AFOMP Annual Council Meeting, 2004 Kuala Lumpur, Malaysia€¦  · Web viewFor Tagbilaran City, if you book your room at Bohol Tropics Resort through the SEACOMP organizing committee,

Asia-Oceania Federation of Organization for Medical Physics

www.afomp.org

2011 AFOMP Annual Council Meeting

Minutes of Meeting

Date : October 1st (Saturday), 2010Time : 12:00 – 14:00

Venue : Meeting Room 2 (3rd Floor of Alumni Hall) Kyushu University School of Medicine

宙時魂

AFOMP Annual Council Meeting, 2011, Fukuoka, Japan

Minutes of Meeting

Venue : Meeting Room 2 (3rd Floor of Alumni Hall)

Kyushu University School of Medicine

Time : 12:00-14:00, October 1, 2011

Present :Kwan-Hoong Ng, President

Yimin Hu, Vice President (Voting Delegate of China)

Tae-Suk Suh, Secretary General ( Korea)

Chirapha Tannanonta instead of Anchali Krisanachinda,

Treasurer (Voting Delegate of Thailand)

Kiyonari Inamura, Past-President, FC Chair

Hee-Joung Kim ETC Chair

Howell Round, PDC Chair (Voting Delegate of New Zealand)

Yaoxiong Huang, SC Chair (Voting Delegate of China)

Kin Yin Cheung, AC Chair (Voting Delegate of Hong kong)

Chen-Shou Chui, Voting Delegate of Taiwan

Shigekazu Fukuda, Voting Delegate of Japan

Kumaresh Chandrapaul, Voting Delegate of Bangladesh

Young yih Han, Voting Delegate of Korea

Bo-Young Choe, Voting Delegate of Korea

Freddy Hargarto, Voting Delegate of Indonesia

Fukai Toyofuku, Voting Delegate of Japan

Masahiro Endo, Voting Delegate of Japan

Eva Bezak , Voting Delegate of Australia

James C L Lee, Voting Delegate of Singapore

Ang Kmong Wei, Voting Delegate of Singapore

Victon Angelo Margallo instead of Prof. Agnette Peralta, Voting Delegate of Philippines

Mohammad Islam, Canada (guest)

Salahuddin Ahmad, USA (guest)

1. Agenda: The meeting minutes of AFOMP Council Meeting 2010 and the meeting agenda 2011

are given in Appendix 1, and approved.

- According to the suggestion of Dr. Chen Shou Chui, the award and honors committee was

approved by AFOMP Council members as one of the official AFOMP subcommittee.

- AFOMP newsletter has not been published since new AFOMP newsletter editor was chosen.

AFOMP Council suggested President Kwan encourages Dr. John Baines (new editor) to

manage AFOMP newsletters. (December 2010, June 2011, December 2011 / three issues)

Congress report of Taiwan and Fukuoka should be included in AFOMP newsletter with

commercial promotion.

2. President’s Report: Kwan-Hoong Ng (Malaysia) presented the President’s report. (Appendix 1)

3. Treasurer’s Report: The report A Krisanachinda (Thailand) submitted via e-mail was endorsed by

Council Members. (Appendix 2)

4. Secretary General’s Report: T.S. Suh (Korea) presented the Secretary General’s report.

(Appendix 3)

- AFOMP discussed endorsement from AFOMP for an educational symposium that Cheng

Saw organized from University Sains Malaysia and finally endorsed Malaysia Symposium

(Kuala Lumpur, Malaysia on Sept. 10-12, 2011)

- Mrs. Sunmi Kim was introduced as a new AFOMP webmaster and asked AFOMP council

member to provide necessary contents to develop new AFOMP website.

5. Education and Training Committee Report: Hee Joung Kim (Korea) presented ETC report.

(Appendix 4)

6. Professional Development Committee Report: Howell Round (New Zealand) presented PDC

report. (Appendix 5)

- AFOMP Council member asked Hu Yimin, WC2012 organizing chair to provide some

proposal for AFOMP 2012 program (specially PDC & ETC) by email.

7. Science Committee Report: Yaoxing Huang (China) presented SC Report. (Appendix 6)

8. Funding Committee Report: K. Inamura (Japan) presented the FC Report.(Appendix 7)

- K. Inamura explained AFOMP dues (and 150% IOMP dues)

- AFOMP agreed that IOMP would continue this action since AFOMP agreed with IOMP,

while encouraging AFOMP members to pay 150% IOMP dues(100% for IOMP, 50% for

AFOMP)

9. Award and honors Committee Report: K.Y. Cheung presented the Travel Award and young

investigator award Report. It was suggested that award and honor committee was approved as

subcommittee of AFOMP. (Appendix 8)

10. Fukai Toyofuku, organizing chair of AOCMP 2011 gave short summary of 11 th AOMP in

conjunction with 6th JKMP about history of AOCMP (2002, 2005, 2012) in conjunction with

JKMP and of registration etc. (Appendix 9)

11. Hu Yimin organizing chair of AOCMP 2012 presented current progress about AOCMP 2012

program

- AOCMP 2012 program would be included in WC 2012 program instead of separate program.

- Provide special session for AFOMP members in conjunction with WC2012 program

12. Singapore was chosen as a hosting country for AOCMP2013. James C L Lee, organizing chair of

AOCMP 2013 gave 5 min talk about the future plan of 13th AOCMP.

- 13th AOCMP would be held in conjunction with 11th SECOMP.

13. Group photo

This meeting was adjourned at 2:00 pm

[Appendix 1]

President's report

[Appendix 2]

Asia-Oceania Federation of Organizations for Medical Physics

11th AOCMP TREASURER’S ANNUAL REPORT 2011

Account of Income and Expenditure for the Year 2010Income10thAOCMP Travel Awards (Return) 1,500Donation (Professor K.Inamura) 300 1,800

Expenditure AFOMPWebsite Fee & Bank Service charge 307.50

Total Expenditure 307.50

Anchali KrisanachindaTreasurer

Oct 19, 2011

宙時魂

Item Description (A)Expenditure

(B)Income

Accounting activity 307.50 1,800Balance (B) - (A) 1492.50

Fund brought forward from 2010 US$ 5,953.50Balance carried forward to October 2011 US$7,446.00

[Appendix 3]

Secretary General’s report

1. Report in 10th AOCMP at Taipei, Taiwan

The 10th AOCMP was held in the beautiful city of Taiwan during October 15-17, 2010.

(Annex 1. The Congress Report in AFOMP news letter 2010 December issue)

2. Other related Meeting in AFOMP region

(1) ICMP 2011

International Medical Physicists Symposium was held under the theme of “Medical Physics Board

Certification: Looking Ahead” at ICMP in Port Alegre, Brazil on April 17-20, 2011. Dr Raymond Wu,

chair of IBMPCB was making a special effort to organize this special symposium and Dr Tae Suk Suh

(korea) and Dr Shingekagu Fukuda (Japan) gave talks about the certification of medical physicists of their

countries.

(2) Sri Lanka workshop

The Sri Lanka workshop was held in Colombo, Sri Lanka in Mar 24 - 27, 2011 (Annex 2. Program)

(3) 1st MEFOMP Congress

1st MEFOMP international conference of medical physics will be held in Shiraz, Iran October 26-28,

2011. (Annex 3. Conference Announce)

(4) South East Asian Congress of Medical Physics 2011 will be held in Manila and Tagbilaran City this

year on 16 – 19 November, 2011. (Annex 4)

3. EOI for AOCMP 2013

The EOI for AOCMP 2013 was announced at August 4, 2011. Only Singapore, submitted its EOI for

AOCMP 2013 by the dead line. (Sept. 26, 2011) (Annex 5). The EOI will be discussed in AFOMP

ExCom/Council meeting. A more Detailed information will be presented by representative of each

country.

4. Announcement of awards

The 11th AOCMP young investigation award and Travel award announced at June 20, 2011 (Annex 6)

5. AFOMP homepage

(1) Webmaster

The AFOMP homepage is managed by New AFOMP webmaster Mrs. Sun-Mi Kim and Mr. Tae-Ho Kim.

(2) New AFOMP website

New website has been developed by Korean Web-company with the donation of USD 4,500 from Dr. Tae

Suk Suh, Catholic University of Korea. The website design and security of board has been improved.

Now, the temporary address of renewal site is http://ssw007.basehosting.co.kr/. (Annex 7)

6. Other Notice

(1) First AFOMP on-line symposium (Annex 8)

(2) IUPAP young Scientist Award in medical Physics (Annex 9)

(3) AFOMP Policy #3 has now been published on line. (Springer.com) (Annex 10)

(4) Modification of AFOMP Commercial funding form (Annex 11)

[Annex 1]

10th AOCMP Summary Report

(Submitted by Chen-Shou Chui, 23 January 2011)

The 10th Asia-Oceania Congress of Medical Physics (10th AOCMP) was held in Taipei, Taiwan from

October 15-17, 2010. It was attended by 263 delegates from 20 different countries.

The first day (October 15th) of the conference was designated as the Pre-Congress workshop, in which the

focus was on the continuing education of medical physicists and students. There were 4 and 8 sessions of

refresher courses, respectively, for imaging and therapy physics. Leading experts from the world were

invited as speakers for these sessions. Topics of imaging physics included “Methods for patient dose

assessment in diagnostic radiology” and “How to Measure the Image Quality of X-ray CT”. Topics of

therapy physics included “Brachytherapy”, “Proton Therapy”, “External Beam Planning techniques”,

“External Beam treatment verification and QA”, “SBRT”, “Radiobiological modeling”, “Monte Carlo

Methods”, and “Image Registration Algorithms”.

The second (October 16th) and the third (October 17th) day were devoted to presentations on various topics

of medical physics and social programs. In the opening ceremony welcome speeches were given by

AFOMP’s past president Barry Allen, current president Kwan Hoong Ng, IOMP’s vice president Kin Yin

Cheung, and chair of the local organizing committee Chen-Shou Chui. In the President’s symposium,

keynote speeches were given by C. Clifton Ling of Memorial Sloan Kettering Cancer Center on “Linac-

based IGRT – an Evolution”, and by John Hazle of MD Anderson Cancer Center on “Magnetic

Resonance Imaging Guided Thermal Therapy”. There were 4 other symposiums dedicated to specific

topics including new technologies and their applications in medicine, medical physics education, and

certification and licensing of medical physicists. Of special note is there was a new Young Investigator

Symposium organized in this conference to provide young physicists a platform to present their works.

There were altogether 22 submissions, of which 9 were selected as the finalists. The competition was

scored by a panel of judges. The 1st place winner was W. Itano of Japan on “Automated verification

method for patient setup based on digitally reconstructed radiography and portal image for prostate cancer

treatment”, the 2nd place winner was T. Lin of U.S.A. on “Dosimetric Evaluation of XiO Convolution and

Eclipse AAA Algorithms for Non-Tertiary MLC Design”, and two 3rd place winners N. Mukumoto of

Japan on “Verification of the Tracking Accuracy for a Four-Dimensional Image-Guided Radiotherapy

System with a Gimbaled X-ray Head, MHI-TM2000” and JC Lee of Taiwan on “A dynamic junction

technique for total body irradiation”.

There are also 66 proffered oral presentations and 66 poster papers.

On social programs, the opening ceremony featured a spirit-lifting drum performance by the Hsiukuluan

drum troupe, formed exclusively by mental patients of Yuli Veterans Hospital. A welcome dinner was

held on October 15 accompanied by a performance of the aboriginal people. On October 16 a tour was

organized to the National Palace Museum which houses the world’s largest and most precious collection

of Chinese paintings, ceramics, bronzes, jades, sculptures, brocade screens, embroidery, and historical

relics.

The conference was organized by the Chinese Society of Medical Physics, Taipei, and co-organized by

Chang Gung University and the North American Chinese Medical Physicists Association. It was

supported by grants from various Taiwanese government agencies and also by 15 commercial exhibits.

These supports are greatly appreciated.

The 11th AOCMP will be held in Japan. We hope to see you all there.

Opening ceremony of the 10th AOCMP

[Annex 2]

[Annex 3]

[Annex 4]Dear Colleagues,

I am pleased to inform you that the South East Asian Congress of Medical Physics 2011 will be held in Manila and Tagbilaran City this year on 16 – 19 November. Details of the Congress are found on www.doh.gov.ph/SEACOMP2011

Here are some highlights and additional information:

The International Organization of Medical Physics Travel Grant is available for medical physicists and medical physics graduate students from developing countries who wish to attend SEACOMP 2011. Please submit the abstract of your paper to [email protected] and indicate in the main text of your email message that you wish to apply for the IOMP travel grant. Deadline for grant application is 15 September 2011.

Abstracts of SEACOMP2011 shall be published in the journal Australasian Physical and Engineering Sciences in Medicine. The Congress Proceedings will be published with an ISBN number.

Day 1 (November 16) of SEACOMP 2011 will be held at the University of Santo Tomas (UST) Graduate School. This is the 400th year anniversary of the founding of UST!

Days 2 – 4 (November 17 – 19) will be held at the Bohol Tropics Resort, Tagbilaran City, Bohol Province. This is one of the most beautiful provinces in the Philippines!

There are daily flights from Manila to Tagbilaran City aboard Philippine Air Lines, Cebu Pacific, AirPhil Express, and Sea Air.

Hotels in Manila which are relatively near UST are Cherry Blossom Hotel, Bayview Park Hotel, Manila Pavilion Hotel, Pearl Manila Hotel, Palm Plaza Hotel, Royal Palm Hotel, G-Hotel Manila by Waterfront, and Aloha Hotel.

For Tagbilaran City, if you book your room at Bohol Tropics Resort through the SEACOMP organizing committee, you only have to pay, for your accommodation and breakfast, the amount of P1,000 per person per night BUT four persons must share the room. Please make your reservation for Bohol Tropics Resort by emailing [email protected]

See you all in November!

Agnette PeraltaCo-chairperson, Organizing Committee,SEACOMP2011

[Annex 5]

[Annex 6]

11th Asia-Oceania Congress of Medical Physics, 2011September 29 - October 1, 2011 Fukuoka, Japan

www.aocmp 201 1 .org

TRAVEL AWARDSGoals of the Awards

1. To assist medical physicists from developing countries in the AFOMP region to attend and present their work at

the 11th AOCMP.

2. To foster international co-operation in the field of medical physics between AFOMP member countries.

The Awards (US $ 8,0 00 in total)

1 US$ 800 for each successful applicant

Mandatory Requirements

1 The applicant shall be a medical physicist currently practicing in an AFOMP member country (excluding Japan and Korea)1; and

2 The applications shall be verified and endorsed by the respective AFOMP member organizations (this condition may be exempted for applicants from countries where medical physics organizations do not exist); and

3 The applicant shall have at least one abstract accepted for presentation at the 11th AOCMP; and 4 Each awardees shall submit a short report by November 15, 2011 to the AFOMP Secretary-General and to

his/her Medical Physics Association/Society on what was learnt at the Congress and how they intend to apply that in their own countries.

Selection Criteria

Higher priority will be given to the following. 1 Applicants from developing countries/areas. 2 The level of responsibility in performing and/or supervising others to perform medical physics service. 3 The value to the applicants in promoting medical physics in their institutions/countries in attending the congress. 4 Applicants who have less opportunity of attending overseas training/conferences. 5 Applicants who have not received any AFOMP travel awards before.

Application Procedure

1. Applicants should complete the application form given below.

2. Complete application form must be sent by email to: Dr. Kin Yin Cheung, Chairman of 11th AOCMP Travel

Awards Committee at kycheung@h ksh . com on or before July 31, 2011

3. Applications received shall be considered by the 11th AOCMP Travel Awards Committee2, whose decision shall

be final. Applicants should provide in their applications all relevant information for assessment by the Committee.

Note: An applicant may also apply for the 11th AOCMP Young Investigator Awards. In the event that both

applications are successful he/she will be allowed to receive only one award whichever is the most appropriate.

1 Medical physicists practicing in developing countries in the AFOMP region but not yet AFOMP members may also apply. 2 Membership: Kin Yin Cheung (Hong Kong), John Drew (Australia), James Lee (Singapore), Wada Shinichi (Japan)

APPLICATION FORM FOR THE AFOMP TRAVEL A WARDS

11 th AOCMP, SEPTEMBER 29 - O CTOBER 1 , 201 1, F ukuoka, JAPAN Completed applications each with a copy of the submitted abstracts (if applicable) must reach Dr. Kin Yin Cheung by email: kycheung@h ksh . com on or before July 31, 2011

1. APPLICANT:Country of Practice: ………………………………………………………………………………………………………

Given Name: …………………………………………….. Surname: ……………..…………………………………

Address at Work: …………………………………………………………………………………………………………

……………………………………….……………………………………………………………………………………..

Telephone No. : ………………………………… e-mail Address: ……………………………………………….

Present Job Position: …………………………………………………………………………………………………….

Main Duties: ……………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………….................................

Title of Paper/Poster: ……………………………………………………………………………………………………..

……………………………………………………………………………………………………………………………….

(A copy of the submitted abstract must be attached to this application form)Motivation for attending the conference (Attach a separate page if necessary):

……………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………..

………………………………………………………………………………………………………………………………..

Details of any AFOMP Awards Received Before: ..……………………………………………………………………..

Signature of Applicant: ………………………..……………….………… Date: ………….………………………….

2. ENDORSEMENT OF APPLICATION BY AFOMP NATIONAL MEMBER ORGANIZATION:Name of AFOMP Member Organization: …………………………………………………………

Name of Official :…………………………………Position in Organization ……………………

Correspondence Address: …………………………………………………………………………

…………………………..…………………………… e-mail Address ……………………………

Comment on the Application: ……………………………………………………………………..………………………………………………………………………………………………………

Signature of Official: ……………………..………….. Date: …………………………………

11th Asia-Oceania Congress of Medical Physics, 2011September 29 - October 1, 2011 Fukuoka, Japan

www.aocmp 201 1 .org

YOUNG INVESTIGATOR AWARDSGoals of the Awards

1. To promote scientific research and development in AFOMP

2. To encourage and assist young investigators to present at the 11th AOCMP their research

and development work in medical physics.

The Awards (US $ 4,0 00 in total)

2 Eight abstracts will be selected by a panel of experts for presentation at the Young

Investigator Symposium. The presenting authors for the three outstanding abstracts will each

be granted an award of US$1000 and a certificate. The presenting authors of the other five

selected abstracts will each be granted US$200 and a certificate.

Eligibility

5 Current medical physics students or practicing medical physicists with less than 5 years of working experience from AFOMP countries can apply for the awards using the application form given below.

6 Each applicant shall attach a copy of his/her abstract and a manuscript of the proceedings of not more than 4 pages on information on the scientific aspect of the abstract when submitting the application.

7 Completed applications shall be verified by the applicants’ supervisors before their submissions.

Selection CriteriaSelection shall be based on the following. 1 Originality of the work. 2 Accuracy. 3 Relevance and impact on promoting advances in medical physics.4 Presentation.

Application Procedure5 Applicants should complete the application form given below. 6 Complete application form must be sent by email to: Dr. Kin Yin Cheung, Chairman of 11th

AOCMP Travel Awards Committee at [email protected] on or before July 31, 2011 7 Applications and abstracts received shall be reviewed by an Expert Panel, whose decision

shall be final. Applicants should provide in their applications all relevant information for assessment by the Panel.

Note: An applicant may also apply for the 11th AOCMP Travel Awards. In the event that both

applications are successful he/she will be allowed to receive only one award whichever is the most

appropriate.

APPLICATION FORM FOR THE AFOMP YOUNG INVESTIGATOR A WARDS

11 th AOCMP, SEPTEMBER 29 - O CTOBER 1 , 201 1, F ukuoka, JAPAN

Completed applications each with a copy of the submitted abstracts and with no more than 4 pages of supporting scientific information and data must reach Dr. Kin Yin Cheung by email: kycheung@h ksh.com on or before July 31, 2011

1. APPLICANT:Country of Practice/Study: …………………………………………………………………………………………………..

Given Name: ………………………………………………… Surname: ………………………………………

Address at Work/Study: ……………………………………………………………………………………………………..

……………………………………….…………………………………………………………………………………………

Telephone No. : …………………………………………… e-mail Address: …………………………………….........

Present Job Position/Field of Study: ……………………………………………………………………………………..

Main Duties/ Areas of Research: …..…………………………………………………………………………………….

………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………...................................

Title of Abstract: …….………………………………………………………………………………………………………...

………………………………………………………………………………………………………………………………….

(A copy of the submitted abstract must be attached to this application form)Motivation for attending the conference (Attach a separate page if necessary):

……………………………………….

………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………….

………………………………………………………………………………………………………………………………….

Signature of Applicant: ………………………..……………….………… Date: ………….……………………………….

2. VERIFICATION OF APPLICATION BY SUPERVISOR:Name of Organization/Institution: ……….………………………………………………………………………………..

Name of Supervisor: ………………………………….. Position in Organization ………………………………….

Correspondence Address: ………………………………………………………………………………………………...

………………………………………………………………………e-mail Address ……………………………………..

The undersigned confirm that the applicant complies with Item 1 of the requirements as listed under Eligibility in the announcement.

Signature: ……………………..………………………… Date: …………………………………………

Submission ID Title First name Middle Name Surname Institution(full name)

AS0237 Mr. Yusuke Egashira Graduate School of Engineering, the University of TokyoAS0080 Ms. Yuriko Yoshida Graduate School of Health Sciences, Niigata University

AS0120 Ms. Shoko Kinouchi Graduate School of Engineering, Chiba University/National Institute of Radiological Sciences

AS0108 Mr. Taiki Magome Department of Health Sciences, Graduate School of Medical Sciences, Kyushu UniversityAS0212 Mr. Chang-Lae Lee Department of Radiological Science, Institute of Health Science, Yonsei University, Korea

AS0270 Jai-Woong Yoon Department of Biomedical Engineering, College of Medicine, The Catholic University of Korea

AS0205 Chia Sin Chew Department of Biomedical Imaging, University of Malaya, Kuala Lumpur, MalaysiaAS0105 Wiwat Owasirikul Department of Biomedical Engineering, Chulalongkorn University, Thailand

[Annex 7]

[Annex 8]Announcement of the First AFOMP On-line Symposium in Therapy Medical Physics

The Education and Training Committee (ETC) of Asian-Oceania Federation of Organizations in Medical Physics ( AFOMP ) is happy to announce the First On-line Symposium in Medical Physics.

The Symposium is a pilot project initiated by the ETC to promote the concept of Remote Real-time education in the AFOMP region. It is hoped that this will serve as a model for future series of seminars as well as other modes of remote education, such as workshops, refresher courses, basic Medical Physics curriculum, etc.

The special characteristics of the Symposium series is its real-time nature, where all the lectures will be conducted in real-time over the Internet. Audience who have pre-registered will be able to participate in the lectures in a totally interactive way in lectures given by invited speakers, usually directly from their offices or homes. We are very lucky to have many renowned experts in the field agreeing to provide lectures for the series. We want to prove the concept that this is a very cost-effective way to provide high quality education and training to a wide audience.

The first series of Symposium consists of about 10 lectures in Therapy Radiation Physics. Future series will cover various other topics. The accompanying program shows the tentative topics and dates/times of the lectures. The lectures will occur about once a week, but the day / times are quite variable in order to accommodate the availability of the lecturers.

There is no cost for the audience to participate in the Symposium, but because of its pilot nature, it is mainly targeted to AFOMP countries. However, audiences are encouraged to pass on this announcement to anyone who may be interested. (Updated July 13: It is simple to join the lectures. If you get an email from your colleagues that contains the logon information, simply click on the link in the email. Otherwise you can email one of the contacts below). The computer system requirement is simple: a Windows system with speaker, microphone (optional) and webcam (optional). A fast direct connection (instead of wireless) is highly desirable. The software system we use is Microsoft LiveMeeting. We will assist you in downloading and installing and testing the software (it is free software).

Prof KH Ng - Chair, AFOMPProf MK Woo - Honorary Member, AFOMP ETC

contacts :

[email protected]@yahoo.com.sg

2011 06 09

Proposed Schedule for On-line Therapy series symposium

(Times shown are Local time for cities with (GMT + 8, e.g. : Taipei, Kuala Lumpar, or

HK - GMT + 8. e.g. if you are in Toronto (GMT - 4 ) then June 14 Tue 9 am China time for

Lecture 1 would be June 13 Mon 9 pm Toronto time )

Date (Note : duration : 1 hr)

Speaker Topic

1 June 14 Tue 9-10am Kwan-Hoong NgDepartment of Biomedical Imaging, University of Malaya, Malaysia Milton K WooDepartment of Medical Physics, Odette Cancer Centre, University of Toronto, Ontario, Canada

Welcome and Orientation

2 June 23 Thu 9-10pm(Note : evening)

Chen-Shou ChuiDepartment of Medical Physics, Sun Yat-Sen Cancer Center, Taiwan

Rigid-body Image Registration

3 June 28 Tue 9-10am(New Jersey time : June 27 Mon 9-10pm)

Sou-Tung Chiu-TsaoQuality MediPhys LLC, NJ, USA

Patient Specific Quality Assurance for IMRT and VMAT

4 July 6 Wed 9-10am(LA Time : July 5 Tue 6-7 pm)

Steve P. LeeDepartment of Radiation Oncology, UCLA, CA, USA

Quantitative Modelling in Clinical Radiobiology - I

5 July 12 Tue 9-10am

(New Jersey time : July 11 Mon 9-10pm)

Jack YangSaint Barnabas Health Care Systems, Monmouth Medical Center, NJ, USA

Clinical Brachytherapy with LDR and HDR

6 July 21 Thu 9-10am C-M Charlie Ma Monte Carlo Methods for

(Philadelphia time : July 20 Wed 9-10pm)

Radiation Oncology Department, Fox Chase Cancer Center, PA, USA

Advanced RadiotherapyTreatments

7 July 26 Tue 10-11am Louis LeeMedical Physics Unit, Prince of Wales Hospital, Hong Kong

Basic Concepts in IMRT and VMAT

8 Aug 2 Tue 9-10am(LA Time : Aug 1 Mon 6-7pm)

Min LeuDepartment of Radiation Oncology, UCLA, CA, USAPhoton Physics Services, Inc., CA, USA

SBRT: Ready, Set, Go !

9 Aug 9 Tue 9-10am (Florida Time : Aug 8 Mon 9-10 pm)

Zuofeng LiUniversity of Florida Proton Therapy Institute, FL, USA

The physics and techniquesof proton therapy

10 Aug 16 Tue 9-10am TBA Physical aspects of SRS & SRT

Future Lectures :11 TBA

(Note : evening)Chen-Shou Chui Deformable Image

Registration

12 TBA Steve P Lee Quantitative Models in Clinical Radiobiology - II

[Annex 9]

Young Scientist Award in Medical Physics IUPAP Affiliated Commission on Medical Physics

Name of the Award:IUPAP Young Scientist Award in Medical Physics

Frequency/Venue: Triennially, one IUAPA Young Scientist Award will be given on the occasion of the World Congress on Medical Physics and Biomedical Engineering (WC).The Award will be $1000 plus an IUPAP medal.

Criteria for selection:  The recipient of the Award should have a maximum of 8 years research experiences (not including maternity leave) following Ph.D. on January 1 of that year.

The recipient should have performed original and/or applied work of outstanding scientific quality in medical physics.

Preference will be given to young medical physicists from developing countries.Nomination procedure:The award will be widely advertised by the International Organization for Medical Physics (IOMP) mailing list and website.Self-nomination will not be considered.Nominations are to be made to the chair of the Awards and Honors Committee and should include the followings:

A letter of not more than 1,000 words evaluating nominee's achievements and identifying the specific work to be recognized.

A Curriculum Vita including all publications. A brief biographical sketch.

Closing date: 3 months prior to WC Nominations to Chair, Award  Committee at [email protected] or

[email protected]

[Annex 10]

[Annex 11]

[Appendix 4]

Report by Chair: Education & Training Committee

[Appendix 5]

Report of the AFOMP Professional Development Committee 2011

1) Brendan Healy from Australia has joined the committee. The current members are listed at the end of this report.

2) The following AFOMP policy was developed by the PDC and will shortly be published in Australasian Physical and Engineering Sciences in Medicine. It is currently available on line at DOI 10.1007/s13246-011-0091-3

AFOMP Policy Statement No. 3: recommendations for the education and training of medical physicists in AFOMP countries

3) A symposium on ‘Symposium on Medical Physics Education and Professional Development’ has been organized for the 11th AOCMP

4) The committee will next develop an AFOMP policy on ‘Continuing Professional Development for Medical Physicists in AFOMP Countries’.

AFOMP PDC members 2010-2011

New Zealand Howell Round [email protected]

Australia Brendan Healy [email protected]

Philippines Lilian Rodriguez [email protected]

Taiwan Joseph Shiau [email protected]

Japan Shigekazu Fukuda [email protected]

India Kuppusamy Thayalan [email protected]

Korea Youngyih Han [email protected]

Thailand Anchali Krisanachinda [email protected]

Malaysia Kwan-Hoong Ng [email protected]

Hong Kong Francis Tang [email protected]

PR China Dennis Deng [email protected]

Nepal Raju Srivastava [email protected]

W H RoundChair AFOMP Professional Development CommitteeSeptember 2011

[Appendix 6]

Report by Chair Science Committee

[Appendix 7]

Report of AFOMP Funding Committee

2011/09/24

Chairman of FD

Kiyonari Inamura

A. Status of AFOMP dues collection.

1．The AFOMP dues collection by IOMP had been agreed by EXCOM in 2009

2. But it could not be implemented immediately as the coming and leaving money from the IOMP account during

the 2009 financial year would create a financial problem with the checks (audit) of IOMP accounts.

3．IOMP tried to implement it, but they could not do this before 31 December 2009 – i.e. before the end of the

2009 financial year.

4．IOMP decided to solve the problem by doing a new type of invoice where it will be indicated that:

4-1. One country has paid XX amount of money to IOMP.

4-2. But part of these money will be returned to AFOMP for the benefit of the region where this country is.,

4-3.This back fees-payment will be introduced from the new Financial year (1st January 2010).

4-4. AFOMP country paying its 2010 fees must have received a special new Invoice indicating that part of the

fees would go back to AFOMP.

4-6. All these surpluses will be sent to AFOMP as one Bank transfer at mid-December 2010.

4-7. This practice will continue in the following years.

5. Situation of collection of AFOMP dues through IOMP:

5-1. IOMP reported collection was very late. 2010.10.21.

5-2. AFOMP asked IOMP to improve collection method. 2010.12.27.

5-3. IOMP informed that only Hong Kong and Singapore had sent for 2010 annual dues. 2011.1.19.

5-4. AFOMP treasurer reported that only USD 137.50 for 2010 annual dues was collected from Thailand, Hong

Kong and Singapore. 2011.1. 26.

5-5. Thailand and Japan had sent IOMP dues with AFOMP dues, but IOMP did not recognize it and missed it.

2011.2.4.

5-6. It was reconfirmed that method of 150% invoice should be continued. 2011.2.4. IOMP dues plus AFOMP

dues, namely 150% of AFOMP dues are being asked to send to IOMP for year of 2011.

2011.2.8.

5-7. Secretary General of AFOMP proposed to make sure of the invoice format, thereby to avoid

misunderstanding. 2011.2.14.

5-8. AFOMP treasurer reported that AFOMP has not received any of AFOMP dues for year of 2011 yet.

2011.9.19.

5-9. IOMP officer confirmed remittance of 150% of IOMP dues from Thailand. 2011.9. 25.

B. Status of cultivation of new AFOMP corporate membership

1. Several accesses to companies have been tried, but they are not successful so far due to economical depression of

global scale.

2. Intensive trial especially to Japanese companies has been continued. But big earthquake, tsunami and power cut

due to accident of nuclear power plant made manufacturers very awkward, and refrained from donation nor

participation to corporate membership.

C. IOMP grant proposition

1. New proposition in the years of 2011 to2012 will be prepared.

D. Private donation

1. An honorarium US$300 given to Kiyonari Inamura, Chairman of Funding committee at 10th AOCM was donated

to AFOMP.

[Appendix 8]

Report by Chair: 11th AOCMP Travel Award Committee

[Appendix 9]

Review 11th AOCMP, organize chair of 11th AOCMP