, restaurants, motels, public buildings, shopping centers and copies placed in street boxes and display racks at high traffic locations. Number of copies is subject to weekly adjustment reflecting seasonal and other changes in demand.
5. Field verification of publisher's delivery system
As part of its auditing procedures, CAC conducted an independent field verification between the dates of June 17 and July 20, 2009, to determine the degree of household coverage of the publisher's delivery system. The field verification was conducted through telephone interviews with adult members of a random selection of households within the publisher's defined circulation area.
Findings indicate that the publisher's delivery system reaches 98.7% of its defined market.
The field verification has a margin of error of plus/minus 1.1 % at a 95% confidence level.
December 8, 2011
Charter Township of Shelby 52700 Van Dyke Shelby Township, MI48316-3572
Terri Kowal, MMC Clerk, Karyn Schaffner and to Whom it may concern:
Thank you for offering us at C & G Newspapers' Shelby-Utica News, the opportunity to bid on the Legal Newspaper advertising for Shelby Township. As the local community newspaper for Shelby Township and surrounding areas, we pride ourselves in being able to deliver the highest quality, credible news so the citizens are kept well infornled.
We hope we will be able to serve the Township of Shelby by publishing your legal notices etc., for the upcoming 2012, 2113 years. Please feel free to contact me if you have any questions concerning the enclosed bid information.
My best wishes to all ofyou for the upcoming holiday season. Sincerely,
(J 11 1 C. r,.'t (!,,'"' UtiL "+r c) lC.orlh, Ok ~ KII Sir Wi '''bIN S+Fe,,1; R()'f4LO~!I, 1{6t'67 - J"IA-tty €",kH ~:t./.hJtA. d'-lh - ;J", ..,) o~o
CIry of UJI1Itf!b{ : ::J9se>o I4tlJotE..1Wilt",..), &1 Wc!;3/ R. &r/o",!! J"SG ·S}~J.{'3?
Newspaper's Name
Typed or Printed Name Title
/;2-8-11
Signature Date
4
Charter Township of Shelby Legal Newspaper Bid
QUALIFICATION STATEMENT
1. Do you maintain a bonafide list of paying subscribers?
Yes No L Explanation T/'r<,;: /~ l\ F,e.~I"4&-/ ~
2. Newspaper is published: Daily Weekly ~
3. Number ofyears your newspaper has been published,3 D fJLt.I~ Y£~l.
4. Number ofyears your newspaper has been circulated within Shelby
Township, without interruption cJ 0 (Ji. ... ~ V,E~r
5. Percentage of your newspaper dedicated to:
Editorial .3S' % Advertising cP S- %
I, __.,,::;;.&_L,_r:f_'_N_fi:.__M-..:...IY~C-/L::::....;..;::~s ~__, hereby certify that the
foregoing information is accurate and true.
C i 6 }lewsf3~IJ~;' j
'fhe. S"helhv- C/ffC;:-' N~w '; i
Newspaper's Name
§t.,!=1 ~/V€ ~Y£tes s ~(. £- i (' /11/bUCLrI N' 1'1(1"AJ It!-d,~
Typed or Printed Name Title
1;2- 8-((~4~' Signature Date
5
CHARTER TOWNSHIP OF SHELBY
LEGAL NEWSPAPER BID FORM
The Charter Township of Shelby is taking bids for legal newspaper services.
Please complete the attached information, as well as the Qualification
Statement, and return it in aSEALED ENVELOPE, clearly marked "Legal
Newspaper Bid," to the Clerk's Office, 52700 Van Dyke, Shelby Township,
Michigan 48316 no later thanDecember 9 at 4:00 p.m. Bids will be opened
immediately after this deadline
If you need additional information, please contac1Karyn Schaffner, Clerk's
Office, (586) 803-2032.
This proposal will be part of acontractual agreementbetween the selected
bidder and the Charter Township of Shelby for a period oftwo (2) years
(commencing January 1, 2012).
The proposal needs to be signed by an Offirer or authorized representative of
the bidder's company who can promise the validity of all pricing and statements in ,
the proposal. Please use these pages, or equivalent, to respond.
All proposals shall become the property of the Charter Township of Shelby
and the Township reserves the right to accept any bid, to reject any or all bids and
to waive irregularities in any bid in the best interest of the Township.
REMINDER: BIDS MUST BE DELIVERED TO THE SHELBY TOWNSHIP
CLERK'S OFFICE NO LATER THAN DECEMBER 9,2011 AT 4:00 P.M. IN A
SEALED ENVELOPE LABELED "NEWSPAPER BID".
1
---
--- ---
Charter Township of Shelby Legal Newspaper Bid
1. We require that you are able to receive electronic submissions of our legal
notices. Can your company comply: Yes_x__ No _
In the event of an e-mail problem, would we submit mtices by fax, your
pick-up, etc.
Fax 586-977-7510
2. Deadline for publication submission:
48 hrs. prior to publication
3. Method of paper distribution:
_x__Subscriptions
x Newsstands
Mailed to homes- Ifmailed, the number of homes
___Other. Please explain.
If more than one method is checked for Question #3, please explain:
The Detroit News and Free Press are delivered to homes on Sunday,
Thursday and Friday and sold in newsstands, racks and retail outlets. Monday,
Tuesday, Wednesday and Saturday The Detroit News and Free Press are sold in
newsstands, racks and retail outlets.
2
-- ---
Charter Township of Shelby Legal Newspaper Bid
4. Describe the n1ethod your paper uses for pnofing legal notices to ensure
accuracy and timely publication.
Account representative visually proofs ad copy as well as using spell check.
5. If you omit a publication, please describe how you would resolve the
problem.
If the error was on our part we would re-run or offer credit at the discretion
Of the client.
6. Can we submit a legal notice with multiple publication dates?
Yes x No
If yes, describe how you will keep track of the subsequent publication dates
so we can be assured that the multiple dates will be published.
Via our front end order entry system.
Cost per column inch: See attached for line rates. Note: 14 lines = 1 column inch.
3
Annual Commit'ment Le\iels -pn Line Self-' ,
" '" SerViRates CaU Center Rates
Open Rate $14.50 $16.35
$7500-$9999 $13.15 $15.00
$10,000-$19,999 $12.15 $14.00
$20,000-$34,999 $11.15 $13.00
$35,000-$54,999 $10.15 $12.00
$55,000-$64,999 $9.15 $11.00
$65,000-$99,999 $8.15 $10.00
$100,000-$199,999 $7.15 $9.00
$200,000 $6.15 $8.00
All rates are per line, per day 14 Note: lines per column inch
On line Posting of Notice $20 additional for 7 days
Affadavits of Publication $25 per notice
Charter Township of Shelby Legal Newspaper Bid
REFERENCES:
If you are currently, or have been in the past, a legal newspaper for any
municipalities, please list their names, addresses and a contact person.
Wayne County, City of Detroit, City ofTroy.
Detroit News and Free Press
Newspaper's Name
Lynn Curtis-Misner Director of Inside Sales
Typed or Printed Name Title
Signature Date
4
Charter Township of Shelby Legal Newspaper Bid
QUALIFICATION STATEMENT
1. Do you maintain a bonafide list of paying subscribers?
Yes x No Explanation_Weare audited regularly by ABC
(Audit Bureau ofCirculation)
2. Newspaper is published: Daily_x__ Weekly _
3. Number of years your newspaper has been published_175+__
4. Number of years your newspaper has been circulatd within Shelby
Township, without interruptionOngoing since Shelby Twp. Was established.
5. Percentage of your newspaper dedicated to:
Editorial_70__% Advertising_30 %
I, Lynn Curtis-Misner, hereby certify that the foregoing information is accurate and
true.
Detroit News and Free Press
Newspaper's Name
Lynn Curtis-Misner Director of Sales
Typed or Printed Name Title
Signature Date
5
CHARTER TOWNSHIP OF SHELBY
LEGAL NEWSPAPER BID FORM
The Charter Township of Shelby is taking bids for legal newspaper services.
Please complete the attached information, as well as the Qualification
Statement, and return it in a SEALED ENVELOPE, clearly marked "Legal
Newspaper Bid," to the Clerk's Office, 52700 Van Dyke, Shelby Township,
Michigan 48316 no later than December 9 at 4:00 p.m. Bids will be opened
immediately after this deadline
If you need additional information, please contact Karyn Schaffner, Clerk's
Office, (586) 803-2032.
This proposal will be part of a contractual agreement between the selected
bidder and the Charter Township of Shelby for a period of two (2) years
(commencing January 1, 2012).
The proposal needs to be signed by an Officer or authorized representative of
the bidder's company who can promise the validity of all pricing and statements in
the proposal. Please use these pages, or equivalent, to respond.
All proposals shall become the property of the Charter Township of Shelby
and the Township reserves the right to accept any bid, to reject any or all bids and
to waive irregularities in any bid in the best interest of the Township.
REMINDER: BIDS MUST BE DELIVERED TO THE SHELBY TOWNSHIP
CLERK'S OFFICE NO LATER THAN DECEMBER 9,2011 AT 4:00 P.M. IN A
SEALED ENVELOPE LABELED "NEWSPAPER BID".
1
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Charter Township of Shelby Legal Newspaper Bid
1. We require that you are able to receive electronic submissions of our legal
notices. Can your company comply: Yes No _
In the event of an e-mail problem, would we submit notices by fax, your
pick-up, etc.
2. Deadline for publication submission:
3. Method of paper distribution:
___Subscriptions
Newsstands
___Mailed to homes - If mailed, the number of homes _
___Other. Please explain.
If more than one method is checked for Question #3, please explain:
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Charter Township of Shelby Legal Newspaper Bid
4. Describe the method your paper uses for proofing legal notices to ensure
accuracy and timely publication.
5. If you omit a publication, please describe how you would resolve the
problem.
6. Can we submit a legal notice with multiple publication dates?
Yes No
If yes, describe how you will keep track of the subsequent publication dates
so we can be assured that the multiple dates will be published.
Cost per column inch _
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Charter Township of Shelby Legal Newspaper Bid
REFERENCES:
If you are currently, or have been in the past, a legal newspaper for any
municipalities, please list their names, addresses and a contact person.
Newspaper's Name
Typed or Printed Name Title
Signature Date
4
Charter Township of Shelby Legal Newspaper Bid
QUALIFICATION STATEMENT
1. Do you maintain a bonafide list of paying subscribers?
Yes No Explanation _
2. Newspaper is published: Daily Weekly _
3. Number of years your newspaper has been published _
4. Nunlber of years your newspaper has been circulated within Shelby
Township, without interruption _
5. Percentage of your newspaper dedicated to:
Editorial % Advertising %
I, , hereby certify that the
foregoing information is accurate and true.
Newspaper's Name
Typed or Printed Name Title
Signature Date
5
Charter Township of Shelby
Theodore P. Schoenherr, Director Department of Public Works, Water and Sewer
6333 23 Mile Road Phone: 586 726-7272 Shelby Township, MI 48316-4405 Fax: 586 726-7221 Website: shelbytwp.org
Email: [email protected] 8, 2011 Charter Township of Shelby Board of Trustees 52700 Van Dyke Shelby Township, MI 48316 RE: Water and Sewer Rates Honorable Board Members: In accordance with Shelby Township’s Ordinances, sections 58-151 and 58-312, and in accordance with the Township Board’s motion of June 9, 2009, the Department of Public Works is requesting the Township Board’s authorization to establish the retail water and sanitary sewer rates for the period of January 1, 2012 through December 31, 2012. Under the provisions of the above-referenced Ordinances, the new retail water and sewer rates will be $3.431 per 100 cubic feet for water and $3.587 per hundred cubic feet for sanitary sewer. These rates will apply to any bill generated after January 1, 2012. These adjustments represent a 8.68% increase for water and a 9.90% increase for sanitary sewer. Thank you for your attention to this matter. If you have any questions, please contact me. Very truly yours, CHARTER TOWNSHIP OF SHELBY
Theodore P. Schoenherr Director of Public Works TPS/pac Enclosure
Approved Included in Rate FormulaLine No. Expenses: Budget Total Water Sanitary
1 Total Administration and General Expense 710,474$ 468,913$ 241,561$ 2 Total Capital Expenses & Debt Principal Payments 6,034,476 - - 3 Total Debt Service Expense 1,047,627 183,455 864,172 4 Total Depreciation Expense 3,100,815 885,183 2,215,632 5 Add SAD Depreciation - 197,944 169,449 6 Deduct Box Culvert Depreciation - - (9,184) 7 Total Labor & Benefits 2,692,719 1,777,195 915,524 8 Total Motor Pool Expenses 19,300 12,738 6,562 9 Total Non-Operating Expenses 950 384 566 10 Total Operating and Maintenance Expenses 673,221 154,051 519,170 11 DWSD/MCCWWDD Water & Sewer Charges 14,563,734 10,442,886 4,120,848 12 Total Retention Basin Expenses 1,300 - - 13 Total SubSurface Drainage Expense 4,365 - - 14 Total Operating Expense 28,848,981$ 14,122,748$ 9,044,301$
Offsetting Revenue Adjustments:15 Capital Charge / Front Footage Total 200,000$ 115,000$ 85,000$ 16 Total Customer Install Revenue 95,000 57,000 38,000 17 Total Interest Revenue 104,500 62,700 41,800 18 Total Other Revenue 1,154,448 548,617 605,831 19 Deduct Capital Cont' from Developers (75,000) (50,000) 20 Wholesale Water Sales 1,054,300 1,054,300 - 21 Ready to Serve Charge - Total 348,258 255,471 92,787 22 Total Offsetting Revenue Adjustments: 2,956,506$ 2,018,088$ 813,418$
23 Revenue Requirement (Line 14 less Line 22) 12,104,660$ 8,230,883$ 24 Anticipated Revenue (Line 26 times Line 28) 12,104,660$ 6,246,520$ 25 Depreciation Supplement (Line 23 Less Line 24) -$ 1,984,363$
26 Anticipated Billable Units (CCF) 3,528,039 1,741,367
REVENUES2011 2012 2012 Water 2012 Sewer Expense Water Sewer
Account Number Ammended Approved Amount Amount Code Percent Percent
Fund: 592 - Water and Sewer Fund - Rev
Fund: 592 - Water a 607-000 Metered Sales to Customer -Water 11,108,800 12,108,977 12,108,977 - 100% 0%Fund: 592 - Water a 607-300 Metered Sales to Customers-Sewer 5,752,800 6,322,312 - 6,322,312 0% 100%Fund: 592 - Water a 607-500 Metered Sales/Invoiced 958,455 1,054,300 1,054,300 - 100% 0%
17,820,055 19,485,589 13,163,277 6,322,312
Fund: 592 - Water a 653-000 Capital Charges 290,000 175,000 105,000 70,000 Cap Chrg 60% 40%Fund: 592 - Water a 653-200 Front Foot Assessment-Water 10,000 10,000 10,000 - Cap Chrg 100% 0%Fund: 592 - Water a 653-300 Front Foot Assess-Sewer 15,000 15,000 - 15,000 Cap Chrg 0% 100%Capital Charge / Front Footage Total 315,000.00 200,000.00 115,000 85,000
Fund: 592 - Water a 651-100 Admin Fee-Construction,Taps, Etc 5,000 5,000 3,000 2,000 Cust-Install 60% 40%Fund: 592 - Water a 653-100 Customer Install-Taps 105,000 90,000 54,000 36,000 Cust-Install 60% 40%Total Customer Install Revenue 110,000.00 95,000.00 57,000 38,000
Fund: 592 - Water a 665-000 Interest Income 100,000 100,000 60,000 40,000 Interest 60% 40%Fund: 592 - Water a 665-200 Interest Income - Receiving A/C 4,500 4,500 2,700 1,800 Interest 60% 40%Total Interest Revenue 104,500.00 104,500.00 62,700 41,800
Fund: 592 - Water a 607-100 Customer Meter Charge (Oversize) 14,700 14,700 8,820 5,880 Other Rev. 60% 40%Fund: 592 - Water a 607-110 Customers Arrears Billed - - - - Other Rev. 70% 30%Fund: 592 - Water a 607-301 Sewer Surcharge 275,000 297,000 - 297,000 Other Rev. 0% 100%Fund: 592 - Water a 608-000 Inspection Charges 7,500 7,500 4,500 3,000 Other Rev. 60% 40%Fund: 592 - Water a 626-500 Material Billed 12,000 12,000 7,200 4,800 Other Rev. 60% 40%Fund: 592 - Water a 627-441 Admin Fee - GF 100,000 100,000 60,000 40,000 Other Rev. 60% 40%Fund: 592 - Water a 628-000 Mechanic Charges 8,500 8,500 5,100 3,400 Other Rev. 60% 40%Fund: 592 - Water a 640-000 Customer Service Charges 1,500 1,500 900 600 Other Rev. 60% 40%Fund: 592 - Water a 642-500 Duplications & Photostats 600 600 360 240 Other Rev. 60% 40%Fund: 592 - Water a 650-000 Construction Water 750 750 750 - Other Rev. 100% 0%Fund: 592 - Water a 653-500 Sewer Cleaning 3,600 3,600 - 3,600 Other Rev. 0% 100%Fund: 592 - Water a 653-600 Distribution System Maintenance 15,000 5,000 3,000 2,000 Other Rev. 60% 40%Fund: 592 - Water a 659-000 Customer Penalties 518,865 566,798 374,087 192,711 Other Rev. 66% 34%Fund: 592 - Water a 659-660 Sewer Lead Violations - - - - Other Rev. 0% 100%
2011 2012 2012 Water 2012 Sewer Expense Water Sewer Account Number Ammended Approved Amount Amount Code Percent PercentFund: 592 - Water a 669-300 Hydrant Rentals 5,000 5,000 5,000 - Other Rev. 100% 0%Fund: 592 - Water a 671-100 Miscellaneous Revenue 4,000 1,000 600 400 Other Rev. 60% 40%Fund: 592 - Water a 674-500 Capital Contributions Developers 125,000 125,000 75,000 50,000 Other Rev. 60% 40%Fund: 592 - Water a 675-200 Sale of Vehicles - 1,500 900 600 Other Rev. 60% 40%Fund: 592 - Water a 679-600 Reimburse/Wages - - - - Other Rev. 60% 40%Fund: 592 - Water a 679-999 Reimburse - cnty - snow plowing 8,988 4,000 2,400 1,600 Other Rev. 60% 40%Fund: 592 - Water a 689-000 Workmans Comp Refund 1,579 - - - Other Rev. 60% 40%Fund: 592 - Water a 699-735 Transfer From Post Employment - - - - Other Rev. 60% 40%Total Other Revenue 1,102,582 1,154,448 548,617 605,831
2011 2012 2012 Water 2012 Sewer Expense Water Sewer Account Number Ammended Approved Amount Amount Code Percent Percent
Total Administration and General Expense 710,474 468,913 241,561 Total Capital Expenses 6,034,476 - - Total Debt Service Expense 1,047,627 183,455 864,172 Total Depreciation Expense 3,100,815 885,183 2,215,632 Total Labor & Benefits 2,692,719 1,777,195 915,524
Total Motor Pool Expenses 19,300 12,738 6,562 Total Non-Operating Expenses 950 384 566 Total Operating and Maintenance Expenses 673,221 154,051 519,170 DWSD/MCCWWDD Water & Sewer Charges 14,563,734 10,442,886 4,120,848 Total Retention Basin Expenses 1,300 - - Total SubSurface Drainage Expense 4,365 - - Total Water & Sewer Expenses 28,848,981 13,924,804 8,884,036
Expense Reconciliations to the BudgetLess Total Capital Expenses 22,814,505
Total Expense from Budget Summary 22,814,505
-
(1,300)
(4,365)
22,808,840 22,808,840 -
Revenue Reconciliations to the BudgetWater & Sewer Sales 19,485,589
Theodore P. Schoenherr, Director Department of Public Works, Water and Sewer
6333 23 Mile Road Phone: 586 726-7272 Shelby Township, MI 48316-4405 Fax: 586 726-7221 Website: shelbytwp.org
Email: [email protected] 8, 2011 Charter Township of Shelby Board of Trustees 6333 23 Mile Road Shelby Township, MI 48316 RE: Request for Adoption of Amendment No. 1 to the Contract for Water Service between the City of Detroit and the Charter Township of Shelby Honorable Board Members: On March 18, 2010, the Township Board authorized the Township to enter into a thirty-year Contract for water service with the City of Detroit, which became effective May 18, 2010. As stated in the Contract, Section 5.07, in part, “Not later than the second year of the Contract Term, the Board and Customer
shall negotiate a contractually binding Maximum Flow Rate, Pressure Range, Projected Annual Volume and Minimum Annual Volume for the succeeding three years of the Contract Term.”
As the end of the second year of the Contract is approaching, we are required to provide the City of Detroit with adjustments, if any, to our peak hour, maximum day and annual volume requirements. We have analyzed our historical data along with current and projected usage trends for the next three Contract years. Fazal Khan and Associates, Township Engineer and John Kaczor of Municipal Analytics have reviewed the analysis, and they concur with the proposed changes to Exhibit 3, which will be our adjustments to the requirements stated above. Township Attorney, Robert Huth has also reviewed Amendment No. 1 to the Contract and is satisfied with the changes. Therefore, I am requesting that the Board adopt Amendment No. 1 to the Contract between the City of Detroit and the Charter Township of Shelby. Thank you for your attention in this matter. If you have any questions, please do not hesitate to contact me. Very truly yours, CHARTER TOWNSHIP OF SHELBY
The Human Resources Director, in concurrence with the Library Director, respectfully request s approval to begin recruiting for and establish an eligibility list for a replacement in the position of Librarian I, Children’s Services (grade 22, general) at the Library. This request is in anticipation of a vacancy, as employee # 11196 has given notice of retirement effective January 14, 2012. The replacement of this position is required to maintain our State of Michigan certification as a Public Library. Please see the attached organizational chart reflecting no increase in staffing levels will result from this request. The selection of this individual will be made in full compliance with the General Employee Civil Service Rules and Regulations from an eligibility list yet to be established. This individual will be hired as a Librarian I, Children’s Services at pay grade 22, general. Respectfully, Lisa Suida Human Resources Director CC: Rick Stathakis, Township Supervisor
Please find the attached proposal of the virtualization project for Board consideration at the December 20th regular Board meeting. Thank you. NILS LARSON | Information Technology Dept.
Re: Server Virtualization and Microsoft Exchange 2010
Server Virtualization and Microsoft Exchange 2010 By the end of 2013 fifteen servers will come out of warranty and will reach end of life. These servers control several core applications and comprise the majority of the backbone of Shelby Township’s server infrastructure. In order to ensure the continued reliability of the Township’s server environment these systems need to be replaced as warranties expire.
Server virtualization is a cost effective and reliable alternative to purchasing servers for individual applications. It will allow for future expansion without the cost associated with purchasing new hardware. It will also provide a modern backup system and an upgraded email system with better support for mobile devices such as smart phones. Virtualization also reduces power consumption, more efficiently utilizes resources and provides high availability to reduce system downtime. It is recommended that the Township purchase the first two virtual hosts now and the third virtual host in 2012. Due to the scope of this project, several quotes were accumulated and broken down by category to receive the best possible pricing. All quotes are attached for comparative purposes. The preferred vendors and pricing are outlined in the table below and highlighted in green.
It is the recommendation of the IT department to proceed with the virtualization project as discussed in the work session on November 16th using the preferred vendors as shown in the table above. Work on this project will commence upon Board approval and receipt of materials. Funds for this project are available in account 692-212-985-000.
OE400SPS
QUOTE NO. ACCOUNT NO. DATE
CLQB788 10538560 12/9/2011
BILL TO: CHARTER TOWNSHIP OF SHELBY 52700 VAN DYKE AVE
Accounts PayableSHELBY TOWNSHIP , MI 48316-3556
Customer Phone #586.803.2064
SHIP TO: CHARTER TOWNSHIP OF SHELBY Attention To: IT DEPT52700 VAN DYKE AVE
SHELBY TOWNSHIP , MI 48316-3556 Contact: JOHN MILLER Customer P.O. # CLQB788
CDW Government230 North Milwaukee Ave. Vernon Hills, IL 60061 Phone: 847.371.5000 Fax: 312-705-8646
Please remit payment to:CDW Government 75 Remittance Drive Suite 1515Chicago, IL 60675-1515
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Item Unit cost Quantity Total price
657312-S01 HP ProLiant DL385G7 Server - Smart Buy
Savings using Smart Buy - $514HP ProLiant DL385 G7 Server2 12-Core AMD Opteron™Processors Model 6234 (2.4GHz,115W)HP 16GB PC3-10600R 2x8GB2Rank MemoryHP P410i/512MB Flash BackedCache (SAS Array Controller)(2) Embedded HP NC382i Dual PortMultifunction Gigabit ServerAdaptersHP 8-Bay Small Form Factor DriveCageHP SlimLine 12.7mm SATA OpticalDVD-RW Drive2 HP 460W CS HE Hot-Plug PowerSuppliesIntegrated Lights Out 3 (iLO 3)Management3 years parts, labor and onsiteservice (3/3/3) standard warranty.Certain restrictions and exclusionsapply.This product is pre-configured.Additional options shipseparately
p $3,099.00 $6,198.00
Call for availability.
HP Smart Buy 8GB PC3-10600R1x8GB 2Rank Memory
p $169.00 $3,380.00
Call for availability.
Smart Buy HP 300GB 6G Hot Plug2.5 SAS Dual Port 10,000 rpmEnterprise Hard Drive
p $309.00 $3,399.00
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12/12/20113
HP NC364T PCI Express Quad PortGigabit Server Adapter - Low Profile
p $529.00 $1,058.00
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HP Storage D2700 DiskEnclosure w/ (6) 300GB 6GSAS 10K 2.5in. DP ENT HDD
Installed
Now you can get 6Gb drivesand performance in this 25drive enclosure at great low
price
only $4,990.00!
HP Storage 1/8 G2 LTO-4Ultrium 1760 SAS Tape
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Estimated Ship Date
12/13/20113
Subtotal: $14,035.001
EST tax: $852.034
EST shipping: $165.54
Estimated order total: $15,052.57
Business lease cost: (48 months) » Apply online $380.352
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3 HP is not responsible for delays outside of our immediate control, including delays related to order processing orunexpected increase in demand. Typically only orders paid for by credit card receive credit approval on the sameday the order is placed. Orders delayed due to order processing will default to an Estimated Ship Date 30 daysfrom the date credit is processed and the order is released. Estimated Ship Dates are based on any knownextended lead times.
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p The product you have selected is a Promotional Item and will not be eligible for any additional discounts,coupons or other promotional offers.
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13 1 WU-ENHHW-001 ENHANCED HARDWARE SUPPORT - WARR UPG G EA $708.00
14 1 M-ENHSW-011 ENHANCED SOFTWARE SUPPORT - PLATFORM/ELM H EA $1,053.00
$14,422.00
Sub Total by Category
Hardware $9,800.00
Software $2,861.00
Service $0.00
Warranty & Maintenance $1,761.00
Subtotal(USD) $14,422.00
System Total(USD) $14,422.00
Expiration Date
This Cart will Expire on: 06-MAR-2012
This Pricing will Expire on: 31-DEC-2011
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The configuration in the cart is considered COMPLETE by EMC's Configuration Standards. Incomplete configurations will not be honored.
Promotion Codes Applied to this quote:
Freight Total(USD) TBD
Total(USD) $14,422.00
Internal Tracking Number5351499
OE400SPS
QUOTE NO. ACCOUNT NO. DATE
CLRH747 10538560 12/7/2011
BILL TO: CHARTER TOWNSHIP OF SHELBY 52700 VAN DYKE AVE Accounts Payable SHELBY TOWNSHIP , MI 48316-3556 Customer Phone #586.803.2064
SHIP TO: CHARTER TOWNSHIP OF SHELBY Attention To: IT DEPT 52700 VAN DYKE AVE SHELBY TOWNSHIP , MI 48316-3556 Contact: NILS LARSON 586.803.2064 Customer P.O. # CLRH747
Customer: Charter Township of ShelbyNETARX, A LOGICALIS COMPANY. Date: 12/12/20113252 University Drive Suite 200 Quote #:Auburn Hills, MI 48326 Account Mgr: Patrick Rotary
Shelby Township Virtualization Project
12/12/2011 Confidential NETARX, A LOGICALIS COMPANY. Page 1 of 2
Netarx Quotation
Vmware licensingVS5-ENT-C VSPHERE V5 ENTERPRISE 1CPU WITH 64GB VRAM ENTITLEMENT 4 $2,875.00 $2,414.89 $9,659.56VS5-ENT-G-SSS-C BASIC SNS VSPHERE V5 ENTERPRISE FOR 1YR 4 $604.00 $575.33 $2,301.32VCS5-FND-C VCENTER SERVER V5 FOUNDATION UP TO 3HOST PER INSTANCE 1 $1,495.00 $1,255.73 $1,255.73VCS5-FND-G-SSS-C BASIC SNS VCENTER SERVER FOUNDATION FOR 1YR 1 $545.00 $518.91 $518.91 $13,735.52
Total Equipment: $81,844.96Total Support & Maintenance: $6,937.99
Total Professional Services: $0.00Project Subtotal $88,782.95
Sales Tax: $0.00Shipping & Handling: $650.00
47841_bom2.ntx PROJECT TOTAL $89,432.95
Notes:
12/12/2011 Confidential NETARX, A LOGICALIS COMPANY. Page 2 of 2
OE400SPS
QUOTE NO. ACCOUNT NO. DATE
CLNH823 10538560 12/2/2011
BILL TO: CHARTER TOWNSHIP OF SHELBY 52700 VAN DYKE AVE Accounts Payable SHELBY TOWNSHIP , MI 48316-3556 Customer Phone #586.803.2064
SHIP TO: CHARTER TOWNSHIP OF SHELBY Attention To: NILS LARSON 52700 VAN DYKE AVE SHELBY TOWNSHIP , MI 48316-3556 Contact: NILS LARSON 586.803.2064 Customer P.O. # CLNH823
Product Description - All license products listed below include 1 year of Production level Support
and Subscription (SnS) Service unless otherwise indicated.
VMware vSphere 5 Enterprise for 1 processor w/ 1yr production SNS
vCenter Server 5 Foundation for vSphere up to 3 hosts (Per Instance) w/ 1yr production SNS
For all new Software deployed, all related SnS Services will be delivered at the Production Support level (24x7x365). Member will be billed in advance for the full term of
SnS Services indicated on their purchase order. SnS Service is required on each license to receive ongoing Production Support, Software updates and upgrades. Merit offers
multi-year SnS Service options and will manage the renewal process on the behalf of Merit VMware Licensing Members. Member agrees to pay renewal invoices prior to the
BILL TO: NILS LARSON 52700 VAN DYKE AVE Accounts Payable SHELBY TOWNSHIP , MI 48316-3556 Customer Phone #586.803.2064
SHIP TO: CHARTER TOWNSHIP OF SHELBY Attention To: NILS LARSON 52700 VAN DYKE AVE SHELBY TOWNSHIP , MI 48316-3556 Contact: NILLS LARSON Customer P.O. # ZFX1294
TOM STIEN 866.537.4635 Electronic Drop Ship Request Terms GOVT-EXEMPT
QTY ITEM NO. DESCRIPTION UNIT PRICE EXTENDED PRICE
4 2471470 VMWARE VSPHERE 5 ENT 1P Mfg#: VMM-VS5-ENT-C Contract: MARKET Electronic distribution - NO MEDIA
2,516.02 10,064.08
4 2482972 VMWARE VSPHERE 5 ENT 1P 1Y BSNS Mfg#: VMR-VS5-ENT-G-SSS-C-R Contract: MARKET Electronic distribution - NO MEDIA
1,876.64 7,506.56
1 2471455 VMWARE VCENTER SRV 5 VSPHERE 3H Mfg#: VMM-VCS5-FND-C Contract: MARKET Electronic distribution - NO MEDIA
1,321.96 1,321.96
1 2492452 VMWARE VCENTER SRV 5 BSNS Mfg#: VMR-VCS5-FND-G-SSS-C-R Contract: MARKET Electronic distribution - NO MEDIA
1,486.14 1,486.14
SUBTOTAL FREIGHT
TAX
20,378.74 0.00 0.00
20,378.74
CDW Government 230 North Milwaukee Ave. Vernon Hills, IL 60061 Phone: 847.371.5000 Fax: 847-968-1548
Please remit payment to: CDW Government 75 Remittance Drive Suite 1515 Chicago, IL 60675-1515
Charter Township of Shelby Office of the Supervisor
Memo
To: Clerk Terri Kowal-w/attachments CC: Glenn Wynn, Director / Planning & Zoning From: Richard H. Stathakis, Supervisor Date: December 14, 2011 Re: Agenda – Board of Trustees Meeting – December 20, 2011 Appointment of Members to Planning Commission
Due to existing vacancies on the Planning Commission, and having discussed same with Glenn Wynn, Planning & Zoning Director, I conducted interviews with those applicants that expressed an interest in serving on the Planning Commission. I also spoke with Members whose terms had expired (Janet Breen and Diane Wessels) and both ladies expressed no objections to no longer serving as a Member of the Planning Commission. As a result, I present for consideration and approval by the Board of Trustees the appointment of Mr. Carl Dallo to serve as a Member of the Planning Commission to fill the expired term of Ms. Janet Breen; and, the appointment of Mr. Ronald Waxmonsky to serve as a Member of the Planning Commission to fill the expired term of Ms. Diane Wessels. RHS/amp Attachments P:2011DecPlanCommAppoint